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Home My WebLink AboutReg 2013-08-05 Item 5F - Purchase - 600W Back-Up Generator from Cummins Northwest for $206,619.93 (Surface Water Lift Station #15) COUNCIL AGENDA SYNOPSIS �IILAki, �' I:. Initial ITEM NO. Meetin Date Pre.ared b Ma or,' review Council review J ir G' 08/05/13 BG• 'Vik d 0. �� 5F 1 906 ITEM INFORMATION CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 8/05/13 AGENDA ITEM TITLE Surface Water Lift Station No. 15 Approve Purchase of Generator from Cummins Northwest CATEGORY ❑ Discussion ®Motion ❑ Resolution ❑ Ordinance ❑Bid Award ❑Public Hearing ❑ Other Mtg Date Mtg Date 08/05/13 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR ❑ Counci l ❑Mayor ❑HR ❑ DCD ❑Finance ❑ Fire ❑ IT ❑P&R ❑Police ® PW SPONSOR'S The Surface Water Lift Station No. 15 Project will install electrical upgrades, construct a SUMMARY modular concrete wall enclosure and then install a City purchased 600KW backup generator. Cummins Northwest is a listed vendor on the Houston-Galveston Area Council (H-GAC) purchasing cooperative. Council is being asked to approve the purchase of the standby generator in the amount of$206,619.93 (including sales tax). REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ®Transportation Cmte ❑ Utilities Cmte ❑Arts Comm. ❑Parks Comm. ❑Planning Comm. DATE: 07/23/13 COMMII l E CHAIR: KATE KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMIT nE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $206,619.93 $558,000.00 $0.00 Fund Source: 412 SURFACE WATER FUND (PAGE 140&136, 2013 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 08/05/13 _MTG. DATE ATTACHMENTS 08/05/13 Informational Memorandum dated 07/19/13 (revised after 7/23 TC) Cummins Northwest, LLC Quotation Minutes from the Transportation Committee meeting of 07/23/13 41 • 42 44∎14 ILA V k ' s City of Tukwila o ti a . ,, ' o Jim Haggerton, Mayor "'r, r ? 2 905 INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee ti P 10 FROM: Bob Giberson, Public Works Director By: Ryan Larson,Senior Program Manager DATE: July 19, 2013 (revised aft 7/23 TC) SUBJECT: Surface Water Lift Station No. 15 Project No.91041203 Generator Purchase ISSUE Approve purchase of a 600KW generator from Cummins Northwest for the Surface Water Lift Station No. 15. BACKGROUND This project will provide a back-up power generator for the Surface Water Lift Station No. 15, which drains approximately 200 acres of the northern portion of the Tukwila South Development. The project calls for a contractor to install electrical upgrades to the existing pump station, construct a modular concrete wall enclosure, and install a City provided 600KW generator(see memo for contractor's bid award). The City is required to purchase the 600KW generator and provide it to the contractor for installation. ANALYSIS Cummins Northwest is a listed vendor on the Houston-Galveston Area Council(H-GAC) purchasing cooperative. The City of Tukwila has a Council approved purchasing agreement with H-GAC. Cummins is the staff recommended generator for City facilities and the manufacturer of the majority of the City's standby generators. Maintenance staff is trained in maintenance and repair of Cummins' generators and are satisfied with the reliability and serviceability of these units. BUDGET AND BID SUMMARY(All amounts include sales tax.) Generator Bid Results 2013 Budget Generator Purchase $206,619.93 $200,000.00 Construction Bid (see separate memo) $318,568.35 Project Budget(pg. 140) 315,000.00 2013 Small Drainage Project(pg. 136) 43,000.00 Contingency(10%) 0.00 31,856.84 0.00 Total $206.619.93 $350.425.19 $558.000.00 RECOMMENDATION The Council is being asked to purchase the Standby Generator in the amount of$206,619.93 for the Surface Water Lift Station No. 15 Project and consider this item at the August 5, 2013 Regular Consent Agenda. attachment:Cummins Northwest Quotation W:\PW Eng\PROJECTS\A-DR Projects\Storm Lift Station No 15 Improvements(91041203)\Design\Info Memo Generator Purchase gl.doc 4 3 • • • • • • • • • } { 44 Power 4' Generation Our energy working for ou Quotation Cummins Northwest, LLC 811 SW Grady Way Renton WA 98057 WA 98057 United States Direct: 425-277-5334 July 17,2013 Project Name: City of Tukwila Quotation: 2142000000029588 Thank you for your inquiry. We are pleased to quote as follows: USD Item Description Qty Diesel Genset: 60Hz-600kW 50Hz-545kW Install-US-Stat U.S. EPA, Stationary Emergency Application 1 600DQCA Genset-Diese1,60Hz,600kW 1 A331-2 Duty Rating-Standby Power 1 L090-2 Listing-UL 2200 1 L170-2 EmissionCert,EPA,Tier 2,NSPS CI Stationary Emergency 1 F201-2 Enclosure-Steel,SndAtt,Level 1,Base Mtd,w/ExhSys rated 79 dba @ 23' 1 R002-2 Voltage-277/480,3 Phase,Wye,4 Wire 1 B282-2 Alternator-60Hz,3 Ph,Wye,Extended Range,125/105C 1 H643-2 SET CONTROL-PCC 2100 1 H536-2 Display Language-English 1 H605-2 Display-Control,Graphical 1 KP74-2 Stop Switch-Emergency,Externally Mounted 1 H606-2 Meters-AC Output,Analog 1 K631-2 Relays-Genset Status, User Configured 1 H609-2 Control Mounting-Left Facing 1 A292-2 Heater-Alternator, 120 Volt AC 1 KP79-2 Circuit Breaker Or Entrance Box-Left Side Only 1 KP89-2 CB-1200A,3P,600/690V,UL/IEC,ServEnt,100%UL,Left 1 P175-2 Enclosure Color-Green,Steel Enclosure 1 F208-2 Cooling Air Outlet-Horizontal ,Sound Attenuated 1 H657-2 Distribution Panel-Prewired AC Features 1 F211-2 Louvers-Air Inlet,24VAC Motor Closed,Spring Opened 1 45 KS47-2 Enclosure Lighting-120 VAC 1 C127-2 Separator-Fuel/Water 1 E074-2 Engine Cooling-Radiator, 50C Ambient 1 H389-2 Shutdown-Low Coolant Level 1 H556-2 Coolant Heater-208/240/480V, 40F Minimum Ambient Temp 1 D041-2 Engine Air Cleaner-Normal Duty 1 Genset warranty- Base, Standby 2 years/400 hours, Prime Power 1 year/ L028-2 unlimited hours, Continuous Power 1 year/unlimited hours 1 L050-2 Literature-English 1 A412-2 Packing-Base Mtd Housing 1 CP01-2 Common Parts Listing 1 SPEC-H Product Revision - H 1 Tank with turning vane, starting batteries, battery charger mounted, rated 48 Tank hours at full load, Hazmat decals, IBC engineering cals, 5 gallon spill fill 1 located per departments request. Up fit Mounting of Spring Isolators 1 Start up Start up &training 2 hours load bank and 2 hour training 1 Up fit Load testing 1 O&M's O&M's 3 Total $188,694.00 City of Tukwila tax rate 9.5% 17,925.93 Grand Total $206,619.93 NOTES: 1. THIS QUOTATION IS SUBJECT TO CUMMINS NORTHWEST, LLC STANDARD TERMS & CONDITIONS - SEE ATTACHMENT 2. NATURAL GAS AND LP ENGINES ARE FACTORY CERTIFIED TO MEET EPA NEW SOURCE PERFORMANCE STANDARDS (NSPS) FOR SPARK IGNITED (SI) ENGINE EXHAUST EMISSIONS REGULATIONS. THE ENGINE(S) ARE NOT FIELD CONVERTIBLE TO OTHER FUEL SOURCES. EMISSIONS COMPLIANCE FOR THE LIFE OF THESE PRODUCTS IS THE OWNER/OPERATORS RESPONSIBILITY AS DEFINED BY THE USA EPA. 3. REGARDING SELECTIVE COORDINATION FOR NEC ARTICLE 700 AND 701 LOADS. CUMMINS GENERATORS ARE EQUIPPED WITH THE MANUFACTURERS RECOMMENDED THERMAL MAGNETIC CIRCUIT BREAKER. INFORMATION REGARDING THIS DEVICE CAN BE SUPPLIED UPON REQUEST.THIS QUOTATION IS NOT VALID IF ANY CHANGES TO THIS CIRCUIT BREAKER(S) IS REQUIRED TO COORDINATE WITH OTHER DEVICES IN THE ELECTRICAL DISTRIBUTION SYSTEM. IF CHANGES ARE REQUIRED, THE CUSTOMER MUST PROVIDE A COPY OF THE COORDINATION STUDY LISTING THE MANUFACTURERS PART NUMBER OF THE DISCONNECT DEVICE TO BE SUPPLIED WITH THE GENERATOR AND A REVISED QUOTATION 46 WILL BE ISSUED. 4. A MAINTENANCE AGREEMENT IS NOT INCLUDED IN THIS QUOTATION, AVAILABLE FOR AN ADDITIONAL PRICE OF $ Attachment to Quotation -Exclusions- Exhaust System: All off-engine piping, hangers,flanges,gaskets, bolts, insulation, and other materials associated with exhaust system installation unless specifically listed in the preceding quotation. Fuel System: All off-engine fuel piping for supply, return,venting,valves,coolers,filters, pumps,fittings, fuel storage tank&senders, 300 gallons fuel for testing and initial fill of fuel. Cooling System: Intake louvers, exhaust louvers, air dampers,sheet metal ducting,flex adapters, sound attenuators/baffles. All off engine piping,flexible connections,secondary loop coolant, labor to install coolant for remote cooling systems unless specifically listed in the preceding quotation. Electrical: All off-engine wiring,field terminations of wiring,and lugs other than those detailed in our submittal. Mounting: Generator mounting bolts and anchors.Vibration isolators(if included)for the generator will be shipped loose for installation at the jobsite by others. Testing: All electrical testing, including but not limited to NETA, infrared scanning, harmonic content or other independent agency testing of switchgear,switchboards, protective relays or any other electrical component unless specifically listed in the preceding quotation.All environmental testing, including but not limited to EPA, local air quality district or other unless specifically listed in the preceding quotation. Calculations and Engineering Services-all electrical coordination studies, arc flash studies,seismic engineering calculations and seismic anchorage calculations unless specifically included in the preceding quotation. Programming-all protective relay settings,breaker settings, PLC programming or other user configurable device programming unless specifically included in the preceding quotation Documentation: Unless stated otherwise, electronic submittals and O&M manuals will be provided. Printed copies are available upon request, additional charges may apply. Taxes and Permits: Any applicable sales tax, permits, licenses. Bonds Any bid bond,payment or performance bond,or other type of bond unless specifically listed in the proposal. Cost for any required bond will be reimbursed to CNW by the buyer. All items listed are excluded and will only be supplied by Cummins Northwest, LLC if agreed upon, in writing,by a sales representative for Cummins Northwest, LLC. Current factory lead-time is 14-16 weeks after drawing approvals. -Terms and Conditions- • This offer and quotation incorporates and is contingent upon acceptance of the terms and conditions in the standard Sales Order of Cummins Northwest, LLC. Purchase Orders or other documents with terms and conditions that are inconsistent with the CNW standard Sales Order will not be accepted unless agreed to in writing by an officer of Cummins Northwest, LLC. • Prices are valid for 30 days • If included in the quotation, all on-site startup,testing and training assumes weekdays, during standard 47 CNW business hours.Additional charges may be added for work requested to be done on overtime, weekends,and holidays. • F.O.B.factory,freight allowed to first destination,off-loading is not included • Factory direct shipments require credit approval prior to shipment • Terms are C.O.D.,or 30 days upon approval of credit • Equipment held for longer than 30 days may be charged a monthly storage fee • Cancellation charges are 25%minimum after release of order Submitted by (94#10sa"- Dennis Tarr , Electric Power Generation Sales dennis.tarr@Cummins.com Mobile: 206-450-2383 Fax: 425-235-8202 48 lJ��iLA-,1 �' �M City of Tukwila y ��, �oi' Transportation Committee TRANSPORTATION COMMITTEE-Meeting Minutes July 23, 2013—5:15 p.m. —Conference Room #1 PRESENT Councilmembers: Kate Kruller, Chair; Dennis Robertson,Joe Duffle Staff: Bob Giberson, Frank Iriarte, Ryan Larson, Robin Tischmak, Pat Brodin, Jack Pace, Gail Labanara,Maggi Lubov, David Cline, Laurel Humphrey Guest: Roger Baker, resident CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:15 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Surface Water Lift Station No. 15 —Bid Award Staff is seeking Council approval to award a bid to Gary Harper Construction, Inc. in the amount of $318,568.35, for the construction of the Surface Water Lift Station No. 15 project. This project will provide a backup generator for this station, which drains approximately 200 acres of the northern portion of the Tukwila South Development. Gary Harper Construction is the low bidder and has successfully completed a similar project for the City. $36,000 unused dollars will be transferred from the 2013 Small Drainage Program to cover a project budget shortage. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5 REGULAR CONSENT AGENDA. B. Surface Water Lift Station No. 15—Purchase of Backup Generator ff is il approval of the purchase a generator in amount of $206Sta ,619.93 from seeking CCouncummins Northwest, LLC for the Surface of Water 600KW Lift Station the No. 15 project „4( described in item A above. Cummins is the manufacturer of the majority of the City's standby f generators and maintenance staff are satisfied with the reliability and serviceability of the units. UNANIMOUS APPROVAL.FORWARD TO AUGUST 5 REGULAR CONSENT AGENDA. C. 42nd Ave S/Allentown Roadside Barrier Warrant Analysis Staff presented and discussed the draft roadside barrier warrant analysis for 42nd Avenue South in Allentown that was prepared by KPG, Inc. Several areas of the river bank along 42nd Avenue South and South 115th Street are being recommended for guardrail or barrier installation and/or upgrades and modifications. Most of the areas analyzed in the report would benefit from beam guardrail type 31. Existing concrete barriers are recommended to be removed and replaced due to being unrestrained, their proximity to the edge of pavement, and erosion under the base. The total project cost estimate for all recommendations is $366,480. The report also included short-term safety improvement recommendations, which are not figured into the total cost. Committee members asked clarifying questions about definitions and barrier types. The committee packet includes a draft CIP sheet that reflects staff's proposal to spread the cost and the construction over the next six years to minimize the impact to the Residential Street Fund (103 Fund). Committee members requested that staff prepare a proposal that would reflect a compressed schedule allowing construction to be completed sooner but having more immediate financial impact. 49