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HomeMy WebLinkAbout2006-02-21 Regular MinutesREGULAR MEETING MINUTES CALL TO ORDER /PLEDGE OF ALLEGIANCE: Mayor Steven M. Mullet called the Tukwila City Council meeting to order at 7:01 pm. and led the audience in the Pledge of Allegiance. ROLL CALL: Jane Cantu, City Clerk, called the roll of the Council. Present were Councilmembers Joe Duffie, Joan Hernandez, Pam Carter, Jim Haggerton, Pam Linder, and Verna Griffin. MOVED BY HAGGERTON, SECONDED BY HERNANDEZ TO EXCUSE COUNCIL PRESIDENT, DENNIS ROBERTSON FROM THE MEETING. MOTION CARRIED 6 -0. CITY OFFICIALS SPECIAL PRESENTATIONS: TUKWILA CITY COUNCIL February 21, 2006 7:00 p.m. Council Chambers City Hall Steven M. Mullet, Mayor; Rhonda Berry City Administrator; Shelley Kerslake, City Attorney; Steve Lancaster, Department of Community Development Director; Nora Gierloff, Planning Supervisor; Jim Morrow, Public Works Director; Bruce Fletcher, Parks Recreation Director; Nick Olivas, Fire Chief; Derek Speck, Economic Development Administrator; Viki Jessop, Administrative Services Director; Don Lincoln, Temporary Assistant Chief of Police; Ryan Partee, Project Manager; Jane Cantu, City Clerk; Christy O'Flaherty, Deputy City Clerk. Chamber of Commerce 2005 Annual Update, Nancy Damon, Director and CEO Nancy Damon, Director of the Chamber of Commerce, provided the City Council, Mayor and staff with copies of the 2005 Annual Report. She also provided an overview of the significant achievements of the Chamber for the year 2005. One of the major milestones involved receiving accreditation from the United States Chamber of Commerce. This involved a lengthy process of tracking Chamber activities and records over a period of time. The accreditation will be valid for five years. The Chamber has remained active and involved in regional transportation matters, efforts to reduce commercial flight activity at Boeing field, economic development, human services issues, and partnering with municipalities and organizations on local projects. The Councilmembers expressed appreciation to Ms. Damon for her representation at regional events and thanked her for the work done by the Chamber of Commerce. CITIZEN COMMENTS Mayor Mullet announced there would be an Executive Session at the end of the meeting regarding legal issues lasting approximately 15 minutes. Kathleen Crabtree, 115 Wells Avenue North, Renton, stated she has worked in Tukwila for twelve years and owns property in Allentown. Ms. Crabtree represents the City of Tukwila at the King County International Airport Roundtable meetings. The primary topic is the runway renovation at King County airport. Issues of concern involve the amount of time the airport would be closed due to the renovation as well as the location of a portable asphalt plant needed during the project. City of Tukwila Page 2 of 5 City Council Reaular Meetina Minutes February 21. 2006 CONSENT AGENDA a. Approval of Minutes: 1/3/06 Regular and 2/6/06 Regular b. Approval of Vouchers: #321627- 321917 in the amount of $1,038,701.04 MOVED BY DUFFIE, SECONDED BY HERNANDEZ TO APPROVE THE CONSENT AGENDA AS SUBMITTED. MOTION CARRIED 6 -0. BID AWARD a. Award a contract to Western Roofing Service in the amount of $219,766.00 (including sales tax) for the City Shops' re -roof project. MOVED BY HAGGERTON, SECONDED BY LINDER TO AWARD A CONTRACT TO WESTERN ROOFING SERVICE IN THE AMOUNT OF $219,766.00 (INCLUDING SALES TAX) FOR THE CITY SHOPS' RE -ROOF PROJECT. MOTION CARRIED 6 -0. b. Award a contract to Exercise Equipment Specialists, Inc., of Everett, in the amount of $48,098.94 (including sales tax) for purchase of replacement fitness equipment at Tukwila Community Center. MOVED BY HERNANDEZ, SECONDED BY DUFFIE TO AWARD A CONTRACT TO EXERCISE EQUIPMENT SPECIALISTS, INC., OF EVERETT IN THE AMOUNT OF $48,098.94 (INCLUDING SALEX TAX) FOR PURCHASE OF REPLACEMENT FITNESS EQUIPMENT AT TUKWILA COMMUNITY CENTER.* Councilmember Linder pointed out the Parks Recreation Department staff saved money from last year and combined it with funds from this year to minimize downtime. She also inquired about why there is a 3% contingency on this contract compared to 10 typical of public works contracts. Bruce Fletcher, Parks Recreation Director, indicated experience has shown there are very few problems associated with this type of purchase. *MOTION CARRIED 6 -0. UNFINISHED BUSINESS a. Authorize Mayor to sign a Service Subscription and Sublicense Agreement with Digital Map Products, Inc., in the amount of $21,580.00 for the City GIS5 internet -based geographic information system interface. MOVED BY HERNANDEZ, SECONDED BY DUFFIE TO SIGN A SERVICE SUBSCRIPTION AND SUBLICENSE AGREEMENT WITH DIGITAL MAP PRODUCTS, INC., IN THE AMOUNT OF $21,580.00 FOR THE CITY GIS5 INTERNET -BASED GEOGRAPHIC INFORMATION SYSTEM INTERFACE.* Councilmember Linder indicated she utilized the program and found the lot lines to be incorrect in some instances. Nora Gierloff, Planning Supervisor, explained the City uses parcel data from King County. Some of the older data does require correction, but is not a high priority for the County as their focus is on newer, faster growing areas. Department of Community Development staff did look into maintaining our own data, but found it to be cost and time prohibitive. Councilmember Duffie asked if a liability would exist if a citizen utilized the incorrect lot line information to build a residence. Ms. Gierloff explained this data should not be used for construction. Surveys need to be conducted if construction of a building is going to take place. *MOTION CARRIED 6 -0. b. Authorize Mayor to sign an agreement with Ferrara in the amount of $489,785.00 for purchase of a new pumper truck. City of Tukwila Page 3 of 5 City Council Regular Meetina Minutes February 21. 2006 Councilmember Carter said this issue was discussed in the Finance and Safety Committee meeting. She asked for clarification regarding any extra equipment or expenditures related to this purchase and verification that only one pumper would be acquired at this time. Nick Olivas, Fire Chief, indicated no extra equipment will be required with this purchase. When the old pumper is surplussed, any needed parts will be removed and used on the new vehicle. He stated that two pumpers are needed, but there is a shortfall of approximately $200,000, so only one is being requested at this time. MOVED BY CARTER, SECONDED BY LINDER TO AUTHORIZE THE MAYOR TO SIGN AN AGREEMENT WITH FERRARA IN THE AMOUNT OF $489,785.00 FOR THE PURCHASE OF A NEW PUMPER TRUCK.* Councilmember Linder suggested that the Council Agenda Synopsis form for this item be amended to reflect the purchase of one truck at this time. The City Clerk indicated the amendment would be made to the document. Mayor Mullet stated practices are being implemented to prevent future shortages, and once funding for a second pumper has been identified, a request will be brought to the Council. *MOTION CARRIED 6 -0. c. An ordinance adopting the 2006 Edition of the Standard Specifications for Road, Bridge and Municipal Construction. MOVED BY HAGGERTON, SECONDED BY DUFFIE THAT THE PROPOSED ORDINANCE BE READ BY TITLE ONLY. MOTION CARRIED 6 -0. City Attorney, Shelley Kerslake read the proposed ordinance by title only. MOVED BY HAGGERTON, SECONDED BY DUFFIE TO ADOPT THE PROPOSED ORDINANCE AS READ. MOTION CARRIED 6 -0 TO ADOPT ORDINANCE NUMBER 2113. d. Authorize Mayor to sign a contract with IBI Group in the amount of $199,489.00 for preliminary engineering design services for the Tukwila Transit Center. (Andover Park West near Baker Blvd.) MOVED BY DUFFIE, SECONDED BY CARTER TO AUTHORIZE THE MAYOR TO SIGN A CONTRACT WITH IBI GROUP IN THE AMOUNT OF $199,489.00 FOR PRELIMINARY ENGINEERING DESIGN SERVICES FOR THE TUKWILA TRANSIT CENTER. MOTION CARRIED 6 -0. e. Finalize job description /classification for support personnel. MOVED BY DUFFIE, SECONDED BY HERNANDEZ TO CONSIDER THE NEW BUSINESS ITEM BEFORE UNFINISHED ITEM 6E. MOTION CARRIED 6 -0. NEW BUSINESS Authorize Mayor to sign the 2006 -2009 South County Area Transportation Board Agreement (SCATBd). MOVED BY CARTER, SECONDED BY DUFFIE TO AUTHORIZE THE MAYOR TO SIGN THE 2006- 2009 SOUTH COUNTY AREA TRANSPORTATION BOARD AGREEMENT SCATBd).* The dues to be paid based on this agreement will be $50 per year. MOVED BY HAGGERTON, SECONDED BY DUFFIE TO AMEND THE ORIGINAL MOTION TO INCLUDE APPOINTMENT OF PAM CARTER AS THE SCATBd REPRESENTATIVE AND JIM MORROW AS THE ALTERNATE. MOTION CARRIED 6 -0. *MOTION CARRIED AS AMENDED 6 -0. City of Tukwila Page 4 of 5 City Council Reaular Meetina Minutes February 21. 2006 e. Finalize job description /classification for support personnel. (Continuation of Unfinished Business) Viki Jessop, Administrative Services Director, indicated a draft job description has been included in the agenda packet for Council review. Once a decision has been made on the job description, Ms. Jessop can determine which position classification will be an appropriate fit. Councilmember Duffie indicated he would like to see the position be at an analyst level and not a secretary. Councilmember Hernandez distributed a memo outlining minor changes she would like to see made to the draft job description. The Councilmembers reviewed each of the 23 items delineated in the draft job description included in the agenda packet. They discussed each topic and offered suggestions, ideas, and responsibilities they would like to see covered in the final job description. The Mayor indicated this would be the last time the job description would be discussed at a Council meeting so the process can move to the next phase. The Council will continue to be involved in the upcoming phases of the hiring process. After thorough review, Council consensus existed to direct Ms. Jessop to move forward to create a final job description based on comments made at this meeting. Councilmember Carter suggested hiring a temporary staff person until the process is complete. There was concern that training time for a temporary person would offset any value that might be gained. Councilmember Linder indicated that while the Council establishes policies for the City, the Mayor's Office handles personnel issues. She was confident the Mayor would assess the situation and make appropriate decisions. REPORTS a. Mayor The Mayor reported he had just returned from Japan where he attended the city closing ceremony for the City of Ikawa. This week he also attended a meeting with a newly- formed salmon recovery group called "Shared Strategy for Puget Sound." He distributed documentation outlining the goals of the organization. b. City Council Councilmember Hernandez attended a ribbon cutting on February 14 at Grief Incorporated at 917 Industry Drive in Tukwila. This is a family- operated business providing grief counseling to members of the community. On February 15, she attended the Suburban Cities Association Meeting at Embassy Suites. On February 16 Mrs. Hernandez attended the Tukwila Food Pantry lunch tour and was impressed with the volunteer efforts of companies such as REI and UPS. On February 17 she attended a strategic planning session. Councilmember Carter reported on February 14 she was at Cascade View Park for the planting of a cherry tree. An organization in Seattle asked municipalities involved in Japanese Sister City programs to have this tree planting ceremony. On February 15, Ms. Carter attended a House Finance Committee hearing regarding Streamlined Sales Tax (SST). Today she attended a SCATBd meeting, and informed the Council she can provide a sample letter of support for RTID (Regional Transportation Investment District) for submission to the governor and legislature. It was determined that each of the Councilmembers would handle submission of a letter individually as opposed to collectively. Councilmember Haggerton attended the Suburban Cities meeting. Councilmember Linder reported that on a Saturday in early February she and her neighbors noticed an oil slick on the Duwamish River. They investigated and contacted staff members at the City Shops, but were unable to locate the source of the oil. The following Saturday, the oil slick appeared once again. City of Tukwila Page 5 of 5 City Council Reaular Meetina Minutes February 21. 2006 Councilmember Linder contacted city staff, and was pleased with the responsiveness and assistance provided by John Howat from the City Shops and his staff. The source of the oil slick has yet to be determined. Mayor Mullet suggested that perhaps the tides are responsible for the slick returning on a weekly basis. Councilmember Griffin reported she met with Brooke Alford, Parks Commissioner and Mary Fertakis. They would like to organize work parties from March September to perform invasive plant removal, mulching, plantings, and trail work in the City. They are hoping to involve community groups that might be interested in assisting with this project. c. Staff The staff had no report. d. City Attorney The City Attorney had no report. MISCELLANEOUS Councilmember Hernandez announced the churches of Tukwila are celebrating black history month on February 26 at Foster Tukwila Presbyterian Church. EXECUTIVE SESSION 9:19 pm MOVED BY DUFFIE, SECONDED BY HERNANDEZ TO CONVENE THE EXECUTIVE SESSION. MOTION CARRIED 6 -0. 9:24 pm MOVED BY DUFFIE, SECONDED BY GRIFFIN TO ADJOURN THE EXECUTIVE SESSION. MOTION CARRIED 6 -0. ADJOURNMENT: 9:25 pm MOVED BY DUFFIE, SECONDED BY LINDER THAT THE TUKWILA CITY COUNCIL MEETING BE ADJOURNED. MOTION CARRIED 6 -0. C -..A. MM ■a Steven M. Mi Ilet, Mayor r .v -A- Christy O'Flahertj, Deputy City Clerk;,/ Date Approved by Council: March 6, 2006