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HomeMy WebLinkAbout2007-02-06 Utilities Minutes Utilities Committee February 6, 2007 - 5:00 p.m. Present: Council members Joan Hernandez, Chair; Joe Duffie; and Jim Haggerton. Jim Morrow, Public Works Director; Frank Iriarte, Deputy Director, Pat Brodin, Operations Manager; Mike Cusick, Senior Engineer; Ryan Partee, Project Manager, and Chuck Parrish, Community member. Business A2:enda 1. Council Chambers Remodel Mr. Morrow reported that all work required under the contract has been completed. Corsair Construction did an excellent job and was able to work around the Court, Council Meetings and the Planning Commission. The final contract cost was significantly below the initial estimate of $500,000. Ms. Hernandez inquired about the two change orders. Mr. Morrow explained that Change Order 1 represented the difference in cost of switching from a Formica top to a granite top. Change Order 2 was for additional painting and work related to the movement of the center console used by the Bailiff and the City Clerk's Office. Mr. Duffie inquired about the pictures that were in the Council Chambers before the remodel. Mr. Morrow stated that the pictures are in the Planning Department and that the Mayor's Office and the Court are discussing what pictures will be hung in the Council Chambers. Unanimous approval; forward to Regular Council with recommendation to accept project and release retainage. 2. 2006 Small Draina2:e Pro2:ram Mr. Morrow presented the 2006 Small Drainage Program Contract for formal acceptance and release of retain age. Project was accomplished below the contract award amount and the Contractor, Dennis R. Craig Construction, Inc of Redmond, Washington did a good job for the City. Mr. Morrow explained that the West Valley Highway Outfall Repair was deleted from the Project because the outfall belonged to WSDOT. Mr. Haggerton asked whether the Project fixed the problems at Southgate Creek. Mr. Brodin indicated that the drainage system is working fine. Unanimous approval; forward to Regular Council with recommendation to accept project and release retain age. 3. 'Vater District 125 Infrastructure Transfer A2:reement The City currently has a project in the CIP to purchase 90+ customers in the Foster Point and the Foster/Interurban areas from Water District 125. Mr. Morrow stated that the City and Water District 125 both serve customers in the Foster/Interurban and Foster Point areas. Due to the problems that Water District 125 has with maintenance, and their ability to maintain sufficient water pressure and flows, Mr. Morrow indicated that it is in the City's best interest to take over Water District 125's infrastructure. Mr. Brodin conveyed that the transfer agreement was the initial step to buyout the customers and infrastructure. The follow-on steps include approval from Cascade and Seattle Public , Minutes - Utilities Committee February 5, 2007 2 Utilities, notification of customers affected by the transfer, and transfer of accounts. Ms. Hernandez inquired whether there will be resistance of the City taking over the accounts. Mr. Morrow replied that there will probably be some resistance but the City will work through the issues. Mr. Brodin has received input from the City Attorney. He will discuss and highlight recommended modifications (sunset clause) to the Agreement during the COW. Unanimous approval; forward to the Committee of the \Vhole. 4. Amendment to the Sewage Disposal Agreement King County Executive Sims recently sent a letter to the suburban elected officials requesting them to sign an amendment to the current agreement for sewage disposal. The amendment would extend the agreement term from 2036 to 2056. Mr. Morrow commented that extending the agreement would allow the County to spread out the debt service over a longer period of time. This is a business decision and there is no sound basis to reject the amendment. Ms. Hernandez asked whether the amendment requires Council action. Mr. Morrow replied that no Council action was required and only wanted to keep Council informed. Discussion only. 5. 2006 Fourth Quarter Report Mr. Morrow presented the Fourth Quarter Report for the Public Works Department. Ms Hernandez referred to the Public Works Administration goal item 3, "Evaluate the City Emergency Management Plan using the National Emergency Management Accreditation Program Standard" and asked whether the Fire Department was going to work with Public Works Department on this goal. Mr. Morrow replied that he as the emergency manager will have to complete the task. He indicated that the Plan needs to be totally rewritten due to a recent requirement that he received from Department of Homeland Security. Mr. Morrow reiterated the need for a full time coordinator position. Mr. Haggerton referred to the Surface Water General Engineering Services goal item 1, "Complete constructions for the Cascade View Neighborhood Improvement Project" and asked what cleanup items remain. Mr. Morrow reported that there is landscaping and contract maintenance work that needs to be accomplished. New Business Ms Hernandez inquired about the status of the bus station located in the vicinity of Southcenter Blvd and 65th. Mr. Morrow noted that King County Metro is scheduled to repair the damages. Mr. Parrish reported trash receptacles missing from the bus stop located in the vicinity ofS-144th and the Tukwila Trading Company. Mr. Brodin will follow-up. Mr. Morrow briefly discussed the NPDES permit that the City recently received from the Washington State Department of Ecology. He cited significant mandates that more than Minutes - Utilities Committee February 5, 2007 3 likely require additional funding, equipment and personnel. Staff is currently evaluating compliance requirements and will present more information to the Council. Mr. Morrow provided a copy of an email that he received regarding HB 1650. The Bill would require cities to conduct an inventory and inspection of septic systems within city limits. Jim explained that this is another unfunded requirement that will affect the Public Warks Department. Mr. Morrow reported a large sinkhole three blocks south of Intergate East at 12804 35th Ave S. The sinkhole is approximately 8 feet deep and 10 feet wide. Crews have closed the road and covered the sinkhole with steel plates to prevent injury and damage to the sewer and gas lines. Staff is going through emergency contracting procedures to repair the damaged roadway/shoulder. Mr. Morrow estimates 3-4 days to complete the repair and will cost approximately $50,000-60,000. Adjournment: 6:25 p.m. ~- Committee Chair Approval I nutes by FI; reviewed by PB, MC