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Home My WebLink AboutFS 2007-03-05 COMPLETE AGENDA PACKET Distribution: S. Kerslake ILA. City of Tukwila V. Griffin T. Kinlow f y F inance Safety Committee J. Hernandez Lancaster M J. Hernandez M. Miotke Q� D. Robertson J. Morrow f'= +i' Jim Haggerton, Chair Mayor Mullet C. O'Flaherty r R. Berry N. Olivas •i� Joan Hernandez J. Cantu D. Speck 1908 B. Fletcher R. Still Dennis Robertson K. Fuhrer D. Tomaso D. Haynes Judge Walden Legislative Analyst CC File (cover) V. Jessop B. Willison AGENDA MONDAY, MARCH S 2007; 5:00 PM Conference Room #3 Item Action to be Taken Page 1. PRESENTATIONS 2. BUSINESS AGENDA Resolution supporting employee Wellness Program; Forward to 3/12/07 C.O.W. Pg.1 Bev Wiiiison, Mayors Office and 3/19/07 Regular 3. OLD BUSINESS 4. ANNOUNCEMENTS S. MISCELLANEOUS Next Scheduled Meeting: Monday, March 19, 2007 The City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206 433 -1800 for assistance. MEMORANDUM TO: Finance & Safety Committee Bev,villisonQ;0 (T.H.E.) Tukwila's Healthy Employee Program FROl\'I: SUBJECT: Council Resolution for Support ofWellness Program DATE: February 26, 2007 In the process of completing our fourth Well City Award application for A WC this January, we became aware of a new requirement in the application: A resolution showing City Council support for a City's wellness program. While we have obtained Council approval for the separate 502 Insurance budget fund that includes wellness programming (Ordinance 1681, dated 12/13/93), as well as developed program guidelines (see attached), there has been no official resolution from City Council showing support for the wellness program which has been in existence since 1994. We ask that you move this resolution forward in the normal course to the next C.O.W. meeting and to Regular meeting for adoption. We must submit a copy to A WC no later than April 1st in order to qualify for the award based on our 2006 wellness programming and activities. Stephanie Brown and I would also like to make a special presentation to the City Council later this spring for the purpose of sharing some of the highlights of our wellness program, as well as answering any questions you may have at that time. / Tukwila Wellness Proqram Committee Guidelines PROGRAM NAME The name of the Wellness Program shall be T.H.E. (Tukwila Healthy Employee) program. MISSION STATEMENT To support participants by promoting health and wellness through information, services and programs. PURPOSE OF THE PROGRAM The purpose of T.H.E. program shall be to assist participants in achieving physical and emotional well being by encouraging healthy lifestyles. COMMITTEE GOALS AND OBJECTIVES . To provide information and activity choices that encourage behavior changes and healthier lifestyles. . To represent the interests, needs and opinions of the participants. . To aid in program promotion and the maintenance of interest and participation in health/fitness activities. . To work closely with the Cityand management to establish a strong, visible, supportive environment for healthy lifestyle choices. . To review, evaluate, recommend and monitor T.H.E. program. PROGRAM GOALS AND OBJECTIVES . To increase participants awareness of healthy lifestyles by helping them to acquire the knowledge, skills, and motivation to achieve and maintain healthy lifestyles. . To provide a diverse program within approved budgetary guidelines. :t Wellness Committee Guidelines Page 2 VOLUNTARY MEMBERSHIP Members of T.H.E. program shall consist of eight department members and shall be appointed on a voluntary basis. Participation will require employees to make a commitment of time, which will be provided during working hours. The member shall include one representative from the following departments: . City Hall . DCD . Public Works Administration/Engineering . Public Works Shops (Minkler/Interurban) . Parks/Golf . Recreation . Fire . Police Each representative shall commit to a two-year term, beginning February 1, and ending December 31. Participation shall be contingent upon approval of the employee's department head or immediate supervisor. All voluntary acceptances to the committee will be made in writing to the volunteer and their department head and/or immediate supervisor. If membership is not approved, the reason(s) for disapproval shall be provided in writing, to the member and the Wellness Program Coordinator. The Wellness ProQram Coordinators' role is as follows: . Conducts the monthly meetings of the committee. . Develops and adheres to the annual committee budget. . Assists the committee members in promoting and implementing programs and services. ~ Arranges meeting dates. . Prepares meeting agendas. . Prepares committee assignments and seeks committee volunteers to fill the assignments based on areas of interest . Reviews all agreements, contracts, etc for approval by the Administrative Services Director. . Assists with hiring vendors, and facilitators of wellness sponsored events and activities. MEETINGS Regular meetings of the committee shall be held monthly as scheduled by the program coordinator, and shall not exceed one hour, unless advance notice has been provided. Sub-committees, to include committee members and volunteers may be appointed by the program coordinator and will meet on an as needed basis to plan special wellness events and programs. 3 Wellness Program Committee Guidelines Page 3 A commitment to tHe committee and attendance at the meetings is critical to the success of the T.H.E. Program. Any planned absences should be reported to the wellness program coordinator prior to the meeting date. COMMITTEE MEMBER TRAINING/ORIENTATION It is important to the success of the program that new committee members receive an orientation, to introduce concepts of employee wellness promotion, the mission of the committee and the goals of the program. Attendance at wellness training, and conferences will be limited to two committee members per event, and is offered on a first come first serve basis. APPROVAL AND ADVISORY BODY . The Administrative Services Director, and City Administration acts as the approval body and advisory body to the committee. it shall: . Grant approval both financially and administratively on recommended wellness programs. . Provide T.H.E. program insight on management's perspective on programs. Determine participation perimeters for employees. .~.ppro'!ed thls;Z {, .....;' day of /-./',. . I It _:'1""/'-'" ,-- - v f ,_J 2002; by q 3 fi k D In- n F T A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, EXPRESSING THEIR SUPPORT OF THE EMPLOYEE WELLNESS PROGRAM, "T.H.E. (TUKWILA HEALTHY EMPLOYEE) PROGRAM." WHEREAS, in 1994, the City of Tukwila initiated "T.H.E. (Tukwila Healthy Employee) Program," a wellness program that benefits its participants by promoting health and wellness through information, services and programs; and WHEREAS, this program increases participants' awareness of their health options by helping them to acquire the knowledge, skills and motivation to achieve and maintain healthy lifestyles; and WHEREAS, the benefits of employee wellness programs typically include reduced absenteeism, increased job satisfaction, reduced stress levels, improved employee morale, and more prudent use of healthcare systems; and WHEREAS, the improved fitness and good health of the City's employees is a benefit to our citizens through more productive employees, and as a prudent strategy to control healthcare expenditures; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council hereby expresses their continued support of the City's wellness program, "T.H.E. (Tukwila Healthy Employee) Program," and provides that the program be sustained indefinitely, unless cancelled by action of the City Council. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2007. ATTEST/ AUTHENTICATED: Verna Griffin, Council President Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Office of the City Attorney Resolution Number: C:\Documents and Settings\All Users\Desktop\Kelly\?VISDATA \Resolutions \Wellness.doc BW:ksn 3/1/2007 Page 1 of 1