HomeMy WebLinkAboutTrans 2007-03-26 COMPLETE AGENDA PACKET City of Tukwila Transportation Committee
Pam Carter, Chair
Joe Duffle
Pam Linder
AGENDA
Monday, March 26, 2007
Time: 5:00 p.m. Place: Conference Room No. 1
0 0 ACTION TO BE TAKEN
I. Current Agenda Review I.
H. Presentation(s) II.
III. Business Agenda III.
A. Green River Pedestrian Utility Bridge A. Information.
(S 180' St) Maintenance and Repair
Consultant Agreement Page 1
B. Tukwila International Blvd. Phases 2 B. Move to Committee of the Whole for
3 Supplemental Agreement No. 4 discussion then to Regular Council for
Page 11 approval.
IV. Old Business
Next Meeting: Monday, April 9, 2007
Future Agendas:
1.
The City of Tukwila strives to accommodate people with disabilities.
Please contact the Public Works Department at 433 -0179 for assistance.
To: Mayor Mullet
From: Public Works Director'
Date: March 19, 2007
Subject: Green River Pedestrian Utility Bridge (S 180` St)
Maintenance and Repair Consultant Agreement
Project No. 89 -RW16
ISSUE
Route (for signature) a consultant agreement with TranTech Engineering, LLC, to provide
engineering design services for bridge repairs and staining /sealing on the Green River
Pedestrian Utility Bridge (S 180 St).
BACKGROUND
Regular bridge inspections have indicated the need to provide maintenance and minor repairs
to the Green River Pedestrian Utility Bridge near S 180t St and Andover Park East. The
entire structure needs to be re- sealed and /or re- stained to protect the wood structure from
further deterioration. There are some minor structural elements that need repair or replacing
prior to re- staining or re- sealing the structure. The bridge deck is in need of some repairs and
can be slippery when wet. Improved traction on the bridge deck will also be considered as
part of the design.
ANALYSIS
INFORMATION MEMO
Attachment III.A.
TranTech Engineering, LLC, was selected to perform the design work because of their
experience with bridge design and inspection and because of their specific experience with
wood structures near water, such as docks, piers, and waterfront structures. See attached
consultant rating sheet. The proposed work is within the City's budget.
Contract Amount Budget
Green River Ped Bridge Design 22,000.00 35,000.00
RECOMMENDATION
For information only. Consultant agreement is less than $25,000 and does not require Council
approval.
attachments: Consultant Rating Sheet
Consultant Agreement
(P:Projects\A- RW RS Projects \89RW16 Br Insp )180 Ped Bridge Contract Memo for TC)
I
2.
Project Team
Inspection Capabilities
Provides Bridge Inspections
for Gov't. Agency
CONSULTANT SELECTION
Green River Pedestrian Bridge Repairs
PND, Inc. TranTech Sargent Eng.
2
2
2
3 2
3 3
3 3
Tukwila Bridge 1 2 3
Program Knowledge
Bridge Repair Design 3 3 2
Expertise (Wood Structures)
TOTALS 10 14 13
Score consultant 1 to 3, with 1 being least qualified and 3 being most qualified.
Highest total score is consultant most qualified.
CONSULTANT AGREEMENT FOR
ENGINEERING SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred
to as "the City and TranTech Engineering, LLC, hereinafter referred to as "the Consultant in
consideration of the mutual benefits, teens, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform engineering services
in connection with the project titled "Green River Pedestrian and Utility Bridge No.
0000TUK18
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Time for Performance. Work under this contract shall commence upon the giving of written
notice by the City to the Consultant to proceed. The Consultant shall perform all services and
provide all work product required pursuant to this Agreement within 30 calendar days from
the date written notice is given to proceed, unless an extension of such time is granted in
writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $22,000.00 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment is provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and state for a period of three (3)
years after final payments. Copies shall be made available upon request.
f 3
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5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for infoiuiation, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in perfollning the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this Agreement.
7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all claims, losses or liability,
including attorney's fees, arising from injury or death to persons or damage to property
occasioned by any act, omission or failure of the Consultant, its officers, agents and
employees, in performing the work required by this Agreement. With respect to the perform
acne of this Agreement and as to claims against the City, its officers, agents and employees,
the Consultant expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the
obligation to indemnify, defend and hold harmless provided for in this paragraph extends to
any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually
negotiated by the parties. This paragraph shall not apply to any damage resulting from the
sole negligence of the City, its agents and employees. To the extent any of the damages
referenced by this paragraph were caused by or resulted from the concurrent negligence of the
City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid
and enforceable only to the extent of the negligence of the Consultant, its officers, agents and
employees.
8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this
contract comprehensive general liability insurance, with a minimum coverage of $500,000 per
occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/
aggregate for property damage, and professional liability insurance in the amount of
$1,000,000.
Said general liability policy shall name the City of Tukwila as an additional named insured
and shall include a provision prohibiting cancellation of said policy except upon thirty (30)
days prior written notice to the City. Certificates of coverage as required by this section shall
be delivered to the City within fifteen (15) days of execution of this Agreement.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an index
pendent contractor with respect to the services provided pursuant to this Agreement. Nothing
in this Agreement shall be considered to create the relationship of employer and employee
2
between the parties hereto. Neither the Consultant nor any employee of the Consultant shall
be entitled to any benefits accorded City employees by virtue of the services provided under
this Agreement. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the state industrial insurance
program, otherwise assuming the duties of an employer with respect to the Consultant, or any
employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to
enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to
recover its costs, including reasonable attorney's fees, incurred in such suit from the losing
party.
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5
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16. Notices. Notices to the City of Tukwila shall be sent to the following address:
CITY OF TUKWILA
teven M. Mullet, Mayor
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
TranTech Engineering, LLC
626 120 Ave. NE
Suite B 100
Bellevue, WA 98005
17. Integrated Agreement. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Consultant and supersedes all
prior negotiations, representations, or agreements written or oral. This Agreement may be
amended only by written instrument signed by both the City and the Consultant.
DATED this 15 day of March, 2007.
CONSULTANT
Attest/Authenticated: Approved as to Form:
Jane E. Cantu, CMC, City Clerk Office of the City Attorney
B 7 /2
Printed Name: Khasha Y ar Nikzad, PhD, PE
Title: Principal/ Partner
4
Exhibit A Scone of Services on the Green River Pedestrian
Bridge No. 0000TUK18 Rehabilitation
A. Proiect Manaaement
Throughout the conduct of these activities, there will be a close
coordination between TranTech Engineering, LLC representative, Kash
Nikzad, PhD, PE and the City of Tukwila's representative, Mr. Robin
Tischmak, PE. Kash Nikzad will manage the activities to ensure submittal
timeliness.
B. Current Load Carrvina Capacity Assessment
In this Task structural analysis is performed to assess the current load
carrying capacity of the Bridge's elements and determine the extent of the
rehabilitation needed.
A 2 -D truss model will be utilized to assess the truss elements. The
elements with deterioration will be subject to cross sectional reduction.
In case all the element capacities are greater than their design demand
then the rehabilitation activities will be composed of only "element
protection measures" for life extension.
In case any of the Bridge's critical elements have load carrying deficiency,
viable strengthening means will be used as part of the next task.
C. Repair/ Strenathenina! Protection PS &E
In this task, PS &E construction documents will be prepared based on the
activities described in Task B.
Our preliminary investigations show that the E. Truss seems to be in
worse condition than the W. Truss. A viable repair needs to address the
large areas of rot and cracking. The top laminations of both bottom and
top chords appear to have lost their load carrying capacity per 2005
inspection report. Top chord has two splice locations while the bottom
chord does not have any splices.
The 2005 inspection report suggests replacing rotted bottom chord
laminations.
8
Floor beams and Stringers are all in State 1, per 2005 Inspection report,
but the stringers are untreated and weathered.
Per client discretion and TranTech's site visit, the deck is in a deteriorated
state and needs to be replaced to provide a viable weather resistant and
non -slip surface.
TranTech will provide Coating and Containment specifications which
includes provisions for initial preparations of the existing timber for coating
purposes. These specifications will be a part of the PS &E Bid Package.
D. Bid Assistance
In this Task TranTech will provide PS &E Bid Package Assistance in the
form of checking all contractor bids for accuracy and providing a reference
check on lowest bidder.
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The Sum
To: Mayor Mullet
From: Public Works Director
Date: March 21, 2007
Subject: Tukwila International Blvd. Phases 2 3 (S 116 St to S 138 St)
Supplemental Agreement No. 4
Project Nos. 95 -RW03 and 95 -RW04
ISSUE
BACKGROUND
ANALYSIS
INFORMATION MEMO
Attachment III.B.
Authorize the Mayor to execute Supplemental Agreement No. 4 with KPG, Inc., to finalize
plans, specifications, and an engineer's estimate (P. S. E.) for bidding and construction of
Tukwila International Blvd. Phases 2 3 street improvement projects.
In November 2006 the City Council was briefed on escalating construction cost estimates
related to Tukwila International Blvd. Phases 2 3. The estimated construction costs at that
time were significantly more than the available budget. The Council was presented a revised
scope for the project that would allow the City to move forward with a construction project
that was within budget. The biggest cost saving measure was related to elimination of
overhead utility undergrounding. Implementation of the cost saving measures and proceeding
to construction was generally supported by Council, but additional time and information was
requested to evaluate alternatives.
Seattle City Light and other supporters for utility undergrounding have been pursuing
alternative funding sources in order to keep utility undergrounding as part of the construction
project. Seattle City Light has requested that the City provide a final design that would
include overhead utility undergrounding and that SCL would pay the additional design costs
associated with preparing those contract documents for bidding. In the meantime, SCL will
request funding from the Seattle City Council for construction funding. If the Seattle City
Council approves the requested construction funding, then the bidding documents that include
overhead utility undergrounding would be advertised for construction bids. If the funding is
not approved, then Tukwila will advertise the design package that implements the cost saving
measures.
KPG, Inc., has prepared a scope of work and fee estimate to provide the design services
related to preparing two separate contract document packages for bidding as described above.
Seattle City Light will reimburse the City for costs related to preparing the P. S. E. package
that includes overhead utility undergrounding.
/2.
Mayor Mullet
Page 2
March 21, 2007
Overview of Costs and Budget:
TIB Phase 2 Design
Sup 1 (time only)
Sup 2 (Phase 3)
Sup 3 (time only)
Sup 4
Total
Grand Total
RECOMMENDATION
KPG
Contract
951,727.061
0.00
459,793.72
0.001
331,116.22
1 1,742,637.001
Authorize the Mayor to sign Supplemental Agreement No. 4 with KPG, Inc., to provide final
P.S. E. for bidding and construction of Tukwila International Blvd. Phases 2 3 in the
amount of $331,116.22.
attachments: Scope of Work
Fee Estimate
(P:Anjects \A- RW RS Projects \45RW03 TIB2\KPG contract sup 4 memo)
Expenditures 11
1,775,270.56
Other
Project Costs
32,633.56
0.00
0.00
0.00
0.00
32,633.56
Budget
City Seattle City
Budget Light Payment
1,100, 000.00
0.00
605,000.00
0.001
0.001 99,977.63
1,705,000.001 99,977.63
1,804,977.63
Exhibit D -1
City of Tukwila
Tukwila International Boulevard, Phase 2 &3
South 139 Street to South 116 Street
A. PROJECT DESCRIPTION
KPG, Inc
Scope of Work
March 20, 2007
This Supplement is to provide final design, utility coordination, permitting, and
right of way support to the City of Tukwila for completion of bid documents on the
Tukwila International Boulevard Improvement Project, Phases 2 3. 90% Plans,
Specifications and Estimates were submitted to the City in June 2006; however,
there was not sufficient funding for construction of the improvements.
The City has worked closely with KPG and Seattle City Light to refine the project
scope to fit within the available budget and obtain utility agreements to ensure
project funding. Seattle City Light has made a tentative commitment to
participate in funding the undergrounding of aerial facilities along the entire
corridor; however, this funding commitment cannot be confirmed without Seattle
City Council action over the next few months. In order to complete the final plans
with this funding uncertainty, we have separated this supplement into 3 separate
sub tasks as follow:
Supplement 4.A TIB Phase 2, South 132nd Street to South 116th Street
Final Plans, Specifications, and Estimates for phase 2 improvements contain the
following major changes from the 90% design in order to meet available funding
without Seattle City Light participation:
Elimination of curb, gutter, and sidewalk north of Intergate West.
Minimum 5' wide asphalt shoulders will be provided on the west side of
TIB in this area for pedestrian use.
Elimination of landscaped meeting north of the DHS signal.
Maintain existing illumination system within WSDOT right of way
Eliminate utility undergrounding. Aerial pole relocation design and
implementation will be by the private utility owners.
Install mechanically stabilize earth (MSE) retaining walls on the east side
of the rode in lieu of the structural walls included in the 90% design. The
MSE walls are not compatible with aerial utility undergrounding facilities.
Prepare an additive bid schedule for undergrounding of aerial utilities in
front of the Intergate West and Department of Homeland Security (DHS)
frontages.
Tukwila International Blvd
Supplement No. 4 1 of 9
lCPG /3
March 20, 2007
N
Scope of Work (cont'd)
Exhibit D -1
A. PROJECT DESCRIPTION (CONTINUED)
Additionally, the Consultant will update the right of way plan, obtain title reports,
prepare legal descriptions, and perform property acquisition services for all
easements and right of way required for completion of the improvements. Phase
2 and 3 will be bid as a single bid package.
Supplement 4.B TIB Phase 3, South 139th Street to South 132nd Street
Final Plans, Specifications, and Estimates for phase 3 improvements contain the
following major changes from the 90% design in order to meet available funding
without Seattle City Light participation:
Eliminate utility undergrounding. Aerial pole relocation design and
implementation will be by the private utility owners.
Install mechanically stabilize earth (MSE) retaining walls on the east side
of the rode in lieu of the structural walls included in the 90% design. The
MSE walls are not compatible with aerial utility undergrounding facilities.
Additionally, the Consultant will update the right of way plan, obtain title reports,
prepare legal descriptions, and perform property acquisition services for all
easements and right of way required for completion of the improvements. Phase
2 and 3 will be bid as a single bid package.
Supplement 4.0 TIB Phase 2 3 Underground Improvements
Final Plans, Specifications, and Estimates for corridor undergrounding
improvements will be in general accordance with the 90% Plans prepared
previously. The major design elements remaining for completion of the roadway
design with undergrounding include:
Completion of utility coordination and civil undergrounding design. Seattle
City Light will provide review comments on the current design prior to
proceeding to completion.
Complete structural wall design on the east side of TIB.
Obtaining necessary utility permits for portions of underground system
within WSDOT right of way.
Construction of these improvements is contingent on available funding from
Seattle City Light. If funding is available, it is anticipated that this work will be
advertised for bids with phase 2 and 3 roadway improvements.
This Supplement #4 reflects the remaining effort to complete final bid documents,
right of way acquisition, and utility coordination based on our current
understanding of the project scope as described herein. This supplement
supercedes previous approvals on this project and credits the $131,528.34
remaining balance from previous approvals. All other Contract terms remain in
force and effect. A six month effort is anticipated to complete the remaining
work.
Tukwila International Blvd
Supplement No. 4
2 of 9
KPG
March 20, 2007
Scope of Work (cont'd)
B. DELIVERABLES
Tukwila International Blvd
Supplement No. 4
Exhibit D
The Consultant shall provide the following deliverables with this project:
o 2 copies final geotechnical report
File copy of all permit applications
o 5 copies Drainage Design Report
10 copies 100% plans, specifications, and estimate (11"x17")
o File copy of Final right of way plan (22 "x34" mylar)
o 60 copies final plans (11"x17"), specifications, and engineers estimate
o 1 set of final mylar or vellum plans (22 "x34 for City records
o 1 copy certified bid tabulation
o 1 copy of letter recommendation of award
1 copy title reports for acquisition properties (15 parcels)
Right of way correspondence records
Digital copies of all deliverables, in requested format
The City of Tukwila shall provide the following:
Seattle City Light agreements
Residential mailings, if required
Meeting room arrangements
Advertisement for bid
KPG
3 of 9 March 20, 2007
/6
Scope of Work (cont'd)
C. SCOPE OF WORK
TASK 1 MANAGEMENT COORDINATION ADMINISTRATION
1.1 The Consultant shall provide continuous project management for the
project duration (estimate 6 months).
1.2 The Consultant shall prepare monthly progress reports identifying work in
progress, upcoming work elements, and a reporting of any delays,
problems, or additional information needs.
1.3 The Consultant shall provide quality assurance quality control (QA/QC)
reviews of all work products prior to submittal for City review.
TASK 2 SURVEY AND BASE MAPPING
Exhibit D -1
2.1 The Consultant shall field survey proposed wall elevations to confirm
design elevations.
TASK 3 PUBLIC INVOLVEMENT
3.1 The Consultant shall prepare for and attend one (1) community open
house meetings. Meeting locations will be secured by the City.
3.2 The Consultant shall attend one -on -one meetings with affected property
owners along the corridor to discuss the project, private property impacts,
and /or right of way and easement needs (estimate 4 meetings).
TASK 4 WSDOT COORDINATION
4.1 The Consultant shall prepare channelization plan submittal for the portion
of phase 2 improvements within state limited access and provide
necessary coordination for review and approval by WSDOT.
4.2 The Consultant shall prepare signal and lighting plan submittal for the
portion of phase 2 improvements within state limited access and provide
necessary coordination for review and approval by WSDOT.
4.3 The Consultant shall prepare drainage design submittal for the portion of
phase 2 improvements within state limited access and provide necessary
coordination for review and approval by WSDOT. It is assumed that
WSDOT will accept drainage facilities under permit within their right of way
in general conformance with the 90% design drawings.
Tukwila International Blvd
Supplement No. 4
4 of 9
KPG
March 20, 2007
Scope of Work (cont'd)
Exhibit D -1
4.4 The Consultant shall prepare underground utility plan submittal for the
portion of phase 2 improvements within state limited access and provide
necessary coordination for review and approval by WSDOT. Facility
needs will be provided to the Consultant by private utility owners. This
task is for approval of underground facilities only. Securing utility permits
for relocated overhead systems, if required, will be the responsibility of the
private utility owners.
TASK 5 UTILITY COORDINATION
5.1 The Consultant shall distribute mailings and distribute 90% plans to
franchise utility purveyors along the corridor in order to facilitate relocation
and adjustment coordination.
5.2 The Consultant will coordinate with aerial utility owners for relocation of
existing aerial utilities. Aerial utility relocation design and construction is
the responsibility of the private utility owners and will not be included in the
project plans and specifications.
5.3 The Consultant shall coordinate with Seattle City Light and other utility
owners for utility undergrounding improvements along the corridor.
5.4 The Consultant shall coordinate with Seattle City Light and other utility
owners for determining the scope of improvements to underground only
the portion of the existing aerial system in front of the Intergate West and
Department of Homeland Security. This work will be included as an
alternate bid schedule if the rest of the corridor remains an aerial system.
5.5 The Consultant shall complete civil undergrounding conversion design
between South 139 Street and South 116 Street. Electrical
undergrounding design will be completed by Seattle City Light. Civil
undergrounding design will be completed by KPG based on conduit, vault,
and slab information provided by the Seattle City Light and other utility
owners.
5.6 The Consultant shall prepare final plans, specifications and estimates for
an alternate bid schedule to underground utilities along the frontage of
DHS and Intergate West. Electrical undergrounding design will be
completed by Seattle City Light. Civil undergrounding design will be
completed by KPG based on conduit, vault, and slab information provided
by the Seattle City Light and other utility owners.
Tukwila International Blvd
Supplement No. 4 5 of 9
1 1 G 1 7
March 20, 2007
/8
Scope of Work (cont'd)
TASK 6 GEOTECHNICAL INVESTIGATION
Exhibit D -1
6.1 The Consultant shall provide supplemental geotechnical investigations as
required to support design of Mechanically Stabilized Earth walls in phase
3. Geotechnical review and analysis will be provided by Landau
Associates to support MSE wall design in task 9.
TASK 7 PERMITTING
7.1 The Consultant shall prepare and submit a JARPA application to WDFW,
review and comment.
7.2 The Consultant shall coordinate with WDFW for approval of the HPA
TASK 8 PRELIMINARY DESIGN OF BYPASS PIPELINE
8.1 The Consultant shall incorporate comments and finalize the drainage
design report in support of the bypass pipeline /roadway improvements in
accordance with WDOE criteria.
TASK 9 PREPARE FINAL PLANS, SPECIFICATIONS AND ESTIMATE
9.1 The Consultant shall incorporate 90% comments and prepare 100% Plans
for review and approval by the City. For supplement items 3.A and 3.B,
the plans will assume relocation of aerial utilities by others with an additive
schedule for undergrounding in front of DHS and lntergate West. For
Supplement 3.C, the plans will assume undergrounding of the entire
corridor. Plans shall be formatted to provide sufficient detail for
convenient field layout of all proposed facilities. City standard details and
WSDOT standard plans will be supplemented with project specific details
as required. Plan information shall include:
o Centerline control information
Limits of construction
o Typical sections and details
Roadway plan and profiles
Temporary erosion and sediment control plans
Drainage system plan and profiles
Wall plan and profiles
Channelization and Signing plans
Signal modification plans and details
Illumination plans
o Civil undergrounding design (Supplement 3.0 only)
o Urban Design plans and details
Landscape restoration plans
Irrigation plans and details
Tukwila International Blvd
Supplement No. 4
6 of 9
KPG
March 20, 2007
Scope of Work (cont'd)
TASK 10 RIGHT OF WAY
Exhibit D -1
9.2 The Consultant shall prepare 100% specifications for review and approval
by the City. Specifications shall be based on 2006 WSDOT APWA
standard specifications, using contract boilerplate and general special
provisions provided by the City.
9.3 The Consultant shall calculate quantities and prepare a construction cost
estimate in support of the 100% and final plans and specifications.
9.4 The Consultant shall finalize bid documents for advertisement and award
by the City. It is assumed that only one set of drawings (with or without
undergrounding) will be reproduced and advertised for bids. Final bid
documents will be signed by a licensed professional engineer in the State
of Washington.
10.1 The Consultant shall research WSDOT files, obtain title reports, and
review title reports to verify existing conditions (15 parcels).
10.2 The Consultant shall perform additional horizontal and vertical survey
control for Boundary and ROW determination. City of Tukwila Datum.
10.3 The Consultant shall update existing right of way plans to reflect any
changes discovered.
10.4 The Consultant shall prepare legal descriptions for right of way and
easements. (15 parcels)
10.5 The Consultant shall provide right of way acquisition services for
permanent easements, fee simple acquisition (up to 15 parcels), and
project specific temporary easements (6 parcels). Acquisition services will
be performed by Abeyta and Associates to achieve the specific objectives
identified below.
Specific Objectives for Right of Way acquisition
The key objectives for this project include:
1. Inspect site prepare an acquisition preliminary survey report 21
parcels;
2. Identify fee interest ownership 21 parcels;
3. Prepare and setup acquisition files 21 parcels;
4. Prepare acquisition forms needed to obtain strip take: deeds, real
property voucher agreement, permanent easements, temporary
easements, licenses to reconstruction driveways, excise tax
affidavit, W9, offer letters, notice of intent, payment request, and
Tukwila International Blvd
Supplement No. 4
KPG 11 7 of 9 March 20, 2007
20
Scope of Work (cont'd)
Tukwila International Blvd
Supplement No. 4
Exhibit D -1
any other forms needed to acquire the right -of -way. This proposal
does not include condemnation forms;
5. Negotiate to acquire property rights 15 parcels; negotiate to
obtain licenses to reconstruct driveways 6 Parcels (A minimum of
three written attempts);
6. Prepare justification report for administrative settlement 2 parcel;
7. Obtain appraisal report and appraisal review —1 parcel.
8. Prepare administrative offer summaries 15 parcels
9. Maintain acquisition parcel diary 21 parcels;
10. Assist in obtaining clear title of property and /or property rights,
which the CITY determines to be reasonable or will adversely
impact the rights being acquired;
11. Assist in delivering funds to the property owners —15 parcels;
12. Assist the CITY with Right -of -way Certification;
13. Deliver completed files to the CITY 21
Right of Way acquisition scope exclusions
1. Those services related to obtaining releases of encumbrances from
title, which require legal action;
2. The actual filing of condemnation and subsequent litigation;
3. Closing costs such as recording fees, title insurance fees,
preliminary title reports, escrow fees, transfer taxes, etc., penalty
costs for pre payments; costs of a pre- existing mortgage; the pro
rate share of real property taxes paid subsequent to vesting title to
the CITY;
4. Continuing negotiations for those parcels listed for condemnation;
5. Appraisal and review appraisals for condemnation purposes;
6. Provide litigation assistance to the CITY and legal counsel during
appeals, grievances, hearings, and /or court proceedings for
contested relocation claims.
7. Relocation Services
All acquisition services will be performed in accordance with applicable
codes, regulations, standards and procedures; state and federal laws;
Federal Highway Administration regulations; Local Agency Guidelines
Manual; Washington State Right of Way Manual (M26 -01); Public Law 91-
646 and the implementing regulations found in 49 Code of Federal
Regulations (CFR) Part 24 and Revised Code of Washington (RCW) 8.26;
and the implementing regulations of Washington Administrative Code
(WAC) 468 -100.
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KPG
March 20, 2007
Scope of Work (cont'd)
TASK 11 BID PERIOD SERVICES
OTHER SERVICES
Exhibit D -1
11.1 The Consultant shall prepare any necessary addenda, attend the bid
opening, prepare the bid tabulation, and provide a recommendation of
award to the City. The level of effort estimate is based on a straight
forward bid review process with the low bidder receiving the project award.
The City may require other services of the Consultant. These services could
include additional survey, off -site mitigation design, property acquisition services,
additional permit support, or construction management and inspection. At the
time these services are required, the Consultant shall provide the City with a
detailed scope of work and an estimate of costs. The Consultant shall not
proceed with the work until the City has authorized the work and issued a notice
to proceed.
Tukwila International Blvd
Supplement No. 4 9 of 9
KPG n 1
March 20, 2007 L
N)
1u
HOUR AND FEE SUMMARY
Project: City of Tukwila
Tukwila International Boulevard, Phase 2 3
Supplement No. 4 Complete PS E with undergrounding
Task
Supplement 4.A
TIB Phase 2
No Undergrounding
Cost to Complete
Estimated Fee
Supplement 4.B
TIB Phase 3
No Undergrounding
Cost to Complete
Estimated Fee
Task 1 Management/coordination /administration 4,529.13 4,529.13 3,851.84 12,910.10
Task 2 Survey and base mapping 3,969.22 5,910.44 2,955.22 12,834.88
Task 3 Public Involvement 3,867.48 4,802.36 1,033.87 9,703.72
Task 4 WSDOT coordination 13,676.84 50.00 5,790.23 19,517.08
Task 5 Utility coordination 9,503.74 2,301.52 23,675.84 35,481.09
Task 6 Geotechnical Investigation 2,045.31 2,045.31
Task 7 Permitting 3,070.96 3,070.96 6,141.92
Task 8 Preliminary design of bypass pipeline 3,195.93 3,195.93 6,391.85
Task 9 Prepare final Plans, Specifications, and Estimates 74,165.40 89,546.69 60,583.15 224,295.24
Task 10 Right of Way 63,405.63 63,405.63 126,811.25
Task 11 Bid Period Services 2,112.48 2,112.48 2,087.48 6,312.43
Supplement No. 4 Subtotal Estimated Fee 181,496.80 180,970.43 99,977.63 462,444.87
Credit for Previous Contract Authorization (90,560.25) (40,768.40) (131,328.65)
Total Estimated Fee Supplement No. 4 90,936.55 140,202.03 99,977.63 331,116.22
Original Contract Authorization (Phase 2): 951,727.06
Supplement No. 1 (Time Extension):
Supplement No. 2 (Phase 3): 459,793.72
New Contract Not to Exceed Total: 1,742,637.00
Supplement 4.0 task items will be clearly identified on invoices for reimbursement to City of Tukwila by Seattle City Light
*Supplement 4.0
TIB Phase 2 3
Undergrounding by SCL
Cost to Complete
Estimated Fee
KPG
Architecture
Landscape Architecture
Civil Engineering
Totals