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HomeMy WebLinkAbout2007-05-15 Community Affairs and Parks Minutes N O f 2 City of Tukwila N Community Affairs Parks Committee 1908 COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes May 15,2007- 5: 00 p. m. PRESENT Councilmembers: Pam Linder, Chair; Pam Carter and Dennis Robertson Staff: Bruce Fletcher, Rick Still, Evie Boykan, Dave Hauntz, Kevin Fuhrer and Kimberly Matej Guests: Jeff Stone CALL TO ORDER: Committee Chair Linder called the meeting to order at 4:59 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. 2008 Application for Minor Home Repair Staff is seeking Council authorization and Mayor approval for the 2008 Community Development Block Grant application. The City's application proposes to continue the Human Services Minor Home Repair Program, and includes similar programs in both SeaTac and Des Moines with Tukwila serving as the fiscal agent for all three cities. Incorporation of three cities into one application makes our request more competitive. Evie explained that this program predominantly serves the lowest income homeowners, allowing repairs that may not normally be completed. Additionally, since this program has been taken on in- house, we have been able to respond to twice as many requests then when the program was outsourced. Staff is also requesting this issue go directly to the May 21 Regular Council meeting due to a May 31 application deadline. UNANIMOUS APPROVAL. FORWARD TO MAY 21 REGULAR COUNCIL MEETING. B. Foster Golf Course Concession Agreement Bruce gave a brief history of the concessionaire agreement with Gordy's of Tukwila, Inc., and Jeff Stone, General Manager of Gordon's on the Green, discussed some of the challenges the restaurant has experienced in gaining momentum in securing a regular consumer base. Since the opening of the clubhouse restaurant, Gordy's has experienced some financial setbacks and is currently in arrears to the City. Staff desires to maintain a concessionaire presence in the clubhouse as well as to ensure that all concessionaire financial obligations to the City are met. In order to manage this twofold goal, staff is seeking Council approval to amend the existing Concession Agreement between the City and Gordy's of Tukwila, Inc. The amendment proposes to restructure concession fees and have the City retain ownership of all capital equipment. Community Affairs & Parks Committee Minutes Mav 15. 2007 - Paae 2 The Committee has recommended that staff provide additional information to the full Council so that the issues at hand are clearly stated and understood in the least cumbersome format. This information should include: . A concise informational memo that outlines the major changes to the agreement compared to the original terms . A detailed list of the capital equipment to be retained by the City . A financial statement of how the outcomes of this amendment are anticipated to impact the Golf Fund . An explanation of currently applicable penalties and leasehold tax as well as payment plans and penalty reinstatement Staff should also clarify with legal the best way to implement said changes, as an amended agreement or as an amendment to the agreement The Committee is in favor of the proposed changes as explained in this meeting, and is in agreement with staff that if expectations are not met, consideration of termination may be necessary. UNANIMOUS APPROVAL. FORWARD TO MAY 29 COW FOR DISCUSSION. C. Park and Open Space Plan Agreement Rick explained the need for the Parks and Recreation Department to complete a new Parks, Recreation and Open Space Plan. A master plan as this serves two general purposes: grant application eligibility and to develop an action plan to meet the needs identified through a community needs assessment. After rating three submitted proposals, staff has selected Beckwith Consulting Group as the most qualified firm to act as the master consultant for the compilation of a new updated Parks, Recreation and Open Space Plan. The new Plan is expected to be completed and adopted by December. The CIP has $40,000 budgeted for this project. Staff is seeking the Committee's recommendation for authorization to enter into a consultant agreement with Beckwith Consulting Group. Bruce stated that the consultant intends to conduct workshops with the community as well as Council to strategize and review the scope of the Plan. Bruce has also directed the consultant to produce Tukwila Parks Standards and investigate both commercial and residential impact fees. After a brief discussion on possible areas of focus for the consultant, the Committee expressed their support for the importance of continued consideration of open space acquisitions and plans along the River. The Committee supports staffs recommendation to execute an agreement with Beckwith Consulting Group. UNANIMOUS APPROVAL. FORWARD TO MAY 29 COW FOR DISCUSSION. D. Macadam Winter Garden Bid Award On May 14,2007, staff opened two bids for the Macadam Winter Garden project. The lowest bid was in the amount of $299,650 and the second totaled $483,950. Although the architect's construction estimate was $180,000, the lowest bid seems fair considering current market status. This is the third time the Macadam Winter Garden project has gone out to bid. Based on past experience and increasing construction prices, staff is requesting that Council allocate an additional $155,600 to the project as well as authorize award of the bid to the lowest bidder. Community Affairs & Parks Committee Minutes Mav 15.2007 - Paoe 3 The Committee has requested that staff resubmit the memo pertaining to this project to include detailed information on received bids, identification of appropriate CIP funds and an explanation of possible real estate excise tax funds that may be applicable to this project. Based on information provided in the meeting, the Committee recommends Council consider allocating approximately $150,000 to this project and authorize the bid award. UNANIMOUS APPROVAL. FORWARD TO MAY 29 COW FOR DISCUSSION. E. Parks Division Staff Reorganization Due to two recent vacancies in the Parks Division of the Parks and Recreation Department, staff is proposing a minor reorganization. This reorganization would promote two %-time employees to full-time status and create a new %-time position (.75 FTE). All of these changes would result in a .25 staffing increase for the Parks Division. A budget appropriation would not be required for this increase due to a decrease in the extra labor budget as a result of the reorganization. The Committee agrees that this proposal is an affordable option to increase Parks personnel. UNANIMOUS APPROVAL FORWARD TO MAY 29 COW FOR DISCUSSION. III. ANNOUNCEMENTS IV. MISCELLANEOUS Meeting adjourned at 6: 11 p.m. Next meeting: Wednesday, May 30, 2007 - 5:00 p.m. - Conference Room 3 ?~ L Committee Chair Approval Minutes by KAM.