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HomeMy WebLinkAbout2007-07-02 Finance and Safety Minutes City of Tukwila Finance& Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes July 2,2007-5:00p.m. PRESENT Counui|nuemhuzu: Jim Ilaggcrtou, Chair; Joan Hernandez and Dennis Robertson Staff Jim Morrow, Frank Iriarte, Shelley Kerslake, Rhonda Berry and Kimberly Mat j [huemio: Chuck Pur6ob CALL TOORDER: Committee Chair }{uggodon called the meeting to order u15:O0p.no. Committee Chair 8uggedon amended Section D 8noineax Agenda, with the addition of Item B, Settlement AQzceoocut and Release of Claims with Yakima County Department of Corrections. City Attorney Shelley Kerslake will discuss the item. 1, PRESENTATIONS No presentations. H. BUSINESS AGENDA A. Status R000rtof First Phase of6merzeoovMeuueerueo1Initiative Staff has returned to Committee to present a progress update on the implementation of the emergency management initiatives which were approved by Council approximately month ago. A proposal was received on Friday (June 29) from udcuigu consultant for standby power. Staff will review the proposal, and if it meets City standards and needs it will be forthcoming to Council. Preliminary results of the seismic study have been received and are being reviewed by staff. Qeouku of the City's seismic capability will be presented to the Committee at future meeting. The American Red Cross has been ooutudcd for information regarding DERT poozhuueo. Limited vendor availability may result inu sole source purchase. As of Jnuo 28 Personnel staff completed the classification work and ouJury structure for both emergency management positions and provided respective recommendations to Administration. As soon as the positions have been approved, staff can begin recruitment. Staff has been testing an AM radio station for use in broadcasting and improving public information communication throughout the City. AM radio stations are used by many local governments throughout the nation. These radio stations are licensed by the FCC to provide emergency and non-emergency inforination such as amber alerts, severe weather conditions, natural and manmade disasters, terrorist events, traffic delays, road closures and public information and community events. The only restriction is that it should not be used for promotional use. The 10-watt system staff has been testing does not have wide coverage and is intended strictly for local community use. Staff has performed several coverage tests on the station and has determined that frequency 1660 provides the best overall broadcasting City-wide. The Finance & Safety Committee Minutes Julv 2, 2007 - Paae 2 system vendor, Information Station Services in Michigan, has stated that a permanent unit will also increase and improve coverage. To date, it has cost the City $900 to test the unit. The purchase of a permanent system which includes antennae, transmitter, receiver, digital recording system and remote telephone transmission will costs approximately $25,000-$32,000. Staff originally brought this item to the Committee for informational purposes only; however, the Committee was impressed by the progress of implementing a local AM radio station as a means to improve public information and recommended forwarding this specific item to the next COW for staff presentation and full Council discussion. The Committee was very complimentary of staff. UNANIMOUS APPROVAL. FORWARD TO JULY 9 COW B. Settlement Agreement and Release of Claims with Yakima County Department of Corrections City Attorney Shelley Kerslake briefed the Committee on this settlement agreement between 33 cities and Yakima County jail which will be brought to tonight's Council meeting as Item 7 under New Business. An item of this type would usually be discussed in executive session but since no strategy is involved in ongoing litigation at this point, an executive session is not necessary. In 2003, we began paying a per bed price to Yakima County for incarceration services. These payments were being made in anticipation of the opening of a new jail. In 2004, it became apparent that the jail was not going to open. Additionally, there were some concerns over the treatment of inmates. In response, a lawsuit was filed against Yakima for breach of contract. After working for a year to resolve the issues, the inmate problems have been addressed and we have monitoring the program, and the County has agreed to open j ail in full by December 31, 2007. The settlement does not involve any exchange of funds, and minimal costs were incurred as a result of the settlement of this issue. UNANIMOUS APPROVAL. FORWARD TO JULY 2 REGUALR MEETING. ill. ANNOUNCEMENTS No announcements. IV. MISCELLANEOUS Committee Chair Haggerton restated a request for some financial information that the Committee would like to discuss at a future Finance and Safety meeting. The information is listed below. . Amount of the City's indebtedness, broken down by amounts of the original loans . Amount of the annual debt service payments . Amount the City currently owns on the Tukwila Village property . Amount of annual debt service payments for Tukwila Village bonded indebtedness . Amount of bonding capacity the City has left Additionally, Dennis' records regarding the funding amount that has been spent to date on Tukwila Village does not correspond with the amount listed in the budget. He would like to discuss this further with staff who oversees the CIP budget in order to identifY the accuracy of the dollar figure associated with the project. Meeting adjourned at 5:59 p.m. Next meeting: Monday, July 16,2007 - 5:00 p.m. - Conference Room 3 J!;11 II Committee Chair Approval Minutes by KAM.