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HomeMy WebLinkAboutUtilities 2007-08-21 COMPLETE AGENDA PACKET Distribution: ILA,L City of Tukwila V. Griffin J. Morrow K. Fuhrer P. Linder F. Idarte S. Kerslake D. Robertson B. Giberson J. Pace Utilities Committee K. Matej G. Labanara C. Parrish 0 Mayor Mayor Mullet B. Shelton B. Arthur P Joan Hernandez, Chair R. Berry R. Larson D. Speck M. Cusick File Copy 7908 Joe Duffie City Clerk P. Brodin 3 Extra Copies 4o Jim Haggerton C.O'Flaherty S. Anderson Single side to Dana S. Norris J. Howat e-mail to MM B. Still e-mail to B.Sax AGENDA TUESDAY, AUGUST 21, 2007; 5:00 PM Conference Room #1 Item Action to be Taken Page I. Current Agenda Review II. Presentation(s) III. Business Agenda A. Gravity Sewer Under I -405 Consultant A. Forward to 8/27 C.O.W. Pg. i Agreement Geotechnical Services B. Water Conservation Goals B. Information Only. Pg. 11 (powerpoint presentation) C. 2007 Second Quarter Report C. Information only. Pg. 13 IV. Old Business Next Scheduled Meeting: Wednesdav, September 5, 2007 S The City of Tukwila strives to accommodate individuals with disabilities Please contact the Public Works Department at 206- 433 -0179 for assistance. INFORMATION MEMO To: From: Date: Subject: Mayor Mullet Public Works Director ~ August 10, 2007 Gravity Sewer Under 1-405 to Tukwila Parkway Project No. 97-SW05 Consultant Agreement for Geotechnical Services ISSUE Contract with HW A GeoSciences, Inc. to provide geotechnical services for the sewer line under 1-405. BACKGROUND WSDOT is going to widen 1-405 in 2008. The existing gravity sanitary sewer under 1-405 needs to be relocated due to the widening project. ANALYSIS The City of Tukwila requested HW A GeoSciences, Inc. to provide geotechnical services for the proposed sewer line crossing under 1-405. The Consultant's study will cost $34,000.00 with funds coming from the construction budget of $400,000.00. In the past, HW A GeoSciences, Inc. has provided geotechnical services to the City of Tukwila and their work has been satisfactory. RECOMMENDATION Approve the agreement with HW A GeoSciences, Inc. in the amount of $34,000.00 to provide geotechnical services to the City of Tukwila for the proposed sewer line crossing under 1-405. attachments: Consultant Agreement with Exhibits (p:Laurie Admin\Mike\memo 081007sm Consultant Agreement) CONSULTANT AGREEMENT FOR GEOTECHNICAL SERVICES FOR 1-405 SANITARY SEWER CROSSING TillS AGREEJ.\tIENT is entered into between the City of Tukwila, Washington, herein-after referred to as "the City", and HW A GeoSciences, Inc., hereinafter referred to as "the Consultant" , in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform geotechnical services for the sanitary sewer line crossing under 1-405. Project No. 97-SW05. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Time for Performance. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement within 60 calendar days from the date written notice is given to proceed, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $34,000.00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment is provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and state for a period of three (3) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. AIl documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Consultant, its officers, agents and employees, in performing the work required by this Agreement. With respect to the perform-ance of this Agreement and as to claims against the City, its officers, agents and employees, the Consultant expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Consultant, its officers, agents and employees. 8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance, with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/ aggregate for property damage, and professional liability insurance in the amount of $1,000,000. Said general liability policy shall name the City of Tukwila as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde-pendent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non-Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to recover its costs, including reasonable attorney's fees, incurred in such suit from the losing party. 16. Notices. Notices to the City of Tukwila shall be sent to the following address: ,.,:_. "'1__1, \., 1L'y \., l\;U\. City of Tukwila 6200 Southcenter Boulevard Tukvvila, VVi\ 98188 Notices to Consultant shall be sent to the following address: HW A GeoSciences, Inc. 19730 64th Avenue West, Suite 200 Lynnwood, WA 98035 17. Integrated Agreement. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This Agreement may be amended only by written instrument signed by both the City and the Consultant. DATED this day of ,20_ CITY OF TUKWILA CONSULTANT BY:W~.~~ Steven M. Mullet, Mayor Printed Name:flA fp( AI Title: PVt' ~ elf" r ~ B, I R,..l IAA.. Attest! Authenticated: i\pproved as to Form: Jane E. Cantu, CMC, City Clerk Office of the City Attorney frvHk-e Cusick :"1465SewerLindercrossing:pdf..----".~.--" --.---- i-~-__'_-". . .-...." -'~_" -~ _ - ,_. _~__ .-._.. ~-_ ..-~_"..~.,. _ _. ..~_"'''- _~~. -~'_ -.,'_'-, .-.".._~.c-- '."-.- _ -__..-_'~ .:~ _-"~-."'~:-""'-'~.~."" '". .. :-c"_o_,,,"."'.< "_.--' >_. _ _.'d -,....~ ' )1 ~, E'x (-lIi3 i I A ;1 --'_o_,~Hf!ui!cn/A'_P'lvellleul13l1gill.crillg. J-1ydru.~e"I"gy' GeoCIII'irOlllllelltnl . IlIspectiuII 6- Testillg u:_.._' ". . -<:--August 2, 2007 City ofTukwila 6300 Southcenter Blvd. Suite 100 Tukwila, Washington 98188 Attn: Mr. Mike Cusick RE: PROPOSAL FOR GEOTECHNICAL SERVICES 1-405 SEWER UNDER CROSSING TuKwILA, WASHINGTON Dear Mike: We are pleased to submit this proposal for geotechnical services for the proposed new sewer under-crossing near the City offices in TukwiIa. We understand the project includes construction of a new sewer line to replace an existing pipe that flows southward beneath Southcenter Blvd. and Interstate 405. The purpose of this work is to determine the subsurface conditions along the proposed pipeline route and pl'Ovide geotechnical recommendations for the design and construction of the new sewer. This scope of work is based on our conversations with you in a meeting on July 25, 2007 and our subseqtlent site visit. The new pipeline would extend from the driveway of the Xerox building at Southcenter Blvd. south beneath both Southcenter Boulevard and 1-405 to a new manhole to be located in Tukwila Parkway. The new pipeline would then extend westward about 260 feet to an existing manhole. Most of the new pipeline would be installed by trellchless methods to avoid traffic disturbance on 1-405. SCOPE OF WORK Our proposed scope of work is based 011 the City's request for four borings to be drilled at selected locations along the alignment. Based on the anticipated depth of the pipeline and the likely need for dewatering, we have based our cost estimate on four borings averaging 30 feet deep. 8PT samples would be taken at 2.5-foot depth intelvals in most of the borings, with 3-inch dianleter thin-walled tube samples taken in lieu of SPT samples at selected locations to . . . I '" I- '.Mj'kecC,~~lcE .~. f4o~_~.eVter--LJnder9roi~T~'iip~['~,~~~,'" ~'?J August 2, 2007 Tukwila Sewer /1-405 Under Crossing Based on the results of the explorations, HW A will develop recommendations for design and construction of the geotechnical aspects of the project. These would include recommendations for shoring & excavation, dewatering, pipe bedding & backfilling, and trenchless pipe installation. We understand directional drilling (HDD) is the preferred method due to potential cost savings; however, the WSDOT requirement for pipe casing and/or site geometry may preclude the use ofHDD. Our work will include evaluation of the feasibility ofHDD for this project The results of our explorations and analyses will be presented in a geotechnical report. After review of the conditions along the proposed alignment, we recorrunend drilling an additional boring on the south side of South center Blvd. or, preferably, on 1-405 right-of-way between the westbound lanes and Southcenter Blvd. This additional boring would reduce the spacing between borings along the trenchless construction from about 330 feet to between 200 and 240 feet. It would also help delineate where the subsurface conditions change from tlpland material (glacial drift or bedrock) to soft valley sediments. The additional cost ofthis fifth boring is presented separately in the following section. Note that prior to drilling, HW A will attempt to obtain any existing boring logs for the project area from the WSDOT. With your concurrence, the exploration program would be reduced or modified to avoid duplication of any existing data. COSTS We are prepared to perform the requested scope of work on a time and expense basis. A breakdown of our estimated costs is presented on the attached spreadsheet. The estimated cost of the work requested is $29,791. Adding a fifth boring to the project would cost all additional $3,319, making the total cost of the work $33,110. We agree not to exceed the authorized amount without authorization. SCHEDULE We can begin the above scope ofwol'k within a few days of authorization. The drilling would be perfonned as soon as a driller becomes available. At this time, local drillers are typically scheduled about 3 week out. We expect the drilling can be completed in three days. We would meet with you after completion of the soil borings to discuss the findings and discus alternatives. A draft of our geotecbnica1report would nonually be ready for your review about 3 weeks after completion of the field work, although that schedule can be adjusted to meet your needs. 1-405 Sewer Undercrossing Tukwila ProposAl 2 HW A GeoSciences Inc. "."""" '-'>-~~~'.- _.~ --,-._---_._.~_.__.------~-~_. --- - ---_.>-------_...-~-----_._----- -- ~ Mike Cusick - /405 Sewer Undercrossing.pdf . V?~-_,,~_-, _~ __ ___ _ '_~ ._ 0.0--_ _.__ ~,_____, ~ _ _ .-_ ""'__ -_~-_.~,,,,,_ ~ '.-.". .'~. ._,,,_._. _ . ._-.o-~'__-~...'.""__._ ____~._._J"'--, '.3] August 2, 2007 Tukwila Sewer / 1-405 Under Crossing We understand you wish to issue a contract for this work. Please make this proposal an attachment to that contract. Please call if you wish to modifY this scope and budget. We appreciate the OppOltunity to be of service. Sincerely, HW A GEOSCIENCES INC. ~ 11 a4- Jalph N. Boirum, P.E. /W- Geotechnical Engineer, Principal Enclosure: Job Cost Estimate 1-405 Sewer Undercrossing Thkwila Proposal 3 HW A GeoSciences Inc, Mike Cusick -1405 SewerUndercrossing.pdf HWA Ref.: GEOTECHNICAL SERVICES Date: 2 4405 SEWER UNDERCROSSING Prepares for: Tukwila TUKWILA, WASHINGTON Prepared By: RNB `,a.- -rY: r, >"•�F •:�`b.. r S s �a .X��� �<a w sE t. PROPOSED SCOPE: This estimate includes drilling four borings averaging 30 feet deep along the proposed aligmnent. It includes performing geotechnical analysis to develop recommendations for design of the proposed undercrossing of I -405 and the associated sewer line. A geotechnical report will be prepared summarizing the results of the explorations and presenting our recommendations. ESTIMATED HWA LABOR: PERSONNEL AND 2007 HOURLY RATES WORK TASK Principal 1 Engineer 1 Geol 1CAD/Tech1 Clerical TOTAL LABOR DESCRIPTION $200.00 $140.00 $100.00 $68.00 1 $64.00 HOURS AMOUNT Penults./ Traffic Plan /Utilities 1 4 1 6 1 1 10 81,160 Site Explorations 8 1 20 1 1 28 $3,120 Logs Profile 1 1 I 4 I 5 $540 Engineering Dewatering 4 Excavation Shoring 2 Trenchless Evaluation 6 r Report 4 Management Review of Plans 2 Tukwila Sewer 1-405 Undercrossing EX 1 10/ 1— JOB COST ESTIMATE 8_ 1 12 $1,600 8 1 1__1 10 $1,520 20 4 1 I 30 $4,400 16 6 1 2 28 $3,576 4 1 I 4 $560 6 1 1 8 $1,240 18 67 42 6 2 135 $17,716 TOTAL COSTS Labor Costs Other Direct Costs Traffic Control Mileage Misc. Laboratory Testing 11t t f11 1 1J >kA 11 �}#E?J441�E?is:''i_ $33,110 ESTIMATED OTHER DIRECT COSTS Exploration Subcontracts $9,040 $1,607 $125 $1,304 $12,075 $17,716 512,075 $29,791 HWA GeoSclences Inc. INFORMATION MEMO To: Mayor Mullet Public W orks Directo~ August 15, 2007 Water Conservation Goals From: Date: Subject: ISSUE New requirements under the Municipal Water Law (RCW 70. 119A. 180) call for local agencies with 1,000 or more connections to adopt conservation goals prior to the upcoming deadline of January 22, 2008. BACKGROUND The Department of Health, Office of Drinking Water, was directed by the Washington State Legislature to adopt a water use efficiency rule. This was a requirement of the Municipal Water Supply - Efficiency Requirements Act. Under Title 70 of the RCW, local governments and municipal water suppliers must adopt conservation goals to meet current conservation planning requirements. In addition to the adopting conservation goals, newly submitted plans must outline program implementation including reports that show how water suppliers are to meet a 10% loss standard. Tukwila has been applying this loss standard in the City's water fund budget as a performance goal. The city also participates through the Cascade Water Alliance on a number of programs involving regional conservation efforts. These programs include the new showerhead program, washer rebate program, bus and theatre ads. RECOMMENDATION Information only. PB attachment SECOND QUARTER REPORT TO COUNCIL April 1 - June 20,2007 Prepared for Utilities Committee PUBLIC WORKS DEPARTMENT 2nd QUARTER SIGNIFICANT ISSUES . Traffic Signal Interconnect Project, construction completed in June, integration next. . Fort DenUlnterurban Ave. Sewer Project completed in June. . Westfield North Sewer Project completed in June. BUDGET PROGRAM GOALS Public Works Administration 1. Evaluate a Local Improvement District to potentially fund a portion of the Tukwila Urban Access Proiect at Klickitat and South center Parkway: The analysis for determining the Urban Center's property owners' proportionate fair-share is underway. 2. Evaluate future qrant fundinq options available and propose a course of action to fund transportation proiects: Ongoing. 3. Evaluate the City's Emerqency Manaqement Plan usinq the National Emerqency Manaqement Accreditation Proqram Standard as the quideline: Pending. 4. Provide quarterly reports on emerqency manaqement issues: Council has approved Phase 1 of a multi-year plan to provide back-up power to all City facilities, improve the City's ability to keep the public informed, and to hire a full-time Emergency Management Coordinator. 5. Hold quarterly community workshops: Ongoing. Business Services 1. Create a more effective, cost-efficient department - proiectinq and monitorinq department costs; seekinq more cost-effective purchasinq aqreements with vendors; preparinq the department's operation. maintenance and capital facilities budqet usinq a "needs-basis" approach: Ongoing. 2. Evaluate a proqram that effectively and efficiently administers Council-approved Local Improvement Districts: Property owners' proportionate fair-share analysis is underway. 3. Review "rate model" for establishinq appropriate rates for water. sewer and surface water enterprise funds: Ongoing. Water Utility/Maintenance Operations General 1. Track backflow prevention compliance for the annual Department of Health report usinq the City's cross-connection data proqram: Report to Dept. of Health has been sent for 2007. 2. Continue the remaininq phase of the automatic meter read proqram in the residential areas: Completed. 3. Implement a proqram to test the accuracy of water meters 2-inches and larqer into standard preventative maintenance procedures: Currently underway. Performance 1. Install new water meters within 48 hours of the hook-up request: Goal being met. 2. Respond to water quality concerns within 24 hours: Goal being met. 3. Test chlorine residual level bi-monthly: Goal being met. 4. Test coliform levels bi-monthly: Goal being met. 5. Reduce the percentaqe of water loss by an additional 10 percent as required by the State: The first half of 2007 has shown that we have met our goal by staying within the 10 percent loss as mandated by the State's new Municipal Water Law requirements. 6. Reqular testinq of fire hydrants: Goal being met. 2007 Second Quarter Report to Council Prepared for Utilities Committee Page 2 Sewer Maintenance Operations General 1. Evaluate system-wide conditions for possible replacement and/or uporade: Ongoing. 2. Review results of video loos to identify areas of damaoe or infiltration/inflow: Completed with three repairs finished. Performance 1. TV inspect 20.000 LF of pipe annually: Goal scheduled for third quarter. 2. Clean 183.000 LF of pipe annually: Completed. 3. Clean and maintain 730 manholes annually: Completed. 4. Weekly monitorino of 10 sewer lift stations for pump hours. start counts. and oenerator operation: Being implemented on a recurring basis. General Engineering Services - Water 1. Complete construction of Allentown Phase II/Foster Point water. sewer. surface water and street improvements: Water, sewer, surface water improvements substantially completed. Lift Stations substantially completed on June 5, 2007. 2. Complete construction of the Southcenter Blvd. Water Main Replacement Proiect: Construction ongoing with completion expected in the third quarter. 3. Complete construction of Interurban Ave. S. Waterline Proiect: Survey completed, project delayed to 2008 as budget funds are being used on the South center Blvd Water Main project. General Engineering Services - Sewer 1. Complete construction of Allentown Phase II/Foster Point water. sewer. surface water and street improvements: Water, sewer, surface water improvements substantially completed. Lift Stations substantially completed on June 5, 2007. 2. Commence construction of the Gravity Sewer under 1-405 Proiect: The consultant recommended an inverted siphon under 1-405, construction delayed to 2008 due to budget restraints. Surveys and peer review began in the second quarter. Surface Water Maintenance General: 1. Participate in development of a multi-year small drainaoe proiect list: Support given to Engineering. 2. Provide field support to Enoineerino for GIS inventory: Being implemented. 3. InvestiQate throuoh usaoe of TV. GIS and f1ushino tasks to find unmapped systems: Underway. Performance: 1. TV inspect 15.000 LF of pipe: Scheduled for later in the year. 2. Maintain/clean 3.500 LF of ditches and four laroe water Quality ponds: Completed. 3. Clean 1.400 catch basins. manholes and stormceptors: In progress. 4. Maintain/clean 15.000 LF of storm lines: In progress. 5. Conduct weekly monitorino of five storm lift stations for pump hours. start counts. and oenerator operation: Being implemented on a recurring basis. Surface Water General Engineering Services 1. Complete small drainaoe proiects identified on the approved FY2007 list: Construction contract has been awarded and construction is scheduled to begin in mid-July. 2. Obtain fundino for acquisition of Duwamish Gardens: A total of $1 ,533,521 has been raised to date for acquisition. There has also been $1,400,000 secured for the construction phase. 3. Beoin adoption and repair of the private storm systems that have been identified: Construction of three projects is included with this year's Small Drainage Project construction contract. 4. Continue development of the GIS as-bums of City infrastructure that complies with NPDES Phase II: The Area 4 inventory is scheduled to begin in July.