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HomeMy WebLinkAbout2007-08-08 Utilities Minutes City of Tukwila Utilities Committee UTILITIES COMMITTEE Meeting Minutes August 8, 2007- 5:00 p.m. - Wednesday lVfeeting due to National Night Out activities on Tuesday PRESENT Councilmembers: Joan Hernandez, Chair; Jim Haggerton and Joe Duffie Staff: Jim Morrow, Bob Giberson, Mike Cusick, Pat Brodin and Gail Labanara CALL TO ORDER: Committee Chair Hernandez called the meeting to order at 5:05 p.m. I. PRESENTATIONS - No presentations. TI. BUSINESS AGENDA A. Allentown Phase II/Foster Point Contract Closeout and Acceptance The construction of new water and sewer mains in the Allentown Phase II/Foster Point is complete. Staff is requesting Council approval for formal project acceptance and authorization to release retainage. Despite seventy-six change orders and price overruns, the overall project will finish under budget; although actual construction ran over, construction management was well under budget. Sewer stubs were based on a 6500 square lot size. UNANIMOUS APPROVAL. FORWARD TO AUGUST 20 REGULAR COUNCIL MEETING CONSENT AGENDA. B. Allentown Phase II/Foster Point Water and Sewer Connection Fees Staff reported that water and sanitary sewer connection fees can now be set since the water and sewer main construction is complete in Allentown Phase II/Foster Point and total construction costs are known. A draft ordinance has been submitted to the Committee for review. The ordinance establishes the fees for sanitary sewer and water connections. The sewer connection fee will begin at $15,000 (due to a sewer connection fee cap set by the Council in 2006) and the water fees will begin at $8,247.12 per connection, each of these fees will increase by 4% flat fee (uncompounded) per year until the year 2017. Residents can connect at any time during the ten year period at the respective fees listed in the ordinance. Several payment plan options have been established for the sanitary sewer connection fees. However, the water connection fee will require payment in full since the fee is only applicable to new home construction. Fee amounts have been determined by dividing the total construction amount by the number of possible connections (250). Although the actual cost per sanitary sewer connection is $19,668.92, the City will subsidize $4,668.92 per connection due to the $15,000 cap set by Council. UNANIMOUS APPROVAL. FORWARD TO AUGUST 13 COW. C. Allentown Phase II/Foster Point Draft Sewer Availability Notices For informational purposes only, staff has provided draft notices which will be sent to Allentown Phase II/Foster Point residents regarding connection fees. The first of these notices will be sent after Council approves the water and sewer connection fee ordinance. INFORMATION ONLY. Utilities Committee Minutes AUQust 8. 2007 - Paae 2 D. Westfield Shoppingtown North Sewer Repair Change Order No.1 Jim Morrow briefly explained a long standing agreement between the City and Westfield Shoppingtown in which the City had been maintaining the mall's utility lines since 1969. With the Mall's recent expansion plans, the City negotiated the return of ownership and maintenance of these utility lines back to the Mall. During inspection of the lines, one City-owned sanitary sewer line located near Macy's was identified for repair. In May of this year, a contractor was secured for the above mentioned repair work. During the repair process, City staff and the project contractor identified concrete encased power lines which were obstructing access to the sewer line. The project could not be constructed according to the original design, and required project redesign. This unanticipated interruption and need for additional work resulted in a substantial monetary change order. $150,000 was originally budgeted for this repair work. The final contract total with this change order is expected to total $221,000. This change order will cause the project to be over budget by $71,000. This shortfall will be taken from the ending fund balance for the sewer fund. Staff is requesting Council's authorization for the Mayor to sign Change Order No.1. UNANIMOUS APPROVAL. FORWARD TO AUGUST 13 COW. E. Standby Power Upgrade Supplement No.2 As per Council direction and identified emergency preparedness initiatives, staff has been moving forward with standby power upgrades for nine City facilities. The original contract for study and preliminary design is complete. The next step, Supplemental Agreement No.2, will allow for final design and construction observation services for four facilities which were identified in the pre- design report of the original contract (City Hall and Fire Stations 52, 53 and 54). Staff is seeking Council authorization for the Mayor to enter into an agreement with Abacus Engineered System for these services in the amount of$101,364. Staff hopes to be out for project bid this winter, and will return to Committee prior to construction. UNANIMOUS APPROVAL. FORWARD TO AUGUST 13 COW. m. MISCELLANEOUS Jim Morrow informed the Committee of a request made by the Washington State Department of Transportation in response to last week's bridge catastrophe in Minneapolis. The state is requesting the re-inspection of all steel truss bridges and bridges determined as structurally deficient. The Boeing Access Bridge is considered to be rated structurally deficient and will be re-inspected by the City's two certified bridge inspectors, Pat Brodin and Robin Tischmak. A bridge status report will be forwarded to the Department of Transportation. Staff stated that all bridges in Tukwila are inspected every two years. Meeting adjourned at 6: 11 p.m. Next meeting: Tuesday, August 21,2007 - 5:00 p.m. - Conference Room No.1 , ~ Committee Chair Approval ~inutes by KAM. Reviewed by GL.