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HomeMy WebLinkAbout2007-09-04 Finance and Safety Minutes ILA, Citv of Tukwila Finance Safety Committee 1908 FINANCE AND SAFETY COMMITTEE Meeting Minutes September 4, 2007- 5:00p.m. PRESENT Councilmembers: Jim Haggerton, Chair; Joan Hernandez and Dennis Robertson Staff: David Haynes, Kevin Fuhrer and Nick Olivas Guests: Chuck Parrish CALL TO ORDER: Committee Chair Haggerton called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. H. BUSINESS AGENDA A. Expenditure of Funds for Reaional Fire Authoritv Nick Olivas, Fire Chief, provided the committee with a background on this subject matter. The City of SeaTac, on the heels of a levy failure, began to explore the possibility of sharing fire protection services with the City of Tukwila. Through progressive discussion it was determined that if shared services were to be studied the focus should also include the option of consolidation. Nick pointed out that the cities of Auburn, Pacific, and Algona recently consolidated to form a regional fire authority. The purpose of the joint fire services study with the City of SeaTac is to develop a master plan for each fire agency and to ascertain whether a benefit exists to form a regional fire authority. Emergency Services Consulting, Inc. will be hired to perform the study. The estimated cost is approximately $30,000, however Nick is requesting that the Mayor receive authorization to sign the agreement at a cost not to exceed $40,000 in anticipation of unforeseen costs. Discussion ensued following Nick's presentation. Due to the timing of hiring the Emergency Management Coordinator and CERTs position, adequate budget capacity exists to fund this non- budgeted activity. Nick captured several edits to the draft interlocal agreement that were suggested by the committee. UNANBIOUS APPROVAL. FORWARD TO SEPTEMBER 10 COW. B. Expenditure of Funds for South Countv Jail Studv David Haynes, Police Chief, provided the committee with a background on this subject matter. Due to the decreasing availability of inmate beds in the King County jail system, a workgroup has been formed to study the feasibility of constructing an alternative 500-bed facility. The workgroup is calling itself South Corrections Entity (SCORE) and is comprised of Des Moines, Federal Way, Renton, and Tukwila. SCORE published a feasibility study request for qualifications (RFQ) on June 4, 2007. Four responses were received and the review team unanimously picked the DLR Group as the most well qualified company. The initial proposal amounted to $351,000 but has since been modified and now totals $161,000. Tukwila's share is estimated to range from $34,000 to $41,000, however staff request that the Mayor be authorized to expend an amount not to exceed $45,000 to cover any unforeseen costs. The early estimates for construction of a 500-bed facility total $54,000,000 based upon a 2011 opening. It was pointed out that Tukwila's portion of the construction costs would fall in the Finance & Safetv Committee Minutes September 4. 2007 - Paae 2 neighborhood of $6 - $8 million. Dave also shared a floor plan of the Cowlitz County Jail that may be a model for a future SCORE jail facility. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 10 COW. C. Use of Police Department Seizure Funds for Vehicle Purchase David Haynes, Police Chief, provided the committee with a background on this subject matter. The Valley Special Response Team (VSRT); which is comprised of the cities of Tukwila, Renton, Auburn, Federal Way, Kent, and the Port of Seattle; use (2) armored vehicles to provide transportation and ballistic protection on barricaded subjects, warrant services, and hostage situations. In 2006 the armored vehicles were deployed (38) times. One of the vehicles, a 1981 and about the size of a mini-van, is unreliable and becoming expensive to maintain. Furthermore it is only rated to stop a pistol and some rifle rounds. The other vehicle, while providing ballistic capability, is limited in its law enforcement applications due to configuration of the unit. The cost for an outfitted vehicle is estimated at $300,000. Each VSRT agency's share is $50,000. Given the nature of the use of the vehicle, it is appropriate to use drug seizure monies for the purchase. Discussion ensued following Dave's presentation. It was noted that this purchase exceeds the Finance & Safety Committee's $25,000 purchase order approval authority. It was suggested that this matter run the standard council review and approval channels. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 10 COW. m. ANNOUNCEMENTS No announcements. IV. MISCELLANEOUS Joan Hernandez noted that she would like to send Robbie Bums some form of acknowledgement for her years of service to the City and inquired as to how she might be contacted. Dave replied that she is opening a quilt shop in Orting. Meeting adjourned at 6: 18 p.m. Next meeting: Monday, September 17,2007 - 5:00 p.m. - Conference Room 3. J/:r, fI Committee Chair Approval Minutes by Kevin A. Fuhrer, Finance Director, for Kimberly Matej, Legislative Analyst