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HomeMy WebLinkAbout2007-10-16 Utilities Minutes City of Tukwila Utilities Committee UTILITIES COMMITTEE Meeting Minutes October 16,2007- 4:00 p.m. PRESENT Councilmembers: Staff: Guests: Joan Hernandez, Chair; Joe Duffie and Jim Haggerton Jim Morrow, Frank Iriarte, Pat Brodin, Bob Giberson, Mike Cusick, Ryan Larson, Gail Labanara, Pat Brodin, Susan Brock and Kevin Fuhrer Chuck Parrish CALL TO ORDER: Committee Chair Hernandez called the meeting to order at 4:00 p.m. I. PRESENTATIONS No presentations. ll. BUSINESS AGENDA A. Contract for Grant Appropriation - Fort Dent Park/Interurban Ave S Sewer Extension Proiect Jim Morrow reported that we received a State earmark grant through the Washington State Department of Community Trade and Economic Development (CTED). Policy requires Council approval to accept all grant funds. The grant is for $450,0000. When the CTED's administrative costs are subtracted, the total received by the City will be $444,375.00. We also received $250,000 from King County for this project. Although construction began in February and was completed in September, we are eligible for retroactive reimbursement through the grant by submitting the final voucher within 15 days following completion of the work. There was a question on No. 15, the Recapture Provision and if that is a normal provision in the grant contracts. Jim M. stated that the granting agencies usually have that wording in the contracts as a formality in case there are any expenditures that are not in compliance and then the granting agency can then request that the funds be returned. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 22 COW. B. NPDES Phase II Stormwater Management Plan - Consultant Selection and Contract Agreement Ryan Larson reported that with the National Pollutant Elimination System (NPDES) permit, the City is now required to implement a Master Drainage Plan. Five firms were evaluated and Parametrix had the highest overall score. To reduce costs, the cities of Newcastle and SeaTac are partnering with us for the Master Drainage Plan. The Department of Ecology has authorized a $75,000.00 grant to each of the jurisdictions for this project. This consultant contract should inform us of all of the requirements and the approximate costs of this unfunded mandate. We will then have to factor these costs into the surface water rate model. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 22 COW. C. 2008 Proposed Budget and CIP Review Committee reviewed the budget and CIP pages as outlined below. There were no recommended changes or corrections. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 22 COW. REVIEW COMPLETE BUDGET PAGES CIP PAGES Public Works General 117 -136 -- Land Acquisitions & Park Develop. 301 149 21-30 Attachment F - SWM -- XIX-XX Surface Water 412 168-172 133-155 Eauioment Rental 501 173-175 -- Capital Items Summary 179-180 -- Utilities Committee Minutes October 16.2007 - Paae 2 Due to meeting time constraints, the Committee was unable to review the CIP pages as outlined below. These pages will be moved to the November 6 Utilities Committee meeting for review. MOVE TO NOVEMBER 6 BUDGET CIP Utilities Committee for Review PAGES PAGES Attachment A -- VII-IX Attachment B -- X Attachment C -- XI-XIV D. Utility Rates 2008 Jim Morrow reported on the water, sewer and surface water rates that are proposed for 2008 in order to maintain an adequate cash flow for maintenance and operations. All of the changes are included in Exhibit A. This year the water ordinance will have all of the rates removed from the TMC and included in the Public Works Fee Schedule Resolution. King County will not be increasing their monthly sewer charge but will be increasing the sewer capacity charge for new connections. Also of note is that the majority of the other cities shown in the rate comparisons have not been updated to their 2008 rates. Joan requested that those tables be updated before the COW on Nov. 26. Joan also asked about notifying the public, specifically commercial and condominium associations and Gail informed her that most businesses call the City when they are doing their budget to get the proposed rates. UNANIMOUS APPROVAL. FORWARD TO NOVEMEBER 26 COW (as Nov 13 COW has been canceled). m. MISCELLANEOUS Meeting adjourned at 5:29 p.m. Next meeting: Tuesday, November 6,2007 - 5:00 p.m. - Conference Room No.1. , ~ Committee Chair Approval inutes by GL.