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HomeMy WebLinkAbout2007-11-05 Finance and Safety Minutes vfILA, �9 City of Tukn)ila Finance Safety Committee 1908 FINANCE AND SAFETY COMMITTEE Meeting Minutes November S, 2007- 5:00p.m. PRESENT Councilmembers: Jim Haggerton, Chair; Joan Hernandez and Dennis Robertson Staff: Lori Sutter, Mike Villa, Kevin Fuhrer, Jim Morrow, Gail Labanara, Derek Speck, Katherine Kertzman, Karla Lindula, Nick Olivas, Christy O'Flaherty, Rhonda Berry and Kimberly Matej CALL TO ORDER: Committee Chair Haggerton called the meeting to order at 4:59 p.m. I. PRESENTATIONS No presentations. H. BUSINESS AGENDA A. Authorize Mavor to Sign Contract with EXCLAIM. LLC in the Amount of $440.000 for Centennial Media Plan Tourism staff gave a brief overview of the City's Centennial campaign and discussed the preliminary media document as included in the Committee Agenda packet. The strategic branding plan for the City denotes that Tukwila appears to carry a negative image. The Centennial celebration offers a great opportunity to make a paradigm shift and improve the City's image through an integrated marketing plan. Staff distributed Tool Kit Centennial notebooks to each Committee member. Staff stated that it would be difficult to continue handling Seattle Southside responsibilities in addition to managing a marketing plan for the Tukwila Centennial. Katherine Kertzman would like to empower EXCLAIM, LLC to assist in this endeavor through securing a media plan contract in the amount of $440,000; and is seeking authorization from full Council for the Mayor to sign and execute such an agreement. Christy O'Flaherty mentioned that through normal processes, this agenda item would move to the November 26 COW for discussion. Due to time constraints associated with the Centennial celebration, Katherine requested the Committee consider bringing this issue forward to tonight's Regular Council meeting. Committee Chair Haggerton will make a motion to amend tonight's agenda to add this item under new business. Ample time will be allotted for Council discussion, and the full Council will determine if the item will move forward to tonight's meeting. UNANIMOUS APPROVAL. ORIGINAL FORWARD TO NOVEMBER 26 COW. POSSIBLE AMENDMENT FOR CONSIDERATION AT NOVEMBER 5 REGULAR MEETING. B. 2008 Pronosed Budget and CIP Review The Committee reviewed the budget pages as outlined below. Committee members asked several clarification issues regarding the Revenue Narrative. FORWARD TO NOVEMBER 5 REGULAR MEETING FOR BUDGET DISCUSSION. Finance & Safetv Committee Minutes November 5. 2007 - Paae 2 BUDGET CIP PAGES PAGES Revenues 1-25 -- Police 83-98 -- Fire 99-116 -- Attachment A -- VII-IX Attachment B -- X Attachment C -- XI-XIV C. Seismic Hazard Screening Report Staff reviewed preliminary seismic screening results for a total of 11 City facilities as conducted by Reid Middleton. This initial screening process only accessed the rough structural details of each facility and does not include detailed structural analysis, seismic retrofit designs or relative cost estimates. This initial screening allowed each building to. be assessed a structural score to predict the probability of that building collapsing for a Maximum Considered Earthquake. The score is applied as an exponent to the number 10 (i.e.: a building with a score of2 would have a 1 in 100 chance of collapse, a score of 3 would have a 1 in 1,000 chance of collapse, etc.). This initial screening process does not account for a building's use or importance. These evaluation results have triggered a staff recommendation to move forward with conducting the next step of in-depth seismic evaluation for all buildings that have a structural score of 2.5 or less. Additionally, due to the critical use associated with City Hall and Fire Station 53, staff recommends the in-depth assessment of these buildings regardless their structural scores (both are rated higher than 2.5). DISCUSSION/INFORMATIONAL ONLY. D. Seismic Hazard Analysis Consultant Agreement - Supplemental Agreement No.3 Based on the information presented in the prior agenda item, staff is requesting full Council approval to enter into Supplemental Agreement No.3 with Reid Middleton for Seismic Hazard Analysis Services in the amount of $208,414. This next step in the analysis will look at soil assessment, structural features and detailed identification of appropriate changes to bring assessed buildings up to seismic code requirements. The analysis will also identify the cost effectiveness of making building upgrades versus building replacement, as well as prioritizing buildings as far as needing repair/replacement. Staff commented that this project is funded through the 303 Fund. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 19 REGULAR. E. Contract Renewal for 2008 - Kenyon Law Firm Staff explained that this contract is practically the same as years past with the exception of increases in hourly rates and staffing changes for attorneys. A majority of associate attorneys left the firm due to a mass hiring of attorneys by the City of Seattle. Dennis requested the inclusion of a chart in the full Council agenda packet that outlines the funds the City expects to spend for legal services this year and in 2008. Staff commented that although day to day services have a tendency to be consistent, this number can be difficult to predict due to the variance of special matters. Finance & Safetv Committee Minutes November 5. 2007 - Paae 3 Joan expressed her desire for the attendance of the City Attorney at COW meetings in addition to regular Council meetings. However, she does realize the additional costs associated with this request. Rhonda commented that a City Attorney can be available for COW's with ample notification. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 19 REGULAR. F. Contract Renewal for 2008 - Kirshenbaum & Goss for Public Defender Services This is a renewal contract for public defender services. The contract will be for a three year period commencing on January 1, 2007, and remaining in effect through December 31, 2010. The compensation for the contract will be renewed annually with the appropriate Consumer Price Index adjustments taken into consideration. Staff commented that the City has not exceeded the monthly flat rate compensation for public defender services. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 19 REGULAR. G. Contract Renewal for 2008 - M. J. Durkan for Lobbying Services Item moved to November 19 Finance and Safety Committee meeting due to time constraints at current meeting. MOVE TO NOVEMBER 19 FINANCE & SAFETY COMMITTEE. H. Contract Renewal for 2008 - Ball Janik for Lobbying Services Item moved to November 19 Finance and Safety Committee meeting due to time constraints at current meeting. MOVE TO NOVEMBER 19 FINANCE & SAFETY COMMITTEE. ill. ANNOUNCEMENTS No announcements. IV. MISCELLANEOUS Meeting adjourned at 6:48 p.m. Next meeting: Monday, November 19,2007 - 5:00 p.m. - Conference Room 3. ;;7;11 fI Committee Chair Approval Minutes by KAM