HomeMy WebLinkAboutFS 2007-11-19 COMPLETE AGENDA PACKET Distribution: T. Kinlow
City of Tukwila V. Griffin K. Matej
Q fi r" cP� J. Haggerton M. Miotke
Finance Safety Committee J• Hernandez J. Morrow
O P. Linder C. O'Flaherty
O D. Robertson G. Labanara
Jim Haggerton, Chair Mayor Mullet N. Olivas
190B� .loan Hernandez R. Berry Pace
J. Cantu D D. Speck
Dennis Robertson B. Fletcher R. Still
K. Fuhrer D. Tomaso
D. Haynes Judge Walden
AGENDA V. Jesop CC File (cover)
S. Kerslake
MONDAY, NOVEMBER 19, 2007; 5:00 PM
Conference Room #3
Item I Action to be Taken Page
1. PRESENTATIONS
2. BUSINESS AGENDA
a. Ordinance regarding Domestic Partner benefits; a. Forward to 11/26 C.O.W. P9.1
Viki JessoP, Administrative Services Director and 12/3 Regular.
b. Resolution regarding the Non Represented b. Forward to 11/26 C.O.W. Pg.5
employees' salary schedule; and 12/3 Regular.
�iki JessoP, Administrative Services Director.
c. Renewal of contract with M.J. Durkan for 2008 c. Forward to 11/26 C.O.W. Pg.15
lobbying services; and 12/3 Regular.
Rhonda Berry, City Administrator.
d. Renewal of contract with Ball Janik for 2008 d. Forward to 11/19 Regular Pg.23
lobbying services; Meeting.
Rhonda Berry, City Administrator,
e. Parking Issues on East Marginal Way; e. Discussion. Pg.
David Haynes, Police Chief
Quarterly f. Q Y Re orts. f. Information. P P g .33
3. ANNOUNCEMENTS
4. MISCELLANEOUS
Next Scheduled Meeting: Monday, December 3, 2007
The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206 433 -1800 for assistance.
City of Tukwila
6200 Southcenter Boulevard. Tukwila} Washington 98188
Steven M. Mullet} Mayor
MEMORANDUM
TO:
Tukwila City Council
FROM:
Viki Jessop, Administrative Services Director
Shelley Kerslake, City Attorney
DATE:
November 13, 2007
RE:
Domestic Partners
Earlier this year the Council asked Mayor Mullet to have a review done by staff regarding
domestic partner benefits and to prepare recommendations as to benefits for all full-time and part-
time regular employees of the City. These benefits would be available as they relate to domestic
partners of the same or opposite sex, and dependent children on the same basis as provided to a
spouse and dependent children.
Since that time, the Personnel Department and City Attorney's Office have worked together to
assess the viability of developing policies and practices, and to make an assessment of the cost to
provide these benefits. It was determined that if every eligible employee were to take advantage
of the benefits, the additional cost to the City to provide these benefits would be approximately
3%. The benefit package that has been developed includes:
*Medical- Under the City of Tukwila Self-insured Medical Plan or Group Health.
*Dental- Under the City of Tukwila Self-insured Dental Plan.
**Vision
**Sick Leave
* *Bereavement Leave
* * Family Medical Leave Act (FMLA)
*Domestic Partners are not eligible for COBRA benefits.
** As referenced in policy, procedure and/or specific collective bargaining agreements.
Attached for Council consideration is the Ordinance extending certain benefits to domestic
partners and dependents. A Personnel Policy and Procedure, with appropriate forms that will be
used for signing up for domestic partners, has also been prepared for approval by the Mayor's
Office and Personnel. The policy will be signed after the Council has approved the Ordinance.
The Personnel Department will also be looking at its current policies and procedures to update
them to include domestic partner benefits.
As provided under the City's policies, practices, and procedures; specific collective bargaining
If you have any questions regarding this new program, Shelley Kerslake, City Attorney, and I,
will be available to discuss them with you.
Cc: Steve Mullet, Mayor
Rhonda Berry, City Administrator
Shelley Kerslake, City Attorney
Phone: 206-433-1800 · City Hall Fax: 206-433-1833 · www.cUukwila.wa.us
DRAFT
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUIGVILA,
WASHINGTON, EXTENDING CERTAIN BENEFITS TO DOMESTIC
PARTNERS AND THEIR DEPENDENTS; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Tukvdla wishes to provide benefits for its employees
comparable to those offered by other major employers, including medical, dental, and
vision coverage, as well as sick leave, bereavement, and F1\1LA benefits to qualified
domestic partners; and
WHEREAS, the City of Tukwila is self-insured for healthcare benefits; and
WHEREAS, the benefit coverage for domestic partners ,vill be reflected in the City
of Tukwila Personnel Policies; and
WHEREAS, the City Council wishes to authorize the extension of these benefits
now, prior to any other recommended revisions to the City's Personnel Policies;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUIGVILA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Domestic Partner Benefits. The City of Tukwila self-insured healthcare
plan extends dependent eligibility to employees' domestic partners and their children.
The City will provide benefit coverage to a domestic partner of the same or opposite sex
and dependent children on the same basis as provided to a spouse and dependent
children.
Section 2. Eligibility. Eligibility for domestic partnership status ",rill be established
by presentation of proof of a registered domestic partnership of the State of Washington
or the submission of an affidavit and documentation as required by the City's Personnel
Policies as currently written or hereinafter amended.
Section 3. Revisions to Personnel Policies. Revisions to the City's Personnel
Policies will be necessary to fully integrate the Domestic Partner Benefit Policy into
related provisions. These revisions ,,,,ill be presented to the City Council at a later date.
The extension of benefits to domestic partners shall not be conditioned upon the
revision of the City's Personnel Policies, but upon compliance with Section 2 of this
ordinance.
Section 4. Severability. If any section, subsection, paragraph, sentence, clause
or phrase of this ordinance or its application to any person or situation should be held
to be invalid or unconstitutional for any reason by a court of competent jurisdiction,
such invalidity or unconstitutionality shall not affect the validity or constitutionality of
the remaining portions of this ordinance or its application to any other person or
situation.
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Section 5. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force January I,
2008 for emollment purposes with a February I, 2008 benefit date.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of ,2007.
ATIEST / AUTHENTICATED:
Jane E. Cantu, CMC, City Clerk
Steven M. Mullet, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
APPROVED AS TO FORM BY:
Office of the City Attorney
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City of Tukwila
6200 Southcenter Boulevard. Tukwila, Washington 98188
Steven M. Mullet, Mayor
MEMORANDUM
TO:
Tukwila Finance and Safety Committee
Jim Haggerton, Chairperson
Joan Hernandez
Dennis Robertson
Steve Mullet, Mayor .5"//\N'I....
November 14,2007
Recommendation - Non-Represented Wages and Benefits for 2008
FROM:
DATE:
RE:
Every other year, a Non-Represented \vage study is conducted to verify the wages based on
external comparability and internal equity. The Personnel staff began this years' review process
over the summer by gathering wage and benefit data from the external, comparable jurisdictions.
Viki Jessop, Administrative Services Director, provided me with a summary of how the analysis
was conducted and presented a recommendation on how to create a 2008 Non-Represented wage
schedule that is a combination of Cost of Living Adjustment (COLA) increases to address
internal equity for certain positions where internal equity has the greatest influence and market
trend (regression analysis) for positions that are not only affected by internal equity, but are also
affected considerably by the external market.
Attachment "B" to the wage schedule is attached for your reference as well. It has been updated
to reflect the VEBA plan contribution the City makes of the 25% sick leave payout when an
employee retires or separates employment. Though we have had the VEBA plan in place for a
number of years, this aspect of the plan had not been incorporated into the benefits on the
attachment. Otherwise Attachment "B" remains the same as in 2007.
It is requested the Tukwila Finance and Safety Committee recommend the salary and benefit
resolution, with attachments, as presented. With your endorsement, it will be scheduled for the
Committee of the Whole on November 26,2007 for discussion. If the full Council wishes to
proceed with adoption, the resolution and attachments will be forwarded to the Regular Council
meeting on December 3,2007. This will provide sufficient time to facilitate payment on the first
payroll in January 2008.
Thank you for your consideration of the 2008 wage and benefits resolution for the non-
represented employees. Your positive consideration is appreciated.
Viki Jessop will be in attendance at the meeting to answer questions you may have.
Cc: Viki Jessop, Administrative Services Director
Phone: 206-433-1800 · City Hall Fax: 206-433-1833 · www.cUukwila.wa.us
City of Tukwila
6200 Southcenter Boulevard. Tukwila, Washington 98188
Steven M. Mullet, Mayor
MEMORANDUM
TO:
Steve Mullet, Mayor
Rhonda Berry, City Administrator
Viki Jessop, Administrative Services Director fy
November 8, 2007
FROM:
DATE:
RE:
Recommendation - 2008 Non-Represented Wages and Benefits
NON-REPRESENTED WAGE SCHEDULE
In accordance with Resolution No. 1600, Updating and Clarifying the Non-Represented
(NR) Employees' Compensation and Adopting the Non-Represented Salary Schedule and
Benefits Summary Effective January 1,2006, passed December 1,2005, a wage study
has been conducted for calendar year 2008. As in the past, a comparison was done of
external comparables (cities) and internal equity (union pay scales). The Decision Band
Methodology and Regression Line Analysis have been completed, and a review has been
conducted related to the Cost of Living Adjustments (COLA's) for all City employees in
relation to the non-represented employees. The result of the analysis is the proposed
resolution that will come before the Finance and Safety Committee on November 19,
2007. Further explanation of the process follows.
The comparable cities selected for the external market reflect those who were contacted
and were responsive during the wage study that was done two years ago. The goal in
using these comparables is to stay more closely aligned with the comparables used by the
City's bargaining units in order for the final data and wage relationships to be similar.
The following comparables were used for this study:
Comparables
City of Auburn
City of Federal Way
City of Kirkland
City of Redmond
City of SeaTac
City of Bothell
City of Kent
City of Puyallup
City of Renton
1
Phone: 206-433-1800 · City Hall Fax: 206-433-1833 · www.ci.tukwila.wa.us
Approximately half ofthe non-represented classifications were selected as benchmark
classifications for the study and summaries of the classifications were sent to the
comparable cities to elicit wage data. The market average top step for each of the
comparable positions was plotted for the benchmark positions, resulting in the "2007
Market vs. Current Regression Analysis", which is the "best line of match" for the wages
of all non-represented classifications on the wage schedule. Once the regression line was
run, the initial top step wage information was calculated to determine the "Market Trend"
recommended top step for development of the proposed 2008 salary schedule. This
analysis resulted in a total wage schedule adjustment of 4.06% for 2008.
While reviewing the proposed wage schedule based on the market trend, it was noted that
the classifications in Decision Bands "A", "B", and "C" (based on the regression analysis
methodology) ended up equal to or below the current, 2007, non-represented wage
schedule. If this schedule were to be adopted, it would result in employees in levels "A",
"B" and "C" receiving no wage increase for 2008. Knowing the City's pay philosophy of
internal equity among its employees, this would be an unacceptable situation. With the
Teamsters' bargaining units receiving 3% COLA increases in 2008, it would create even
greater internal disparity between similar level employees' wages in the City if the draft
non-represented wage schedule was adopted using the results of the "2007 Market vs.
Current Regression Analysis". The classifications at the "D", "E" and "F" levels met the
test for external comparability AND internal equity; therefore, the initial data from the
market analysis is appropriate to use for the upper level classifications on the 2008 wage
schedule.
In order to address the internal disparity at the "A-C" levels, 90% of the CPI- W, mid-year
to mid-year 2006-2007, was reviewed (this is the Consumer Price Index [CPI] used for
the non-represented employees). This mid-year CPI-W is 3.8%, with 90% being 3.42%.
In order to bring internal equity to the wage schedule, a 3.42% COLA increase over 2007
was used for steps All thru D6l (D6l being the transition point affected by the internal
equity vs. external comparability). The market trend analysis results used for levels D62
thru Fl02, resulted in a revised total wage schedule increase of 4.83%. (A .77% wage
schedule increase over the initial market trend analysis recommended schedule.)
It is recommendedthatthe City of Tukwila approve the attached Non-Represented Wage
Schedule for2008,whichuses the3A2%COLA increase for levels "A", "B", and "e",
and the market trend analysisfor.levels"D","E",and "F". (Attachment"A".) The
acceptance of this wage schedule results in an average increase of 4.24% for the non-
represented group as awholefor2008,as compared to the actual schedule average
increase of4.83%. The 4.24%costincrease equates to approximately $14,719 per month
($176,628 total budget wage increase for this group in 2008). (Having talked with
Finance Director Kevin Fuhrer, it appears this increase fits within the methodology he
uses for estimating wages for all positions during the budget process. He is available to
answer budget related wage questions you may have.)
2
CONCLUSION
It is requested that the Mayor's Office approve the attached wage and benefit schedule,
and authorize it being forwarded to the Finance and Safety Committee meeting being
held on November 19,2007, for their consideration. Thank you for your consideration.
3
DRif!J.FT
- .- D~~
'U ~S ..
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA
WASHINGTON, AMENDING RESOLUTION NO. 1600, UPDATING AND
CLARIFYING THE NON-REPRESENTED EMPLOYEES' COMPENSATION
AND ADOPTING THE NON-REPRESENTED SALARY SCHEDULE AND
BENEFITS SUMMARY EFFECTIVE JANUARY 1, 2008.
WHEREAS, the Tub'lila City Council has conducted a review of the non-
represented employees' compensation system that was originally implemented in
January 1998; and
WHEREAS, the City Council recognizes that current economic conditions and
forecasts are a consideration in actions that deal with the compensation of employees;
and
WHEREAS, the City Council has made a determination to review the non-
represented compensation for even-numbered years and provide COLA's in odd-
numbered years; and
WHEREAS, a compensation study has been conducted and the recommended non-
represented wage schedule and benefit information has been prepared for
implementation on January 1, 2008;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOL YES AS FOLLOWS:
Section 1. The following statements have been used for the purpose of adopting the
non-represented employees' wages for 2008 and consideration for future years.
A. The following basic plan elements remain the same:
1. Decision Band Methodology (DBM) for creating classifications.
2. Market analysis using comparable jurisdictions' top step wages.
3. Regression line analysis to establish the Control Point for each DBM rating
,.vith a range of 12.5% and 30% used to establish the steps (regression line analysis
provided by Fox Lawson & Associates, LLC based on Personnel Department acquired
market data).
4. Steps below the Control Point are automatic as individuals move through the
system.
5. Ranges All-D61 are established based on 90% of the Seattle-Tacoma-
Bremerton Semi-Annual Consumer Price Index (CPP/\1) Average (first half of 2006 to
first half of 2007).
6. Ranges for D62-FI02 are established based on the outcome of the trend line
analysis.
7. A market adjustment may be applied to a position when the wage survey
results establish a new control point, which is 10% or more below the market; and
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internal compression exists within the career ladder, or where there is difficulty in
recruiting and/ or retaining qualified employees. The integrity of the Decision Band
Method (DB1'vf) is maintained, while recognizing a wage gap based on market
conditions for a specific position. The market adjustment shall be calculated by taking
the difference betvveen the newly-established control point and the market average
wage for the position, and applying it on top of the established salary range for the
positions. This market adjustment .shall be reviewed every tvvo years as part of the
salary study and may be eliminated or changed based on the results of the survey.
B. The non-represented salary schedule for 2008 provides an average 4.6% increase
to the salary schedule bringing the positions up to the current CPI-W as shoV\'Il in
Section A.S. and A.6. above and to the regression trend analysis line, as appropriate.
C. The City shall continue to conduct in-house market analysis of the non-
represented compensation system during odd-numbered years, using outside
assistance on regression line analysis calculations, as needed. The results of the analysis
will be implemented on January 1, of the following even-numbered year.
D. A COLA shall be applied each January 1 during odd-numbered years based on
the Seattle-Tacoma-Bremerton Consumer Price Index (CPI-vV) Average (first half of
2006 to first half of 2007).
E. The Decision Band method of job evaluation will be used to establish
classifications and the relative internal value and relationship of non-represented jobs
within the City of Tukwila.
F. Merit will continue to be eliminated from the plan at this time and may be
reconsidered as a plan element in subsequent years.
G. Step increases from the minimum to the control point for all positions shall be
given annually on the employee's performance review date. There will be no step
increases for employees at or above the control point.
Section 2. Non-represented salary schedule and benefits summary.
A. The non-represented salary schedule, "Attachment A" hereto, shall be approved,
effective January 1, 2008.
B. The non-represented benefits summary, "Attachment B" hereto, shall be
approved, effective January 1, 2008.
PASSED BY TIIE CITY COUNCIL OF TIIE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of . 2007.
ATTEST / AU1HENTICATED:
Vema Griffin, Council President
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Attachments: Attachment A, Non-Represented Salary Schedule
Attachment B, Non-Represented Benefits Summary
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CITY OF TUKWILA
NON-REPRESENTED SALARY SCHEDULE - 2008
Attachment A, Page 1
Classification Title Job Title Range
Ad~strative Support Administrative Support Technician Al2
Technician
Office Technician Personnel Technician B21
Office Specialist Administrative Secretary B22
Civil Svc. Secretary/Exam.
Administrative Assistant Deputy City Clerk B23
Executive Secretary
Administrative Secretary I
Council Administrative Asst.
Program Coordinator Systems Administrator C41
Personnel Assistant
Management Coordinator City Clerk C42
Court Adrillnistrator
Police Records Manager
Management Analyst Legislative Analyst
Personnel Analyst
Public Works Analyst
Program Administrator Internal Operations Mgr. C43
Public Works Coordinator
Emergency Management Coordinator
Program Manager Asst. City Administrator D61
Senior Engineer
Building Official <
IT Manager
Administrative Manager Maint. Operations Mgr. D62
Police Commander
Assistant Director Deputy Community Dev. Director D63
Deputy Public Works Director
Deputy Park & Rec. Director
Department Manager Asst. Fire Chief D72
Asst. Police Chief
City Engineer
Department Administrator Economic Development Administrator E81
Department Head Admin. Services Director E83
DCD Director
Finance Director
Parks & Rec. Director
Department Director Fire Chief E91
Police Chief
PW Director
City Administrator City Administrator FI02
2008
Non-Represented Salary Structure (Monthly)
Attachment A, Page 2
Non-Represented Wage Schedule - 2008
Worksheet with 3.42% COLA increase OR c==J......... ...... .., ". .'.
Market Linear Regression Increase c==J
11/5/2007
Rating Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
A11 3326 3431 3535 3638 3743
A12 3566 3679 3792 3903 4016
A13 3813 3931 4051 4169 4288
821 3964 4113 4263 4411 4562
822 4201 4359 4517 4676 4834
823 4438 4605 4772 4939 5106
831 4636 4839 5042 5244 5448
832 4982 5201 5419 5638 5857
C41 5167 5373 5580 5788 5995 6203
C42 5515 5737 5957 6178 6399 6622
C43 5879 6115 6351 6587 6821 7057
C51 6149 6425 6701 6978 7254 7531
C52 6560 6855 7150 7446 7743 8037
061 6503 6829 7154 7480 7806 8130
062......... ........... ....6633 " 6963 i< 7295 -7626 .' ...> 7958 '. 8288 ..-..-................
.
063-... u . -6865 .......... .....7209 ........7552 '.. c 7896 P. 8239 8581 . .... ". "c'.
071. .' .'. ...7023 ...... ...-................7407 .....-. - 7792 . .... . 8178 8562 '.' 8948 <c
." .'
072 '.' 7370 -..' .'. . 7772 ....... ....8176 ..._.........-...8578 ~ 8982 -c-. 9385 -:- -,-
.u . . ... .' --
E8t ........... ...._.--.....7448 . .7820 ..... '-..8193 I' 8564 ........-...........8964 "9366 . 9749
E82 . "'7722 .....-.. .......-......8109 ..8496 .. 8882 9271 9658 .10044
E83 .-. .... ..........-....-.7948 >.... ....8347 ,\,'8744 ..... 9143 ..< 9539 ........-..--9937 1-.... 10336
E9t.-.. - . .........8225 ....... '.'8637- .< 9049 1< . 9461 ..9873 ........10285 I.. . 10697
E92............... .-....8565 ;\<8995 -.- 9425 .... .'. 9853 . -1 0282 10712 11141
F101 . " .... 8909 ...................9354 .........9800 .....10247 10694 '. 11138 .' 11585
F102 ..... >9071 . ,.....9524 .......9979 _......10434 .. 10888 11342 11796
The Salary grid provides a COLA increase of 3.42% over 2007 wages for ratings A 11
thru 061 (90% of CPI-W Sea-Tac Bremerton first half 2006 over first half 2007)
The Salary grid provides the market trend calculations based on the summer 2007 market
analysis of comparable positions for ratings 062 thru F102.
2008 Sala!)' Increases,xls 2008 nonrep
ATTACHMENT "A"
ATTACHMENT "B"
NON-REPRESENTED EMPLOYEE BENEFITS
2008
SOCIAL SECURITY (FICA): Social Security benefits shall be provided as contained in Section 2.52.010 of the Tukwila
Municipal Code (TMC).
STATE-WIDE EMPLOYEE RETIREME1\T"f SYSTEM (PERS): Retirement shall be provided as contained in Section 2.52.020
of the TMC.
HOLIDAYS: Holidays shall be provided as contained in Section 2.52.030 of the TMC.
SICK LEA VB: Sick leave shall be provided as contained in Section 2.52.040 of the Tubvi1a Municipal Code.
MEDICAL INSURANCE: The City shall pay 100% of the 2008 premium for regular full-time employees and their dependents
under the City of Tukwila self-insured medical/dental plan. Premium increases above 10% per year shall result in a modified
plan document to cover the additional cost above 10%, or a premium shall be implemented for the difference, at the City's
discretion. The City reserves the right to select all medical plans and providers. Regular part-time employees shall be entitled to
benefits on a pro-rata basis. Employees who choose coverage under the Group Health Cooperative plan shall pay the difference
between the City of Tukwila plan full-family rate and the rate charged to them by Group Health.
DENTAL INSURANCE: The City shall provide 100% of the premium for the regular full-time employees and all dependents
under the City of Tukwila self-insured medical/dental plan for dental coverage. Regular part-time employees shall be entitled to
the same benefits on a pro-rata basis.
LIFE INSURANCE: For regular full-time employees, the City shall pay the premium for Plan C (Multiple of annual earnings) or
similar group life and accidental death and dismemberment insurance policy. Said plan shall be at 100% of annual earnings
rounded up the next $1,000.
VISION / OPTICAL / HEARING CARE: The City shall provide coverage for eye examinations, vision, optical and hearing care
to non-represented regular full-time employees and their dependents at the rate of $200 per person, to a maximum of $400 per
family unit, each year. Regular part-time employees and their dependents shall be entitled to benefits on a pro-rata basis.
DISABILITY INSURANCE: The City shall provide 100% of the premium for regular full-time employees for a comprehensive
long-term disability policy.
HEALTH REIMBURSEMENT ARRANGMENTNOLUNTARY EMPLOYEE BENEFIT ASSOCIATION (HRANEBA):
VEBA benefits shall be provided as contained in Resolution 1445. Upon a Plan member's separation or retirement from the City
of Tukwila employment, the City shall make a contribution into the Plan member's HRA/VEBA account equal to the dollar
amount the employee would have been paid for his/her accumulated sick leave as contained in Section 2.51.040(2) of the
Tukwila Municipal Code.
VACATION: Following the 6th month of continuous employment, annual vacation leave of6 full days (each day is calculated at
8 hours, regardless of schedule worked) shall be granted. Thereafter, an additional day of annual leave shall-accrue each month
up to a total of 12 days. Three additional days of annual leave shall be granted on the employee's anniversary date after the 3rd,
4th, and 5th years. After 6 years, the employee shall be granted 1 day per year additional annual leave to a maximum of24 days
per year. The maximum number of accrued ours is 384, or 48 days.
Years Vacation Years Vacation
of Service Accrual of Service Accrual
0-1 years 12 days* 10 years 19 days
1-2 years 12 days 11 years 20 days
3-6 years 15 days 12 years 21 days
7 years 16 days 13 years 22 days
8 years 17 days 14 years 23 days
9 years 18 days 1 years 24 days (maximum)
*Six (6) full days will be granted following the sixth month of continuous employment.(Days accrue at 8 hours, regardless of
schedule worked.)
-UNIFORM ALLOWANCE: An annual uniform allowance of $350 shall be granted to the following employees: Fire Chief,
Assistant Fire Chief, Police Chief, Assistant Police Chief, and Police Commander.
City of Tukwila
6200 Southcenter Boulevard. Tukwila} Washington 98188
Steven M. Mullet} Mayor
To: Finance and Safety Committee
From: <r l\.).YV~"---'
RE: Profess' a Services Contract
Ml Durkan, Inc.
Date: November 1,2007
Attached for your consideration is the 2008 Contract for Services \vith Nil (Jamie)
Durkan. This contract is identical to the 2007.
Staff would ask that the contract be forwarded to the Regular City Council Meeting on
November 19,2007 for approval.
iso
attachments
Phone: 206-433-1800 .. City Hall Fax: 206-433-1833 .. www.cUukwila.wa.us
Contract For Services 20081
MJ Durkan, Inc.
This agreement is entered into by and between the City of Tukwila, Washington,
a non-charter optional municipal code city hereinafter referred to as "the City",
and, MJ Durkan, Inc., hereinafter referred to as "the Contractor" whose principal
office is located at #357,330 Southwest 43rd Street Plaza - Suite K, Renton,
Washington 98055.
Whereas, the City has determined the need to have certain services performed
for its citizens but does not have the staff resources or expertise to perform such
services, and
Whereas, the City desires to have the Contractor perform such services
pursuant to certain terms and conditions,now, therefore,
In Consideration of the mutual benefits and conditions hereinafter contained, the
parties hereto agree as follows:
Scope and Schedule of Services to be Performed bv Contractor. The Contractor
shall perform those services described on Exhibit A attached hereto and
incorporated herein by this reference as if fully set forth. In performing such
services, the Contractor shall at all times comply with all Federal, State, and local
statutes, rules and ordinances applicable to the performance of such services
and the handling of any funds used in connection therewith. The Contractor
shall request and obtain prior written approval from the City if the scope or
schedule is to be modified in any way.
Compensation and Method of Payment. The City shall pay the Contractor for
services rendered according to the rate and method set forth on Exhibit B (Fees)
attached hereto and incorporated herein by this reference. The total amount to
be paid shall not exceed four thousand dollars ($4,000) per month plus
expenses. Expenses shall be detailed on each monthly billing and shall not
exceed five hundred dollars ($500) per month without prior approval of the City.
Contractor Budqet. The Contractor shall apply the funds received under this
Agreement within the maximum limits set forth in this Agreement. The
Contractor shall request prior approval from the City whenever the Contractor
desires to amend its budget in any way.
Duration of Aqreement. This Agreement shall be in full force and effect for a
period commencing January 1, 200~+ and ending December 31, 200~+ unless
sooner terminated under the provisions hereinafter specified.
Contract for Services
MJ Durkan
January 2006
Page 2
Independent Contractor. The Contractor and the City agree that the Contractor
is an independent contractor with respect to the services provided pursuant to
this Agreement. Nothing in this Agreement shall be considered to create the
relationship of employer and employee between the parties hereto. Neither the
Contractor nor any employee of the Contractor shall be entitled to any benefits
accorded City employees by virtue of the services provided under this
Agreement. The City shall not be responsible for withholding or otherwise
deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer
with respect to the Contractor, or any employee of the Contractor.
Conflict of Interest. Without the express written consent of the Mayor, the
Contractor shall not represent another client if the representation of such client
will conflict with the Contractor's representation of the City. If the Mayor believes
the Contractor's representation of another client conflicts with the Contractor's
representation of the City, the Mayor shall notify the Contractor in writing of such
conflict. Within 2 days of the receipt of such notification, the Contractor shall
withdraw from the representation of such client or explain to the Mayor in writing
why, in the view of the Contractor, a conflict does not exist. If the Mayor then
believes a conflict is still present, the Contractor must immediately cease
representing the client or the Mayor may immediately terminate this contract.
Indemnification. The Contractor shall indemnify, defend and hold harmless the
City, its officers, agents and employees, from and against any and all claims,
losses, or liability, including attorney's fees, arising from injury or death to
persons or damage to property occasioned by any act, omission or failure of the
Contractor, its officers, agents and employees, in performing the work required
by this Agreement.
With respect to the performance of this Agreement and as to claims against the
City, its officers, agents and employees, the Contractor expressly waives its
immunity under Title 51 of the Revised Code of Washington, the Industrial
Insurance Act, for injuries to its employees, and agrees that the obligation to
indemnify, defend and hold harmless provided for in this paragraph extends to
any claim brought by or on behalf of any employee of the Contractor. This
waiver is mutually negotiated by the parties. This paragraph shall not apply to
any damage resulting from the sole negligence of the City, its agents and
employees. To the extent any of the damages referenced by this paragraph
were caused by or resulted from the concurrent negligence of the City, its agents
or employees, this obligation to indemnify, defend and hold harmless is valid and
enforceable only to the extent of the negligence of the Contractor, its officers,
agents, and employees.
Contract for Services
MJ Durkan
January 2006
Page 3
Insurance. The Contractor shall procure and maintain in full force throughout the
duration of the Agreement comprehensive general liability insurance with a
minimum coverage of $500,000.00 per occurrence/aggregate for personal injury
and property damage. Said policy shall name the City of Tukwila as an
additional named insured and shall include a provision prohibiting cancellation or
reduction in the amount of said policy except upon thirty (30) days prior written
notice to the City. Cancellation of the required insurance shall automatically
result in termination of this Agreement. Certificates of coverage shall be
delivered to the City within fifteen (15) days of execution of this Agreement.
Record Keepinq and Reporting. The Contractor shall maintain accounts and
records, including personnel, property, financial and programmatic records that
sufficiently and properly reflect all direct and indirect costs of any nature
expended and services in the performance of this Agreement. The City shall
maintain these records for a period of seven years after termination hereof
unless permission to destroy them is granted by the office of the archivist in
accordance with RCW Chapter 40.14 and.
Audits and Inspections. The records and documents with respect to all matters
covered by this Agreement shall be subject to inspection, review or audit by law
during the performance of this Agreement.
Termination. The City giving to the Contractor thirty days written notice of the
City's intention to terminate the same may at any time terminate this Agreement.
Failure to provide products on schedule may result in contract termination. If the
Contractor's insurance coverage is canceled for any reason, the City shall have
the right to terminate this Agreement.
Discrimination Prohibited. The Contractor shall not discriminate against any
employee, applicant for employment, or any person seeking the services of the
Contractor to be provided under this Agreement on the basis of race, color,
religion, creed, sex, age, national origin, marital status or presence of any
sensory, mental or physical handicap.
Assiqnment and Subcontract. The Contractor shall not assign or subcontract
any portion of the services contemplated by this Agreement without the written
consent of the City.
Entire Aqreement. This Agreement contains the entire agreement between the
parties hereto and no other Agreements, oral or otherwise, regarding the subject
matter of this Agreement, shall be deemed to exist or bind nay of the parties
hereto. Either party may request changes in the agreement. Proposed changes,
which are mutually agreed upon, shall be incorporated by written amendments to
this Agreement.
Contract for SeIVices
MJ Durkan
January 2006
Page 4
Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Blvd
Tukwila, WA 98188
Notices to the Contractor shall be sent to the following address:
MJ Durkan, Inc.
#357
330 SW 43rd St., Suite K
Renton, WA 98055
Applicable Law: Venue: Attornev's Fees. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. In the
event any suit, arbitration, or proceeding is instituted to enforce any term of this
Agreement, the parties specifically understand and agree that the venue shall be
properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this
day of
CONTRACTOR:
CITY OF TUKWILA
BY:
TITLE
Mayor, Steven M. Mullet
A TTEST/AUTHENTICA TED:
CITY CLERK, Jane E. Cantu
APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY
BY:
Contract for Services
MJ Durkan
January 2006
Page 5
Exhibit A
Scope of Services
The Consultant shall, at the direction of the Tukwila Mayor's Office: 1) work with
Tukwila officials, King County elected officials, and State elected officials to
facilitate the Tukwila Valley South annexation and development. 2) Work with
local, regional and state officials on general matters of interest to the City of
Tukwila. 3) Notify the Tukwila Mayor's Office of emerging issues of importance
to the City.
It is understood that the above-cited tasks are representative of the requirements
associated with achieving the City's objectives and are not necessarily an all-
inclusive description of the Consultant's efforts.
Contract for Services
MJ Durkan
January 2006
Page 6
Exhibit B
Terms of Payment
The consultant will invoice the City for the work completed at the rate of $4,000
per month at the close of each month. Invoices will be paid within twenty (20)
days of receipt. Any extraordinary expenses claimed shall first be approved by
the City ofTukwila before the consultant obligates any funds. Expenses shall be
detailed on each monthly billing and shall not exceed five hundred dollars ($500)
per month without prior approval of the City.
attachments
City of Tukwila
To: Finance and Safety Committed
From: Mayor's Office
RE: 2008 Contract with Ball Janik, LLP
Date: November 1, 2007
MEMORANDUM
6200 Southcenter Boulevard Tukwila, Washington 98188 Steven M Mullet, Mayor
Please see attached the proposed 2008 Contract with Ball Janik, LLP. The only changes
from last year are:
1) The date has been changed from 2007 to 2008 (page 1, Duration of Agreement
section)
2) In Exhibit A the Scope of Work has been amended and fine tuned
It is recommended that this contract be forwarded to the November 19 Regular City
Council Meeting for approval.
Phone: 206- 433 -1800 e City Hall Fax: 206- 433 -1833 a www.ci.tukwila.wa.us
Contract For Services - 200~-7
Ball Janik, L.L.P.
This agreement is entered into by and between the City of Tukwila, Washington, a
noncharter optional municipal code city hereinafter referred to as "the City", and Ball Janik,
LLP, hereinafter referred to as "the Contractor" whose principal office is located at 1455 F
Street, NW, Suite 225, Washington D.C. 20005
Whereas, the City has determined the need to have certain services performed for its citizens
but does not have the staff resources or expertise to perform such services, and
Whereas, the City desires to have the Contractor perform such services pursuant to certain
terms and conditions, now, therefore,
In Consideration of the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
Scope and Schedule of Services to be Performed by Contractor. The Contractor shall
perform those services described on Exhibit A attached hereto and incorporated herein by
this reference as if fully set forth. In performing such services, the Contractor shall at all
times comply with all Federal, State, and local statues, rules and ordinances applicable to the
performance of such services and the handling of any funds used in connection therewith.
The Contractor shall request and obtain prior written approval from the city if the scope or
schedule is to be modified in any way.
Compensation and Method of Payment. The City shall pay the Contractor for services
rendered according to the rate and method set forth on Exhibit B attached hereto and
incorporated herein by this reference. The total amount to be paid shall not exceed nine
thousand two hundred dollars ($9,568) per month plus expenses. Expenses shall be detailed
on each monthly billing and shall not exceed one thousand dollars ($1,000) per month
without prior approval of the City. The monthly retainer shall be evaluated at the end of the
first full month and each quarter thereafter for appropriateness.
Contractor Budget. The Contractor shall apply the funds received under this Agreement
within the maximum limits set forth in this Agreement. The Contractor shall request prior
approval from the City whenever the Contractor desires to amend its budget in any way
. Duration of Agreement. This Agreement shall be in full force and effect for a period
commencing January 1, 200~-7 and ending December 31, 200-7~ unless sooner terminated
under the provisions hereinafter specified.
Independent Contractor. Contractor and City agree that Contractor is an independent
contractor with respect to the services provided pursuant to this Agreement. Nothing in this
Agreement shall be considered to create the relationship of employer and employee between
Contract for Services - 200~+
Ball Janik, L.L.P.
Page 2
the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any
benefits accorded City employees by virtue of the services provided under this Agreement.
The City shall not be responsible for withholding or otherwise deducting federal income tax
or social security or contributing to the State Industrial Insurance Program, or otherwise
assuming the duties of an employer with respect to the Contractor, or any employee of the
Contractor.
Indemnification. The Contractor shall indemnify, defend and hold harmless the City its
officers, agents and employees, from and against any and all claims, losses, or liability,
including attorney's fees, arising from injury or death to persons or damage to property
occasioned by any act, omission or failure of the Contractor, its officers, agents and
employees, in performing the work required by this Agreement.
With respect to the performance ofthis Agreement and as to claims against he City, its
officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its
employees, and agrees that the obligation to indemnify, defend and hold harmless provided
for in this paragraph extends to any claim brought by or on behalf of any employee of the
Contractor. This waiver is mutually negotiated by the parties. This paragraph shall not apply
to any damage resulting from the sole negligence of the City, its agents and employees. To
the extent any of the damages referenced by this paragraph were caused by or resulted from
the concurrent negligence of the City, its agents or employees, this obligation to indemnify,
defend and hold harmless is valid and enforceable only to the extent of the negligence of the
Contractor, its officers, agents, and employees.
Insurance. The Contractor shall procure and maintain in full force throughout the duration of
the Agreement comprehensive general liability insurance with a minimum coverage of
$500,000.00 per occurrence/aggregate for personal injury and property damage. Said policy
shall name the city of Tukwila as an additional named insured and shall include a provision
prohibiting cancellation or reduction in the amount of said policy except upon thirty (30)
days prior written notice to the City. Cancellation of the required insurance shall
automatically result in termination of this Agreement. Certificates of coverage as required by
Paragraph A above shall be delivered to the City within fifteen (15) days of execution of this
Agreement.
Record Keeping and Reporting. The Contractor shall maintain accounts and records,
including personnel, property, [mancial and programmatic records that sufficiently and
properly reflect all direct and indirect costs of any nature expended and services in the
performance of this Agreement. These records shall be maintained for a period of seven
years after termination hereof unless permission to destroy them is granted by the office of
the archivist in accordance with RCW Chapter 4014 and by the City.
Audits and Inspections. The records and documents with respect to all matters covered by
this Agreement shall be subject inspection, review or audit by law during the performance of
Contract for Services - 200~1
Ball Janik, L.L.P.
Page 3
this Agreement.
Termination. The City giving to the Contractor thirty days written notice of the City's
intention to terminate the same may at any time terminate this Agreement. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance
coverage is canceled for any reason, the City shall have the right to terminate this
Agreement.
Discrimination Prohibited. The Contractor shall not discriminate against any employee,
applicant for employment, or any person seeking the services of the Contractor to be
provided under this Agreement on the basis of race, color, religion, creed, sex, age, national
origin, marital status or presence of any sensory, mental or physical handicap.
Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of
the services contemplated by this Agreement without the written consent of the City.
Entire Agreement. This Agreement contains the entire agreement between the parties hereto
and no other Agreements, oral or otherwise, regarding the subject matter of this Agreement,
shall be deemed to exist or bind nay of the parties hereto. Either party may request changes
in the agreement. Proposed changes, which are mutually agreed upon, shall be incorporated
by written amendments to this Agreement.
Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Blvd
Tukwila, W A 98188
Notices to the Contractor shall be sent to the following address:
Ball Janik, LLP
Michelle E. Giguere
101 SW Main Street, Suite 1100
Portland, OR 97204
Applicable Law: Venue~ Attorney's Fees. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. In the event any suit,
arbitration, or the proceeding is instituted to enforce any term of this Agreement, the
parties specifically understand and agree that the venue shall be properly laid in King
County, Washington. The prevailing party in any such action shall be entitled to its
attorney's fees and costs of suit.
Contract for Services - 200~f
Ball Janik, L.L.P.
Page 4
DATED this
day of
CONTRACTOR:
CITY OF TUKWILA:
BY:
Steven M. Mullet, Mayor,
ATTEST/AUTHENTICATED:
Jane E. Cantu, City Clerk
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY:
Contract for Services - 200l!.-7
Ball Janik, L.L.P.
Page 5
Exhibit A
Scope of Work and Specific Service
Ball Janik, LLP
1. Scope of Work: Ball Janik LLP will provide federal representation and lobbying services for the
city of Tukwila related to securing federal authorization and appropriation for key projects identified
by the City. Ball Janik LLP will also work with City officials, City staff, the Washington
Congressional delegation, key Congressional Committees, and Administration officials to build upon
previous work done by the City.
On matters offederal policy, Ball Janik will monitor key legislation debated by Congress this session
and will continually evaluate such legislation for opportunities to secure special congressional or
federal agency support for policies which will help to advance Tukwila's goals and priorities. Ball
Janik will monitor the ongoing debate over telecommunication legislation and will advocate for
legislative language~ which will maintain or restore local control over franchising, access to local
rights of way, and related matters .when it comes to regulating telecommunication pro';idcrs in the
eity. _ill addition, Ball Janik will closely monitor final Congressional Action debate o';er the
reauthorimtion of our nation's fcderalon the aviation program renewal legislation. and advocate for
program changes and funding levels that could benefit Tukwila and city neighborhoods adversely
affected by operations at SEATAC or Boeing Field. Further, Ball Janik will monitor and advocate for
Tukwila on environmental, energy conservation, affordable housing, emergency responder. water
policy bills. surface and rail transportation fundingL--afl4-policy, and tffiK)ther legislation which may
be considered by Congress and ad';ocate for polie.)' positions that would benefit Tukwila and its
citizens.
On matters of federal funding and appropriations, Ball Janik will provide guidance and assistance to
the City regarding opportunities to secure federal funding for appropriation projects that the City
determines to be its highest priorities for federal funding in FY'2008FY'2009. ill particular, Ball
Janik will provide city staff and elected leaders with advice and perspective on the chances for
successfully pursuing initial or additional federal funding for projects such as: the-Southcenter
Parkway extension project; the--KlickitatlUrban Center access transportation project; the-Community
Connections Project including funds to assist with the construction of a new pedestrian bridge linking
the Urban Center to the commuter rail station; the-Strander Blvd connection project (in coni unction
with the City of Renton); resource-related projects such as the Green-Duwamish restoration project;
library needs; circulator bus plans and partnership with Metro Seattle bus; commuter rail.L and other
state--State and related commercial and housing development work at Southcenter; human resources;
emergency reponder; and other land acquisition,.;Jransportation enhancement,~railroad crossing,.;
an4-community or commercial development related projects; and other proiects identified by the City.
Projects and priorities can be re-evaluated in the course of the year as Congressional and City
priorities and agendas change and new opportunities to enhance federal financial support for City
. . .
projects are presented. Ball Janik LLP will consult in early January, ~2008 with City officials to
define confirm an agenda for action and place priorities on projects; coordinate meetings for City
officials with Congressional and Administration officials; report to the City regularly on strategy,
next steps, and implementation of objectives; provide regular communication, progress reports and
recommendations for action to the City; and where appropriate continue to advise the City with
regard to working with other regional and State officials on identified priorities. The scope of work
Contract for Services - 200~1
Ball Janik, L.L.P.
Page 6
may also include federal representation on matters related to LINK light rail, Sounder, and other
matters under Sound Transit's jurisdiction.
Contract for Services - 200.!i+
Ball Janik, L.L.P.
Page 7
2. Specific Services: Ball Janik LLP will be responsible, as a minimum for the following:
. Inform the City of key timelines for proposed actions
. Identify federal rule, policies, and laws that support the City's goals,
. Identify key officials and contacts that the City needs to make and the best time to make such
contacts
. Brief all appropriate congressional and federal officials about Tukwila's priorities
. Advise City of key dates in the congressional and administrative calendar that impact its
goals
. Work to maintain a strong Tukwila relationship and support for Tukwila's goals with all key
members of the Washington congressional delegation
. Prepare background papers, position papers, project request subcommittee forms, and
briefing materials
. When appropriate, develop legislation, amendments, report language, and budget
recommendations, and move them through the legislative process, attending and working
with the congressional delegation and their Congressional officials at hearings, mark-ups and
House/Senate conferences on legislation
. Assist Members of the congressional delegation with preparation of testimony, questions for
agency officials at hearings, speeches and floor colloquies, drafting amendments and or
committee report language and legislation
. Work with the City and councilmember Haggerton, in particular, in his role on the
Information and Technology Communications Policy Committee ofNLC to protect the City's
interests in changing telecommunication policy
. Attend and report on congressional hearings of import
. Advise City of new regulations, programs, or proposed legislation of import
. Specifically monitor, analyze, report on, and make recommendations for initiatives and
project requests for major reauthorization of legislation, and the annual appropriations bills
~Identify and ','lork ':/ith the City on other opportunities for federal financial assistance such as
the inno'/ati'/e TIFL^~ program, Homeland Security grants, the livability grant program,
TCSP, re'/erso commute and "velfaro to ',york programs, small systems transit funding, and
other areas identified by the City
. Advise the City about positioning itself to make a strong SAFETEA-LU reauthorization
funding request and work with City officials throughout the year to promote strong regional
and state support for this anticipated funding request
. Obtain appointments for City officials in Washington, D.C., develop schedules, accompany
City officials to meetings, and provide briefmg materials for City officials for their meetings
with Congressional officials
. Be the City's "eyes and ears" in Washington.
Contract for Services - 200~+
Ball Janik, L.L.P.
Page 8
Exhibit B
Terms of Payment
Ball Janik, LLP will invoice the City for the work completed at the rate of $9,568.00, plus reasonable
expenses, not to exceed $1,000, at the close of each month. Invoices will be paid within twenty (20)
days of receipt. All expenses shall be listed in an itemized format.
THIRD QUARTER REPORT TO COUNCIL
July 1 - September 30,2007
Prepared for Finance & Safety Committee
MAYOR'S OFFICE
3rd QUARTER SIGNIFICANT ISSUES
Most of our third quarter efforts dealt with 2008 budget planning, Tukwila South project negotiations and
Tukwila Village.
BUDGET PROGRAM GOALS
1. Identify opportunities for "Green City" initiatives such as alternative enemy vehicles and "qreen"
buildinq/maintenance practices: Sponsored King County Green Fleets Now workshop.
2. Continue efforts to improve Tukwila International Boulevard: Participation in Highway 99 Action
Committee.
3. Continue efforts to develop Tukwila Villaqe: Vision for Tukwila Village approved.
4. Continue oversiqht of Tukwila South annexation and proiect: Ongoing discussions with developer
by Council.
5. Continue efforts to establish quality affordable housinq and to improve existinq housinq stock:
Ongoing.
6. Continue efforts to secure Federal appropriations in support of key infrastructure and other capital
proiects: No appropriations will be received in 2007. Planning for 2008 requests to begin in
November 2007.
Economic Development
During the third quarter we focused on Tukwila Village with discussions at five Council meetings
throughout July, August and September.
BUDGET PROGRAM GOALS
1. Coordinate Tukwila Villaqe development: The Council discussed numerous issues related to
Tukwila Village culminating on September 1 ih with adoption of a new vision statement and
agreement to proceed with a developer selection process.
2. Expand business attraction marketinq materials: Actively supported the Southwest King County
Economic Development Initiative (SKCEDI) as it creates business attraction materials under
the name of Seattle Southside.
3. Improve the Think Tukwila" website: No changes.
4. Continue relationships with businesses and property owners in the Tukwila Urban Center (TUC):
Worked with Southcenter Mall, Centennial committee, and Department of Community
Development on signage and other issues for a grand kick-off to the Centennial.
5. Actively support revitalization on Tukwila International Boulevard: Working with the Highway 99
Action Committee.
6. Continue to advise on Tukwila South development: Ongoing as needed.
7. Support City departments in efforts impactinq the business community such as updatinq the Siqn
Code and creatinq a broad based system of development impact fees: Ongoing as needed.
8. Continue work on furniture retailers' collaboration and ioint marketinq efforts: Not able to complete
this year due to other priorities.
Equity & Diversity Commission
BUDGET PROGRAM GOALS
1. Assist residents to overcome lanquaqe barriers by helpinq them qain access to information and
resources in the community: Ongoing. Distribution of Emergency Resources Guides translated
in Spanish. Available through school and at City Hall.
2005 Third Quarter Report to Council
Prepared for Finance & Safety Committee
Page 2
2. Link aqencies and residents to interpreters and translators to assure our city is an inclusive community:
Ongoing.
3. Work with school and community qroups to promote issues of equity and fairness and support cultural
proqrams. education and traininq: Ongoing.
Hotel/Motel Tax
BUDGET PROGRAM GOALS
1. Continue efforts to market Seattle Southside as a premier travel destination: 2007 Advertising &
public relations campaign implemented resulting in increased media coverage and Visitor
Center inquires.
2. Support positive relationships between travel and tourism industry representatives. business
community representatives and city qovernment:
· Vacated business relations coordinator staff position filled, business contacts are up
significantly as a result.
. 2006 Community Reports completed to all four SSVS City Councils.
· Regular attendance at SSVS partner cities "Lodging Tax Advisory Committee"
meetings.
. All time record attendance at the Feb. 2007 Tourism Networking Committee.
· Continue to serve on the Executive Board of Directors representing Seattle Southside
for the Washington State Convention and Visitors Bureau Association, Washington
State Visitor Centers Association, Seattle Sports Commission, Seattle- International
Affiliations of Travel Professionals (SKAL) and Port of Seattle events and
subcommittees and requested. Ongoing
3. Update and reprint the Southside Vacation Planner. 2007-2009 edition: Completed.
4. Implement proqram performance reportinq based on quidelines provided by Destination Marketinq
Association International: Staff is working with a "beta" data base management system with
automated tracking capabilities for improved reporting. New procedures in place, full
program implementation expected to be completed in 2008. Ongoing.
5. Continue efforts to increase commission revenue: Commission for travel package arranged
through SSVS in place with Hertz and Enterprise car rental, Alaska Airlines, Clipper and I.H.S.
Advantage.com (online hotel reservation system) in place. Ongoing.
Sister Cities Committee
BUDGET PROGRAM GOALS
1. Continue to raise funds for future visits: Booth at Tukwila Days and Spaghetti Dinner/Auction
were held in third quarter.
2. Plan Sprinq 2007 visit to Japan: 2007 visit to Japan was deferred. Hosted first official delegation
of 30 visitors from Miyoshi in August. Planning underway for visit to Japan in spring of 2008.
3. Attain non-profit status for Sister City orqanization: Postponed.
Human Services
3rd QUARTER SIGNIFICANT ISSUES
We continue to receive more requests for housing and utility assistance than we have available
resources. Capacity building project completed for both Tukwila Pantry and TCSC. Arranged tour for
Refugee Women's Alliance visit.
BUDGET PROGRAM GOALS
1. Implement. manaqe and monitor 2007 contracts: Monitoring tool designed and implemented.
Two programs audited. Plans started for new RFPS for 2009/2010.
2005 Third Quarter Report to Council
Prepared for Finance & Safety Committee
Page 3
2. Implement ESLlLiteracy efforts as results of 2006 Summit: Computer/ESL class for Spanish
speakers completed with 18 participants.
3. Implement. manaqe. and monitor Minor Home Repair proqram with cities of SeaTac and Des Moines:
Request for 2008 funding made to County. Preliminary recommendations approved and
increase request dollars. 26 Tukwila households served to date. Limited funds remaining for
2007.
4. Provide staffinq for Capacity buildinq proiect with Tukwila Pantry and Tukwila Community Schools
Collaboration (TCSC): Project completed. Consultant report to Council scheduled for October.
5. Build increased communication/coordination with community orqanizations: Met with two new
pastors serving Tukwila community. Coordination around homelessness, mental health,
affordable housing, early childhood, health issues.
6. Provide same day information and referral response: 337 calls, 34 hours of case management.
7. Fill vacant Advisory Board position: One position filled, one resignation - three vacant (school
resident and business).
8. Provide support for sub-reqional human services communication/planninq: Participants in SKC
homelessness planning, common application, capacity building, refugee issues.
Municipal Court
3rd QUARTER SIGNIFICANT ISSUES
This quarter we continued to focus a lot of our efforts fine tuning our Jail Alternatives Program. We've
had several defendants participate in the day-reporting option - spending their days observing court
proceedings and watching educational videos. On the community service front, several defendants
performed remarkably well for local non-profits like the Tukwila food bank, Goodwill, and places of
worship. We plan to set up an open community forum to share the success stories and photos of work
accomplished to encourage other reluctant community organizations to participate. We are also pleased
to announce the court now accepts credit and debit cards - at no cost to the City. Additionally,
defendants will be able to make on-line payments effective November 1 st.
BUDGET PROGRAM GOALS
1. Implement and expand the Jail Alternative Proqram: Ongoing. Our Jail Alternative Specialist is
continuing to recruit local non-profit agencies to participate in our program. During this
quarter alone, this program has saved approximately $20,000.00 in jail costs. We hope to
acquire our own home monitoring devices within the next quarter. Currently we use a local
vendor for home monitoring. Each day we use our own equipment, will save an additional $15
per day. We also recently acquired portable breath testing devices.
2. Participate in City Hall Space Study in order to address critical space/storaqe needs: Ongoing.
3. Address current public defense needs and evaluate caseload/calendar volume: Ongoing. Our
public defender screening process has resulted in a dramatic increase in the imposition of
public defender cost recoupment. Additionally, we have noticed an increase in volume on our
private counsel calendar; therefore, we do believe our detailed screening process is better
identifying defendants who truly qualify for public defender assistance.
4. Provide additional traininq for court staff and continue to review and address staff traininq needs:
Ongoing. All front line staff members are scheduled to attend state court training sessions by
the end of the calendar year.
DEPARTMENT OF ADMINISTRATIVE SERVICES
3rd QUARTER SIGNIFICANT ISSUES
Personnel/Civil Service: Contract negotiations with the Police Guild and Fire (IAFF); 2008 budget
preparation; continued updating of Tukwila safety program and policies; completed healthcare education
sessions. City Clerk: Responded to and tracked public records requests; finalized and distributed
2005 Third Quarter Report to Council
Prepared for Finance & Safety Committee
Page 4
updated version of State Retention schedule to all departments; 139 passports issued; established new
filing process to integrate Call for Bid records and contract files. Information Technoloqy: Configured and
installed Blackberry Enterprise Server to test blackberry device with City's e-mail system; draft redesign of
City website to reflect upcoming Centennial; configured and installed Citywide new computers as part of
rotation.
BUDGET PROGRAM GOALS
Personnel
1. Settle Police Non-Commissioned (United Steel Workers) labor aqreement: Completed.
2. Neqotiate and settle Police Commissioned (Guild) labor aqreement: Currently in negotiations.
3. Neqotiate and settle Fire (International Association of Fire Fiqhters) labor aqreement: Currently in
negotiations.
4. Distribute Health Insurance Portability and Accountability Act policies and procedures. establish
committee. and conduct traininq: Deferred to 2008.
5. Co-create with Public Works. policies. procedures and systems for establishinq and manaqinq key-
card system(s): Draft policies in memo format created by Personnel and provided to Public
Works for completion into actual policies/procedures.
6. Review and beqin updatinq Personnel Policies and Procedures: Overview completed.
7. Provide healthcare traininq to all employees: Completed.
8. Review status of employee safety proqram and revitalize proqram elements: Completed. Personnel
Assistant hired, became certified as a Certified Safety Professional through AWC. Initial
review of program completed. Action steps identified and beginning to be addressed.
9. Prepare draft of Civil Service desk manual: Deferred to 2008. 2008 priority goal.
10. Complete basic National Incident Manaqement System traininq and mission critical department
functions for all divisions: Ongoing. Approximately 50% of Administrative Services Staff
completing this training in 2007. ASD Director also completed "Continuity of
Operations/Continuity of Government (COOP/COG) Planning" training.
City Clerk
1. Review and update City Clerk's Office records retention schedule: Completed.
2. Continue staff traininq on LaserFiche 7.0: Ongoing.
3. Review and update requirements and fees for business licenses and include "non-business"
reqistration process: Fees completed. Registration pending.
4. Complete basic NIMS traininq and mission critical department functions for divisions: NIMS training
completed. Essential department functions check lists pending.
5. Continue to inventory and identify historical documents stored in vault and City Clerk files in
preparation of Centennial Celebration in 2008; investiqateoutside storaqe for historical documents
and records: Documents filed and identified. Appropriate outside storage for historical
documents and records continue to be a concern.
6. Investiqate Access (software) conversion traininq as basis for business license data (convert
business license data from Rbase to Access): May be deferred to 2008 due to staff shortage;
however, legislative history was converted to Access in July.
Information Services
1. Upqrade current database applications, applyinq necessary software patches as required:
Completed.
2. Build redundancy into City's e-mail system to reduce downtime and provide availability for emerqency
operations situations: INet connectivity in place, requires additional hardware to complete.
3. Upqrade/standardize systems to achieve compliance with NCIC2000 standards for PD: Ongoing.
4. Beqin and coordinate discussions and planninq for web site and Intranet re-desiqn process, to include
Council, City Administration and departments: Coordinating with Centennial Committee.
5. Research automated deployment server solutions to increase technician efficiency and decrease
rollout time for installation. software upqrades, and imaqe chanqes on servers. PC's and laptops:
Completed.
2005 Third Quarter Report to Council
Prepared for Finance & Safety Committee
Page 5
6. Complete network switch installation to provide fiber connectivity for the Court, State 51 and Minkler
locations. as well as VLAN seqmentation citywide: Ongoing.
7. Complete basic NIMS traininq and mission critical department functions for division: Completed.
CITY ATTORNEY
3rd QUARTER SIGNIFICANT ISSUES
This quarter has been busy with both personnel related issues as well as several litigation matters which
are detailed in my quarterly litigation status letter. Our office continues to assist staff on regional projects
as well as local development issues.
BUDGET PROGRAM GOALS
1. Provide citywide traininq in coni unction with Administrative Services related to personnel issues:
Ongoing.
2. Update and revise standardized contracts and other form documents: Ongoing.
3. Work with City staff on Tukwila International Boulevard (Urban Renewal District) revitalization efforts
from land use. public works and Police Department perspectives: Ongoing.
4. Work with City staff on reqional issues and reqional projects or proposals impactinq the City:
Ongoing.
5. Work to keep prosecution costs down (i.e.. reduction in overall number of jUry trials, if possible):
Ongoing.
6. Continue to assess overall enforcement strateqy of adult entertainment requlations and explore
aqqressive methods to qain compliance: Ongoing.
7. Assist staff in developinq LID proqram: Ongoing.
8. Work with City staff on code enforcement issues and on strenqtheninq provisions of the Tukwila
Municipal Code to allow for more effective code enforcement: Ongoing.
9. Work with the Department of Community Development on Comprehensive Plan update, shoreline
manaqement issues. and Endanqered Species Act issues. Critical Areas Ordinance completed:
Ongoing.
10. Develop operatinq procedures for litiqation process: Ongoing.
11. Work with City staff to develop streamlined procedures for administrative hearinqs and non-tort
litiqation: Ongoing.
FINANCE DEPARTMENT
3rd QUARTER SIGNIFICANT ISSUES
In addition to attending to the daily, weekly and monthly business cycle activities and meeting the related
deadlines, staff and the department as a whole:
o Have been immersed in shepherding the 2008 budget development process.
o Successfully filled the vacancies for the Fiscal Specialist- Utility Billing and Fiscal Technician -
Front Desk vacancies. The utility billing position was an internal promotion (Joanna Fortenberry)
and the front desk position was filled with one of the candidates from the utility billing interview
pool (Melissa Hart).
o Adopted a new accounts receivable software application.
BUDGET PROGRAM GOALS
1. Complete Comprehensive Annual Financial Report (CAFR) by May 31,2007: Completed.
2. Develop Budqet Manual by June 30. 2007: In progress. Framework complete. With its'
evolution, the manual is anticipated as a multi-year project.
2005 Third Quarter Report to Council
Prepared for Finance & Safety Committee
Page 6
3. Develop Risk Manaqement policies and procedures: No update to report. Ongoing.
FIRE DEPARTMENT
3rd QUARTER SIGNIFICANT ISSUES
The third quarter of 2007 was an exciting time in many respects. We took delivery of our second
replacement pumper in August. We participated in a zone-wide technical rescue response to assist the
extinguishment of a wild land fire that had very limited access. We participated in six days of the Zone III
high rise drill; sent three personnel to the bi-annual advanced pump academy; began our Emergency
Vehicle Accident Prevention (EV AP) recertification program and began EMT re-certification for 15
personnel. We held a promotional exam (assessment center) to establish a lieutenant eligibility list. Fire
Prevention was very busy with the Wig and Westfield projects. Finally, we responded to 1236 alarms
including several structure fires.
BUDGET PROGRAM GOALS
Administration
1. Conduct annual manaqement traininq: To be scheduled later in the year.
2. Review and update department policies and procedures as needed: Ongoing (three updated, two
in review process).
3. Coordinate preparation for pandemic flu: In process.
4. Coordinate NIMS traininq for City personnel: November/December 2007.
5. Add, upqrade or replace department computers as needed: Ongoing with IT.
6. Apply for applicable qrants: Applied for Fire Act Grant.
7. Order replacement enqine: Completed.
8. Update six-year plan: In process.
Suppression
1. Test all fire hoses, apparatus pumps, and ladders to meet manufacturer's specifications: Pumps and
ladders to be completed 4th quarter.
2. Complete all assiqned company level inspections: Ongoing.
3. Participate in public education events: Ongoing.
4. Participate in scheduled traininq: department, zone, reqional, national: Ongoing.
5. Complete process of outfittinq and placinq replacement fire enqine in service: Completed.
6. Provide specifications for replacement of fire enqine in 2007 budqet year: Completed.
7. Develop small tool replacement schedule: Ongoing.
Fire Prevention & Investigation
1. Continue convertinq fire protection system plans to compact disc storaqe media: Delayed.
2. Establish new position for Public Educator/Public Information Officer and develop a public education
proqram, includinq the CERT Proqram: CERT position placed in Emergency Management.
3. Complete phase" of fire prevention workspace remodel: Ongoing.
4. Have new fire prevention officers attend police academy to obtain limited commissions: Completed.
5. Implement ATF K9 proqram: Deferred.
*Plan Review Fees Collected:
*Special Permit Fees Collected:
*Re-inspection Fees Collected:
Third Quarter
$12,100.50
$18,400.00
$ 0.00
Yearly Totals
$44,405.50
$53,200.00
$ 80.00
*Initiallnspections:
*Reinspections:
*Night Life Safety Inspection:
Third Quarter
385
204
28
Yearly Totals
995
664
132
2005 Third Quarter Report to Council
Prepared for Finance & Safety Committee
Page 7
Training
1. Continue to tailor the Department traininq proqram to comply with Federal and State requirements
and to meet the needs of our personnel: Ongoing.
2. Continue to update, revise and administer the recruit traininq process: Ongoing.
3. Assist with the development. schedulinq and presentation of Kinq County Zone Three ioint operations
traininq: 3rd quarter complete. Final 2007 training scheduled for October.
4. Continue creation of Zone Three traininq obiectives: On hold.
5. Maintain and update the 4-year traininq schedule: Ongoing.
6. When authorized, plan for a future traininq facility to improve the quality of traininq presentations:
Waiting for authorization.
7. Observe and evaluate all crews in the performance of manipulative drills: Started.
8. Complete mandated (every 4 years) EVAP traininq to department apparatus drivers: To be complete
in 4th quarter.
9. Incorporate new firefiqhter Emerqency Scene Accountability system: Complete.
Facilities
1. Install automatic standby power at all stations: 303-fund dependant.
2. Paint interior of Station 52 and Station 53, interior and exterior of Station 51: 303 fund.
3. Remodellrelocate kitchen at Station 51: 303 fund.
4. Paint apparatus bay at Station 54: 303 funds.
5. Research electronic air filterinq for each station: Incomplete.
6. Beqin preliminary planninq for a future facility study: Ongoing.
7. Replace existinq Fire Department Headquarters siqn at Station 51: Re-finished in 2006.
Hazardous Materials Team
1. Continue attendance at ODP (Office of Domestic Preparedness) classes: As available.
2. Continue to support Tukwila PD and Kinq County HazMat Providers Group: Ongoing.
3. Complete all required traininq for Technician Certification: Ongoing.
4. Provide and complete all required traininq for suppression crews for First responder Operations Level
Certification: Ongoing.
5. Complete 6-year budqet and traininq calendar to accompany the department's 6-year strateqic plan:
Delayed.
6. Develop apparatus and supplv inventory to support the department's new bar code inventory system:
Delayed.
Rescue Team
1. Pursue the placement and construction of at least one boat ramp within the City of Tukwila: Ongoing.
2. Work with Boeinq Fire Department to develop rescue procedures from overhead cranes and cat
walks: Completed.
3. Develop a skills and procedure manual for suppression personnel: Ongoing.
4. Develop swift water operations traininq and certification for a minimum of five (5) non-rescue team
members: Ongoing, as individuals commit.
FIRE DEPARTMENT INCIDENT RESPONSE
EMERGENCY RESPONSE STATISTICS
2006 2007 %
Increase/Decrease
3rd Qtr FIRE 430 408 -6%
3r Qtr AID 846 798 -6%
Year to Date FIRE 1090 1073 -2%
Year to Date AI D 2331 2253 -4%
2005 Third Quarter Report to Council
Prepared for Finance & Safety Committee
Page 8
POLICE DEPARTMENT
3rd QUARTER SIGNIFICANT ISSUES
Our third quarter was highlighted with some outstanding events to include Family Fourth at the Fort and
Night Out Against Crime. Our Department also contributed to the safe movement of President Bush
through the Seattle area during his visit. We faced many staffing challenges and changes during the
quarter in part due to extended medical issues and long-term military deployments. Commander Mike
Villa was moved to the Assistant Chief position in Patrol. Robbie Burns moved on to employment in the
private sector and our Administrative Secretary position was filled by Phi Huynh.
BUDGET PROGRAM GOALS
Administration
1. Recoonize excellent performance: Ongoing.
2. Resolve community problems thouoh partnerships and problem solvino: Ongoing.
3. Work with and strenothen reoional partnerships: Ongoing.
Patrol
1. Advance officer safety throuoh uporades in equipment and traininq: Ongoing.
2. Enhance response capabilities to incidents of terrorism and weapons of mass destruction: Ongoing.
3. Focus patrol resources to improve safety in public spaces: Ongoing.
4. Complete the in-car video proqram: Ongoing.
Records/Evidence
1. Update the Records Manual to include current task outlines and procedures: Completed.
2. Destroy all records maintained by the Records Division that exceed or meet minimum qeneral
retention schedule requirements: Completed.
3. Prepare firearms and narcotics held in evidence for destruction: Completed.
4. Prepare and submit items of evidence for auction. as appropriate: Completed.
Investigations (Major Crimes)
1. Assess detective assiqnments and make necessary adjustments in order to increase efficiency:
Completed.
2. Evaluate and adiust investiqative priorities: Ongoing.
3. Inteqrate Maior Crimes Unit (MCU) with our community outreach efforts: Ongoing.
4. Conduct quarterly reviews in order to assess effectiveness and direction of Unit: Ongoing.
Special Operations/Crime Prevention/Training/Traffic
1. Conduct quarterly reviews in order to assess the effectiveness and direction of the Unit: Ongoing.
2. Maintain crime prevention proqrams that facilitate our partnerships with the community: Ongoing.
3. Reduce the impact of crimes related to druqs. vice and qanqs throuqh proactive enforcement:
Ongoing.
4. Reduce speedinq throuqh increased visibility and traffic enforcement: Ongoing.
5. Reduce traffic collisions in tarqeted areas of the City: Ongoing.