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HomeMy WebLinkAboutCAP 2008-02-11 COMPLETE AGENDA PACKET Distribution: City of Tukwila J. Duffle S. Kerslake J. Hernandez G. Labanara Community Affairs and V. Griffin K. Matej D. Quinn M. Miotke Z Parks Committee P. Linder C. O'Flaherly D. Robertson N. Olivas k 19 Joan Hernandez, Chair Mayor Haggerton J. Pace 1908 R. Bert' D. Speck Verna Griffin E. Boykan R. Still De'Sean Quinn J. Cantu CC File (cover) B. Fletcher S. Kirby (email) K. Fuhrer L. Miranda V. Jessop B. Benedicto AGENDA Monday, February 11, 2008 Conference }Zoom #3, 5:00 PM ITEM ACTION TO BE TAKEN Page 1. PRESENTATIONS) 2. BUSINESS AGENDA a. Tukwila Community Schools Collaboration a. Discussion only. Pg.1. Reporting; Evelyn Boykan, Human Services Mgr. b. Amend conditions of the contract for the Westfield b. Forward to 2/25 C.O.W. P9.3 Mall expansion; Bob Benedicto, Building Official, and 3/3 Regular Mtg. c. Tukwila Urban Center Plan FTB Contract c. Forward to 2/25 C.O.W. Pg.15 for Services; Lynn Miranda, Senior Planner. and 3/3 Regular Mtg. d. Student Representative to the Tukwila City Council; d. Forward to 2/25 C.O.W. Pg.17 Verna Grim, Councilmember. and 3/3 Regular Mtg. 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Monday, February25 2008 The City of Tukwila strives to accommodate those with disabilities. Please contact the City Clerk's Office at 206 -433 -1800 for assistance. INFORIVIATION l\1El\10 To: From: Date: Subject: Mayor Haggerton, Rhonda Berry, Community and Parks Evie Boykan, Human Services 1/31/08 Performance expectations of the Tukwila Community Schools Collaboration Program ISSUE In December 2007, City Council allocated $100,000 to the Tuk\vila Community Schools Collaborative for the 07-08 school for general operating support. Informal verbal agreements identified that monthly reports (identical to those given to the school board), will be shared with the Council, along with two face to face meetings a year. Questions have been raised as to whether Council seeks greater performance accountability than what has been already identified. BACKGROUND The TCSC partnership with the City has existed for many years. TCSC has already received $100,000 for the 06-07 school year and the request in 2007 targeted support for 2007-2008. The funding has not been aligned to any particular department in the city, and no contractual agreements have been drafted. DISCUSSION/ANAL YSIS/ ALTERNATIVES Currently, board reports identify outputs which address types of services provided, and numbers of units. Number of students served, activity highlights, issues/concerns and upcoming events are also highlighted. Community Schools of King County (now the umbrella organizations for TCSC) has been asked by the Stewart Foundation to apply for a grant that \vould address evaluation - both in terms of outcomes at the school level and how the replication process is working. Currently, outcome information is not collected. Council can choose to accept the performance reports that have already been agreed upon. Council can also choose to identify other data that they would like to be tracked, including any outcome measures of success. RECOMMENDATION Full Council discussion of the status ofTCSC reporting. INFORl\1A TION l\1El\10 To: Community Mfairs & par~~ommittee From: Jack Pace, Director, D.C.D.,\ Date: February 4, 2008 Subject: Contract for Inspection and plan revie,'l services. ISSUE Shall the City Council adopt an amendment to the scope of ''lork, the contract time and the contract amount for services provided by Sound Inspections & Investigative Engineers, LLC. BACKGROUND Westfield is determined to complete the permit process and the construction of the Mall addition including all 90- plus tenant improvements by July of2008. The expansion of the Westfield Mall has placed a substantial increase in the work load for plan reviewers, inspectors and the permit center staff. In order to accommodate Westfield's ambitious schedule and maintain the level of service to all other Tukwila citizens and businesses, we have contracted for inspection services with Sound Inspections & Investigative Engineers, LLC. (S.I&.IE). The current contract was approved by Mayor Mullet for the amount, not to exceed $25,000. The inspection services contract is scheduled to terminate June 30, 2008 or upon reaching the payment threshold of$25,000. DISCUSSION The cost of the consultant's inspection services does not impact the general fund. The permit fees cover the cost of inspections by our consultant. In addition, Westfield has agreed to pay for all overtime inspections and has agreed to pay for overtime plan review servIces. New developments have changed the scope of our original contract. First, Westfield has asked for expedited plan review for specific tenant improvements on an overtime basis. Secondly, Westfield has extended the original opening date for the mall expansion to the end of July 2008. The result ofthese requests calls for a change in the maximum dollar amount of the contract, a change in the scope of work to include plan review services and the extension ofthe termination date to July 31,2008. RECOlVIlVIEl\T})A TION Approve the amended contract which includes plan review services, a maximum payment threshold of$65,000 and the extended termination date of July 31,2008. Forward to February 25,2008 C.O.W. with recommendation for approval Attachments: Exhibit I, Current Contract. Exhibit II, Proposed Amended Contract. 2 EXHIBIT - 1. Contract No. CONTRACT FOR SERVICES This Agreement is entered into by and between the City of Tukwila, Washington, a noncharter optional municipal code city hereinafter referred to as "the City", and Sound Inspections & Investigative Engineers. LLC , hereinafter referred to as "the Contractor", whose principal office is located at 1802 "A" Street SE. #223 PMB. Auburn Washington 98002 WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and \VHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed bv Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by. this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. . Comuensation and Method of Pavment. The City shall pay the Contractor for services rend~red ac~ording to the ,.rate and me~hod set fort4 on E~ibit B att~ched hereto~d incorporated herem by thIS reference. Grn(..~x.oo;b;<:n1 -1m IJvzv.tcu /Ywtzc. .ef/cud .:(> zqow. · 4. Duration of A2reement. This Agreement shall be in full force and e feet for a period commencing November 1, 2007 and ending June 30, 2008_unless sooner terminated under the provisions hereinafter specified. 5. Indeuendent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 6. Indemnification. The Contractor shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Contractor, its officers, agents and employees, in performing the work required by this. Agreement. With respect to the performance of this Agreement and as to claims against the City, its officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Contractor, its officers, agents, and employees. 7. Insurance. A. The Contractor shall procure and maintain in full force throughout the duration of the Agreement comprehensive general liability insurance with a minimum coverage of $500,000.00 per occurrence/aggregate for personal injury and property damage. Said policy shall name the City of Tukwila as an additional named insured and shall include a provision prohibiting cancellation or reduction in the amount of said policy except upon thirty (30) days prior written notice to the City. Cancellation of the required insurance shall automatically result in termination of this Agreement. C:\DocumenIS and Sellings\Bob-B\My Documenls\Conlracl for services WLdoc kn 9/1712007 Page I of2 B. Certificates of coverage as required by Paragraph A above shall be delivered to the City within fifteen (15) days of execution of this Agreement. 8. Record Keepine: and Reportine:. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Contractor shall not discriminate against any employee, applicant for employment, or any person seeking the services of the Contractor to be provided under this Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or presence of any sensory, mental or physical handicap. 12. Assie:nment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Ae:reement. This Agreement contains the entire Agreement between the parties hereto and no other Agreements, oral or otherwise, regarding the subject matter of this Agreement, shall be deemed to exist or bind any of the parties hereto. Either party may request changes in the agreement. Proposed changes which are mutually agreed upon shall be incorporated by written amendments to this Agreement. 14. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City ofTukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entit)ed 10 its attorney's feEnd costs of suit., .) DATED this g'--f-V1 day of ~'U!./l/ ,2001 .7 CITY OF TUKWILA By: Sue'v-) f'v) tJ\l\~t- Title: Mayor f By: TOR: Sound Inspections & Investigative C Title: ATTEST/AUTHENTICATED: g~~& (1~ Ja{j E. Cantu, CMC, City Clerk APPROVED AS TO FORM: Office of the City Attorney By: ~~~~~ Printed Name: Jack Fingold Address: 1802 "A" Street SE, #223 Auburn, W A 98002 Date approved by City Council: (Applicable if contract amount is over $25,000) EXHIBIT "A" PROJECT: Tenant Improvements for Westfield Mall expansion. Scope of services to be performed by Sound Inspections & Investigative Engineers 1. Respond to and complete scheduled inspections within 24-hours of notification. Notification of requested inspections will be transmitted to SI&IE via facsimile by 5:00 PM the day prior to the date ofthe requested inspection. 2. Perform required inspections related to building construction, mechanical, plumbing and fuel-gas piping installations. Perform a cursory walk through coordination inspection as requested by the Westfield tenant coordinator. 3. Witness acceptance testing of emergency lighting (where required), HV AC shutdown and smoke evacuation system for the atrium. 4. Submit a copy of the inspection record report to the permit holder and a copy to the Tukwila Permit Center for each inspection by close of business on the inspection date. 5. Perform inspection services after normal hours (0700 hrs - 1600 hrs) and including weekends and holidays when requested. After hour inspection requests will be coordinated through the Tukwila Permit Center. 6. Attend project coordination meetings upon request. Attendance request and scheduling will be made by the Tukwila Permit Coordinator when needed. 7. Sound Inspections & Investigative Engineers shall submit a monthly invoice for inspection services and reimbursable costs. After hour (overtime) charges to be submitted on a separate invoice. EXHIBIT "B" RECEIVED JUL2 3 2DOl _ COMMUNITY UEVElOPMENT July 20, 2007 Mr. Bob Benedicto Building Official 6300 Southcenter Blvd, #' 100 Tukwila, W A 98188 RE: Inspection Services Proposal Southcenter Mall Expansion Dear Mr. Benedicto, As requested, please fmd enclosed three (3) copies of our company Statement of Qualifications and one (1) copy of City of Tukwila Consultant Services Roster APPLICATION. Our regular rate for building, plumbing and mechanical inspections during normal work hours (0700hrs - 1600hrs) is $70.00 per hour with a two (2) HOUR MINIMUM plus normal reimbursables such as travel, mileage, administrative costs and special inspection equipment, as necessary. After normal hour inspections will be billed at 1 Y2 times our normal hourly rate with a three (3) hour minimum. Please do not hesitate to contact me at this office if you have any questions regarding this information. We look forward to assisting you and your staff with your inspection needs. Sincerely, Jack Fingold Sound Inspec IOn & Investigative Engineers Encl; [200710871trOOI] SOUND INSPECTIONS & INVESTIGATIVE ENGINEERS, LLC 1802 "AU Street SE, #223 Auburn,VVA 98002 (206) 621-1686 . (253) 939-4988 fax EXHIBIT - II. Contract No. CONTRACT FOR SERVICES This Agreement is entered into by and between the City of Tukwila, Washington, a noncharter optional 'municipal code city hereinafter referred to as "the City", and Sound Inspections & Investigative Engineers, LLC , hereinafter referred to as "the Contractor", whose principal office is located at 1802 "A" Street SE, #223 PMB, Auburn Washington 98002 WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERA nON OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed bv Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. -eompensation for services not to exceed. $65,000. 4. Duration of A2reement.' This Agreement shall be in full force and effect for a period commencing March 3, 2008 and ending July31, 2008 unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 6. Indemnification. The Contractor shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Contractor, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement and as to claims against the City, its officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Contractor, its officers, agents, and employees. 7. Insurance. A. The Contractor shall procure and maintain in full force throughout the duration of the Agreement comprehensive general liability insurance with a minimum coverage of $500,000.00 per occurrence/aggregate for personal injury and property damage. Said policy shall name the City of Tukwila as an additional named insured and shall include a provision prohibiting cancellation or reduction in the amount of said policy except upon thirty (30) days prior written notice to the City. Cancellation of the required insurance shall automatically result in termination ofthis Agreement. C:\Documents and Settings\Bob-B\My Documents\Contract for services WI.doc kn 9/17/2007 Page 1 of2 B. Certificates of coverage as required by Paragraph A above shall be delivered to the City within fifteen (15) days of execution ofthis Agreement. 8. Record Keepiue and Reportine. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Contractor shall not discriminate against any employee, applicant for employment, or any person seeking the services of the Contractor to be provided under this Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or presence of any sensory, mental or physical handicap. 12. Assienment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Aereement. This Agreement contains the entire Agreement between the parties hereto and no other Agreements, oral or otherwise, regarding the subj ect matter of this Agreement, shall be deemed to exist or bind any of the parties hereto. Either party may request changes in the agreement. Proposed changes which are mutually agreed upon shall be incorporated by written amendments to this Agreement. 14. Notices. Notices to the City ofTukwila shall be sent to the following address: City Clerk, City ofTukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of ,20 CITY OF TUKWILA CONTRACTOR: Sound Inspections & Investigative Engineers, LLC By: Title: Mayor By: ATTEST/AUTHENTICATED: Title: Managing Partner Printed Name: Jack Fingold Jane E. Cantu, CMC, City Clerk Address: 1802 "A" Street SE, #223 Auburn, VV A 98002 APPROVED AS TO FORt\1: Oftice of the City Attorney By: Date approved by City Council: (Applicable if contract amount is over $25,000) EXHIBIT "A" PROJECT: Tenant Improvements for "Vestfield Mall expansion. Scope of services to be performed by Sound Inspections & Investigative Engineers 1. Respond to and complete scheduled inspections within 24-hours of notification. Notification of requested inspections will be transmitted to SI&IE via facsimile by 5 :00 PM the day prior to the date of the requested inspection. 2. Perform required inspections related to building construction, mechanical, plumbing and fuel-gas piping installations. Perform a cursory walk through coordination inspection as requested by the Westfield tenant coordinator. 3. Witness acceptance testing of emergency lighting (where required), HV AC shutdown and smoke evacuation system for the atrium. . 4. Submit a copy of the inspection record report to the permit holder and a copy to the Tukwila Permit Center for each inspection by close of business on the inspection date. 5. Perform inspection services after normal hours (0700 hrs - 1600 hrs) and including weekends and holidays when requested. After hour inspection requests will be coordinated through the Tukwila Permit Center. 6. Attend project coordination meetings upon request. Attendance request and scheduling will be made by the Tukwila Permit Coordinator when needed. 7. Sound Inspections & Investigative Engineers shall submit a monthly invoice for inspection services and reimbursable costs. After hour (overtime) charges to be submitted on a separate invoice. 8. Provide plan review services related to building, plumbing, mechanical, energy and indoor air quality code - when required. EXHIBIT "B" July 20, 2007 Mr. Bob Benedicta Building Official 6300 Southcenter Blv~ #' 100 Tukwila, WA 98188 RE: Inspection Services Proposal Southcenter Mall Expansion Dear Mr. Benedicto, As requested, please find enclosed three (3) copies of our company Statement of Qualifications and one (1) copy of City ofTukwiIa Consultant Services Roster APPLICATION. Our regular rate for building, plumbing and mechanical inspectiQns during normal work hours (0700hrs -1600hrs) is $70.00 per hour with a two (2) HOUR MINIMUM plus normal reimbursables such as travel, mileage, administrative costs and special inSpection equipment, as necessary. After normal hour inspections will be billed at 1 ~ times our normal hourly rate with a three (3) hour minimum. Please do not hesitate to contact me at this office if you have any questions regarding this information. We look forward to assisting you and your staff with your inspection needs. Sincerely, Jack Fingold Sound Inspec Ion & Investigative Engineers End; [20071 087ltrOO 1] SOUND INSPECTIONS & INVESTIGATIVE ENGINEERS, LLC 1802 "An Street SE. #223 Auburn, VVA 98002 (206)621-1686. (253) 939-4988 fax EXHIBIT 6 ,5He:er i OF 2 February 6, 2008 Mr. Bob Benedicto Building Official 6300 Southcenter Blvd, #' 100 Tukwila, WA 98188 SENT VIA E-MAIL: bbenedicto@tukwila.wa.us RE: Inspection Services Proposal (ADDE1\1DUM) Southcenter Mall Expansion Dear Mr. Benedicto, The purpose of this correspondence is to amend our July 20,2008 proposal for professional service to include building, plumbing, mechanical, energy and indoor air quality code plan reVIew. Our regular rate for plan review for verification of compliance to all state building codes, except structural, is $70.00 per hour with a two (2) hour minimum plus normal administrative costs. Work after regular hours will be billed at 2 times our normal rate. Projects having a valuation exceeding $1,000,000 will be billed at 65% of the plan review fee collected by the city. Please do not hesitate to contact me at this office if you have any questions regarding this information. We look forward to assisting you and your staff with your inspection and plan review needs. Sincerely, Jack Fingold Sound Inspection & Investigative Engineers [20071 0871tr003] SOUND INSPECTIONS & INVESTIGATIVE ENGINEERS, LLC 1802 "An Street SE, #223 Auburn, WA 98002 (206) 621-1686 . (253) 939-4988 fax IE'J.HI SfT 13 7if~r 2<~FZ l\tIEMORANDUl\tI To: From: Date: Subject: Community Affair~nd Parks Committee Jack Pace, DCD . ctor February 5, 2008 Contract for serv~ willi Freedman, Tung & Bottomley (FTB) Issue Staff is requesting Council approval of a contract for services with Freedman Tung & Bottomley (FTB) to complete the Tukwila Urban Center (ruC) Plan. Back2:round The Departments of Community Development and Public Works have been preparing a subarea plan and associated implementing regulations, a supplemental environmental impact statement, and a planned action ordinance for the ruc. This plan ,,,ill establish a redevelopment strategy that maintains the economic viability and regional focus of the ruc, encourages a mix ofland uses (including housing) with densities supporting bus and commuter rail service, and creates a more attractive, pedestrian-oriented center. As part of our staff/consultant ruc planning team, FTB has provided technical assistance with land use and urban design issues related to the planning of the Tukwila Urban Center (ruC). In 2004, FTB delivered a preliminary draft plan, development standards and design guidelines that implement the preferred future vision for the ruc. This preferred vision was developed during seven public workshops and two joint City CouncillPlanning Commission Worksessions. Since that time, the project was delayed due to loss of staff and time spent on other competing planning issues such as Tukwila Valley South. The delay was also required to allow more time for an in- depth staff review of the implementing regulations, which are in a new form-based code format. Discussion The proposed scope of services will bring the final plan to adoption. The scope includes preparing the next draft of the Plan and development regulations for public review and hearings; additional worksessions for the public, Planning Commission, and City Council; and preparing and publishing the [mal document. There is a remaining professional services credit for uncompleted tasks from the previous contract with FTB. After subtracting this credit from the total budget for the new scope of work contract, the total cost for this contract is $81,540.00. This amount will be fully funded by the existing ruc grant. Recommendation Forward FTB's contract for ruc Plan services to the Committee of the Whole for consideration at their February 25, 2008 meeting. Attachment A: FTB Scope of Work P:\L YNNM\TUC\Contracts\Land use\administrative\2008\CAP 2.ll.08.doc ATTACHMENT A Freedman Tung & Bottomley Tukwila Urban Center Scope of "Tork Task 1. Modify Development Standards per City staff direction Proposed Timeframe: 1 st Quarter 2008 Task 2. Development Standards Working Session with City Staff Proposed Timeframe: 1 st Quarter 2008 Task 3. Prepare and Publish RevisedlUpdated TUC Subarea Plan A. Update/Revise Introduction (preface and Orientation) B. Update/Revise Book I: Community Intent C. Update/Revise Book II: Development Regulations 1) Orientation / Applicability / Development Review Process 2) Site Development Regulations 3) Street and Open Space Regulations 4) Parking Regulations 5) Architectural Regulations D. Assist City Staff to Prepare Book III: City Actions E. Glossary, Appendices & Separately Bound Compendium G. Document Design and Formatting H. Final edits; Prepare Final Camera-Ready Document 1. Forward PDF Master File and One Hard Copy to City Proposed Timeframe: 1 st & 2nd Quarter 2008 Task 4. Joint City Council/Planning Commission Study Session (includes presentation of Subarea Plan) Proposed Timeframe: 2nd Quarter 2008 Task 5. Community Workshop - Public Review Draft Orientation Proposed Timeframe: 2nd Quarter 2008 Task 6. City Council Study Session Proposed Timeframe: 3rd Quarter 2008 Task 7. Prepare Final Version ofTUC Subarea Plan Document Proposed Timeframe: 3rd & 4th Quarter 2008 TOTAL PROJECT COST $81,540 P:\L YNNM\TUClContracts\Land use\administrative\2008\FTB scope for CAP.doc City of Tukwila City Council MEMORANDUM TO: Community Affairs & Parks Committee FROM: Verna Griffin, Councilmember DATE: February 7,2008 SUBJECT: Youth Representatives to the City Council Nothing is more important to the health of our democracy than the active engagement of young people in representative government at the local level. For this reason, city leaders across the nation have sought creative and effective ways to ensure that youth from diverse backgrounds have a "seat at the table" in their cities and towns. Youth participation and involvement in local government promotes the full and healthy development of young people. Through civic engagement, young people gain work experience, acquire new skills, learn responsibility and accountability, develop a greater sense of confidence and empowerment, and forge meaningful connections to other youth and adults. Research also suggests that young people who are involved in positive activities such as community service are less likely to pursue risky behaviors and get into trouble. Tukwila has an opportunity to provide a voice for the youth of our City by implementing Youth Representatives to the City Council. The attachments to this memorandum provide a draft plan for discussion and consideration. YOUTH REPRESENTATIVE TO CITY COUNCIL General Definition The Tukwila City Council seeks the input and experience of youth in the City of Tukwila. Therefore, the City Council has created a non-voting, advisory position for Youth Representatives enrolled in high school. The role of the Youth Representative will be to: 1. Provide student insight and perspective to the City Council; 2. Serve as a liaison to the youth in the City of Tukwila through the established student government and communications networks; and 3. Report to youth about the work of the City Council. The Youth Representatives will be bound by all applicable rules and regulations pertaining to the elected City Councilmembers. The Youth Representatives will pa .. e n City Council discussions, but will not have the right to make motions, vote Board offi es, or attend Executive Sessions. o serve as a munity. 2. unio a senior, will serve as liaisons to will provide insight and support of youth 3. The youth re e tives shall serve in accordance with the qualifications, selection procedures, and responsibilities as listed and described in the following sections. Term of Office 1. The youth representatives shall be selected in the Spring, for the following academic year. 2. The term of office will be for one school year beginning in September and concluding in June. 3. In the event of a vacancy during the school year, a student will be selected from qualified applicants to serve the remaining term of the school year. Qualifications for Application 1. The applicant must be in grade 11 or 12 during the time that they will serve as a youth representative. 2. The applicant must be in proper academic standing equivalent to participation in athletics or other student activities and maintain proper academic standing throughout his/her term as youth representative. 3. The applicant will be expected to maintain personal standards of behavior appropriate to participation in the student activities. 4. The applicant must be willing to convey his/her opinion to the City Council and report back to the City's youth through student government at their school or by means of publication. Application Process 1. Applicants will submit a Youth Representative Application to Councilmember, Verna Griffin or another councilmember to be determined. 2. Applicants must obtain approval signature(s) from parent(s) and their High School principal. 3. Applicants must submit two (2) reference letters, at least one from a teacher or school administrator. 4. Selected applicants will be interviewed Committee. The Committee will re Council for approval. and Parks to the City Removal 1. The you 2. tiv for failure to fulfill his/her or behavior that the Council 1. Attend at least one Committee of the Whole Council meeting and at least one regular meeting per month. Since these meetings occur during the evening hours of a school night, the City Council may grant permission for the youth representative to leave a meeting before the conclusion if the youth report has been given. 2. Dress appropriately for City Council meetings. 3. Attend special meetings or work sessions if requested, but not Executive Sessions. 4. Review City Council agendas and packets and reading materials prior to all meetings. 5. Participate in discussions at open meetings of the City Council when applicable. However, the youth representative may not make any motions or vote. 6. Provide reports to the City Council during the agenda item title "Youth Representative Report." The report will be given at the beginning of the council meetings before citizen's comments. These reports will include outline of youth activities, topics and concerns. 7. Orient new youth representatives. 8. Attend conferences that include youth delegates such as National League of Cities Congressional Cities Conference and Congress of Cities and Exposition, when appropriate.1 When these sessions occur on school days, youth representatives will follow the established prearranged absence procedures at their high school. Responsibilities of the City Council 1. Establish a councilmember as the advisor for the youth representative to the City Council. 2. Provide funding for youth representative to attend conferences as outlined above. 3. Work with School District to ensure that youth representative received 0.5 Elective Credit for each semester of successful City Council service. I Registration fee for these conferences are $100 plus hotel, travel and other expenses. APPLICATION FOR YOUTH REPRESENTATIVE TO THE TUKWILA CITY COUNCIL Submit the completed application to by Name: Cumulative GPA: Address: Phone: Grade in 2008 - 2009: Email: Please describe your educational and career goals: . submit a letter of reference Email 1. 2. 3. Student Signature: Parent/Guardian Signature: Principal Signature: Date: Date: Date: