HomeMy WebLinkAboutFS 2008-03-04 COMPLETE AGENDA PACKET Distribution:
City of Tukwila 3. Duffle M.Miotke
P. Under J. Morrow
Fi n a nce Safety Committee K. Ho ga dy G. Labanara
Mayor Haggerton N. Olivas
f= Dennis Roberts Chair R. Berr J. Pace
J. Cantu D. Speck
Pam Linder B. Fletcher R. Still
1908 K. Fuhrer D. Tomaso
Kathy Hougardy D. Haynes Judge Walden
V. Jessop CC File (cover)
S. Kerslake S. Kirby (email)
T. Kinlow TV Slide
K. Matei K. Kertanan
AGENDA
TUESDAY, MARCH 4, 2008, S:00 PM
Conference Room #3
Item Action to be Taken Page
1. PRESENTATIONS
2. BUSINESS AGENDA
a. Contract for Washington State Visitors' a. Forward to 3/24 C.O.W. Pg.1
Guide; Katherine Kertzman, Tourism Mgr and 3/24 Special.
b. Westfield Mall Addressing Changes; b. Information only. Pg.
Don Tomaso, Battalion Chief, Fire Dept,
c. Employee Hiring and Retention; c. Discussion only. Pg.3
Dave Haynes, Police Chief,
d. SCORE Public Development Authority for a d. Forward to 3/24 C.O.W. Pg.S
Multi- Jurisdictional Misdemeanor Jail Facility; and 4/7 Regular.
Rhonda Berry, City Administrator,
e. Fourth Quarter Report. e. Information only. Pg.21
3. ANNOUNCEMENTS
4. MISCELLANEOUS
Next Scheduled Meeting: Tuesday, March 18, 2008
The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk`s Office at 206 433 -1800 for assistance.
TO: Mayor
Finance and Safety Committee
FROM: Tourism Program Manager
DATE: Feb. 21, 2008
SUBJECT: Washington State Visitor's Guide Contract for Seattle Southside Advertisement
ISSUE
Authorize Mayor to sign a contract with Encore Media West for a Seattle Southside's full -back page, 4-
color ad in the 2008 Washington State Visitor's Guide in the amount of $31,873.
BACKGROUND
Washington State Visitor's Guide is the official state visitor guide produced in cooperation with
Washington Office of Tourism and Washington State Lodging Association. It continues to be one of Seattle
Southside Visitor Services most successful paid advertising strategies; with a circulation of 440,000 and
reaching over 1,000,000 readers, the total cost per impression is $0.03.
DISCUSSION
Success is further evidenced by the number of phone calls and walk -ins generated and tracked through the
Visitor Center as compared to other placed Seattle Southside advertisements. Additionally, the back page
placement offers excellent visibility for Seattle Southside Visitor Services within the tourism industry.
The 2008 Seattle Southside Visitor Services media schedule was approved collectively by the Tukwila,
SeaTac, Kent and Des Moines Lodging Tax Advisory Committees and included this ad placement.
Budget impacts: There is no additional budget request for this item. The cost for this ad is budgeted within
the Council approved 2008 Tourism Program budget; however, because the proposed contract amount is
over $25,000, it requires Council approval.
RECOMMENDATION
Authorize Mayor to sign a contract with Encore Media West in the amount of $31,873 for a Seattle
Southside full -back page, 4 -color ad in the 2008 Washington State Visitor's Guide.
City of Tukwila
Jim Haggerton, Mayor
Police Department
An Accredited Agency
David W Haynes, Chief of Police
MemornndU11l
To: Finance and Safety Committe/!t5)
From: David Haynes, Chief OfPOli~
Date: 02/27/2008
Re: Employee Hiring and Retention
Following a discussion with City of Tukwila Administrator Rhonda Berry, I was
asked to place this topic on the Finance and Safety agenda for discussion. The
most fundamental topic of discussion is the hiring and retention of quality
employees, and what factors are present that impact our ability to do so. As I see
the issues the bottom line is, how do we provide the highest level of service to
the citizens of Tukwila? There are certain factors at work that should be a part of
a hiring and retention discussion and they are:
. The current limited availability of applicants
. Our ability to compete when recruiting new employees for positions within
the City of Tukwila
. The retention of our well trained high-quality employees
. The City of Tukwila's current philosophy on wage and benefits
Although I am initiating this discussion as the Chief of Police with regard to how it
impacts public safety, I am also aware that other departments within the City of
Tukwila are and have been impacted by similar issues.
6200 Southcenter Blvd. G Tukwila, WA 98188 . Phone: 206-433-1808 · Pol. Dept. Fax: 206-244-6181; Admin. Fax: 206-433-7197; Invest. Fax: 206-431-3688
DRAFT
DATE:
February 26, 2008
TO:
Finance and Safety Committee
FROM:
Mayor's Office
STAFF CONTACT: Rhonda Berry
Chief David Haynes
SUBJECT:
Issue Paper - SCORE Public Development Authority for a
Multi-jurisdictional Misdemeanor Jail Facility
Issue: All cities in King County are facing the elinlination of jail space for misdemeanor
offenders. King County Jail and Yakima County Jail are currently utilized to provide
housing for misdemeanor offenders. The contracts with both of these facilities expire
within the next four years and alternative housing must be found.
After reviewing possible alternatives, all of the cities in King County have identified the
construction of new jail facilities as the most viable option to address the need for
misdemeanor jail capacity. The cities of Auburn, Des Moines, Federal Way, Kent,
Renton and Tukwila have joined together in this effort. This group has been identified as
"SCORE" which stands for the South Correctional Entity.
SCORE cities are recommending the creation of a Public Development Authority (PDA)
to issue bonds for the construction of an 808 bed jail. The facility would be operated by
SCORE and set up in a manner similar to ValleyCom, the regional dispatch center that
most of the SCORE cities already utilize.
Background: In May 2001, King County Executive Ron Sims cancelled the existing jail
contract for all cities in King County. As a result of extensive negotiations held over 15
months, an agreement with King County was reached that provided for short-term use of
the King County Jail. The existing contract benveen all the cities and King County
expires on December 31, 2012.
In 2006, King County exercised its option to reopen the current contract in an attempt to
increase housing rates. King County expressed a desire to increase housing rates by
approximately $2,000,000 annually. This would be a significant increase for our city. As
part of those negotiations, the King County cities expressed two interests. The first
interest was an extension of the existing contract until 2014 and the second was an
UXAFT
increase of 110 beds to a maximum usage of 330 beds, instead of the 220 beds
established in the contract. Negotiations between the cities and King County reached an
impasse when both of these requests were dismissed without any movement on the part
of King County. The deadline to remove misdemeanor inmates from King County Jails
remains at December 31, 2012.
Most of the cities in King County have also contracted with Yakima County for
misdemeanor jail services. The Yakima County contract is due to expire on December
31, 2010, two years prior to the King County contract expiration. While Yakima County
has indicated a willingness to renegotiate a contract with individual cities, in contrast to
the multijurisdictional contract that they currently have, some jurisdictions have found
the level of service to be problematic. It is also anticipated that there will be a significant
increase in the daily fee for jail services in Yakima.
The daily transportation schedule with Yakima is in jeopardy as well. Yakima has
already expressed an interest in having the individual cities take over the transportation
duties for shuttling inmates to Yakima, which would be prohibitive both in cost and
personnel. Even if the Yakima County contract were to be re- negotiated, it would not
allow for our city police officer to book someone when they are arrested for misdemeanor
offenses. Those offenses include things such crimes as domestic violence and DUI.
The cities have only limited options to address the impending deadlines for the jail
contracts. Those options are:
1) Continue to contract with King County and Yakima County Jails until
those contracts expire, and then attempt to replace those contracts with new
contracts. However, there are currently no other facilities in the state that can take
the number of inmates that will be displaced with the expiration of the existing
contracts.
2) The city could build its own facility and manage our own inmates. This
option would take as long as building a multi jurisdiction facility and would be
more costly to operate.
The King County cities participated in a joint planning effort in order to address the long
term need for jail space. In 2006, the King County cities collectively hired Ricci Greene
and Associates (RGA) to do a study identifying long term jail needs. The study identified
that the King County cities need a total of 1,450 beds to meet our misdemeanor jail needs
in the next twenty years. Of those 1,450 beds, 700 are needed to accommodate the jail
needs in south King County, in addition to the beds already in use in the Kent and Renton
jails.
Based upon the RGA report, the south King County cities came together to explore a
third option, the possibility of establishing a sub regional misdemeanor jail facility. This
group has become known as SCORE.
DRAFT
Over the past year, the SCORE group has explored local jails, identified possible budgets,
staffing plans, and potential sites in which to locate a south King County jail. In order to
validate the work that had been done, the SCORE cities undertook a formal feasibility
study in November 2007 which has just been completed.
The City of Renton served as lead agency for the feasibility study. Each of the cities
appointed staff to serve on a work team and select a vendor for the feasibility study.
Unanimously, the team selected DLR Group to do the study. The feasibility study looked
at six specific elements. Those elements were jail programming, site description,
conceptual design, staffing, budgets for construction and operations and a final cost
benefit analysis.
The feasibility study revealed that an 808 bed misdemeanor jail facility would cost
$89,822,319 to be built, with completion in third quarter 2011. The annual operating
budget, including debt service, would be $27,967,620. This would result in a daily
housing fee of $94, in 2008 dollars. Of the $94 daily fee, $73 would be for operating
costs and $21 would be for debt service.
By comparison, the cities currently pay King County $110 per day for housing, with
another $209 charged for a booking fee.
The daily rate could be reduced by revenue generated from contract agencies using
unused beds. The potential contract agencies include cities in the south King County area
that do not currently have their own jail facilities. Those cities are Normandy Park,
Burien, SeaTac, Covington and Maple Valley.
The proposed 808 bed facility would be a full-service facility that is able to accommodate
inmates needing specialized care, including medical, mental health and behavior
management housing. None of the existing local jails can provide this level of care.
These inmates have traditionally been sent to King County Jail because Yakima County
J ail is unwilling to accept these inmates.
Given the limited options and approaching deadlines, the best option is to support the
creation of SCORE as an independent governmental entity, like Valley Com, our regional
dispatch center. SCORE would be set up as a Public Development Authority and issue
the necessary bonds to construct the facility.
In order to be able to open the facility as close to the deadlines as possible, timely action
on the SCORE proposal is critical. Construction escalation is significant on a project of
this size. Each month adds $600,000 to the overall construction costs.
STAFF RECOMMENDATIONS: The City Council concurs with the recommendation
of City Administration to approve the creation of a PDA for SCORE, authorizing the
financing, construction and operation of a multi-jurisdictional misdemeanor jail facility.
SCORE INTERLOCAL AGREEMENT
DRAFT
TillS AGREEl\1ENT made and first entered into this _day of _, 2008, by and
among the undersigned municipalities, the cities of Auburn, Des Moines, Federal Vhy,
Kent, Renton, and Tukwila, all of which are municipal corporations under the laws and
statutes of the State ofV/ashington (the "Member Cities"):
WITNESSETH:
\VHEREAS, the undersigned municipal corporations are desirous of establishing and
maintaining a consolidated correctional facility, to hereafter be known as the "SCORE
FACILITY" (SOUTH CORRECTIONAL ENTITY FACILITY), and
WHEREAS, this Agreement and the activities described herein below are consistent
with the provision and terms of the "Interlocal Cooperation Act" pursuant to RCW 39.34
et seq; and
WHEREAS, the establishment of such Facility will provide improved correctional
facilities within the boundaries of the consolidated service area at a lower cost to the
participating local governments, together with such other governmental units as may
hereafter contract with the undersigned for correctional services, and
WHEREAS, the establishment and maintenance of such Facility will be of substantial
benefit of the undersigned cities and the public in general,
NO\V THEREFORE, it is hereby agreed and covenanted among the undersigned as
follows:
1.0 SCORE FACILITY - AUTHORITY
There is hereby established a governmental administrative agency
pursuant to RCW 39.34.030 (3)(b) and RCW 35.58.100, to be hereafter
known as the "SCORE Facility" initially consisting of the participating
cities of Auburn, Des Moines, Federal Vhy, Kent, Renton, and Tukwila,
as members thereof. Said Facility shall have the responsibility and
authority, among others, for correctional services and functions incidental
thereto, for the purpose of detaining arrestees and sentenced offenders in
the furtherance of public safety and emergencies within the
aforementioned member cities. In addition thereto the Facility may serve
other municipal corporations (subscribing agencies) existing within the
logical, physical service area and which are in need of such correctional
services. Any agreement with such additional municipal entities shall be
in writing and approved by the undersigned city members. The Facility
shall be governed by the Administrative Board, the Facility's powers shall
include, but not be limited to the powers listed below:
SCORE Interlocal Agreement
Draft - February 20, 2008
Page I of 10
DRAFT
a. Recommend action to the legislative bodies of the participating
members;
b. Review and approve debt expenditures;
c. Establish policies for expenditures of budget items for the Facility;
d. Review and adopt a personnel policy for the SCORE Facility;
e. Establish a fund, or special funds, as authorized by RC\V
39.34.030 for the operation of the SCORE Facility;
f. Conduct regular meetings as may be designated by the
Administrative Board;
g. Determine what services shall be offered and under what terms
they shall be offered;
h. Enter into agreements with third parties for goods and services
necessary to fully implement the purposes of this Agreement;
1. Establish rates for services provided to other members, subscribers
or participating agencies;
J. Direct and supervise the activities of the Operations Board and the
Facility Director;
k. Incur debt in the name of the Facility, to make purchases or
contract for services necessary to fully implement the purposes of
this Agreement;
I. Enter into agreements with and receive and distribute funds from
any federal, state or local agencies;
m. Receive all funds allocated to the Facility from its members;
n. To purchase, take, receive, lease, take by gift, or otherwise acquire,
own, hold, improve, use and otherwise deal in and with real or
personal property, or any interest therein, in the name of the
facility;
o. To sell, convey, mortgage, pledge, lease, exchange, transfer and
otherwise dispose of all of its property and assets;
p. To sue and be sued, complain and defend, in all courts of
competent jurisdiction in the Facility's name;
q. To make and alter bylaws for the administration and regulation of
its affairs;
r. Enter into contracts with future participating members and
subscribers to provide correctional services;
s. Any and all other acts necessary to further the Facility goals and
purposes.
2.0 DURATION OF AGREEMENT - TERMINATION
The initial duration of this Agreement shall be for a period often (10)
years from its effective date and, thereafter, shall automatically extend for
additional five (5) year periods unless terminated as provided in this
agreement. This agreement shall not terminate until all bonds issued by
the SCORE Public Development Authority have been paid and retired.
SCORE Interlocal Agreement
Draft - February 20, 2008
Page 2 of 10
R Fr
3.0 WITHDRAWAL Al\TD TERMINATION
3.1 Any Member City may withdraw its membership and terminate its
participation in this agreement by providing written notice and serving that
notice on the other Member Cities on or before December 31 in any one-
year. After providing appropriate notice as provided in this section, that
Member City's membership withdrawal shall become effective on the last
day of the year following delivery and service of appropriate notice to all
other Member Cities.
3.2 Three (3) or more Member Cities may, at anyone time, by written notice
provided to all Member Cities, call for a complete termination of SCORE
and this agreement. Upon an affIrmative supermajority vote (majority
plus one) by the Member Cities, SCORE shall be directed to terminate
business, and a date will be set for final termination, which shall be at least
one (1) year from the date of the vote to terminate this Agreement. Upon
the final termination date, this Agreement shall be fully terminated.
3.3 In the event any Member City fails to budget and provide the required
annual membership funding for SCORE, the remaining Member Cities
may, by majority vote, immediately declare the under funding City to be
terminated from this Agreement and to have forfeited all its rights under
this Agreement as provided in Section 3.5. The remaining Member Cities
may, at their option, \vithdra\v SCORE's correctional services with that
city, or alternatively, enter into a Subscribing Agency Agreement with that
city under terms and conditions as the remaining Member Cities deem
appropriate.
3.4 Time is of the essence in giving any termination notice.
3.5 If an individual Member City withdraws its membership in SCORE, the
withdrawing city will forfeit any and all rights it may have to SCORE's
real or personal property, or any other ownership in SCORE, unless
otherwise provided by the Adnlinistration Board.
3.6 Upon termination of this Agreement, all property acquired during the life
of this Agreement shall be disposed of in the following manner:
a. All real and personal property purchased pursuant to this
agreement shall be distributed based on equal shares apportioned
to those Member Cities still existing on the day prior to the
termination date; and
b. All unexpected funds or reserve funds shall be distributed based on
the percentage of total annual charges assessed by the
Administrative Board during the period of this agreement and paid
by each Member City.
SCORE Interlocal Agreement
Draft - February 20, 2008
Page 3 of 10
FT
3.7 Notwithstanding any of the other rights, duties or obligations of any
Member City under this Section 3, the withdrawal of any Member City
shall not discharge or relieve any Member City of its obligations to the
SCORE Public Development Authority.
4.0 ADMThTISTRATIVE BOARD
4.1 An Administrative Board composed by one member from each
participating city shall govern the affairs of the Facility, and such member
shall be the Mayor or his or her designee. Each Board member shall have
an equal vote and voice in all Board decisions. Unless otherwise
provided, Robert's Revised Rules of Order shall govern all procedural
matters relating to the business of the Adnlinistrative Board.
4.2 A Presiding Officer shall be elected by the Board's members, together
with such other officers as a majority of the Board may determine. There
shall be a nlinimum oftwo (2) meetings each year, and not less than
fifteen (15) days notice shall be given to all members prior to any such
meeting. Unless otherwise designated by the Presiding Officer, the first
meeting shall be held on the second Tuesday of February of each year to
review the prior year's service. The second meeting shall be on the
second Tuesday of September of each year to review and present a budget
to each participating member. Other meetings may be held upon request
of the Presiding Officer or any two members.
4.3 The Administrative Board shall be authorized to establish bylaws that
govern procedures of that Board and the Facility's general operations.
5.0 OPERATIONS BOARD
5.1 There is further established an Operations Board which shall consist of
one member of each participating Member City's Police Department(s),
including the head of such Department(s) and/or their designee.
Additionally, the subscribing agencies shall, by majority vote, elect one
(1) at-large member to represent the subscribing agency's police
department(s). At the time set for election of the at-large members, only
the subscribing agency's representatives, then in attendance, will
participate in the election. The Member Cities' Operations Board
representatives shall not participate in the at-large member elections. The
at-large members shall serve one-year terms, unless amended by majority
vote of the Operations Board. The purpose and duties of the Operations
Board shall be established by the Administrative Board. Each Operating
Board member shall have an equal vote in all Board decisions. The
Operations Board shall be authorized to establish bylaws that govern its
procedures. Unless otherwise provided, Robert's Revised Rules of Order
SCORE Interlocal Agreement
Draft - February 20, 2008
Page 4 of 10
FT
shall govern all procedural matters relating to the business of the
Operations Board.
5.2 The Operations Board shall elect a Presiding Officer from its members
and shall likewise determine the time and place of its meetings; at least
one (1) regular meeting shall be held each month at a time and place
designated by the Presiding Officer or a majority of its members. Special
meetings may be called by the Presiding Officer or any two (2) members
upon giving all other members not less than 24 hours prior written notice
(electronic or facsimile notice acceptable). In an emergency, the
Operations Board may dispense with written notice requirements for
special meetings, but must, in good faith, implement best efforts to
provide fair and reasonable notice to all of the Operations Board
Members.
6.0 FACILITY DIRECTOR
Not later than one hundred eighty (180) days prior to the completion of the
facility, the Operations Board shall recommend to the Administrative
Board a person to act as the Facility Director. Such Director shall be
responsible to the Adnllnistrative Board, shall advise same from time to
time on a proposed budget and other appropriate means in order to fully
implement the purposes of this Agreement. The Director shall administer
the program in its day-to-day operations consistent with the policies
adopted by the Administrative Board. Such Director shall also act as the
Finance Officer of the Facility and all disbursements shall have the prior
written approval of the Operations Board. Such Director shall have
experience in technical, financial and administrative fields, and such
appointment shall be on the basis of merit only.
7.0 PERSONNEL POLICY
7.1 The Operations Board shall submit to the Administrative Board within one
hundred eighty (180) prior to the completion of the facility, a proposed
personnel policy for said Facility for its approval, rejection or
modification. All of such modifications or revisions shall have the final
approval of the Adnlinistrative Board.
7.2 Such personnel policy shall provide for the initial appointment to the
Facility's staff from the personnel presently, permanently appointed or
assigned as corrections officers in the participating cities. Additional and
subsequent employees, with the exception of the Facility's Director, shall
be appointed by the Director upon meeting the qualifications established
by the Operations Board and adopted by the Administrative Board. None
of such employees shall be commissioned members of any emergency
service, but may be eligible for membership under the Public Employees
SCORE Interlocal Agreement
Draft - February 20, 2008
Page 5 of 10
["~/~
~CJJT4
Retirement Systems (PERS), or Public Safety Employees Retirement
System (PSERS), as provided by law.
~
?:i
~
8.0 BUDGET
8.1 The Director shall present a proposed budget to the Operations Board on
or before August 1 of each year, which said budget shall then be presented
to the Administrative Board no later than September 1 of such year.
Thereafter, the participating local entities shall be advised of the programs
and objectives as contained in said proposed budget, and of the required
financial participation for the ensuing year. No funds shall be expended
by such Facility until proper funds have been appropriated by each
participating city in its annual budget, and as otherwise provided by law.
The allocation of prorated financial participation among local
governments shall be the percentage of inmates booked and housed
attributed to each jurisdiction compared to the total inmates booked and
housed. The percentages shall be applied to the current approved budget
less revenue from outside sources. Upon approval of each participating
entity of its budgetary allocation for the Facility's operation in the ensuing
year, and verification thereof to said Facility, the Adnlinistrative Board
shall, after public hearing as provided by law, adopt its [mal budget for the
ensuing year. Participating local entities shall be billed bimonthly and
payments made on or about the first day of February, April, June, August,
October, and December of each year.
8.2 Each city shall be responsible to provide the necessary funding as may be
determined by its respective City Council as provided by law. There shall
be no obligation or expenditure incurred by the Facility or its Boards at
any time until property funding has been appropriated by the Legislative
body of each participating city.
9.0 CONTRACTS AND SUPPORT SERVICES
The Administrative Board (or the Operations Board or the Director, if so
designated by the Administrative Board) shall, as necessary, contract with
the appropriate local government for the use of space for its operations,
auxiliary services including but not limited to records, payroll, accounting,
purchasing, and data processing, and for staff prior to the selection of a
Director for the Facility.
10.0 POLICY A1\TD SYSTEM EVALUATION
The Director shall actively and continually consider and evaluate all
means and opportunities toward the enhancement of operations
effectiveness for correctional services so as to provide maximum and
ultimate benefits to the members of the general public. The Director shall
SCORE [nterlocal Agreement
Draft - February 20, 2008
Page 6 of 10
OR
~T
".
present his or her recommendations to the Operations Board from time to
time. Any substantive change or deviation from established policy shall
have the prior approval of the Administrative Board.
11.0 ADDITIONAL SERVICE AUTHORIZED
The Administrative Board shall evaluate and determine the propriety of
including additional correctional services for local governments, whenever
so required, and shall determine the means of providing such services,
together with its costs and effects. These additional services may include,
but shall not be limited to the following: alternatives to incarceration,
inmate transportation systems, and consolidated court services.
12.0 INVENTORY AND PROPERTY
12.1 Equipment and furnishings for the Facility's operation shall be acquired
by SCORE as provided by law. If any Member City furnishes equipment
or furnishings for SCORE's use, title to the same shall rest with the
respective local entity unless that equipment is acquired by SCORE.
12.2 The Director shall, at the time of preparing the proposed budget for the
ensuing year, subnlit to the Operations Board a complete inventory
together with current valuations of all equipment and furnishings owed by,
leased or temporarily assigned to the Facility. In case of dissolution of the
Facility, such assigned or loaned items shall be returned to the lending
governmental entity and all other items, or funds derived from the sale
thereof, shall be refunded and distributed to Member Cities in equal
shares. However, to the extent SCORE liquidates all or part of any
facility, or its property and equipment, the funds derived from the sale
thereof, will be refunded and distributed to the original Member Cities of
Auburn, Des Moines, Federal Way, Kent, Renton, and Tukwila.
12.3 Ownership of Real Property
a. Title to real property purchased or otherwise acquired shall be held
in the name of the SCORE Facility; provided however, that for
valuable consideration received, the Facility may convey
ownership of any real property as may be approved by majority of
the Administrative Board.
12.4 Method of Termination and Disposal of Real Property Upon Termination
a. This Agreement shall remain in full force and effect from the date
of the Agreement until terminated as set forth in Section 13, or
upon agreement of at least a majority of all participating members.
Upon termination of this Agreement, all real property acquired
during the life of the Agreement shall be disposed of in the
following manner:
SCORE Interlocal Agreement
Draft - February 20, 2008
Page 7 of 10
Q\t~f\
1. All real and personal property purchased pursuant to this
agreement shall be distributed based on the percentage of
the total annual charges assessed by the Administrative
Board during the period of this Agreement and paid by
each participating member;
2. All unexpected reserve funds shall be distributed based
upon the percentage of total annual charges assessed by the
Administrative Board during the period of this Agreement
and paid by each participating member.
13. LOCAL CONTROL
Each local government shall retain the responsibility and authority for the
operation of its police departments, and for such equipment and services
as are required at its place of operation to utilize the Facility's operations.
14.0 CORRECTIONAL FACILITY FINANCING AND CONSTRUCTION.
14.1 In order to provide necessary services for itself and for subscribers, it is
necessary for SCORE to construct a correctional facility. The Member
Cities shall contribute to the financing and development ofthe new
correctional facility on a pro-rated basis, each Member City paying sixteen
and two-thirds percent (16.66%) ofthe total cost of development, less
contributions from grants, other public agencies, or other sources.
14.2 The new SCORE facility, including all equipment, furnishings, and
fixtures will constitute a critical link to the Member Cities and the
Subscribing Agencies ability to provide correctional services and assure
public safety. Subsequently, this new Facility is essential to the
preservation of the public health, safety, and welfare. As a result, the
Facility's equipment, furnishings, and fixtures are unique and subject to
special standards. Accordingly, based on the facts presented in this
subsection, it is herby resolved that the established policy of the Member
Cities is that the new SCORE Facility constitutes a "special facility" under
RCW 39.04.280(1)(b), and all purchases of any kind or nature for the ne\v
SCORE Facility shall be exempt from competitive bidding requirements.
14.3 The Administrative Board shall authorize, and the Chair of the
Administrative Board, or his or her approved designee, will execute
contracts for the development of the SCORE Correctional Facility. These
contracts shall include, \vithout limitation, contracts for architectural
design and engineering, project management services; real estate
acquisition, and construction.
SCORE Interlocal Agreement
Draft - February 20, 2008
Page 8 of 10
14.4 The Member Cities will finance the property acquisition and construction
of the new Facility as agreed by the Administrative Board and as provided
by law.
14.5 Legal Assistance. The participating municipal entities agree to furnish
legal assistance, from time to time, as approved by the Administrative
Board. The Administrative Board may contract with the City Attorney of
a participating city.
15. FILING OF AGREEMENT
Upon execution, this Agreement shall be filed with the City Clerks of the
respective Member Cities, the Secretary of State, and such other
governmental agencies as may be provided by law.
16. SEVERABILITY
If any part, paragraph, section or provision of this Agreement is adjudged
to be invalid by any court of competent jurisdiction such adjudication shall
not affect the validity of any remaining section, part or provision of this
Agreement.
17 EXECUTION
This Agreement, or amendments hereto, shall be executed on behalf of
each participating city by its duly authorized representative and pursuant
to an appropriate motion, resolution or ordinance of each participating
city. The Agreement, or any amendment, shall be deemed adopted upon
the date of execution by the last so authorized representative
18. HOLD HARMLESS
The parties to this Agreement shall defend, indemnify and save one
another harmless from any and all claims arising out of the performance of
this Agreement, except to the extent that the harm complained of arises
from the sole negligence of one of the participating members. Any loss or
liability resulting from the negligent acts errors or omissions of the
Adnlinistrative Board, Operations Board, Facility Director and or staff,
while acting within the scope of their authority under this Agreement shall
be borne by the SCORE Facility exclusively.
19. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of
\vhom shall be an originaJ, but those counterparts will constitute one and
the same instrument.
SCORE Interlocal Agreement
Draft - February 20. 2008
Page 9 of 10
~
IN WIThTESS WHEREOF, the undersigned herby affix their hands and seals.
CITY OF AUBURN
By: Mayor
CITY OF DES MOINES
By: Mayor
CITY OF FEDERAL WAY
By: Mayor
CITY OF KENT
By: Mayor
CITY OF RENTON
By: Mayor
CITY OF TUKWILA
By: Mayor
SCORE Interlocal Agreement
Draft - February 20, 2008
Page 10 of 10
CITY OF _, WASHINGTON
RESOLUTION NO.
A RESOLUTION OF THE CITY OF , WASHINGTON,
AUTHORIZING CREATION OF A PUBLIC DEVELOPMENT
AUTHORITY (PDA) KNOWN AS SCORE FOR THE PROVISION OF
JAIL SERVICES
\VHEREAS, RCW 35.21.730, Public Corporations, permits any public agency to create
public corporations and authorities to provide services for any lawful public purpose; and
\YHEREAS, RCW 39.34, the Interlocal Cooperation Act, permits any public agency to
enter into an agreement with another public agency, to exercise any of their powers jointly or
cooperatively, and/or to have one public agency perform any service, activity, or undertaking
which each agency is authorized by law to perform; and
\VHEREAS, Auburn, Kent, and Renton maintain a municipal jails pursuant to R.C.W.
70.48; and
WHEREAS, Des Moines, Federal Way, and Tukwila do not maintain municipal jails;
and
WHEREAS, cities in King County have been informed by the King County Department
of Adult and Juvenile Detention that King County will not accept misdemeanant inmates from
King County cities after December 31, 2012; and
WHEREAS, there is inadequate local jail space available to accommodate the
misdemeanant inmates from Auburn, Des Moines, Federal Way, Kent, Renton, and Tukwila; and
\YHEREAS, King County cities have, since 2002, been contracting with counties in
Eastern Washington to house misdemeanant inmates at considerable cost for housing and
transport; and
WHEREAS, the cities of Auburn, Des Moines, Federal Way, Kent, Renton, and
Tukwila desire to act jointly and cooperatively for the purpose of creating a PDA to finance,
construct and manage a misdemeanant jail facility;
NOW, THEREFORE, the City Council of the city of
, 'vVashington, do resolve
as follows:
1
City Attorney
RESOLUTION NO.
SECTION I. The above findings are true and correct in all respects.
SECTION II. The Mayor and City Clerk are hereby authorized to enter into an
Interlocal Agreement between the City of and the Cities of Auburn, Des Moines,
Federal Way, Kent, Renton and Tukwila for the purposes of creating a PDA to finance, construct
and manage a misdemeanant jail facility.
PASSED BY THE CITY COUNCIL this day of 2008.
APPROVED BY THE MAYOR this day of 2008.
Approved as to foun:
2
City Clerk
Mayor
FOURTH QUARTER REPORT TO COUNCIL
October 1 - December 31, 2007
Prepared for Finance & Safety Committee
MAYOR'S OFFICE
2007 YEAR END SUMMARY
2007 was a year of continuing programs; continuing efforts on Tukwila Village, continuing efforts on the
Tukwila South development agreement and annexation. We made our first inroad into becoming Green by
incorporating a hybrid vehicle into the City fleet (Mayor's vehicle). Yeoman's work went into planning for the
Tukwila Centennial kickoff event on 01-08-08
4th QUARTER SIGNIFICANT ISSUES
The fourth quarter was spent finishing up as many action items as possible and planning for a new
administration.
BUDGET PROGRAM GOALS
1. Identify opportunities for "Green City" initiatives such as alternative enemy vehicles and "qreen"
buildinq/maintenance practices: Working with King County consortium to identify opportunities.
2. Continue efforts to improve Tukwila International Boulevard: Ongoing.
3. Continue efforts to develop Tukwila Villaqe: Car wash strategy forthcoming.
4. Continue oversiqht of Tukwila South annexation and proiect: Deferred to new administration.
5. Continue efforts to establish quality affordable housinq and to improve existinq housinq stock:
Continuing.
6. Continue efforts to secure Federal appropriations in support of key infrastructure and other capital
proiects: Appropriations requests sidelined by D.C. anti-earmark activities.
ECONOMIC DEVELOPMENT
2007 YEAR END SUMMARY
In 2007 we invested substantial time and effort to build consensus around an updated vision for Tukwila
Village and completed background work in preparation for selecting a developer. We also focused on
helping businesses and property owners that requested assistance in site selection and development.
4th QUARTER SIGNIFICANT ISSUES
During the fourth quarter we focused on business attraction, Tukwila's Centennial, helping the Ben Carol
Motel transition to a Howard Johnson's, and Tukwila Village. On business attraction, in conjunction with
the City of SeaTac, we gave the first Seattle Southside business attraction presentation to the attendees
of the Puget Sound Regional Council's Southeast King County tour that was held in December. We
drafted information on Tukwila's future for the Centennial. As part of the Ben Carol/Howard Johnson's
transition, we tried to save the historic Ben Carol motel sign when it was replaced by the new motel sign
and helped the owner with other sign related complications. We promoted Tukwila Village to additional
developers and leased the former water district building to a local barber on a temporary basis.
BUDGET PROGRAM GOALS
1. Coordinate Tukwila Villaqe development: The City Council considered a recommended
development concept provided by Ron Sher and held numerous discussions. In September
Council adopted a new vision statement and directed Administration to proceed with a
developer selection process.
2. Expand business attraction marketinq materials: Actively supported the Southwest King County
Economic Development Initiative (SKCEDI) as it created business attraction materials under
2007 Fourth Quarter/Year End Report
Prepared for Finance & Safety Committee
Page 2
the name of Seattle Souths ide. The first Seattle Southside business attraction marketing
piece was published in December.
3. Improve the 'Think Tukwila" website: Contracted with www.nwpropertv.netwebsite to include
Tukwila and added a link to the ThinkTukwila website.
4. Continue relationships with businesses and property owners in the Tukwila Urban Center (TUC):
Worked with Southcenter Mall, Centennial committee, and Department of Community
Development on signage for the Centennial kick-off.
5. Actively support revitalization on Tukwila International Boulevard: Worked with the Highway 99
Action Committee. In February, the firm of Gardner-Johnson presented a real estate market
analysis for the TIB area.
6. Continue to advise on Tukwila South development: Ongoing as needed.
7. Support City departments in efforts impactinq the business community such as updatinq the Siqn
Code and creatinq a broad based svstem of development impact fees: Ongoing as needed.
8. Continue work on furniture retailers' collaboration and ioint marketinq efforts: Did not complete this
year due to other priorities.
EQUITY AND DIVERSITY COMMISSION
BUDGET PROGRAM GOALS
1. Assist residents to overcome lanquaqe barriers by helpinq them qain access to information and
resources in the community:
2. Link aqencies and residents to interpreters and translators to assure our city is an inclusive community:
3. Work with school and community qroups to promote issues 0 equity and fairness and support cultural
proqrams, education and traininq:
LODGING TAX ADVISORY BOARD
BUDGET PROGRAM GOALS
1. Continue efforts to market Seattle Southside as a premier travel destination: 2007 Advertising &
public relations campaign implemented resulting in increased media coverage and Visitor
Center inquires. Ongoing.
2. Support positive relationships between travel and tourism industry representatives, business
community representatives and city qovernment:
. Vacated business relations coordinator staff position filled, business contacts are up
significantly as a result.
. 2006 Community Reports completed to all four SSVS City Councils.
. Regular attendance at SSVS partner cities "Lodging Tax Advisory Committee"
meetings.
. All time record attendance at the Feb. 2007 Tourism Networking Committee.
. Program manager was appointed in Nov. 2007 President of the Washington State
Convention and Visitors Bureaus Board of Directors. Continue to serve on the
Executive Board of Directors representing Seattle Southside for the Washington State
Visitor Centers Association, Seattle Sports Commission, Seattle- International
Affiliations of Travel Professionals (SKAL) and Port of Seattle events and
subcommittees and requested. Ongoing.
3. Update and reprint the Southside Vacation Planner, 2007-2009 edition: Completed.
4. Implement proqram performance reportinq based on quidelines provided by Destination Marketinq
Association International: Staff is working with a "beta" data base management system with
automated tracking capabilities for improved reporting. New procedures in place, full
program implementation expected to be completed in 2008. Ongoing.
5. Continue efforts to increase commission revenue: Commission for travel package arranged
through SSVS in place with Hertz and Enterprise car rental, Alaska Airlines, Clipper and I.H.S.
Advantage.com (online hotel reservation system) in place. Ongoing.
2007 Fourth Quarter/Year End Report
Prepared for Finance & Safety Committee
Page 3
SISTER CITY COMMITTEE
2007 YEAR END SUMMARY
The Sister Cities Committee continues to make the necessary adjustments to changes brought about by
the merger of Ikawa with five other cities to form Miyoshi in 2006. New contact channels are being
formed and maintained between City staff and counterparts in Miyoshi, but the process has been difficult.
A brief visit by the first Miyoshi delegation was accomplished in late August. While the visit was short in
duration, it was a successful event for the 19 visitors. The current Sister Cities chairperson then traveled
on with the group to The Dalles for the second half of the Miyoshi delegation's visit to the United States.
4th QUARTER SIGNIFICANT ISSUES
Plans for recruitment of a Tukwila delegation to travel to Miyoshi in April of 2008 were developed. A
request was made before the Tukwila School Board for permission for student travelers to miss three
days of school during the proposed trip timeframe. Permission was granted. The importance of having a
school staff person join the delegation was stressed to the Board.
BUDGET PROGRAM GOALS
1. Continue to raise funds for future visits: Ongoing.
2. Plan Sprinq 2007 visit to Japan: Deferred to April 2008.
3. Attain non-profit status for Sister City orqanization: On hold.
HUMAN SERVICES
2007 YEAR END SUMMARY
Human Services experienced a 39% increase in requests for assistance over 2006- most of this was
focused in basic needs including shelter, rent and utilities. We increased hours of advocacy and case
management with complex client needs. Responded to 1258 calls for service with 128 hours of case
management. Satisfied 36 minor home repair requests and were awarded increased funds for continuing
in 2008. Provided targeted ESUComputer services for our Spanish speaking population. Two new
information and referral materials were produced. Completed capacity building project for two Tukwila
serving organizations. From Jan- Sept Seattle Jaycees Bingo provided $30,827 to non-profits; this
included $13,800 to Tukwila serving non-profits, $4807 to Tukwila school requests, $2500 to Special
Olympics and $9720 to other.
4th QUARTER SIGNIFICANT ISSUES
Provided service for 339 calls and 25 hours of case management. Met with majority of non-profit
providers for contract review. Participated in second annual domestic violence walkathon. Helped to
design application for general fund application for years 2009/2010. Provided assistance with proposed
draft South King County Homeless Plan, participated in Steps for Health forums, recruited two Advisory
Board volunteers, assisted multiple departments with referrals for human service needs. Interviewed and
recruited additional contractors for home repair program in 2008. Supervised University of Phoenix
intern.
BUDGET PROGRAM GOALS
1. Implement. manaqe and monitor 2007 contracts: Compiling data currently on 2007 (to be
announced) hours provided for Tukwila residents.
2. Implement ESULiteracy efforts as results of 2006 Summit: Three ESL programs were completed
for 2007 addressing both refugees and immigrants. Twelve classes a week will take place at
six sites in 2008.
2007 Fourth QuarterNear End Report
Prepared for Finance & Safety Committee
Page 4
3. Implement. manaqe. monitor Minor Home Repair proqram with cities of SeaTac and Des Moines:
Funds spent out for 2007. Interlocal agreement in process for 2008.
4. Provide staffinq for Capacity buildinq proiect with Tukwila Pantry and Tukwila Community Schools
Collaboration (TCSC): Project completed, with gains made in both organizations.
5. Build increased communication/coordination with community orqanizations: Continued expansion of
networking with faith based, and non-profits that service, but do not contract with Human
Services. Planned for continued outreach and networking in 2008.
6. Provide same day information and referral response: Served 339 requests for information.
7. Fill vacant Advisory Board position: Two board members recruited and interviewed.
8. Provide support for sub-reqional human services communication/planninq: Provided input to
development of common human service application, SKC homeless plan, SKC capacity
project, SKC homeless forum, regional affordable housing program awards, staffing for
Housing and Community Development in King County.
MUNICIPAL COURT
2007 YEAR END SUMMARY
This year we focused a great deal of effort in getting our Jail Alternatives Program functioning. While we
didn't really get started until May, we were able to save the City in excess of $20,000 in jail costs. We
believe the program has been extremely successful and expansion efforts are in the works. This summer
we began accepting debit/credit cards - in person and on-line - at no cost to the City. This program was
well received by our customers and continues to be a popular form of payment. Finally, our Court
Administrator, Trish Kinlow successfully established a consortium of 10 King County municipal courts
committed to sharing interpreter resources. The group created standardized procedures, forms, costs,
and scheduling. The group was recognized for their efforts and is a finalist to receive a significant grant
to support their program.
Charges Filed
City Revenue Collected
2007
6000
$358,190.00
2008 Projections
6500
$400,000.00
4th QUARTER SIGNIFICANT ISSUES
This quarter we concentrated on training. By the end of the calendar year, we were able to have every
staff member attend a state sponsored court-training event. We planned to have all the line staff rotate
"desks" or court duties by January 1, 2008 - which involved a significant amount of training. We will do
this annually as a part of our commitment to the staffs' professional development.
BUDGET PROGRAM GOALS
1. Implement and expand the Jail Alternative Proqram: Ongoing. Our Jail Alternative Specialist is
continuing to recruit local non-profit agencies to participate in our program.
2. Participate in City Hall Space Study in order to address critical space/storaqe needs: Ongoing.
3. Address current public defense needs and evaluate caseload/calendar volume: Ongoing. Our
leadership team met with the City Attorney's office and created a plan to adjust weekly court
calendars. Docket improvements include: expanding infraction calendars, the possibility of a
OWLS 3 diversion calendar to help defendants obtain their licenses, and a more efficient
warrant walk-in calendar. We are also adding an additional public defender screening day.
4. Provide additional traininq for court staff and continue to review and address staff traininq needs:
Done for 2007. Every staff member attended a state court training session this calendar year.
We also toured the Seattle Municipal Court, met with their key players, and hope to
incorporate several of their programs and administrative policies in the upcoming year.
2007 Fourth QuarterNear End Report
Prepared for Finance & Safety Committee
Page 5
CITY CLERK
2007 YEAR END SUMMARY
Ordinance approving increase in business license fees adopted by Council; City-wide year-end purge of
records; staff training, activation and ongoing updating relative to new Tukwila government access
channel; responded to several lengthy public records requests; finalized and distributed updated version
of State Records Retention Schedule to all City departments; staffed information booth at Tukwila Days;
accepted and processed 687 passport applications on Mondays only throughout the year (533 in 2006).
4TH QUARTER SIGNIFICANT ISSUES
Attended 2007 ARMA International Conference in Baltimore. Participated in briefing meetings for Tukwila
Centennial celebration; conducted year-end City-wide records purge; 2136 business license applications
(2008) forms prepared and mailed; start-up of Tukwila 21 TV Station; November Hazelnut; Winter/Spring
Rec brochure; prepared 15 ordinances and subsequent revisions; prepared 9 resolutions; microfilming
preparation work; issued 126 passports (total of 687 for 2007); scanned Council agenda packets,
Committee packets; Council minutes; Committee minutes into LaserFiche document imaging system;
oversight, training and technical involvement of City Channel; presentation to Finance & Safety
Committee and City Council COW regarding business license fee increase; oversight of process and
instructions for microfilming 34 boxes of records; completed work on City Clerk's 2008 proposed budget;
responded to public records requests - two currently in progress; attended initial Tukwila Channel 21
(TVTN) training; processed Firemen's Pension Board claims; held annual December FPB meeting to
determine "excess in benefits payable"(per RCW).
BUDGET PROGRAM GOALS
1. Review and update City Clerk's Office records retention schedule: Completed review and update of
City Clerk's Office records retention schedule.
2. Continue staff traininq on LaserFiche 7.0: Continued staff training on LaserFiche 7.0 as time
allowed.
3. Review and update requirements and fees for business licenses and include "non-business"
reqistration process: Ordinance approving increase in business license fees adopted by
Council.
4. Complete basic NIMS traininq and mission critical department functions for divisions: NIMS training
and mission critical department functions for City Clerk's Office: City Clerk - completed;
Deputy City Clerk - 50% complete; remaining staff and Deputy City Clerk training to be
continued to 2008.
5. Continue to inventory and identify historical documents stored in vault and City Clerk files in
preparation of Centennial Celebration in 2008; investiqate outside storaqe for historical documents
and records: Outside storage for historical documents - possible site identified.
6. Investiqate Access (software) conversion traininq as basis for business license data (convert
business license data from Rbase to Access): Conversion of business license data from Rbase to
Access is deferred to 2008 due to staff shortage.
INFORMATION SERVICES
2007 YEAR END SUMMARY
In addition to providing day-to-day support and service to all City departments, the IT department staff
has expanded connectivity options by implementing a secure connection to King county I-Net for Court,
PO, and emergency services options. File servers and connectivity equipment were upgraded to provide
optimization, stability and efficiency for our network and we provided database support city-wide,
including implementation of the Card Access security system. As part of the Valley cities group feasibility
study we prepared and mailed out a business and residential survey regarding broadband connectivity;
the results were analyzed both as individual communities as well as a regional group. A major effort was
2007 Fourth Quarter/Year End Report
Prepared for Finance & Safety Committee
Page 6
put into cleaning up code and visual displays of our current website as a foundation to the re-design of
our new website, to be launched in January 2008. IT staff worked with Comcast and TVTN to
successfully install and configure necessary equipment for Tukwila 21 cable channel and, in response to
recent legislation and public disclosure rules, we researched and purchased a software solution and
hardware storage device to archive email.
4th QUARTER SIGNIFICANT ISSUES
With hiring completed for Public Safety Technician, the PO service strategy and equipment roll-out
methodology was re-worked to add efficiency and stability for both the customer & IT support staff. A
new format and graphics were put in place and approved by Mayor's office for the new website roll-out. A
functional review was initiated for all departmental sections and links; launch date set for January 2008.
Staff configured and installed new mail servers and network switches to accommodate space and
performance issues with post offices, SPAM filters, and logs for firewall, remote access & Internet usage.
In anticipation of our DBA out on extended leave, we completed database upgrades and grooming. A
major accomplishment for the IT Department was working with Comcast and TVTN staff to successfully
install and configure necessary equipment for Tukwila 21 cable channel in order to meet the Mayor's
deadline of October 31st.
BUDGET PROGRAM GOALS
1. Upqrade current database applications. applyinq necessary software patches as required: Database
work completed for 2007.
2. Build redundancy into City's e-mail system to reduce downtime and provide availability for emerqency
operations situations: INet connectivity in place; requires additional hardware and coordination
with EOC.
3. Upqrade/standardize systems to achieve compliance with NCIC2000 standards for PO: Public
Safety Technician hired, encryption in place for connection to WSP.
4. Beqin and coordinate discussions and planninq for web site and Intranet re-desiqn process. to include
Council. City Administration and departments: Coordinating with Mayor's office Centennial
committee. Currently in functional review process with departments. Launch date set for
mid-January.
5. Research automated deployment server solutions to increase technician efficiency and decrease
rollout time for installation. software upqrades. and imaqe chanqes on servers. PC's and laptops:
Completed.
6. Complete network switch installation to provide fiber connectivity for the Court. State 51 and Minkler
locations. as well as VLAN seqmentation citywide: Necessary components purchased for
connectivity. VLAN segmentation on hold.
7. Complete basic NIMS traininq and mission critical department functions for division:_Completed,
including new PO Public Safety Technician.
DEPARTMENT OF ADMINISTRATIVE SERVICES - PERSONNEL
2007 YEAR END SUMMARY
Negotiated and settled USW - Police non-commissioned labor agreement; negotiated and settled IAFF -
Fire labor agreement; negotiated Tukwila Police Guild labor agreement; Non-represented wage study for
2008; Domestic Partner benefits processes; WellCity Award recipient; coordination of Key-Card access
system (picture 10 and cards); completed Key-Cards for primary users; management of a variety of
employee issues, including discipline, discharge, investigations, complaints, etc.; numerous classification
and reclassification studies; 2008 budget; updating of City's safety program and policies; large volume of
recruitment/selection processes; impact of reorganization of Administrative Services Department.
2007 Fourth Quarter/Year End Report
Prepared for Finance & Safety Committee
Page 7
Total vacancies advertised 2007:
Total applications processed 2007:
Total applicants interviewed 2007:
31 reg vacancies + 16 temp vacancies = 47
894 reg applications + 80 temp applications = 974
122 reg applicants + 27 temp applicants = 149
4th QUARTER SIGNIFICANT ISSUES
Labor contract negotiations with the Police Guild and Fire (IAFF); settled Fire labor contract; coordination
of investigations and labor issues; domestic partner benefits; non-represented wage study; 2008 budget
preparation; continued updating of Tukwila safety program; tracking of NIMS 100 and 200 level courses
for Administrative Services Department staff; ordered and distributed Pandemic Flu supplies for previous
ASD staff; coordination of 170 employee/family flu vaccinations; recruitment, selection, and orientation
processes for nine regular employees and nine re-hires; impact of reorganization of the Administrative
Services Department.
BUDGET PROGRAM GOALS
1. Settle Police Non-Commissioned (United Steel Workers) labor aqreement: Completed.
2. Neqotiate and settle Police Commissioned (Guild) labor aqreement: Currently in negotiations.
3. Neqotiate and settle Fire (International Association of Fire Fiqhters) labor aqreement: Completed.
4. Distribute Health Insurance Portabilitv and Accountability Act policies and procedures. establish
committee. and conduct traininq: Deferred to 2008.
5. Co-create with Public Works. policies. procedures and systems for establishinq and manaqinq kev-
card svstem(s): Personnel portion completed.
6. Review and beqin updatinq Personnel Policies and Procedures: Initial quick view completed.
Primary work deferred to 2008.
7. Provide healthcare traininq to all emplovees: Completed.
8. Review status of emplovee safety proqram and revitalize proqram elements: Completed. Personnel
Assistant hired, became certified as a Certified Safety Professional through AWC. Initial
review of program completed. Action steps identified and beginning to be addressed.
9. Prepare draft of Civil Service desk manual: Not completed. Civil Service moved to Mayor's
Office.
10. Complete basic National Incident Manaqement System traininq and mission critical department
functions for all divisions: Three of the Four Personnel staff completed the training. IT and Civil
Service completed the training. City Clerk's staff was requested to complete by year-end; did
not complete. Administrative Services Director also completed emergency management
"Continuity of Operations/Continuity of Government (COOP/COG) Planning" training.
CITY ATTORNEY
2007 YEAR END SUMMARY
This year was once again very busy for our office. We have successfully reduced the costs of criminal
prosecution by resolving as many cases in advance of trial as possible; thereby reducing jury, witness
and officer costs.
We have been working with City staff on the TVS annexation project and will continue to do so in the
coming year.
This year saw the successful conclusion of the litigation with the Tukwila School District over the City's
Storm and Surface Water Fee. The Litigation with Northfield is still ongoing and is currently in the
discovery phase.
We continue to work with City staff in reviewing and proposing amendments to the City's Municipal Code
and we also continue to advise City staff regarding public records requests.
2007 Fourth Quarter/Year End Report
Prepared for Finance & Safety Committee
Page 8
As always, my office was very pleased to represent the City of Tukwila and look forward to a very
productive 2008.
4th QUARTER SIGNIFICANT ISSUES
This quarter our office was kept busy with reviewing contracts and interlocal agreements that were up for
annual renewal. In addition, we continued to assist staff on regional projects as well as local
development issues. This included resolution of some outstanding development issues related to the Wig
Properties LLC development agreement (Kohl's shopping center complex).
BUDGET PROGRAM GOALS
1. Provide city-wide traininq in coniunction with Administrative Services related to personnel issues:
Ongoing.
2. Update and revise standardized contracts and other form documents: Ongoing.
3. Work with City staff on Tukwila International Boulevard (Urban Renewal District) revitalization efforts
from land use. public works and Police Department perspectives: Ongoing.
4. Work with City staff on reqional issues and reqional proiects or proposals impactinq the City:
Ongoing.
5. Work to keep prosecution costs down (i.e.. reduction in overall number of iury trials. if possible):
Ongoing.
6. Continue to assess overall enforcement strateqy of adult entertainment requlations and explore
aqqressive methods to qain compliance. Outstandinq litiqation completed: Ongoing.
7. Assist staff in developinq LID proqram: Ongoing.
8. Work with City staff on code enforcement issues and on strenqtheninq provisions of the Tukwila
Municipal Code to allow for more effective code enforcement: Ongoing.
9. Work with the Department of Community Development on Comprehensive Plan update, shoreline
manaqement issues. and Endanqered Species Act issues: Ongoing.
10. Develop operatinq procedures for Iitiqation process: Ongoing.
11. Work with City staff to develop streamlined procedures for administrative hearinqs and non-tort
litiqation: Ongoing.
12. Work with City staff in reviewinq and proposinq amendments to the City's Municipal Code: Ongoing.
13. Continue to advise City staff reqardinq public records requests: Ongoing.
FINANCE DEPARTMENT
2007 YEAR-END SUMMARY
Department staff is to be commended for successfully processing thousands of accounting transactions
with a high degree of accuracy throughout the year. Internally and externally imposed deadlines were
met without exception. Two external affirmations underscore these performance statements - receipt of
an unqualified (clean) audit opinion from the Washington State Auditor's Office and receipt of the
Government Finance Officers Association Excellence in Financial Reporting Award.
4th QUARTER SIGNIFICANT ISSUES
In addition to attending to the daily, weekly and monthly business cycle activities and meeting the related
deadlines, staff and the department as a whole:
D Shepherded the 2008 Budget and the 2008-2013 Six-Year Financial Planning Model and Capital
Improvement Program through the review and approval process.
D Participated in a host of Streamlined Sales Tax Mitigation Advisory Committee meetings
sponsored by the Washington State Department of Revenue.
D Served on the Centennial Celebration Steering Committee.
2007 Fourth Quarter/Year End Report
Prepared for Finance & Safety Committee
Page 9
BUDGET PROGRAM GOALS
1. Complete Comprehensive Annual Financial Report (CAFR) by May 31. 2007: Completed.
2. Develop Budqet Manual by June 30. 2007: In progress. Framework complete. With its'
evolution, the manual is anticipated as a multi-year project.
3. Develop Risk Manaqement policies and procedures: No update to report. Ongoing.
FIRE DEPARTMENT
2007 YEAR END SUMMARY
The Tukwila Fire Department worked very hard to fulfill our mission to the community and provide
service and assistance to other city departments. We assisted DCD throughout the year with sampling
the Tukwila Pond water, and worked closely with Public Works and DCD on the various projects
underway in the city.
The training division was very busy making sure that our personnel are prepared to deal safely and
efficiently on any response. Our personnel re-certified in Emergency Vehicle Accident Prevention training
and kept up on their required EMS training.
Our Fire Prevention Staff kept very busy with the Mon Wig and Westfield Mall projects. One of the fire
prevention lieutenants went through the reserve police academy in anticipation of a valley fire investigator
rotation.
We placed two new pumpers in service and were able to donate the surplus pumpers and some
equipment to a volunteer fire department and the Puget Sound Skills Center. Thanks to the generosity of
the mayor and city council, residents of the volunteer department have a higher level of fire protection and
the kids at the skill center have a vehicle and equipment that will help them in their educational process.
Several staff members have been intimately involved in the Valley COM CAD/RMS Project and will
continue that involvement in 2008.
Again this year we had several significant responses including the warehouse fire on S 150th Street,
the fatality garage fire, a rescue team response with Auburn on an isolated brush fire and a rescue team
response for a suspect in the river.
We hired two lateral entry firefighters; one will be off probation in the first quarter of 2008, the other is
just starting.
Finally, we maintained a good working relationship with our union. We have a new contract and a new
shift schedule that should reduce overtime and sick leave and enhance our productivity.
4th QUARTER SIGNIFICANT ISSUES
The fourth quarter of 2007 kept us very busy. Our training division hosted and coordinated the zone
drill. All of our personnel were re-certified in EVAP (Emergency Vehicle Accident Prevention) training,
which we use in lieu of commercial drivers licenses. Fire prevention personnel were busy working on the
mall remodel as well as all of the other projects under way. We had two personnel on disability during the
fourth quarter; one was able to spend a few weeks on light duty, the other will not be returning to work but
will be retiring sometime next year. We hired a lateral candidate, Patrick O'Brien. We also placed our
new pumper in service at Station 53 and donated the surplus pumper to the Puget Sound Skills Center.
BUDGET PROGRAM GOALS
Administration
1. Conduct annual manaqement traininq: To be scheduled 2008.
2. Review and update department policies and procedures as needed: Ongoing (4 in review process).
3. Coordinate preparation for pandemic flu: Ongoing.
4. Coordinate NIMS traininq for City personnel: Delayed to 2008.
5. Add. upqrade or replace department computers as needed: Ongoing with IT.
6. Apply for applicable qrants: Applied for Fire Act Grant.
7. Order replacement enqine: Completed.
2007 Fourth QuarterNear End Report
Prepared for Finance & Safety Committee
Page 10
8. Update six-year plan: In process.
Suppression
1. Test all fire hoses. apparatus pumps. and ladders to meet manufacturer's specifications: Completed.
2. Complete all assiqned company level inspections: Ongoing.
3. Participate in public education events: Ongoing; selective/limited participation.
4. Participate in scheduled traininq: department. zone. reqional. national: Ongoing.
5. Complete process of outfittinq and placinq replacement fire enqine in service: Completed.
6. Provide specifications for replacement of fire enqine in 2007 budqet year: Completed.
7. Develop small tool replacement schedule: Ongoing; will incorporate with new inventory/barcode
system.
Fire Prevention & Investigation
1. Continue convertinq fire protection system plans to compact disc storaqe media: Delayed.
2. Establish new position for Public Educator/Public Information Officer and develop a public education
proqram, includinq the CERT Proqram: CERT position placed in Emergency Management.
3. Complete phase /I of fire prevention workspace remodel: Ongoing.
4. Have new fire prevention officers attend police academy to obtain limited commissions: Completed.
5. Implement ATF K9 proqram: Cancelled.
*Plan Review Fees Collected:
*Special Permit Fees Collected:
*Re-inspection Fees Collected:
Fourth Quarter
$ 8,395.80
$19,700.00
$ 0.00
Yearly Totals
$52,801.30
$72,900.00
80.00
*Initiallnspections:
*Reinspections:
*Night Life Safety Inspection:
Fourth Quarter
252
195
44
Yearly Totals
1,247
859
176
Training
1. Continue to tailor the Department traininq proqram to comply with Federal and State requirements
and to meet the needs of our personnel: Ongoing.
2. Continue to update. revise and administer the recruit traininq process: Ongoing.
3. Assist with the development. schedulinq and presentation of Kinq County Zone Three ioint operations
traininq: 4th Qtr complete.
4. Continue creation of Zone Three traininq obiectives: On hold.
5. Maintain and update the 4-year traininq schedule: Ongoing.
6. When authorized. plan for a future traininq facility to improve the quality of traininq presentations:
Waiting for authorization.
7. Observe and evaluate all crews in the performance of manipulative drills: Ongoing.
8. Complete mandated (every 4 years) EVAP traininq to department apparatus drivers: Completed.
9. Incorporate new firefiqhter Emerqency Scene Accountability system: Complete.
Facilities
1. Install automatic standby power at all stations: Stations 52, 53, 54 in 2008; Station 51 in 2009.
2. Paint interior of Station 52 and Station 53. interior and exterior of Station 51: 303 fund.
3. Remodel/relocate kitchen at Station 51: 303 fund. Minor remodel in 2008.
4. Paint apparatus bay at Station 54: 303 fund.
5. Research electronic air filterinq for each station: Incomplete.
6. Beqin preliminary planninq for a future facility study: Ongoing.
7. Replace existinq Fire Department Headquarters siqn at Station 51: Completed.
Hazardous Materials Team
1. Continue attendance at ODP (Office of Domestic Preparedness) classes: As available.
2007 Fourth QuarterlYear End Report
Prepared for Finance & Safety Committee
Page 11
2. Continue to support Tukwila PD and Kino County HazMat Providers Group: Ongoing.
3. Complete all required traininq for Technician Certification: Ongoing.
4. Provide and complete all required traininq for suppression crews for First responder Operations Level
Certification: Ongoing.
5. Complete 6-year budqet and traininq calendar to accompany the department's 6-year strateqic plan:
Delayed.
6. Develop apparatus and supply inventory to support the department's new bar code inventory system:
Delayed to 2008.
Rescue Team
1. Pursue the placement and construction of at least one boat ramp within the City of Tukwila: Delayed.
2. Work with Boeinq Fire Department to develop rescue procedures from overhead cranes and cat
walks: Completed.
3. Develop a skills and procedure manual for suppression personnel: Ongoing.
4. Develop swift water operations traininq and certification for a minimum of five (5) non-rescue team
members: Ongoing, as individuals commit.
Ambulance, Rescue & Emergency Aid
1. Complete all 2007 competency-based traininq obiectives: Completed.
2. Provide 2007 competency-based instructor traininq for Department instructors: Ongoing.
3. Provide first aid. CPR and public access defibrillation traininq to public and City employees: 4th Qtr
class complete.
4. Provide onqoinq advanced auto and commercial vehicle extrication traininq: Ongoing as courses
are available.
5. Provide onqoinq mass casualty traininq for Department personnel: Ongoing (County curriculum).
6. Provide first aid/CPR instructor trainino for Department instructors: Ongoing.
7. Provide loqistic support and defib proqramminq to enable the department to participate in the Rescue
Outcomes Consortium (ROC) study: Study in progress.
8. Sponsor Department Explorers to a Kinq County EMT course: As requested by qualified
applicants.
9. Repair. clean. inspect. test and calibrate specific aid equipment: Ongoing.
10. Participate in new technoloqy evaluations offered by the Kinq County Medical Proqram Director:
Participating in SPHERE program.
11. Outfit two new Mass Casualty Incident trailers paid for with Sound Transit Mitiqation monies: 2008.
FIRE DEPARTMENT INCIDENT RESPONSE
EMERGENCY RESPONSE STATISTICS
2006;C ,.. 2 deT .. .... %
..... . . IncreaselDecrease
> ... .. ...
4th Otr FIRE 488 313 -36%
4tn Otr AID 860 901 +5%
Year to Date FIRE 1578 1386 -13%
Year to Date AI D 3191 3154 -2%
POLICE DEPARTMENT
2007 YEAR END SUMMARY
Our department faced staffing challenges this year. Two members continued lengthy military
deployments to Iraq and several members were out with long-term medical issues. Our Administrative
Secretary position was vacant for an extended time before Phi Huynh was hired. Our Community
Policing Coordinator position was vacant for the last several months of the year, and we anticipate filling it
2007 Fourth QuarterlYear End Report
Prepared for Finance & Safety Committee
Page 12
during the first quarter of 2008. We experienced one to two vacant positions in our records division all
year long. We have continued with our policy of high standards in the selection process as part of our
Excellence in Policing.
We experienced ongoing facility needs, particularly with regard to records and evidence storage. We
evaluated several facilities, and continue to work on strategies to bring these issues up to acceptable
standards that will pass accreditation assessment.
Members of our department spent the year working on developing a centennial badge to commemorate
2008. The badge was designed, and orders placed so that everyone could purchase and receive their
badge in time for January 1 st.
4TH QUARTER SIGNIFICANT ISSUES
During the 4th quarter, the department focused on completing projects for the year. We closed out our
budget process, and were able to purchase a Total Station system with grant funds. Once they are
trained, this will be an excellent tool for our major crimes Detectives and traffic unit Officers to complete
their major case investigations.
Our department continued our strong association with the FBI National Academy Associates when
Assistant Chief Sutter coordinated a training presentation for that organization.
We continued to work with Jim Morrow and other City departments to be better prepared for a major
emergency in the City.
BUDGET PROGRAM GOALS
Administration
1. Recoqnize excellent performance: Completed/ongoing.
2. Resolve community problems thouqh partnerships and problem solvinq: Completed/ongoing.
3. Work with and strenqthen reqional partnerships: Completed/ongoing.
Patrol
1. Advance officer safety throuqh upqrades in equipment and traininq: Completed/ongoing.
2. Enhance response capabilities to incidents of terrorism and weapons of mass destruction:
Completed/ongoing.
3. Focus patrol resources to improve safety in public spaces: Ongoing.
4. Complete the in-car video proqram: Completed/ongoing.
Records/Evidence
1. Update the Records Manual to include current task outlines and procedures: Completed.
2. Destroy all records maintained by the Records Division that exceed or meet minimum qeneral
retention schedule requirements: Completed.
3. Prepare firearms and narcotics held in evidence for destruction: Completed.
4. Prepare and submit items of evidence for auction. as appropriate: Completed.
Investigations (Major Crimes)
1. Assess detective assiqnments and make necessary adiustments in order to increase efficiency:
Completed.
2. Evaluate and adiust investiqative priorities: Completed/ongoing.
3. Inteqrate Maior Crimes Unit (MCU) with our community outreach efforts: Ongoing.
4. Conduct quarterly reviews in order to assess effectiveness and direction of Unit: Completed.
2007 Fourth QuarterlYear End Report
Prepared for Finance & Safety Committee
Page 13
Special Operations/Crime Prevention/Training/Traffic
1. Conduct quarterly reviews in order to assess the effectiveness and direction of the Unit: Completed.
2. Maintain crime prevention proqrams that facilitate our partnerships with the community:
Completed/ongoing.
3. Reduce the impact of crimes related to druqs, vice and qanqs throuqh proactive enforcement:
Completed/ongoing.
4. Reduce speedinq throuqh increased visibility and traffic enforcement: Ongoing.
5. Reduce traffic collisions in tarqeted areas of the City: Ongoing.