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Home My WebLink About2008-02-11 Community Affairs and Parks Minutes City Tukwila K�^I°�J ��.~��2Z�� x C Aff �d P Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes Februaty 11, 200 -5:00p.m..' Room 93 PRESENT Cououilzuonu6oro: Joan Hernandez, Chair; Verna Griffin and Dc"ScuuQuinn Staff Jack Pace, Bob Benedicto, Lynn Miranda, Evie Boykan, Bruce Fletcher, Rhonda Berry and Kimberly Matej Guests: Chuck Parrish CALL TO ORDER: Chair Hernandez called the meeting to order ut4:58p.ou. D. PRESENTATIONS -Nopresentations. H. BUSINESS AGENDA A. Tukwila Cocuounnitv Schools Collaboration Runortiue Council allocated $100"000 iu the 2OO8 City Budget for Tukwila Cnonnounhn Schools CnUuhnru1ion /TCBC\ Io the past, when TCSChas received line item budget funds from the City, they have not been required to enter into a contract or submit performance and/or activity reports and they have not taken pu,f in u Chy'ootubKohcd oomyctdb/o grant pcoocay. In order to improve uconuntubUhv as well as formalize the fund disbursement process, staff would like to discuss and clarify reporting procedures and requirements fhr7,CSC. Clarifying this process will also be useful in documenting the Chx"o support of the TC8C program and iodetermining future City-based funding for the program. Staff distributed copies of existing TC9C reports vvbiub are given to the Tukwila School Board. The Tukwila Community Schools Collaboration has not historically been reporting ootcorue/oodbouuuco nucuou/oo. Since the program has not been able to produce ootcnrnou" they have experienced some di0§ouKv in securing outside grant funds. However, it is important to remember that this otn/gg|c in not unusual and iu often experienced hvnew, unique growing programs such axthis. /\ftor u|oug¢hv discussion, the Committee was in agreement that iu addition tnthe numbers of children attending the program, they wanted to explore other things that could be nucuxurcd. 8bff offered unAgoudoux for other nncayunurnentn to consider, including: WASl. scores, attendance records and participant nuohi|hx. Corunud1co mncuubcxo also felt that detailed information regarding TC8C staff responsibilities u1 each school location would be useful iu the report. As u cconb of this discussion, Bvio Quvkun and Bruce Fletcher will work together to create a draft contract between the City and TCSC for allocated funding. The contract will incorporate a scope of work and build in performance objectives which will provide a homio outline of the City's expectations. Additionally, staff will asked Deborah 8u|uu ofTC8Cto attend uu upcoming Committee meeting discuss the h/po of data IC8C is looking at uoUcudug as well as the huorico that they are experiencing in the process ofgathering that information as they work within the restrictions of the School District data. This ugnudu item will return to Committee for further discussion and recommendation prior to going to full Council. INFORMATION ONLY. RETURN TO COMMITTEE FOR DISCUSSION. B. Amend Conditions nf the Contract for luoocctionuudP)uuSorvicoufbrtbn\��sdlc)d&8uUE�nauoinu Staff is seeking full Council approval to replace the existing uoutoxut with Sound luypodionu and Investigative Engineers, lJLC. for inspection and yluo services for the Wcodlold Mall Expansion. The replacement contract will be identical 0othe existing contract, with the exception oftwo items: extension of the termination date to July 21, 2008 and an increase in the contract amount not to exceed $65,000. Staff explained that these changes are being made due to Westfield's need to extend their opening date to July 25. The current contract iureaching its threshold and will not be able to serve the City's urcdy as ri Communitv Affairs Parks Committee Minutes February 11, 2008 Paoe 2 required by the Mall's expansion. Jack Pace stated that the revenue for this contract is being generated by Westfield and that it is not impacting the City's General Fund. The associated permit fees cover the cost of inspections. Utilizing the services of Sound Inspections and Investigative Engineers, LLC. provides the City with overflow inspection assistance allowing staff to continue conducting residential and other small business. Rhonda Berry stated that the nullification of the existing contract needs to be stated in the new contract. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 25 COW FOR DISCUSSION. C. Tukwila Urban Center Plan FTB Contract for Services Staff is requesting full Council approval of a contract for services with Freedman, Tung Bottomley (FTB) in the amount of $81,540.00 for completion of the Tukwila Urban Center (TUC) Plan. Staff provided a brief background of the redevelopment strategy for the urban center including the mall expansion, commuter rail station and other land use and transportation changes. The City is seeking to meet the County requirements for an urban center including the housing component and employer /job requirements. The City previously hired Freedman, Tung Bottomley as consultants for the Tukwila Urban Center Plan. Several meetings and work sessions (with Council and public) were held to select a preferred vision for the urban center. This resulted in an internal form -based plan. Staff is now ready for FTB to return to provide contract services that will result in a public review draft for the TUC. This draft will lead us to development of a system for both public and private improvements. The consultant's scope of work was included in the CAP packet; the full contract will be included in the February 25 COW. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 25 COW FOR DISCUSSION. D. Student Renresentative to the Tukwila Citv Council After gauging Council interest and securing consensus, Councilmember Verna Griffin submitted information to the CAP Committee regarding a youth representative to the Tukwila City Council. Verna shared a draft document outlining the requirements and expectations for a youth representative. This document was formulated from documents from other organizations that implement similar programs. It also parallels requirements set by the Tukwila School Board for their student representatives. After an extensive discussion, the Committee offered several suggestions and asked additional questions including but not limited to: City Attorney review of the document and requirements. Research surrounding cities programs. Consider the youth working for matching funds when travel is possible Provide specific information regarding attendance requirements. Consider making the program length shorter for more youth participation. Consider opportunities for the youth that are not chosen to participate. Explore job shadowing opportunities versus a youth representative position. Open program to all schools as well as home schooled youth. CONDUCT MORE RESEARCH. RETURN TO COMMITTEE FOR FURTHER DISCUSSION. III. MISCELLANEOUS Meeting adjourned at 6:12 p.m. Next meeting: Monday, February 25, 2008 5:00 p.m. -Conference Room #3 Minutes Committee Chair Approval KAM. Reviewed by BB, LM, EB.