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Home My WebLink About2008-03-04 Finance and Safety Minutes 1-r��_']L ��a ��r�unz�X/ ��mz�z�ittmm w FINANCE AND SAFETY COMMITTEE Mcohug Minutes March 4, 2008 -5:00Jzm. PRESENT Counoilnueoubem: Dennis Robertson, Cha Pam Linder and Kathy Oougur6v Staff Nick Olbmo Derek Speck, Dave Haynes, Mary &Yiotkc Katherine 8edzmun.VikiJoamup, Don Iorn000, Jim Morrow Kevin Fuboec Jack Pace, Rhonda Berry and Kimberly Mut j [}noota: Chuck Parrish CALL 1[OORDER: Committee Chair Robertson called the meeting to order ut4:59pm. 1. PRE —No presentations. U. BUSINESS AGENDA A. Contract for Washington State Visitors' Guide Stuff is requesting full Council authorization for the Mayor to sign u contract in the amount of $31,871 with Encore Media West for Seattle Southside's advertisement in the 2008 Washington State Visitors Guide. The price of this advertisement has not increased from last year's price. This full-back page, 4 color udvcdioonuuut opportunity in the State Visitors Guide continues to be u oohutan1iu) nucuuu for generating referrals from Washington state. The Guide has a circulation of 440,000 and reaches over 1,000,000 ooudcru. UNANIMOUS APPROVAL. FORWARD 1[O MARCH 24 COW FOR DISCUSSION. B. Westfield Mall Address Changes Fire staff reported on rc9nio:d retailer uddnono changes resulting from the uoocut mall ospuuuinu. Every retailer/store/kiosk, with the exception ofMucy`m and Nordstrom, will n:ooivc u new address effective May l, 2088. Retailers are very interested in having uSou/hcnnA/r Mall street address. Fire staff carefully uuyenood the re-addressing pvnunan to cnonro the system nmo|d be easy to understand and apply for en/c/goucy m:opouee pocaooue\. These obuugeo will /cnuU in significant nmck)oud impacts on such ontdhcm as City departments, 911 diopu1ob and the post office. INFORMATION ONLY. C. lImun)ovec Hiring and Retention The subject of employee hiring and retention was originally brought forth tothe Cornrndtoo by Chief David Haynes; however, several other department heads, which have recently experienced similar difficulties, also expressed concerns related to the hiring and retention of quality employees for the City ofTukwila. lengthy discussion ensued among Committee rnomh:zu and attendees with the primary concern being expressed hy Chief Haynes iu the hiring police officers. Part ofthe proh{oou is the lengthy Civil Service pruocuo. C00000nu included but were not |buik:d k`: u lack of quality uuodidu1oa (requiring more than one recruitment for npou positions); maintaining u onnupxtdivo edge nrunog other employers; dooreoao in retention of long-term staff (nrinouri|v due to the retirement of '^Buhv Boomers"); staffing levels to meet expected customer service levels and the number of staff required to maintain that level; and u lack of succession planni for management positions. Overall department heads expressed that they believe City employees to be the City's most valuable uoaoto. They are aware ofthe legislative difficulties that surround the issues of employee hiring and retent Staff recognizes that recruitment and retention difficulties for police officers are not unique Finance & Safetv Committee Minutes March 4. 2008 - Paae 2 to the City and are being experienced across the nation. However, the City's current commitment is to offer the average compensation of comparable jurisdictions (salary only, does not include benefits). Staffs intent is to raise awareness of the challenges being faced by department's throughout the City, and to gauge if there is interest among Committee members to recommend forwarding this issue to full Council for discussion. This issue requires review and discussion of the City's current compensation philosophy (Resolution Number 1387) which can only be modified by Council. The compensation and benefit philosophy, which was approved in 1997, is not necessarily applicable in response to the current job market. It is the responsibility of the Council to determine how competitive the City of Tukwila should be in the market place. Committee members were in agreement that employee hiring and retention is definitely an issue worth discussing, and should be brought forth to full Council. Committee members briefly discussed service levels versus staffing levels (number of staff and the compensation for staff). The Committee agreed that compensation (wages and benefits) is a significant portion of the City's financial commitment. Members initially asked staff to look at potential options and solutions for recruitment and retention concerns, as well as the relative impacts of such decisions over time. However, their final decision was for the Finance Director to review the City's Financial Planning Model and to return to the Committee with the model as a starting point in budgetary discussions to determine overall City needs, including compensation as it relates to recruitment and retention of staff. The Committee's intent is to look at how to move forward with reviewing the City's current compensation philosophy. DISCUSSION ONLY. D. SCORE Public Development Authority for a Multi-Jurisdictional Misdemeanor Jail Facility Rhonda Berry briefed the Committee on the need for King County cities to identify alternate housing options for misdemeanor offenders due to an impending elimination of jail space. This elimination of jail space is a direct result of expiring contracts with King and Yakima County Jails. The cities of Auburn, Des Moines, Federal Way, Kent, Renton and Tukwila have joined together to address the issues surrounding this common need as well as the possibility of establishing a subregional misdemeanor jail facility. The group formed to address these concerns is referred to as South Correctional Entity (SCORE). Renton has taken on the lead project management role for the group. The SCORE cities are recommending creation of a Public Development Authority for the construction of an 808 bed jail facility. The facility would be operated by SCORE and set up similar to ValleyCom, the regional dispatch center. Staff is seeking full Council approval to enter into an interlcoal agreement with the above mentioned cities for the formulation of SCORE, as well as pass a resolution authorizing a creation of a Public Development Authority (PDA) known as SCORE for the provision of jail services. A presentation will be forthcoming to full Council addressing the issues and options surrounding the alternatives for jail housing. In response to staff inquiry, Committee members suggested the following information be provided or addressed during the presentation to full Council: . Discussion of fmancial obligation - including the pros and cons of financing options . Timeline for implementation . Projection Tukwila's anticipated annual share . Long term operational costs UNAIMOUS APPROVAL. FORWARD TO AN UPCOMING COW FOR PRESENTATION AND DISCUSSION. Finance & Safety Committee Minutes March 4. 2008 - Paae 3 E. 4th Quarter Reports (2007) Due to the time, Chair Robertson requested that 4th Quarter Reports be moved to the March 18 Finance and Safety Committee meeting for review and discussion. Committee member Hougardy mentioned that it appeared as if the Equity and Diversity Commission goals had not been updated in the report copy included in the Committee agenda packet. INFORMATION ONLY. m. ANNOUNCEMENTS No announcements. IV. MISCELLANEOUS Meeting adjourned at 7:03 p.m. Next meeting: Tuesday, March 18,2008 - 5:00 p.m. - Conference Room 3 __committee Chair Approval Minutes by KAM. Reviewed by RB, VJ, DT and KK.