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HomeMy WebLinkAbout2008-04-22 Finance and Safety Minutes CJ Py City of Tukwila Finance Safety Committee 1908 FINANCE AND SAFETY COMMITTEE Meeting Minutes April 22, 2008 S: 00 p. m. PRESENT Councilmembers: Dennis Robertson, Chair; Pam Linder and Kathy Hougardy Staff Rhonda Berry, Dave Haynes, Jack Pace, Kathy Stetson, Mary Hulvey, Christy O'Flaherty, Trish Kinlow and Kimberly Matej Guest: Chuck Parrish CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. H. BUSINESS AGENDA A. Reauest for .37 FTE hlcreasina the Hours for the Administrative Support Technician in the Citv Clerk's Office Staff is requesting an increase of .37 FTE for the Administrative Support Technician position in the City Clerk's Office. This position is currently operating at .63 FTE (25 hours per week). The addition of .37 FTE (15 hours per week) will bring this position to full -time (1.0 FTE). This position serves as the primary back up to the front desk position. Due to recent organizational changes within the City, a full -time Administrative Support Coordinator previously located in the Clerk's Office has been reassigned to the Information Technology Department. This reorganization has impacted the workload of the Clerk's Office and has required reassignment of responsibilities. This requested increase in personnel will mitigate the reassignment of the Administrative Support Coordinator position and maintain the Clerk's Office current customer service levels. This request is necessitated by the recent reorganization. There is no budget impact for this year. UNANIMOUS APPROVAL. FORWARD TO APRIL 28 COW FOR DISCUSSION. B. Reauest for .50 FTE for an Administrative Support Assistant in the Municipal Court Staff is requesting a .50 FTE for an Administrative Support Assistant in the Municipal Court. Over the past few years, the Municipal Court has utilized extra labor hours equivalent to that of a .50 FTE. As a result, this position has become essential to daily court operations. Funding for this entry -level position is not in the current budget and will require an estimated $18,000 per year plus benefits. Additionally, staff explained that Municipal Court extra labor hours are not expected to decrease as a result of the additional .50 FTE. This is largely due to the upcoming transition to a new, state mandated, court management system. Future use of extra labor hours beyond this transition cannot be estimated at this time. UNANIMOUS APPROVAL. FORWARD TO APRIL 28 COW FOR DISCUSSION. C. Truck Parking on Citv Streets Staff provided follow up information regarding the regulation of truck parking which was requested at the November 19, 2007, Finance and Safety Committee meeting. Information was presented by Code Enforcement staff but this issue is also within the purview of the Police Department. After a lengthy discussion of the information provided, the Committee determined that they would like staff to research and prepare information regarding the regulatory parking options for commercial vehicles on the public right of way. Recreational vehicles will be handled under separate cover at another Finance & Safety Committee Minutes April 22. 2008 - Paae 2 time. Staff will return to Committee to present three specific options for regulating commercial vehicle parking on City streets: . Make no changes to the current ordinance · Eliminate all commercial vehicle parking throughout the City · Suggest language that could be incorporated into a relevant ordinance that would set specifications (i.e.: time limits) for commercial vehicle parking Committee members were complimentary of staffs continued attention to this matter. INFORMATION ONLY. ill. ANNOUNCEMENTS No announcements. IV. MISCELLANEOUS Committee members inquired about the prioritization process for bringing forth new personnel positions to the Council. Rhonda Berry stated that no request for additional personnel is brought forth to Committee and/or Council without prior consent and support of the Mayor. Although requests for additional positions are usually brought forth in the budget process there are some that come forth outside of that process. When requested in the budget process, positions are determined by priority; outside of the budget process requests are brought forth on an as needed basis. In response to Kevin Fuhrer's recent resignation, Rhonda reported that the City is actively seeking an interim Finance Director. Recruitment professionals have estimated a minimum of six months to fill the position with a permanent employee. At this time, the City will continue to move forward with a biennium budget. Meeting adjourned at 6:32 p.m. Next meeting: Tuesday, May 6, 2008 - 5:00 p.m. - Conference Room 3 GJ 1{J Committee Chair Approval ~KAM. Reviewed by RB and KS.