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HomeMy WebLinkAbout2008-04-14 Committee of the Whole MinutesTUKWILA CITY COUNCIL April 14, 2008 7:00 pm Council Chambers City Hall EXECUTIVE SESSION 6:30 7:00 pm Pending Litigation, pursuant to RCW 42.30.110(1)(i) Executive Session Start: 6:32 pm Executive Session End: 6:48 pm COMMITTEE OF THE WHOLE CALL TO ORDER/PLEDGE OF ALLEGIANCE Council President Joe Duffie called the meeting to order at 7:06 pm and led the audience in the Pledge of Allegiance. OFFICIALS Present were Joe Duffie, Council President; Councilmembers Joan Hernandez, Pam Linder, Dennis Robertson, Verna Griffin, Kathy Hougardy, and De'Sean Quinn. ATTENDANCE Jim Haggerton, Mayor; Rhonda Berry, City Administrator; Bruce Fletcher, Parks Recreation Director; Dave Haynes, Police Chief; Mary Miotke, Information Technology Director; Barbara Saxton, Acting Deputy City Clerk CITIZEN COMMENT There were no citizen comments. SPECIAL ISSUES a. A contract for Community Schools Collaboration of Tukwila. Councilmember Hernandez indicated this item was discussed at the Community Affairs Parks Committee on March 24, 2008. The committee members were unanimous in recommending approval. The City budgeted a $100,000 contribution to the Community Schools Collaboration of Tukwila (formerly known as Tukwila Community Schools Collaboration), but has not previously had a contract for services. The proposed contract includes a Scope of Work and an explanation of distribution of the funds. Deborah Salas, Executive Director, Community Schools Collaboration, and Lynda Hall, Community Schools Director, Tukwila, were present to answer questions from Council. Councilmember Robertson questioned several provisions in the contract, including: Paragraph 3: Should the statement requiring prior approval from the City to amend their budget remain in the contract? Should Exhibit B be referenced in this paragraph also? Paragraph 8: Clarification was requested regarding the phrase inspection, review or audit by law..." Paragraph 9: Should wording be added to state that Community Schools Collaboration also has the right to terminate the agreement? Bruce Fletcher, Parks Recreation Director, stated they would review the above items and make revisions to the contract as needed prior to the Regular Meeting next week. City of Tukwila City Council Committee of the Whole Minutes Page 2 of 5 Aoril 14. 2008 Councilmember Robertson asked for clarification in the event the contract is terminated, as the money is scheduled to be allocated on a quarterly basis. Mr. Fletcher responded payments are typically made at the end of the quarter, and whatever work had been done would be pro -rated out. In response to a question regarding the funding allocation shown in Exhibit B, Ms. Salas confirmed additional funding for those line items is received from other sources, so the breakdowns shown in regard to the contribution from the City can be considered as fixed amounts. A suggestion was made to label Exhibit B as an "Allocation Schedule." Ms. Salas provided additional information on Community Schools Collaboration. Their annual budget for Tukwila is $650,000, which covers programs that happen within the schools as well as community outreach programs, and for the administrative structure for Tukwila (Lynda Hall and staffing costs). Ms. Salas referenced the program report they recently distributed to Council for more information. The full budget of Community Schools Collaboration is now approximately $1.2 million; funds allocated for White Center and SeaTac are separate. The organization's main funding sources remain the Stewart Foundation, the City's contribution, and various grants from the school district that add up to almost $100,000. They also receive funds from the Medina and Seattle Foundations ($20,000 to $30,000 each year), and a 21st Century grant for $125,000 per year that comes through the school district (this is the last year of that 5 -year grant, but they are eligible to reapply). They have recently submitted an application for the Federal Community Schools Grant, and just passed to the final stage of approval for a 3 -year grant from the Gates Foundation. Councilmember Quinn asked how the organization collaborates with community health services and with other agency programs including county, state and federal programs. Ms. Salas explained the three -fold mission of Community Schools Collaboration: Support services for students, outreach and family literacy, and health services. Since their inception, they have partnered with various health providing entities including the Smile Mobile and Husky Smiles, and to provide a clinic for physical exams for students turning out for fall sports each year. At this time, dissemination of information on these services is primarily done through the children. King County Steps Program has allocated $20,000 this year and $20,000 for next year to the Tukwila community for a community health coordinator. This will allow them to determine what services are available (and work to tie them together), whether more health services are needed in Tukwila and, if so, what type. They currently work with teachers, with the City's Parks Recreation Department and Human Services staff, and with neighboring cities to ensure there is a health curriculum available and to get resources out to people. Families are asked about any health care needs when they come to the clinic for physical exams, and sign -ups are available at the annual health fair. They also make arrangements to have Spanish and Somalian interpreters available on some of those days. Ms. Salas noted they have been able to provide a significant increase in service that can be tracked back to the City's decision to allocate funds last year. In the elementary schools they have served well over 100 children (up from 75) and approximately 65 to 70 middle school students (up from 40), and at the high school almost every student accesses some type of service during their high school years. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. b. A contract amendment with Commercial Development Solutions. Councilmember Hernandez indicated this item was discussed at the Community Affairs Parks Committee on March 24, 2008. The committee members were unanimous in recommending approval. The City has had a contract with Commercial Development Solutions (Lisa Verner) since 2006, with the current contract set to expire June 31, 2008, at which point funding will be depleted. The proposed amendment will extend the contract to December 31, 2008, and add an additional amount not to exceed $64,000. City of Tukwila City Council Committee of the Whole Minutes Page 3 of 5 Aoril 14. 2008 Rhonda Berry, City Administrator, explained Ms. Verner's primary responsibility is the Tukwila South project, but the City also hopes to use her services during the next six months for other projects in the Community Development Department. If required, the contract would be renewed for the 2009 budget year. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. c. First amendment to Valley Communications Center governing interlocal agreement. Councilmember Robertson indicated this item was discussed at the Finance Safety Committee meeting on April 8, 2008. The committee members were unanimous in recommending approval. Ms. Berry introduced Steve Reinke, Director, Valley Communications Center (Valley Com), and invited him to discuss the contract amendment. Mr. Reinke became the new Director of Valley Com at the first of the year. He explained that when Federal Way became a Valley Com member city in 2000 (joining Auburn, Kent, Renton and Tukwila), King County Fire Protection District No. 39 was providing services for the city doing business then as the "Federal Way Fire Department." This contract amendment is an opportunity to correct the contract to reflect the entity's correct legal name. In addition, since 2007 the Valley Regional Fire Authority has provided fire protection services for the City of Auburn. This contract amendment would extend the member city rate to Valley Regional Fire Authority (as it does for KCFPD No. 39). Mr. Reinke clarified the amendment does not give either fire entity authority on the Valley Com governing board; it simply extends the member rate and provides for representation on the Operating Board. Councilmember Robertson asked for an update on Valley Com's work with the City of Tukwila Police Department regarding connectivity issues. Mr. Reinke stated it is a challenge interfacing with Valley Com's existing system. Their CAD system is scheduled to be replaced, with a projected date of 2009 -2010 for the new system, at which time they hope to be able to resolve the interface issues and provide better analysis data. A Project Manager has been hired to lead the project. They are currently viewing demonstrations and will then enter into negotiations with the top two vendors. He also noted their technical department is currently very short staffed. Rhonda Berry noted IT Directors and Finance Directors of the owner cities, as well as users from member cities, have been providing input for the RFP process. The City of Tukwila will review our share of the cost as part of the 2009 -2010 budget process. Mayor Haggerton stated the Valley Com Administration Board has changed their format to meet once a month instead of twice a year, so information should be available to the City more frequently. Steve Reinke stated Valley Com's basic mission is three -fold: "to get information, turn around and give it away, and make sure whoever we gave it to got it." He explained that if an event becomes a news story, it is often because one of those three things did not happen properly. Valley Com has done well at hiring and retaining a top -notch staff. They were one of the first communication centers in the nation to become accredited by CALEA (Commission on Accreditation for Law Enforcement Agencies). They became a flagship agency (the top 10 -15% of CALEA accredited agencies) last year, and are currently working to put together a strategic plan, with more focus on upcoming challenges (financial and operational). This will include not just the purchase cost but also staffing and other support for the new computer -aided dispatch system. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. City of Tukwila City Council Committee of the Whole Minutes REPORTS a. Mayor Mayor Haggerton attended a meeting with Neighbors without Borders on April 9, 2008, which covered topics of shared concern regarding Tukwila International Boulevard and Military Road. That same day he attended a Special Board Meeting of Cascade Water Alliance to approve a special construction project requested by the State to coordinate with a Department of Transportation project. He also attended a Suburban Cities Association meeting on April 9, at which the Mayor of Burien brought up the North Highline annexation issue. Mayor Haggerton noted only a small area of Tukwila (by Delta Marine) would be affected by the potential annexation area. On April 11, 2008, he attended a Chamber of Commerce meeting at which King County Councilmember Julia Patterson was a speaker. On April 13, 2008, he joined several Mayors of neighboring cities at the Mariners game. b. City Council Page 4 of 5 April 14. 2008 Councilmember Hernandez attended the Southwest King County Chamber of Commerce meeting on April 11, 2008 where King County Councilmember Julia Patterson talked about the King County Equity and Social Justice initiative. On April 12, 2008, she attended the Czechoslovakian glass exhibit at the Tukwila Community Center, and the Tukwila Police Department's fundraiser for Special Olympics at Red Robin. Councilmember Linder noted the S. 142nd St. /54th Ave. S. LID update is on the Transportation Committee agenda for April 15, 2008. She asked if any residents of the neighborhood had been contacted. City Administrator Rhonda Berry stated she would check with staff and report back to Councilmember Linder. Councilmember Robertson had no report. Councilmember Griffin expressed her appreciation to Tukwila Firefighters Local 2088 for sponsoring her to attend the Fire Ops event on April 10 and 11, 2008. Councilmember Hougardy attended the Highway 99 Action Committee meeting on April 8, 2008, which included a presentation on a proposal for a development in SeaTac that will include two condominium or apartment buildings, with businesses on the ground floor (including a large Starbucks). She also attended the Fire Ops event on April 10 and 11, 2008. Councilmember Quinn had no report. Council President Duffie encouraged all members of the Council to let him know immediately of any concerns they may have regarding actions he may have taken. From his experience he has found you must take the time to talk to someone to understand their view on things. c. Staff Rhonda Berry, City Administrator, stated the City's Emergency Management Coordinator will be working with Seattle Public Health and King County to host a business resiliency workshop this week (for health- care providers that are not hospitals). There is also a disaster and emergency preparedness workshop for child care providers in the City scheduled for April 19, 2008. A number of tree related events were held this past week in conjunction with Arbor Day. Thirty shrubs were donated to the City from around the current Riverton McDonald's location (which is going to be rebuilt) and were transplanted by Parks Department staff. She also reported the City conducted a successful Spring Break Day Camp last week for over 200 students. d. City Attorney The City Attorney's presence is not required at Committee of the Whole meetings. City of Tukwila City Council Committee of the Whole Minutes e. Intergovernmental The Council Analyst was not present. MISCELLANEOUS Page 5 of 5 Aoril 14, 2008 Councilmember Hernandez reported she received a citizen complaint regarding a traffic jam at the Shell Station on Tukwila International Boulevard due to an increase in business at the adjoining espresso stand. Ms. Berry noted the business model being utilized by this and other similar espresso stands is one being utilized all over the world and is not unique to Tukwila. Information will continue to be forthcoming regarding this situation. Councilmember Linder stated she would be bringing two young children to Fort Dent Park on April 16, 2008 to try out the new playground equipment. She also noted she picked up a small bag of trash at the Winter Garden this evening and asked about the pros and cons of having a trash can located at this site. Councilmember Duffle noted Council Analyst Kimberly Matej is attending a meeting with King County Animal Control this evening. Mayor Haggerton noted several recent events in the City have had a big impact on the City's Police Department. He confirmed any information that can be released would be, as situations change day to day and even hourly. Anna Bernhard, 14241 59th Ave. S., Tukwila, stated she was happy to see a mention in the Community Affairs Parks Committee meeting minutes regarding the Historical Society's desire to set aside a portion of Fort Dent Park for historic preservation. ADJOURNMENT 8:16 p.m. COUNCIL PRESIDENT DUFFIE DECLARED THE COMMITTEE OF THE WHOLE MEETING ADJOURNED. fie�o ril Presidt Barbara Saxton, acting Deputy City Clerk