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Home My WebLink AboutCAP 2008-05-12 COMPLETE AGENDA PACKET Distribution: S. Kerslake City of Tukwila J. Duffie G. Labanara 1L4 Communl fyAffairs and J Hernandez K. Matej V. Griffin M. Miotke Q r D. Quinn C. O'Flaherty Par Committee P. Linder N. Olivas i D. Robertson J. Pace Joan Hernandez, Chair Mayor Haggerton D. Speck Verna Griffin R. Berry R. still 1908 E. Boykan K. Narog(cover) De`Sean Quinn B. Fletcher S. Kirby(email) K. Fuhrer S. Norris(email) V. Jessop B. Miles AGENDA Monday, May 12, 2008 Conference Room #3 5:00 PM ITEM ACTION TO BE TAKEN Page 1. PRESENTATIONS) 2. BUSINESS AGENDA a. Final Acceptance of Macadam Winter Garden a. Forward to 5/19 Consent Pg.1 project; Rick Still, Deputy Parks Recreation Agenda. Director, b. Final Acceptance of Fort Dent Playground b. Forward to 5/19 Consent Pg.3 Equipment project; Rick Still, Deputy Parks& Agenda. Recreation Director. c. Parks and Open Space Plan; Bruce Fletcher, c. Forward to 5/27 C.O.W. Pg.5 Parks Recreation Director, and 6/2 Regular. d. Codiga Park Update; Rick Still, Deputy Parks d. Information Only. Pg.7 Recreation Director. 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Monday, May 27, 2008 The City of Tukwila strives to accommodate those with disabilities. Please contact the City Clerk's Office at 206 433 -1800 for assistance. i Parks and Recreation Department Bruce Fletcher, Director MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee FROM: ~S Rick Still, Deputy Director of Parks and Recreation DATE: May 7,2008 SUBJECT: Macadam Winter Garden Project Number 03-PK08-MWG-07, Contract No. AG 07-97 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND The contract was awarded to L.W. Sundstrom, Inc. in the amount of $348,098.85 (319,650 + 28448.85 WSST) by the City Council on June 4, 2007. The park construction began on Monday, July 16, and was completed on Wednesday, December 12, 2007. There were two Change Orders that increased the contract $24,017.56 plus tax. The contract costs are summarized as follows: Contract Award Change Orders Subtotal 8.9% Sales Tax Total Contract Amount $319,650.00 24,017.56 $343,667.56 30.586.41 $374,253.97 DISCUSSION: The action recommended below will authorize the release of the 5% retention amount ($17,333.38) to L.W. Sundstrom, Inc. RECOMMENDATION It is recommend that this contract be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and authorize release of the retainage, subject to the standard claim and lien release procedures. Cc: City Administrator Director of Parks & Recreation Attachment: Notice of Completion of Public Works Contract From: State of Washington Department of Revenue PO Box 47474 REV ENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 601 984 136 City of Tukwila Attn: Diane Jaber 6200 Southcenter Blvd. Tukwila, WA 98188 Description of Contract L. W. Sundstrom Contractor's Address Comments: Finance Approval REV 31 0020e (6- 27 -01) Date NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT dame &Address_ of Public Agency- Macadam Winter Gardens Project No. 03- PK08- MWG -07 AG07 -097 Contractor's Name Telephone Number Notice is hereby given relative to the completion of contract or project described below PO Box 893, Ravensdale, WA 98051 Date Work Commenced Date Work Completed Date Work Accepted 6/20/07 12/31/07 Surety or Bonding Company Travelers Casualty and Surety Company of America Agent's Address HUB Internation Northwest, LLC; PO Box 3018, Bothell, WA 98041 -3018 Contract Amount 319,650.00 Additions 24,017.56 Liquidated Damages 0 Reductions 0.00 Sub -Total 343,667.56 Amount of Sales Tax Paid at 8.9 30,586.41 (If various rates apply, please send a breakdown.) TOTAL 374,253.97 Signature Type or Print Name Phone Number Assigned To Date Assigned Amount Disbursed Amount Retained :Department Use O Contract Number 425- 413 -8158 TOTAL Disbursing Officer 356,920.59 17,333.38 374,253.97 The Disbursing Officer must complete and mail THREE copies of this notice to the Depai ltuent of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Depat ltttent's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. Parks and Recreation Department Bruce Fletcher, Director MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee FROM: ~S Rick Still, Deputy Director of Parks and Recreation DATE: May 7, 2008 SUBJECT: Fort Dent - Playground Improvements Project Number 03-PK07-FTDENT-07, Contract No. 07-169 Proiect Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND The contract was awarded to Northwest Playground Equipment, Inc. in the amount of $169,616.29 (155,754.17 + 13,862.12 WSST) by the City Council on December 10, 2007. The playground equipment is a 'long lead' item so actual construction for the project began on Friday, February 8, 2008. The playground project was completed on Wednesday, April 16,2008. There was one Change Order that increased the contract by $1,600 plus tax. The contract costs are summarized as follows: Contract Award Change Orders Subtotal 8.9% Sales Tax Total Contract Amount $155,754.17 1,600.80 $157,354.97 14,004.60 $171,359.57 DISCUSSION: The action recommended below will authorize the release of the 5% retention amount ($7,867.75) to Northwest Playground Equipment, Inc. RECOMMENDATION It is recommend that this contract be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and authorize release of the retainage, subject to the standard claim and lien release procedures. Cc: City Administrator Director of Parks & Recreation Attachment: Notice of Completion of Public Works Contract From: State of Washington Department of Revenue PO Box 47474 REVENUE Olympia WA 98504-7474 Contractor's Registration No. (UBI No.) 601 691 557 Date NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT City of Tukwila Attn: Diane Jaber 6200 Southcenter Blvd. Tukwila, WA 98188 Address of Public Agency Notice is hereby given relative to the completion of contract or project described below Description of Contract Contract Number Fort Dent Playground Project No. 03- PK07- FTDENT -07 07 -169 Contractor's Name Telephone Number Northwest Playground Euipment Inc. 425- 313 -9161 Contractor's Address PO Box 2410, Issaquah, WA 98027 Date Work Commenced Date Work Completed Date Work Accepted 1/25/08 4/16/08 Surety or Bonding Company Lee Insurance Services, Inc. Agent's Address 11410 98 Ave. Northeast, Kirkland, WA 98033 Contract Amount 155,754.17 Additions 1,600.80 Liquidated Damages 0.00 Reductions 0.00 Sub -Total 157,354.97 Amount of Sales Tax Paid at 8.9 14,004.60 (If various rates apply, please send a breakdown.) TOTAL 171,359.57 Comments: Finance Approval REV 31 0020e (6- 27 -01) Signature Type or Print Name Phone Number Assigned To Date Assigned Department Use Only Amount Disbursed 163,491.82 Amount Retained 7,867.75 TOTAL 171,359.57 Disbursing Officer The Disbursing Officer must complete and mail THREE copies of this notice to the Depaitntent of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. City of Tukwila Jim Haggerton} Mayor . Parks & Recreation Department Bruce RetcheT; Director MEl\10RANDUM TO: Mayor Haggerton Community Affairs and Parks Committee Bruce Fletcher, Director of Parks & Recreation L/bf FROM: DATE: May 8, 2008 SUBJECT: Park, Recreation and Open Space Plan The updated Park, Recreation and Open Space Plan are now available for your review. The Tukwila Parks and Recreation Department organized and conducted several public workshops and forums with the assistance of the Tukwila Parks Commission. Public surveys were filled out by residents as well as a mail-out/phone survey completed by registered voters. The updated plan is very comprehensive and goes into detail about inventory, forecast demand, costs and implementation. New to the plan will be the issue of Park Impact Fees for your consideration. The new Park, Recreation and Open Space Plan will be presented to Community Affairs and Parks Committee for review followed by continued review at the May 27th Council of the Whole meeting. Once the draft review is complete, a public hearing will be scheduled and the plan will be available on the cities website. An adopted open space plan is required by the Washington State Recreation and Conservation Office in order to qualify for state and federal grant funding. It is the goal of the Parks and Recreation Department to officially adopt the plan by June 16th. Cc. Rhonda Berry, City Administrator {{Creating Community through People} Parks and Programs" 12424 42nd Ave. S. · Tukwila} Washington 98168 · Phone: 206-768-2822 · Fax: 206-768-0524 Parks and Recreation Department Bruce Fletcher, Director MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee FROM: ~S Rick Still, Deputy Director of Parks and Recreation DATE: May 7,2008 SUBJECT: Codiga Park - Construction Update ISSUE Update of construction process and design. DISCUSSION: The landscape design and details are complete. A large scaled drawing will be available at the meeting. As you can see on the attached drawing, there is a meandering path from one end of park to the other, a picnic shelter, water access, parking lot and interpretive signage. Staff is finalizing the Bid Packet, which should be out to bid in the next couple weeks. A summer construction is anticipated. RECOMMENDA liON Information Only. 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