HomeMy WebLinkAboutFS 2008-05-20 COMPLETE AGENDA PACKET Distribution: K. Matej
City of Tukwila Duffle M. Miotke
P. Linder J. Morrow
Q y D. Robertson G. Labanara
J Fi nance Safety Committee K. Hougardy N. Olivas
4 i Mayor Haggerton J. Pace
N ;'Z �i� Dennis Robertson, Chair R. Berry D. Speck
C. O'Flaherty R. Still
+R �sos Pam Linder B. Fletcher D. Tomaso
B. Noland Judge Walden
Kathy Hougardy D. Haynes K. Narog(cover)
V. Jessop S. Kirby (email)
S. Kerslake S. Norris (email)
T. Kinlow D. Lincoln
AGENDA
TUESDAY, MAY 20, 2008, 5 :00 PM
Conference Room #3
Item Action to be Taken Page
1. PRESENTATIONS
2. BUSINESS AGENDA
a. An ordinance establishing biennial budgeting; a. Forward to 5/27 C.O.W. Pg.1
Bob No /and, Interim Finance Director and 6/2 Regular.
b. Sales Tax Report; b. Information only. Pg.5
Bob No /and, Interim Finance Director
c. Proposal for expenditures relative to c. Review and approval. Pg.9
Police Department seizure funds;
Don Lincoln, Investigations Division Commander.
3. ANNOUNCEMENTS
4. MISCELLANEOUS
Next Scheduled Meeting: Tuesday, June 3, 2008
Future Aaenda Items:
Council Goal #3; work together in cooperation with nearby cities to address common problems
(safety) in the Highway 99 corridor and Military Road.
Animal Control status monitoring.
Bi- Annual City Budgeting.
Safety in Overnight Lodging (on hold pending outcome of court case).
Panhandle ordinance.
The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206 433 -1800 for assistance.
To: Finance & Safety Committee
From:
Kevin A. Fuhrer, Finance Director
J{);
Date:
May 15,2008
Subject:
Draft Ordinance Establishing Biennial Budgeting
On March 24,2008, administration made a presentation to the Committee of
the Whole (COW) on the topic of biennial budgeting. Given the general
consensus, administration committed to shepherding an enabling ordinance
through the Council review and approval process. A draft ordinance is
attached for our discussion at the committee meeting on May 20.
I would like to underscore one important point as we refresh this issue. In
order to proceed with a biennial budget process for the 2009-2010 period, an
enabling ordinance must be adopted by June 30,2008. Following the
committee recommendation to forward the matter, it is anticipated that a
review will occur at the May 27 COW meeting and pending further approval
the ordinance will be scheduled for final council consideration at the June 2
meeting.
In closing, I look forward to reviewing this information with you.
R
1=1
..
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ESTABLISHING BIENNIAL BUDGETING; PROVIDING
FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the Washington State Legislature has provided that any city legislative
body may by ordinance elect to have a two-year biennial budget in lieu of the annual
budget, which is otherwise provided for; and
WHEREAS, RCW Chapter 35A.34 provides that an ordinance establishing the tvvo-
year fiscal biennium budget must be adopted no later than June 30,2008 in order to be
effective January 1,2009; and
WHEREAS, on March 24, 2008, a biennial budget presentation was made to the
City Council, and the Mayor is recommending approval of the nvo-year biennial
budget;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Establishment of a Two-Year Fiscal Biennium Budget. Pursuant to
RCW Chapter 35A.34, the City Council hereby establishes a tvvo-year biennium budget
for the City of Tukwila, beginning with the tvvo-year biennium, which begins January 1,
2009. The 2009-2010 Biennial Budget, and all subsequent budgets shall be prepared,
considered, and adopted under the provisions of this ordinance and RCW Chapter
35A.34, which is hereby adopted by reference.
Section 2. Mid-Biennial Review. Pursuant to RCW Chapter 35A.34 the City
Council shall provide for a mid-biennial review and modification shall occur no sooner
than eight months after the start, nor later than the conclusion of the first year of the
biennium. The Mayor shall prepare a proposed budget modification and shall provide
for publication of notice of hearings consistent with publication of notices for adoption
of other City ordinances. Such proposal shall be submitted to the City Council and shall
be a public record and be available to the public. A public hearing shall be advertised at
least once and shall be held at a City Council meeting no later than the first Monday in
December and may be considered from time to time. At such a hearing or thereafter,
the Council may consider a proposed ordinance to carry out such modifications, which
such ordinance shall be subject to other provisions of RCW Chapter 35A.34.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
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Section 4. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2008.
ATIEST / AUTHENTICATED:
Jim Haggerton, Mayor
Christy O'Flaherty, CMC City Clerk
Office of the City Attorney
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
APPROVED AS TO FORM BY:
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zr
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J A 0 City of Tukwila
O:�
t j l� Ol
7908
TO:
FROM:
DATE:
SUBJECT:
Sales Receipt
Month Month
01/08
02/08
03/08
04/08
05/08
06/08
07/08
08/08
09/08
10/08
11/08
12/08
03/08
04/08
05/08
06/08
07/08
08/08
09/08
10/08
11/08
12/08
01/09
02/09
TOTALS
6200 Southcenter Boulevard Tukwila, Washington 98188
Mayor Jim Haggerton
Kevin A. Fuhrer, Finance Director
May 5, 2008
SALES TAX REVENUE FOR BUDGET YEAR 2008
2007
Actual
$1,323,922
1,349,572
1,707,105
1,481,508
1,497,150
1,767,947
1,616,475
1,607,139
1,703,770
1,597,008
1,651,775
2,112,211
MEMORANDUM
$19,415,582 $19,045,000
2008 2008
Estimated Actual
$1,397,903
1,350,291
1,563,595
1,472,179
1,496,937
1,656,915
1,576,926
1,546,454
1,672,151
1,552,168
1,595,971
2,163,510
$1,347,251
1,357,310
0
0
0
0
0
0
0
0
0
0
$2,704,561
Increase
Or (Decrease)
MONTH
$(50,652)
7,019
0
0
0
0
0
0
0
0
0
0
Jim Haggerton, Mayor
increase
or(Deaease)
YTD MONTH
$(50,652) -3.62%
(43,633) 0 51
0 000%
0 0.00%
0 0.00%
0 0.00%
0 0.00%
0 0.00%
0 0 00%
0 0.00%
0 0.00%
0 0.00%
I have attached (3) charts that provide a 12 -month rolling sales tax collection by month, 4-
year comparison, and sales tax by classification type.
Some items of interest:
There was a mixed bag of industry segment winners and losers when comparing
activity for 2007 and 2008. General merchandise, electronics and furniture and home
furnishings are down in 2008, while wholesale durable goods, building construction
and clothing and accessories store activity is up.
a Over a 17 -year period the average for the month represents 7.09% of total annual tax
collections.
a Based upon the historical trend percentages, if the amount to date is extrapolated
one would anticipate annual sales tax collections to total $18,742,626 ($2,704,561/
.1443).
For comparative purposes, 2007, 2006, and 2005 actual year -to -date collections were
1.85 2 56% and (1.41 respectively above or below estimated collections.
Phone: 206- 433 -1800 0 City Hall Fax: 206-433-1833 www.ci.tukwila.wa.us
YTD
-3.62%
-1.59%
0.00%
0.00%
0.00%
0 00%
0 00%
0 00%
0.00%
0.00%
0 00%
0.00%
°�ulrcyv ►ta Collection
C ity o h of Cott
ByM °nt h Pe rgti
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Sa tes Tax e ►�e Month
o11 T
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$2, 200 000
$2,00
,800,000
$1,60
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Type Il Amount
1 General Retail 587,524 43 3%
2 Auto 77,998 5.7%
3 Services 293,842 21.6%
4 Construction 185,836 13.7%
5 Manufacturing 20,870 1.5%
6 Transportation 2,266 0.2%
7 Wholesale 175,913 13.0%
8 Miscellaneous 13,059 1.0%
Total 1,357,308 100.0%
February 2008
City of Tukwila
Jim Haggerton, Mayor
David W. Haynes, Chief of Police
Police Department
An Acaedited Agency
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Finance and Safety
Don Lincoln, Investigations Division commandf);
May 15, 2008
P.O. 42307
Issue.
The attached purchase order and equipment list memorandum is for equipment used to update the Tul0.vila
Anti Crime Team surveillance van so as to be able to transmit audio and video signals from the surveillance
camera to a remote locati on.
Discussion.
In 2007 then Commander Mike Villa presented a purchase order and recommendation to the committee to
purchase the above mentioned equipment. The purchase \vas to be made from the seizure account and the
equipment would be utilized primarily to enhance our drug investigation efforts. At the time of the request
it \vas unknown that the listed vendor would not be able to provide services directly to the City of Tukwila.
That is to say that the sale could not be made directly but had to be made by a local vendor. Also, they did
not provide installation services for this equipment. Due to time constraints and other issues the
department was unable to locate and procure an appropriate vendor until recently.
The original vendor and cost was:
Premier Wireless of California
8,121.25
The new vendor and cost is
RFI Communications and Security Systems of Tukwila
10,585.76
The increase in cost is due for several reasons but primarily because of the added cost of
installing this technical equipment. This cost was not factored into the original purchase order.
Recommendation.
It is recommended that the members re-authorize this purchase with its increase cost. All of
which will be covered by the Narcotics seizure account. (see attached)
Respectfully submitted
6200 Southcenter Blvd. . Tukwila, W A 98188 . Phone: - (206)433-1808 . Admin. Fax: - (206)244-6181 . Invest. Fax; - (206)431-3688
City of TukW11a
Jim Haggerton, Mayor
David W Haynes, Chief of Police
Ponce Department
An Accredited Agency
MEMORANDUM
TO:
FROM:
Finance and Safety
Cmdr. Don Lincoln
DATE:
SUBJECT:
May 15,2008
RFI Communications Equipment Purchase
The attached purchase order number POL 42307 includes the following:
1. BE-700 1.8 HZ Transmitter/receiver
1. AS-17 Whip Antenna
1. AS-41 Patch Antenna
1. AH-53 Panel Antenna
1. CL2000 data modem
1. AM-901 Whip Antenna
L 39000006000 antenna adapter
1. CC-002 modem adapter
1. 7200018004 foot cable
1. 7200030000 10 foot cable
Cost includes installation.
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ON ALL PACKAGES, INVOICES,
AND CORRESPONDENCE.
6200 SOUTHCENTER BLVD TUKWILA, WASHINGTON 98188 e (206) 433 -1800
VENDOR CODE
(FOR FINANCE USE ONLY)
VENDOR NAME ADDRESS may 1 5, 2rr S
I
DATE
63 inClus b—, Driv I VERBAL QUOTE
T ukwila, =sue 9818
WRITTEN QUOTE
SHIP TO
Ma Dunt PD
DEPT TUKWILA, WA
STREET ADDRESS
QUANTITY DESCRtPT10N FUND DEPT BASUB ELEMEN1j OBJ SSU AMOUNT
o
1 Wire" -s ra aI•imnna br 000 10 15 215 6 00 9 601.33
3 equipmen
training
Tax 7 844 10j
TOTAL 10,585.76
OTHER SOURCES
0 B r filet Book, palgL 8
QUOTE
QUOTE
DEPARTMENTAL EXECUTIVE
APPROVAL APPROVAL
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