HomeMy WebLinkAboutCAP 2008-05-27 COMPLETE AGENDA PACKET Distribution:
City of Tukwila J. Duffle G. Labanara
CJf ``tigd'
City J. Hernandez K. Matej
.,y V. Griffin M. Miotke
Community Affairs and
G D. Quinn B. Noland
Parks Committee P. under C. o'Flaherty
D. Robertson N. Olivas
Joan Hernandez, Chair Mayor Haggerton J. Pace
1908 ♦Verna Griffin E. Bent' D. Speck
E. Boykan R. Still
De'Sean Quinn B. Fletcher K. Narog(cover)
V. Jessop S. KGrby(emaiq
S. Kerslake S. Norris(ewn
AGENDA
TUESDAY (DUE TO THE MEMORIAL DAY HOLIDAY)
May 27, 2008, 5:00 PM, Conference Room #3
ITEM 1 ACTION TO BE TAKEN Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a. Resolution declaring Fort Dent Playground a. Forward to 6/9 C.O.W. Pg.i
Equipment surplus; Rick Still, Deputy Parks and 6/16 Regular.
Recreation Director.
b. Bid Award (from State Contract) for purchase of b. Forward to 6/9 C.O.W. Pg.5
Codiga Park Picnic Shelter and other amenities; and 6/16 Regular.
Rick Still, Deputy Parks Recreation Director.
c. Continued review of Parks and Open Space Plan c. Forward to 5/27 C.O.W.
(please bring plan, distributed separately); and 6/2 Regular for
Bruce Fletcher, Parks Recreation Director. continued discussion.
3. ANNOUNCEMENTS
4. MISCELLANEOUS
Next Scheduled Meeting: Monday, June 9, 2008
The City of Tukwila strives to accommodate those with disabilities.
Please contact the City Clerk's Office at 206 -433 -1800 for assistance.
I
Cc: City Administrator
Director of Parks Recreation
Attachment: Resolution
Capital Equipment Disposition Form
MEMORANDUM
Parks and Recreation Department
Bruce Fletcher, Director
TO: Mayor Haggerton
Community Affairs and Parks Committee
FROM: C5 Rick Still, Deputy Director of Parks and Recreation
DATE: May 20, 2008
SUBJECT: Declaration of Surplus Capital Equipment Fort Dent Playground Equipment
ISSUE
A Resolution declaring the old playground equipment at Fort Dent Park as surplus and
obsolete for the City's needs.
BACKGROUND
The City acquired the play equipment as part of the park transfer from King County in 2003.
In 1996, King County installed the Landscape Structures play equipment. This playground
equipment has met its life expectancy and was replaced in a new location in the park with
Park Project 03- PK07- FTDENT -07. The new playground improvement project was completed
on April 16, 2008.
DISCUSSION:
Staff chose to leave the play equipment up during construction to allow a place for the
children to play while the new playground was installed. It is now time to remove and dispose
of the old playground equipment.
RECOMMENDATION
It is recommended that the City Council declare the Capital Equipment as surplus and
authorize the Mayor initiate the disposal of the old Fort Dent Playground Equipment.
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKV\1JlA,
WASHINGTON, DECLARING SURPLUS THE PLAYGROUND
EQUIPMENT LOCATED AT 14800 STARFIRE WAY, FORT DENT PARK,
AND AUTHORIZING ITS DISPOSAL.
WHEREAS, the City of TukwiIa owns the 1996 Landscape Structures Playground
Equipment located at 14800 Starfire Way, Fort Dent Park; and
V\1fIEREAS, the 1996 Landscape Structures Playground Equipment at Fort Dent
Park is obsolete and no longer needed by the City of Tukwila's Parks and Recreation
Department; and
V\1fIEREAS, the City of Tukwila Parks and Recreation Department recently
purchased replacement playground equipment for Fort Dent Park;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUK\'\1JlA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Declaration of Surplus. The TukV\~a Parks and Recreation
Department's 1996 Landscape Structures Playground Equipment, located at 14800
Starfire Way, Fort Dent Part, is hereby declared surplus.
Section 2. Mayor Authorized to Dispose of Equipment. The Mayor is hereby
authorized to initiate disposal of the playgrOund equipment described in Section 1
above.
PASSED BY THE CITY COUNCIL OF THE CITY OF ruDVILA, WASHINGTON,
at a Council meeting thereof this day of . 2008.
ATTEST/ AUTHENTICATED:
Joe Duffie, Council President
Christy O'Flaherty, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
C:\Documents and Settings\.A..1l User5\Desk"1op\Kelly\MSDATA\Resolutions\Surplus Playground Equiprnenldoc
BF:ksn 5/2212008
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City of Tukwila
Capital Equipn1ent Disposition Forn1
Instructions: This form is to be completed whenever a capital equipment item is sold, lost,
destroyed or disposed of in any way. It is to be completed as soon as possible and submitted to the
capital equipment coordinator. Thank you.
Department: Parks & Recreation Division: Administration
Inventory Tag Number: Serial Number:
Item Description: 1996 Landscape Structures Playground Equipment
Status of Equipment Item:
1. D Sold: Price $ Transaction Date:
Sold to:
Date Council authorized surplus action:
2. D Lost (describe circumstances and action taken):
3. D Interdepartmental Transfer:
From (Dept.):
To (Dept.):
Dept. Authorized Signature
Dept. Authorized Signature
4. [Xl Other (explain): Upgraded with new eqipment, the old is rendered obsolete.
Disposition date (mm/ dd/yy):
I certify, the above information is h'ue and complete to the best of my knmvledge and belief.
Signature
Date
Verification by Department Official
Date
I\1ayor's Signature
Date
Distribution: D Department File Copy
D Capital Equipment Coordinator (Lily Jue, Finance Dept.)
Printout revised:
Signature
Date
CE Form 2, Revised 3/18/04; Ref. Admin. Policy 01-13 & 01-17
MEMORANDUM
TO: Mayor Haggerton
Community Affairs and Parks Committee
FROM: 0 Rick Still, Deputy Director of Parks and Recreation
DATE: May 20, 2008
SUBJECT: Purchase of Codiga Park Picnic Shelter and park amenities
Parks and Recreation Department
Bruce Fletcher, Director
ISSUE
Purchase of Codiga Park Picnic Shelter and various other park amenities from Northwest
Playground Equipment, Inc.
BACKGROUND
Prior to the demolition of the barn from the old Codiga Farm site, staff measured and drew
the gable barn structure. This information was used to create a unique gabled picnic shelter
for the park being constructed at Codiga Park. This is one of the ways that the history of the
site is being demonstrated in the design of the park.
At this time, we are making purchases for various park amenities for three different parks.
The order for all these items will be placed at the same time to save money on freight and to
receive a discounted price prior to an unusual mid -year price increase. The items for Codiga
Park will be "owner provided and contractor installed" while staff will install the other items at
the Spray Park and Macadam Winter Garden.
The picnic shelter is a 'long lead' item. The City ordering the shelter now will allow for a
shorter construction contract with a completion date this fall, permits pending.
DISCUSSION:
Staff has obtained a bid from the State Bid list for the unique picnic shelter and various park
amenities for three different parks:
CODIGA: Picnic Shelter, 3 benches, 3 trash cans, 4 picnic tables;
SPRAY PARK: 3 benches 1 trash can; and
MACADAM WINTER GARDEN: 1 trash can.
RECOMMENDATION
It is recommended that the City Council authorize the Mayor to sign a Purchase Order for
Northwest Playground Equipment, Inc. (State Bid Contract No. 14803) in the amount of
$43,990.35 to purchase the Codiga Park picnic shelter and additional park amenities.
Cc: City Administrator
Director of Parks Recreation
Attachment: NW Playground Equipment State Bid Quote
Northwest Playground Equipment, Inc.
PO Box 2410, Issaquah, WA 98027 -0109
Phone (425) 313 -9161 FAX (425) 313 -9194
candice(anwplavaround.com
EQUIPMENT QUOTE
To: Tukwila Parks
Date: 5/15/2008
Email:
Phone:
Contact: Rick Still Fax:
Item Qty. Description Price Total Price
CODIGA PARK
CY42OR 3 Wabash Courtyard Series 6' Bench w /back Green 690.00 2,070.00
LR300D 3 Wabash 32 Gallon Trash Receptacle Diamond Pattern 300,00 900.00
Inground Post Pkg Plastic Liner Dome Lid
SG106D 2 Wabash 6' Portable /SM Picnic Table Diamond S 504.00 1,008.00
SP210D 1 Wabash 46" Round Game Table Inground 4 seats Basic 839.00 839.00
Frame Game Insert
SP2150 1 Wabash 46" Round Game Table Inground 4 seats Basic 737.00 737.00
Frame Game Insert ADA
Litchfield Custom Steel Frame Barn Style Shelter 16' x 25'
8216SM 1 Brilliant Red Gable Siding T &G Decking Cupola 30" 25,590.00
Aluminum Rooster Weathervane White Trim Framework
Bare Galvalume 29 Gauge Metal Roof
1 Optional Column Base Plate Covers set of 4 680.00
1 Engineered Sealed Drawings, Calculations Footings 850.00
Discount: WA State 8% (444.32)
Discount: WA State 3% (767.70)
Freight Based upon all items parks ship together: 5,539.74
Tax: 9.0% 3,330.15
Total w/o Labor: 40,331.87
SPRAY PARK
CY42OR 3 Wabash Courtyard Series 6' Bench w /back Green 690.00 2,070.00
LR300D 1 Wabash 32 Gallon Trash Receptacle Diamond Pattern 300.00 300.00
Inground Post Pkg Plastic Liner Dome Lid
Discount: WA State 8% (189.60)
Freight Based upon all items parks ship together: 700.00
Tax: 9.0% 259.24
Total w/o Labor: 3,139.64
MWG
LR300D 1 Wabash 32 Gallon Trash Receptacle Diamond Pattern 300.00 300.00
Inground Post Pkg Plastic Liner Dome Lid
Discount: WA State 8% (24.00)
Freight Based upon all items parks ship together: 200.00
Tax: 9.0% 42.84
Total w/o Labor: 518.84
TERMS AND CONDITIONS
QUOTE CONDITIONS AND ACCEPTANCE: This quote is valid for 30 days, for receipt of equipment no later than 90 days following order
placement.
Orders placed or requested for delivery after these dates are subject to price increase. It is the responsibility of the buyer to verify quantities and
description of items quoted. Acceptance of this proposal indicates your agreement to the stated terms and conditions.
EXCLUSIONS: Unless specified above, this quote excludes all site work and landscaping; removal of existing equipment; receiving inventory or
equipment and unloading; storage of equipment prior to installation; required permits; equipment assembly installation; safety surfacing;
borders ordrainage system; safety fencing
PAYMENT TERMS: 50% is due at time of order with the balance due on delivery. Payments due and unpaid shall incur interest from the date
payment is due at a rate of 18% annually.
FREIGHT AND DELIVERY: Delivery times are currently 5+ weeks after order submittal. Unless otherwise noted, all equipment is delivered
unassembled.
Unloading, inventory, inspection and storage shall be the responsibility of the buyer. Buyer shall check the delivered ilems against the delivery
receipt provided by the driver. Shortages or damages not noted on the delivery receipt shall be the buyer's responsibility. Freight damages
and/or shortages must be reported to Northwest Playground Equipment within 10 days & concealed Shortages within 90 days.
RESTOCKING: Items canceled, returned or refused will be subject to a minimum 25% restocking fee. All freight charges will be the responsibility
of the buyer.
Thank you for considering Northwest Playground Equipment, Inc. for your Park, Playground, Shelter and
Sports Equipment requirements.
Acceptance of Proposal:
The above items, prices and conditions are satisfactory and are hereby accepted.
Approved By