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HomeMy WebLinkAboutUtilities 2008-08-04 COMPLETE AGENDA PACKET .) Verna Griffin, Chair + Joan Hernandez + Kathy Hougardy Distribution: J. Morrow S. Kerslake V. Griffin F. Iriarte M. Miotke J. Hernandez B. Giberson R. Still K. Hougardy G. Labanara C. Parrish P. Linder R. Larson B. Arthur D. Robertson M. Cusick J. Duffie P. Lau File Copy Mayor Haggerton P. Brodin Single side to Dana ' R. Berry S. Anderson 3 Extra Copies K. Matej J. Howat D. Speck B. Still e-mail to B.Saxton C. O'Flaherty N. Olivas C. O'Flaherty, K. M. Hart J. Pace Narog, S. Norris & S. Norris Finance Director S. Kirby City of Tukwila Utilities Committee AGENDA MONDAY, AUGUST 4, 2008 Time: 5:00 PM Place: Conference Room #1 Recommended Action Page I. Current Agenda Review I. II. Presentation II. III. Business Agenda III. A. Standby Power Upgrades Year One - Bid Award A. Forward to 8/11/08 COW Pg.l B. 2008 Second Quarter Report B. Information Pg.5 IV. . Old Business IV. Future Agendas: Next Scheduled Meeting: Monda~ August 18, 2008 b The City of Tukwila strives to accommodate individuals with disabilities. Please contact the Public Works Department at 206-433-0179 for assistance. INFORMATION MEMO To: From: Date: Subject: Mayor Haggerton Public Works Directo~ July 28, 2008 Standby Power UPl!rades - Year One Project No. 06-BGOl Bid Award ISSUE Award the bid for the Standby Power Upgrades - Year One project. BACKGROUND Abacus Engineered Systems was selected and contracted for preliminary engineering and fmal design of Standby Power Upgrades - Year One. Year One projects were approved by City Council on May 21, 2007 to include City Hall and Fire Stations 52, 53 and 54. Year Two projects (George Long Shops, Community Center and 6300 Building) and Year Three projects have not yet been approved by Council to fund design and construction. ACTION TAKEN The design and bid documents were fmalized and advertised in June 2008 with two bids received and opened on July 24, 2008. The apparent low bid was received from Ebenal General, Inc. of Bellingham, WAin the amount of $523,200.00, including tax. The apparent second low bid was received from Stouder General Construction, LLC of Femdale WAin the amount of $545,000.00. The Engineer's Estimate was $763,000.00, including sales tax and contingency. References were checked for Ebenal General, Inc. and they have performed very well on similar size and type projects. BUDGET M1J) BID SUMMARY Bid Amount Sales Tax (9.0% Bid Total Contingency (10%) Total Bid Results $ 480,000.00 43.200.00 $ 523,200.00 52.320.00 $ 575.520.00 En2ineer's Estimate $ 763,000.00 Bud2et $ 764,000.00 $ 763.000.00 $ 764.000.00 RECOMl\1El\1J)ATION Award the base bid for the Standby Power Upgrades - Year One proj ect to Ebenal General, Inc. in the amount of $523,200.00. Attachments: City Clerk bid opening results - July 24, 2008 City Council Regular Meeting Minutes from May 21, 2007 P:\PROJECTSIA- BG Projecls\06BG01 Stand-by Power Upgrade\Design\lnfo Memo - Bid Award. Standby Power Ugrades Year One - Ebenal General.doc BIDDER NAME D AT E STAMP_OF_ RECEIPT Ebenal General, Inc. 7/24/08 7:45 AM Stouder General Construction, LLC 7/24/08 9:00 AM DATED this 24 day of July, 2008. CITY OF TUKWILA OFFICE OF THE CITY CLERK Christy O'Flahertv, CMC, City Clerk RTD nPFNTN( Standby Power Upgrades Year One 06 -BG01 July 24, 2008 10:00 A.M. SECURITY GRAND TOTAL ADDENDUMS BID .Including Sales ACKNOWLEDGED RECD.? Tax (None) Y 523,200.00 Y 545,000.00 /s/ Y Y APPARENT LOWEST BIDDER (RANK ORDER) 1 2 GINEE MAT The above figures appear as written within bid documents; and as read aloud at bid opening. THEY DO NOT however, REPRESENT ANY BID AWARD; apparent low, or otherwise. Christy O'Flaherty, City Clerk City ofTukwila Page 4 of 5 _ City Council ReQular Meetinq Minutes Mav 21. 2007 /e. Authorize the Mayor to begin implementation of the first phase of an Emergency Management initiative in the amount of $1,119,000.00 to include: - - . 1) Electrical upgrade design work for four City facilities -- City Hall, and Fire Stations 52, 53, 54 \./ ($125,000.00). ~ 2) Standby generators for the above City facilities ($764,000.00). 3) First Responder SupporflDisaster Emergency Response Trailer (DERT) ($100,000.00). 4) Improved public relations ($50,000.00). 5) Full-time staff person ($80,000.00). ) / MOVED BY HAGGERTON, SECONDED BY ROBERTSON TO AUTHORIZE THE MAYOR TO BEGIN IMPLEMENTATION OF THE FIR~T PHASE OF AN EMERGENCY MANAGEMENT INITIATIVE IN THE AMOUNT OF $1,119,000.00 TO INCLUDE: (1) ELECTRICAL UPGRADE DESIGN WORK FOR FOUR CITY FACILITIES -- CITY HALL, AND FIRE STATIONS 52,53,54 ($125,000.00); (2) STANDBY GENERATORS FOR THE ABOVE FACILITIES ($764,000.00); (3) FIRST RESPONDER SUPPORT/DISASTEREMERGENCY RESPONSE TRAILER <DERT> ($100,000.00); (4) IMPROVED PUBLIC RELATIONS ($50,000.00); (5) FULL-TIME STAFF PERSON ($80,000.00).* Council member Carter requested clarification as to how much money is expected to be expended in 2007. Jim Morrow, Public Works Director, explained approximately $250,000-$275,000 is anticipated to be utilized in 2007. The remaining funding for the initiative is to be included as part of the 2008 budget process. Rhonda Berry, City Administrator, provided a timeline for hiring of the Community Emergency Response Team (CERT) and Emergency Operations Coordinator positions. The Personnel Director is in the process of performing an analysis and creating position descriptions. The expectation is that the CERT staff member can be on board in mid-August, 2007 and the Emergency Operations Coordinator hired by mid-September, 2007. The Councilmembers expressed support for the initiative and also indicated the desire for continued discussion and Council involvement in the additional phases of the overall project. The Council thanked the staff for their efficiency and expediency in responding to the emergency management needs of the City. *MOTION CARRIED 7-0. REPORTS a. Mayor Mayor Mullet was not present due to his attendance at an economic development conference in Las Vegas, Nevada. b. Council Council member Duffie attended the Citizens' Police Academy on May 16, 2007. Council member Hernandez attended the Cascade Land Conservancy fundraiser breakfast and the Peace Officers' Memorial Ceremony on May 15, 2007. She a(so attended the Citizens' Police Academy and Tukwila Historical Society Meeting on May 16, 2007. Councilmember Carter attended the South County Area Transportation Board (SCA Tbd) meeting on May 15,2007. On May 16, 2007 she participated in the AWC Resolutions Committee meeting and the Regional Transit Committee meeting. Councilmember Haggerton attended the May 15,2007 Cascade Land Conservancy fundraiser breakfast where $635,000 was garnered for the organization. He reported on items discussed at the May 21, 2007 Finance and Safety Committee meeting to include a contract with the Museum of Flight and the Parks SECOND QUARTER REPORT TO COUNCIL April 1 - June 30, 2008 Prepared for Utilities Committee PUBLIC WORKS DEPARTMENT 2nd QUARTER SIGNIFICANT ISSUES Tukwila 205 Levee Repair Project has been started. The Army Corps of Engineers will be responsible for managing the contractor (yet to be selected) that will perform all of the waterside repairs. The City will manage the repair effort associated with building a retaining wall along property owned by La Pianta. Approximately two hundred feet of the existing levee has been "breached" in order to build the retaining wall. Expected completion date for the wall is August 15, 2008. The City submitted a $31 million grant application to WSDOT for the replacement of the Boeing Access Road Bridge and a $1 million grant application to FEMA for the construction of a permanent Emergency Operations Center. Advertised 2008 Overlay & Repair Program and received six bids, all below the Engineer's Estimate and will award to Watson Asphalt Paving in early July. Advertised Green River Pedestrian Bridge painting project and received five bids; will award to Purcell Painting in early July. Hired new Senior Construction Engineer and promoted in-house Utility Inspector to Development Engineer. BUDGET PROGRAM GOALS Public Works Administration 1. Review the Local Improvement District for the purpose of fundinq the Tukwila Urban Access Proiect at Klickitat and Southcenter Parkway: Ongoing. Waiting on right-ofway negotiations to finalize LID formation. 2. Evaluate future qrant fundinq options available and propose a course of action to fund transportation proiects: Continuing to identify and monitor grant opportunities. 3. Assess the City's Emerqency Manaqement Plan usinq the National Emerqency Manaqement Accreditation Proqram Standard as the quideline: Ongoing. 4. Provide quarterly reports on emerqency manaqement issues: Second quarter report will be presented at Finance & Safety Committee by the end of August. 5. Hold quarterly community informational meetinqs: Ongoing. Water Utility/Maintenance Operations General 1. Track backflow prevention compliance for the annual Department of Health report usinq the City's cross-connection data proqram: Compliance reporting period is complete for 2008. 2. Continue the remaininq phase of the automatic meter read proqram in the residential areas: Being implemented. 3. Implement a proqram to test the accuracy of water meters 2-inches and larqer into standard preventative maintenance procedures: Ongoing. 4. Implement Water Use Efficiency Proqram: Being implemented in accordance with ordinance. Performance 1. Install new water meters within 48 hours of the hook-up request: Goal being met. 2. Respond to water quality concerns within 24 hours: Goal being met. 3. Test chlorine residual level bi-monthly: Goal being met. 4. Test coliform levels bi-monthly: Continuously scheduled through Seattle Public Utilities. 5. Achieve 10 percent water savinqs from prior year usaqe: More analysis once six-month tally is completed. 6. Reqular testinq of fire hydrants: Goal being met. 2008 Second Quarter Report to Council Prepared for Utilities Committee Page 2 Sewer Maintenance Operations General 1. Evaluate system-wide conditions for possible replacement and/or upqrade: Scheduled for second half of 2008. 2. Review results of video loqs to identify areas of damaqe or infiltration/inflow: Video reviews are underway and ongoing. Performance 1. N inspect 20.000 LF of pipe annuallv: Goal scheduled for third quarter. 2. Clean 183.000 LF of pipe annuallv: Goal scheduled for third quarter. 3. Clean and maintain 730 manholes annuallv: Goal scheduled for later in the year. 4. Weeklv monitorinq of 10 sewer lift stations for pump hours. start counts. and qenerator operation: Being implemented on a recurring basis. General Engineering Services - Water 1. Complete construction of Interurban Ave S Waterline Proiect: Design complete, advertise for bids and award construction contract in third quarter. General Engineering Services - Sewer 1. Complete construction of the Gravity Sewer under 1-405 Proiect: Design at 30% completion. Waiting for WSDOT clearance requirements for franchise utility permit to finalize design. Surface Water Maintenance General 1. Participate in development of a multi-vear small drainaqe proiect list: Support given to Engineering. 2. Provide field support to Enqineerinq for GIS inventory: Being implemented. 3. Investiqate throuqh usaqe of N. GIS and flushinq tasks to find unmapped systems: Underway. Performance 1. N inspect 15.000 LF of pipe: Scheduled for later in the year. 2. Maintain/clean 3.500 LF of ditches andfour larqe water quality ponds: Scheduled in the dry season. 3. Clean 1.400 catch basins. manholes and stormceptors: Scheduled for later in the year. 4. Maintain/clean 15.000 LF of storm lines: Scheduled for later in the year. 5. Conduct weeklv monitorinq of five storm lift stations for pump hours. start counts. and qenerator operation: Being implemented on a recurring basis with emphasis on backup power. Surface Water General Engineering Services 1. Complete small drainaqe proiects identified on the approved FY2008 list: Design 60% complete. Advertise for bids in third quarter. 2. Continue adoption and repair of the private storm systems that have been identified: Ongoing. 3. Continue development of the GIS as-builts of city infrastructure that complies with NPDES: Area 4 results to Committee in third quarter. Will also start Area 5 in third quarter.