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HomeMy WebLinkAboutTrans 2008-08-12 COMPLETE AGENDA PACKETCity of Tukwila Transportation Committee Pam Linder, Chair Dennis Robertson De'Sean Quinn I. Current Agenda Review II. Presentation(s) III. Business Agenda AGENDA TUESDAY, AUGUST 12, 2008 Time: 5:00 PM Place; Conference Room #1 A. 2008 Overlay and Repair Construction Management Supplement for with KPG, Inc. B. 118 Phase II and III Update C. Infrastructure Turnover Documents for SC -3 Retail Building D. 2008 2 Quarter Report IV. Old Business Distribution: P. Under D. Robertson D. Quinn Mayor Haggerton J. Duffle V. Griffin R. Berry K. Matej D. Speck C. O'Flaherty M. Hart S. Norris J. Morrow B. Giberson F. Iriarte P. Brodin G. Labanara C. Knighton R. Tischmak P. Lau S. Anderson Finance Director J. Pace Jon Harrison N. Olivas File Copy Single side tcW, 3 Extra Copies B. Information S. Kerslake M. Miotke C. Parrish B. Arthur e-mail to B.Saxton C. O'Flaherty, K. Narog, S. Norris and S. Kirby A. Forward to 8/25/08 COW Pg. 1 Pg. C. Forward to 8/25/08 COW Pg. 7 D. Information IV. Future Agendas: Next Scheduled Meeting: Tuesday, August 26, 2008 15 The City of Tukwila strives to accommodate individuals with disabilities Please contact the Public Works Department at 206- 433 -0179 for assistance. Pg. 13 To: Mayor Haggerton From: Public Works Director Date: August 6, 2008 Subject: 2008 Overlay Program Project No. 08 -RWO1 Consultant Agreement 08 -017, Supplemental Agreement No. 1 Construction Management and Inspection Services ISSUE Approve Supplemental Agreement No. 1 to Consultant Agreement Number 08 -017. BACKGROUND Base contract No. 08 -017 with KPG, Inc. of Seattle, WA, included design engineering services for the 2008 Overlay Program in the amount of $89,561.60. On July 7, 2008, the City Council approved a construction contract for the 2008 Annual Overlay Repair Program. This Annual Overlay will provide roadway repairs and overlays on nine residential and commercial road segments. To provide adequate construction management (CM) and inspection support to Public Works project staff, we solicited a proposal from KPG, Inc. ANALYSIS KPG, Inc. was the design consultant firm for this construction project. This firm provided similar CM and inspection support to the 2007 Overlay Program, and has staff availability to provide such services again this year. Supplemental Agreement No. 1 was carefully reviewed and consists of reasonable scope and fees. BUDGET AND BID SUMMARY Contract Budget KPG, Inc. CM Inspection 42,719.72 Residential Overlay (Page 3, 2008 CIP) 36,000.00 Arterial Overlay (Page 44, 2008 CIP) 150,000.00 Total 42.71932 5186.000.00 RECOMMENDATION Approve Supplemental Agreement No. 1 to KPG, Inc., in the amount of $42,719.72 for a new contract total of $132,281.32. Attachments: Supplemental Agreement No. 1 Exhibit A Scope of Work Exhibit B Hour and Fee Estimate INi FORMATION MEMO P:\PROJECCS\A- RW RS Projects \08RW01 2008 Overlay Repair\ Construction Phase\Before Construction \KPG's Contract ProposaMnfo Memo for KPG Supplement #I, 8- 6- 08.doc City of Tukwila Public Works Department 6300 Southcenter Boulevard 14100 Tukwila, WA 98188 This SUPPLEMENTAL AGREEMENT NO. ,I is to supplement the agreement entered with KPG, Inc. and the City of Tukwila, which was executed on the 17`" day of March 2008. All provisions in the basic agreement remain in effect, except as expressly modified as follows: Article 2, Scope of Services, shall be modified as follows: The Consultant agrees to provide construction engineering services as requested by the C itv in accordance the scope of work included as Exhibit A. Article 4, Payment, shall be modified as follows: Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $42,-719.72 without express written modification of the Agreement signed by the City. The new total contract shall not exceed 8132,281.32 without express written modification of the Agreement signed by the City. MI WITNESS WHEREOF, the, parties hereto have set their hands and seals this day of 2008. APPROVED: APPROVED: CITY OF TUKWILA KPG, INC. Jim Haggerton Nelson Davis, P.E. Mayor Principal Attested: Christy O'Flaherty, City Clerk SUPPLEMENTAL AGREEMENT No. I AGREEMENT No. 08 -017 PROJECT NO. 08-RWO1 KPG, Inc. 753 9th Avenue N. Seattle, WA 98109 PRoJEcr: 2008 Overlay Program Construction Engineering Services s Deliverables: Exhibit A City of Tukwila 2008 Overlay Program Supplement No. 1 Construction Support Scope of work August 5, 2008 The Consultant shall provide Construction Engineering support services for the 2008 Overlay Program as outlined below: A. Prepare for and attend pre construction conference with the City, Contractor, and affected utilities. B. The Consultant shall provide the field support to the inspector for the duration of construction. Primary inspection will be by the City with on call support provided by the Consultant. The level of effort for field support time is shown on Exhibit B based on approximately 15 hours per week field inspection and necessary office support. C. The Consultant shall review traffic control, schedule, and materials submittals provided by the Contractor as requested by the City. D. The Consultant shall review change conditions as they arise and make recommendation to the City for field changes /change orders. E. The Consultant shall field review all sites and prepare a comprehensive punchlist at project substantial completion. F. The Consultant shall complete all other construction support tasks as requested by the City. The level of effort for this additional construction support allowance is shown on Exhibit B. Items to be provided by the Consultant: Documentation from site meetings, change conditions, and field directives. Change orders, if required. Inspectors Daily Reports Punchlist HOUR AND FEE ESTIMATE EXHIBIT B Project: City of Tukwila 2008 Overlay Program Supplement No. 1 Construction Support Task Reimbursable Breakdown Task I Construction Support Reproduction Description Task 1 Total Labor Hour Estimate Project Design Survey Manager Engineer Field Crew Technician' Clerical 16125 113.08 132.00 72.00 48.80 August 5, 2008 Total Estimated Fee: Architecture Landscape A.rchitecture Total Fee Fee Task I Construction Support A. Prepare for and attend pre con meeti ng 4 4 0 0 2 1.193.24 B. On call field support 12 150 0 0 10 19.374.00 C. Submittal Review 8 32 0 0 8 5.291.92 D. Field reviews/change orders 4 24 0 16 4 4.702.44 E. Prepare punchlist for substantial completion 4 12 0 4 4 2,481.72 F. Allowance for City requested construction support 8 40 0 40 8 8.076.40 Reimbursable expenses see breakdown for details 600.00 Task Totals 40 262 0 I 60 36 42.719.72 42,719.72 Cost 500 00 100.00 To: Mayor Haggerton From: Public Works Director INFORMATION MEMO Date: August 5, 2008 Subject: Tukwila International Blvd Phases II and III (S 116 St to S 138 St) Project Nos. 95 -RWO3 and 95 -RWO4 Updated Project Schedule ISSUE Present updated project schedule and identify critical path items necessary to start construction in 2008. BACKGROUND This project has seen multiple challenges and changes since design started in December 2002. The addition of Phase III (S 132 St to S 138 St) in 2005, the loss and then reinstatement of WSDOT funds, steep escalation of construction costs, and extended negotiations regarding the undergrounding of overhead utilities are some of the items that have had a significant impact on the project schedule. In December 2007 a fmal decision was made to exclude utility undergrounding from the project, thus, removing the only remaining design hurdle that was impeding completion of the design. Right -of -way acquisition began in June 2007 and has been in progress to this date. Agreement with the last remaining property owner appears imminent and right -of -way certification is anticipated by mid August. ANALYSIS The current project schedule anticipates that advertisement for construction bids will occur in early September 2008. Final plan preparation by the designer (KPG) is underway and is expected to be complete by the end of August in order to meet the advertisement schedule. A number of critical tasks must still be completed and are actively being worked on by City staff and KPG. Some of those tasks include: Right -of -Way Certification, WSDOT permitting, utility coordination, and community outreach. RECOMMENDATION For information only. P:'PROJECTS\A- RW RS Projects\95RW03 LII32\ Schedule Memo.doc TO: Mayor Haggerton FROM: Public Works Director DATE: August 5, 2008 SUBJECT: Turnover of Storm Drainage System located within a Public storm drainage easement at 17401 Southcenter Parkway ISSUE: Accept turnover of storm drainage system, constructed within an existing replacement public easement, as part of the development known as the SC -3 Retail Building Development. SC -3 Retail Building (formerly Winners Restaurant and now Famous Footwear, Casual Male XL, T- Mobile, The Vitamin Shoppe) Site Address —17401 Southcenter Parkway Permit No. D05 -008 Parcel No. 262304 -9120 BACKGROUND: The SC -3 Retail Building Development is now completed. As a condition of the development, the SC -3 Retail Building Development included the construction of 181 LF of 36" storm pipe, two (2) Type 2 84" catch basins, two (2) Type 2 54" catch basins and appurtenances. The value of the transferred assets from the Developer to the City of Tukwila is $80,000.00. Conditions were placed on the development to provide the following turnover documents: 1. Letter from owner requesting turnover 2. List of Materials /Costs (city format) 3. Deed of Conveyance of Public Improvements 4. Storm Drainage Replacement Easement (King County Rec. No. 20060505000087) 5. Two -year maintenance bond 6. As -built plans and CD for proposed public facilities The proposed public facilities have been constructed to City standards and inspected by Public Works staff and are now ready for turnover as public infrastructure. RECOMMENDATION: Request Transportation Committee move to consent agenda to authorize Mayor to sign acceptance forms. Attachments: Vicinity Maps Layout of stores Infrastructure Detail Drawing cc: Development File No. D05 -008 *NOTE: All documents are available in Public Works and will be presented at the meetings. PAPW Development Engineering\Tumover info memo 080508.doc INFORMATION MEMO SC-3 RETAIL BUILDING (formerly WINNERS REstaurant (now FAMOUS FOOTWEAR, CASUAL MALE XL T-MOBILE, TIM VITAMIN SWOPE) 11401 SOUTIICENTER PARKWAY INFRASTRUCTURE TURNOVER D05-0 MlNKLER boulevard SITEKEIriP .1 VICINITY MAP SC-3 RETAIL BUILDING (formerly WINNERS RESTAURANT NOW - FAMOUS FOOTWEAR, CASUAL MALE XL T-MOBILE AND THE VITAMIN SHOPPE 17401 SOUTHCENTER PARKWAY INFRASTRUCTURE TURNOVER ASSESSOR'S MAP CHANNEL CONSTRGCTIOK, SC-3 RETAIL BUILDING (formerly WINNERS RESTAURANT) (now FAMOUS FOOTWEAR, CASUAL MALE XL, T-MOBILE, THE VITAMIN SHOPPE) 17401 SOUTHCENTER PARKWAY INFRASTRUCTURE TURNOVER D05-008 SC-3 RETAIL BUILDING FORMERLY - WINNERS RESTAURANT NOW - FAMOUS FOOTWEAR CASUAL MALE XL T-MOBILE AND THE VITAMIN SHOPPE 17401 SOUTHCENTER PARKWAY INFRASTRUCTURE TURNOVER VICINITY MAP PUBLIC WORKS DEPARTMENT 2 QUARTER SIGNIFICANT ISSUES SECOND QUARTER REPORT TO COUNCIL April 1 June 30, 2008 Prepared for Transportation Committee Tukwila 205 Levee Repair Project has been started. The Army Corps of Engineers will be responsible for managing the contractor (yet to be selected) that will perform all of the waterside repairs. The City will manage the repair effort associated with building a retaining wall along property owned by La Pianta. Approximately two hundred feet of the existing levee has been "breached" in order to build the retaining wall. Expected completion date for the wall is August 15, 2008. The City submitted a $31 million grant application to WSDOT for the replacement of the Boeing Access Road Bridge and a $1 million grant application to FEMA for the construction of a permanent Emergency Operations Center. Advertised 2008 Overlay Repair Program and received six bids, all below the Engineer's Estimate and will award to Watson Asphalt Paving in early July. Advertised Green River Pedestrian Bridge painting project and received five bids; will award to Purcell Painting in early July. Hired new Senior Construction Engineer and promoted in -house Utility Inspector to Development Engineer. BUDGET PROGRAM GOALS Public Works Administration 1. Review the Local Improvement District for the purpose of funding the Tukwila Urban Access Proiect at Klickitat and Southcenter Parkway: Ongoing. Waiting on right -of way negotiations to finalize LID formation. 2. Evaluate future grant fundina options available and propose a course of action to fund transportation projects: Continuing to identify and monitor grant opportunities. 3. Assess the City's Emeraency Management Plan usina the National Emeraencv Manaaement Accreditation Proaram Standard as the auideline: Ongoing. 4. Provide quarterly reports on emeraencv manaaement issues: Second quarter report will be presented at Finance Safety Committee by the end of August. 5. Hold quarterly community informational meetinas: Ongoing. Business Services 1. Create a more effective. cost efficient department proiectinq and monitorina department cost; seeing more cost- effective purchasina agreements with vendors; preparing the department's operation, maintenance and capital facilities budget usina a 'needs- basis' approach: Ongoing. 2. Review a program that effectively and efficiently administers Council- approved Local Improvement Districts (LIDs): Neighborhood LID proposal analysis showed that there was insufficient benefit to warrant the project. LID proposal for TUC Access (Klickitat) will be presented to Council during the third quarter. 3. Review "rate model" for establishina appropriate rates for water, sewer and surface water enterprise funds: Ongoing. Maintenance Administration 1. Analyze operational and standby needs for potential future expansion of shop facilities: Following up leads for back -up on vactor waste disposal with King County at their Renton Facility. 2. Implement recurrent technical trainina and operational safety proarams to maintain employee certification levels: Re- visiting policies and training on confined spaces. 3. Implementation of maintenance trackina system for facilities and City resources: Gathering information for a database that will combine departmental tracking efforts for graffiti. 2008 Second Quarter Report to Council Prepared for Transportation Committee Page 2 Engineering Administration 1. Continue to assess standardized contractina procedures for construction and repair proiects: Evaluation of cost loaded networks ongoing. 2. Annual update of transportation mitiaation fee system: Update planned for third quarter. Development General: 1. Maintain and improve the turn- around time for permit review and approval: Ongoing. 2. Work with and support DCD to improve permit processes: Ongoing. Performance: 1. Zero backloas of permits waitina for more than 30 days to be reviewed: Goal being met. 2. Permits for single- familv residences issued within 30 days: Goal being met. Facility Maintenance General: 1. Maintain a record keepina system trackina each facility for allocation of work order resources: Being implemented using for tracking graffiti and budget analysis reports. 2. Implement the business plan for facility maintenance: Pending. Performance: 1. Advertise and award 90% of active Fund 303 Projects no later than June 1 Minkler Reroof Project completed. 2. Reduce facility maintenance costs by 10% throuah efficiencies: Continuing. 3. Develop and implement a custodial satisfaction survey and performance coals: Analyzing. Street Maintenance /General Admin General: 1. Participate in pavement manaaement for the multi -year street overlay program: Support as required by Engineering. 2. Assess the Traffic Operations Center (TOC) effectiveness: Added effectiveness includes support to Police for potential crime prevention and reporting tasks in other areas. Performance: 1. Repair City -owned streetliahts within 72 hours. For Seattle City Liaht/Puaet Sound Enerav streetliahts, report within 24 hours: Goal being met. 2. Correct all traffic sianal problems within 24 hours: Goal being met. 3. Perform auarterlv preventative maintenance on all City -owned traffic sianals: Goal being met. 4. Evaluate reflectivity of all sians once a year: Scheduled for late 2008 in low daylight hours. 5. City street cleanina: Goal being met. a. Residential 100 percent of the streets, twice a year. b. Arterial residential and commercial /industrial roads six times a year. c. Arterial commerciaVindustrial roads eight times a year. 6. Potholes shall be repaired within 48 hours of notification: Goal being met. Residential Streets General Engineering 1. Prioritize. budget. and schedule list of residential street improvement Projects for inclusion into the City's Capital Improvement Proaram: Reviewing list of traffic calming requests to determine eligible locations, followed by prioritization. Report to Committee in third quarter. 2. Annual update of pavement manaaement system: Consultant is gathering updated pavement data for the entire City. Engineering intern will be helping to update the program. Rating results expected to be presented to Council in third quarter. Bridges Streets General Engineering 1. Onaoina construction of Phase II Ill of Tukwila International Blvd. Improvement Proiect: Completion of right -of -way certification will require condemnation of at least one parcel. Design completion anticipated in July. Advertise for bids in third quarter. 2008 Second Quarter Report to Council Prepared for Transportation Committee Page 3 2. Award construction contract for Tukwila Urban Access (Klickitat) Project: Council approved condemnation ordinance and right -of -way negotiations are underway. Final appraisals and LID formation to follow. 3. Award construction contract for Southcenter Parkway Project: On -hold pending Development Agreement and design supplemental agreements. Equipment Rental General: 1. Use monthly maintenance management tracking reports to recommend a 10 percent reduction in fleet maintenance costs: Reports give cost cutting and decision timing on phantom standby fleets. Performance: 1. Complete 85 percent of the 2008 budget capital equipment purchases by June 30 Completed State bid purchases by the March 31 deadline. General bid packages for remaining fleet have been completed. 2. Return 100 percent of vehicles for preventive maintenance and checkup within the 30 -day timeframe: Being completed for nearly all departments but requires cooperation from those using fleet. 3. Keep 90 percent of safety vehicles (Police and Fire) available for use: Being implemented to the best of City's ability given the resources and shop space available.