HomeMy WebLinkAboutUtilities 2008-08-18 COMPLETE AGENDA PACKET
<+ Verna Griffin, Chair
<+ Joan Hernandez
+ Kathy Hougardy
Distribution: J. Morrow S. Kerslake
V. Griffin F. lriarte M. Miotke
J. Hernandez B. Giberson R. Still
K. Hougardy G. Labanara C. Parrish
P. Under R. Larson B. Arthur
D. Robertson M. Cusick
J. Duffie P. Lau File Copy
Mayor Haggerton P. Brodin Single side to Dana
R. Berry S. Anderson 3 Extra Copies
K. Matej J. Howat
D. Speck B. Still e-mail to B.5axton
C. O'Flaherty N. Olivas C. O'Flaherty, K.
M. Hart J. Pace Narog, S. Norris &
S. Norris Finance Director S. Kirby
City of Tukwila
Utilities Committee
AGENDA
MONDAV, AUGUST 18, 2008
Time: 5:00 PM Place: Conference Room #1
, Recommended Action
Page
I. Current Agenda Review
I.
II. Presentation
II.
III. Business Agenda
III.
B. Interurban Ave. So. Waterline - Bid Award
A. Forward to 8/25/08 COW Pg. 1
B. Forward to 8/25/08 COW Pg. 5
C. Forward to 8/25/08 COW Pg. 7
A. 2008 Small Drainage Program - Bid Award
C. Storm Lift Station No. 18 Improvements -
Consultant Agreement
IV. Old Business
IV.
Future Agendas:
Next Scheduled Meeting: Tuesda~ September 2,2008 (Oue to Ho/idav)
b The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the Public Works Department at 206-433-0179 for assistance.
INFORMATION MEMO
To:
Mayor Haggerton
Public Works Direct~ .
August 12, 2008
2008 Small Drainage Proeram
Project No. 08-DROl
BID AWARD
From:
Date:
Subject:
ISSUE
Award the 2008 Small Drainage Program to Washington Pipeline, LLC of Mercer Island, Washington.
BACKGROUND
The Annual Neighborhood Drainage Program constructs drainage projects throughout the City that are too
large for City staff to complete but are smaller than a typical capital improvement project. The projects
originate from citizen complaints and from the maintenance staff and are compiled on the Small Drainage
Project List. Each year the projects are reprioritized based on need, expense, permitting requirements, and
length of time on the list, and the highest priority projects are designed and constructed.
The 2008 Small Drainage Program will construct the following five projects:
Site No.1 - S 130th St - Replace a broken pipe within an identified stream
Site No.2 - Macadam Rd - Replac e failing pipes and enclose a section of Ditch
Site No.3 - S 149th StlS. 150th St. - Install a draina ge system to protect private property
Site No.4 - Treck Dr. - Replac e a failing drainage structure subject to heavy truck traffic
Site No.5 - Upland Dr. - Replac e a failing drainage structure subject to heavy truck traffic
ANALYSIS
This project was advertised on July 29, and August 5, 2008. Seven bids were received and opened on
August 12. The bids were checked and tabulated and one math error was found and corrected. This error
involved the low bidder, Washington Pipeline, but did not affect the overall ranking. Washington Pipeline's
corrected bid is $253,015.00. The engineer's estimate is $285,860.00.
All submitted references were checked and all indicated that Washington Pipeline has performed this type of
work and that they met the industry standard for quality.
BUDGET AND BID SUMMARY (All amounts include sales tax.)
Bid Results Engineer's Estimate
$ 253,015.00 $ 285,860.00
25.301.50 28.586.00
$ 278.316.50 $ 314.446.00
Bid Amount
Contingency (10%)
Total
Budget
$ 300,000
$ 300.000
RECOMMENDATION
Award the construction bid for the 2008 Small Drainage Program to Washington Pipeline, LLC in the
amount of $253,015.00.
Attachments: Project Location Map
Bid Tabulation
Consultant Recommendation
P:\PROJECTS\A- DR ProjeclS\08-DROl (2008 SDP)\lnfo Memo Bid Award 2008 SDP.doc
1
2008 Annual Neighborhood Drainage Program Map
CITY OF TUKWILA
DEPARTMENT OF PUBLIC WORKS
2000 Small Drainage Program
Pro)oott No. 06.0401
CERTIFIED DID TABULATION
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3
....,p~ I 7539thAvenueNorth
~ ~ Seattle. WA98109
Fax I 206.286.1639
SEATILE . TACOtvIA Phone I 206.286.1640
mGINEERS " "
ARCHlTECfS
U,'lDSCAPE ARCHITECfS
SURVEYORS "
August 12, 2008
Mr.Ryan Larson, P.E.
Senior Surface Water Management Engineer
City of Tukwila Public Works
Tukwila,WA98188
Re: 2008 Small Drainage Pr"ogram
Project No. 08-DR01
Recommendation for Contract Award
Dear Ryan:
KPG, Inc has reviewed the projects and references submitted by Washington
Pipeline" LLCfor the referenced project. Our reference checks indicated
quality performance in the types of drainage, utility, grading, and concrete
work that are required for .successfulcompletion of this" project. The
"construction superin~endent proposed by Washington Pipeline LLC for the
2008 Small Drainage Project has over30years in public works contracting
and received highpraise from the reference check as well.
We are therefore recommending that the City award Project No 08-DR01
" " "
entitled 2008 Small Drainage Program to Washington Pipelirie,LLC. Please
call me at (206) 267-1062 if you should have any questions or require further
information. "
Sincerely,
KPG
Nelson Davis, PE
Project Manager
INFORMATION MEMO
To:
Mayor Haggerton
Public Works Direc~
August 12, 2008
Interurban Avenue S Water Line
Project No. 04-WT02
BID AWARD
From:
Date:
Subject:
ISSUE
Award the Interurban Avenue South Water Line to Gary Merlino Construction Co.
BACKGROUND
This project will replace a 40+ year old 12" cast iron water line along Interurban Avenue South from
4200 Avenue South to 48th Avenue South in front of Shell Oil, Jack In The Box, and Starbucks. The
project was advertised for bid on July 14 and 21 and bids were opened on Friday, August 8, 2008.
Eight bids were received with the low bid of $338,990.00 from Gary Merlino Construction Co., Inc.
The Engineer's Estimate was $395,647.31, including tax.
ANALYSIS
The bids were reviewed and no mathematical errors were found. Gary Merlino Construction Company
did not sign the addendum as required with their bid documents; however once contacted, they
immediately turned in the addendum acknowledgement form to the City. The second low bidder
submitted a bid protest demanding that Gary Merlino Construction Co. bid be rejected as non-
responsive. The contract specifications allow the City to waive any immaterial irregularities such as an
addendum that is not acknowledged.
References indicate that Gary Merlino Construction Co. has performed this type of work for the City of
Tukwila in the past and their work has been satisfactory.
BUDGET
Construction
Contingency (10 %)
BID RESULTS
$ 338,990.00
33.899.00
$ 372.889.00
ESTIMATE
$ 395,647.31
39.564.73
$ 435.212.04
BUDGET
$ 400,000.00
$ 400.000.00
RECOMMENDATION
Waive the immaterial bid irregularity and award the Interurban Avenue S Water Line Project to Gary
Merlino Construction Company in the amount of $338,990.00.
Attachment: Bid Opening Results (Lump sum bid)
MC:lw
P:PROJECTS/A-WT Projects\04WT02 ill Waterline\Info Memo Interurban Ave Water Line Bid Award.doc
BIDDER'S NAME
AND DATE STAMPED
AND RECEIVED
Dumford & Sons Construction
Company, Inc., PO Box 7530,
Bonney Lake WA 98391
Dennis R. Craig Construction,
Inc., Cont. Lie.
#DENNII*201D4, PO Box 595,
Redmond WA 98073
Construct Company, 1621
Pease Avenue,
Sumner WA 98390
OMA Construction, Inc.,
PO Box 3705 Seattle WA 98124
Archer Construction, Inc., 7855
So. 206th Street,
Kent WA 98032
Gary Merlino Construction Co.,
Inc., 9125 10th Ave. S.,
Seattle WA 98108
McCann Construction
Enterprises, Inc., PO Box 481,
Renton WA 98055
Kar-Vel Construction,
PO Box 58275,
Renton WA 98058
CITY OF TUKWILA
OFFICE OF THE CITY CLERK
Christy O'Flaherty, CMC, City Clerk
BID OPENING
Interurban Ave. S. Waterline
Project No. 04-WT02
August 8, 2008 - 10:00 A.M.
GRAND ADDENDUMS ApPARENT
TOTAL OF BID
(INCLUDING ACKNOWLEDGED LOWEST BIDDER
SALES TAX (NONE) (RANK ORDER)
Y $397,305.00 y 2
Y $434,812.12 y 5
y $450,933.00 y 6
y $423,887.92 y 4
Y $670,009.92 y 8
y $338,990.00 Clear ack. of 1
#1 not here
y $398,919.29 y 3
y $524,290.00 y 7
--
~%';~l~~J~:r'
--- -- _.- - -.- - ~ - - - -
The above figures appear as written within bid documents; and as read aloud at bid
opening. THEY DO NOT, however, REPRESENT ANY BID AWARD; apparent low, or
otherwise.
DATED this 8th day of August, 2008.
Christy Q'Flaherty, CMC, City Clerk
C:\DOCUME-l \scott-k\LOCALS-l \Temp\XPGrpWise\Project No. 04- wr02 #2.doc
INFORMATION MEMO
To:
From:
Date:
Subject:
Mayor Haggerton
Public Works Director~
August 13, 2008
Storm Lift Station No. 18 Improvements
Project No. 07-DR03
Design Services
ISSUE
Approve a consultant agreement with PACE Engineering, Inc., to conduct an assessment of Storm Lift
Station No. 18 and provide preliminary design of the required upgrades.
BACKGROUND
Storm Lift Station No. 18 drains the Allentown area and was constructed in 1997 as part of the Allentown
Phase 1 Sewer project. The station contains one 8" pump and is manually brought online prior to winter
each year and then taken offline each spring.
Staff is concerned with several aspects of Storm Lift Station No. 18. No. 18 has only one pump and any
mechanical failure could lead to flooding. Also, additional flows are being directed to the station due to
inf1l1 and installation of a formal drainage system along existing roadways. Staff would like to configure
Lift Station No. 18 to operate automatically rather than the current manual operation.
ANALYSIS
The current consultant roster was reviewed and the following three fIrms were short-listed to perform the
analysis and design work:
1. KPG, Inc.
2. PACE Engineering Inc.
3. Perteet, Inc.
PACE has designed improvements to Storm Lift Station No. 19 (Fort Dent) and the new Storm Lift Station
No. 17 (Bicentennial Park) and both stations have operated properly . PACE also works well with City
staff and is knowledgeable of City requirements.
BUDGET AND BID SUMMARY
Contract
Budget
Storm Lift Station No. 18 Design
$60,000.00
60,000.00
RECOMMENDATION
Approve the consultant agreement with PACE Engineering Inc., for design services of the Storm Lift
Station No. 18 Improvement Project in the amount of $60,000.00.
Attachments: Consultant Agreement
P:\PROJECTS\A- DR Projects\07-DR03 (Storm Lift Station No. 18 Improvements)\Design\1nfo Memo Consultant Selection.doc
CONSULTANT AGREEMENT FOR
DRAINAGE DESIGN SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein-after referred
to as "the City", and PACE Engineers, Inc, hereinafter referred to as "the Consultant", in
consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform design services in
connection with the project titled Storm Lift Station No. 18 Improvements.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Time for Performance. Work under this contract shall commence upon the giving of written
notice by the City to the Consultant to proceed. The Consultant shall perform all services and
provide all work product required pursuant to this Agreement within 180 calendar days from
the date written notice is given to proceed, unless an extension of such time is granted in
writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $60,000.00 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment is provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and state for a period of three (3)
years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this Agreement.
7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all claims, losses or liability,
including attorney's fees, arising from injury or death to persons or damage to property
occasioned by any negligent act, omission or failure of the Consultant, its officers, agents and
employees, in performing the work required by this Agreement. With respect to the perform-
ance of this Agreement and as to claims against the City, its officers, agents and employees,
the Consultant expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the
obligation to indemnify, defend and hold harmless provided for in this paragraph extends to
any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually
negotiated by the parties. This paragraph shall not apply to any damage resulting from the
sole negligence of the City, its agents and employees. To the extent any of the damages
referenced by this paragraph were caused by or resulted from the concurrent negligence of the
City, its agents or employees, this obligation to indemnify, defend and .hold harmless is valid
and enforceable only to the extent of the negligence of the Consultant, its officers, agents and
employees.
8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this
contract comprehensive general liability insurance, with a minimum coverage of $500,000 per
occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/
aggregate for property damage, and professional liability insurance in the amount of
$1,000,000 per occurrence and annual aggregrate.
Said general liability policy shall name the City of Tukwila as an additional named insured
and shall include a provision prohibiting cancellation of said policy except upon thirty (30)
days prior written notice to the City. Certificates of coverage as required by this section shall
be delivered to the City within fifteen (15) days of execution of this Agreement.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde-
pendent contractor with respect to the services provided pursuant to this Agreement. Nothing
in this Agreement shall be considered to create the relationship of employer and employee
between the parties hereto. Neither the Consultant nor any employee of the Consultant shall
be entitled to any benefits accorded City employees by virtue of the services provided under
this Agreement. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the state industrial insurance
program, otherwise assuming the duties of an employer with respect to the Consultant, or any
employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that they have not employed
or retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that they have not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making ofthis contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non-Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members ofthe Consultant and the City, ifthe City so chooses.
15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to
enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to
recover its costs, including reasonable attorney's fees, incurred in such suit from the losing
party.
16. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
PACE Engineers, Inc.
1601 Second Ave, Suite 1000
Seattle, W A 98101
17. Integrated Agreement. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Consultant and supersedes all
prior negotiations, representations, or agreements written or oral. This Agreement may be
amended only by written instrument signed by both the City and the Consultant.
DATED this
day of
,20_,
CITY OF TUKWILA
CONSULTANT
By:
Jim Haggerton, Mayor
Printed Name:
Title:
Attest! Authenticated:
Approved as to Form:
Christy O'Flaherty, CMC, City Clerk
Office of the City Attorney
EXHIBIT A
ALLENTO\rVN PUMP STATION ~ SCOPE OF SERVICES
Project Understanding
The existing stormwater pump station serves the Allentown area located approximately
between South 124th Street and South 118th Street between the railroad tracks and the river. It
is perceived by the City that this pump station is undersized to handle the anticipated flows and
being a single pump station does not have any back-up capacity. In addition, the City has been
improving the stormwater conveyance in this area. While these improvements are improving
the local drainage system they are also adding additional burden on the existing pump station.
The City has requested that PACE prepare a hydrologic analysis of the drainage basin along
with a hydraulic analysis of the existing pump station in order to determine the flows entering
the pump station and the ability of the pump station to convey those flows to the river. (It is
assumed that this analysis will demonstrate the need for an upgraded duplex pump station).
PACE will design either a new pump station or retrofit the existing pump station in accordance
with City standards. The capacity and condition of the existing outfall pipe will also be analyzed.
The City has expressed a desire to eliminate the force main to the river and instead have a
single gravity f1owjforcemain to the river with a flap gate system similar to the Strander pump
station. In additionf PACE will evaluate the potential to set the grades at the new pump station
such that 44th Ave South will drain without surface ponding.
Scope of Services
A detailed proposal consisting of nine (9) tasks follows. This proposal includes necessary
engineering services through the design phase of this project. PACE will be the prime consultant
for the entire Scope of Work and will oversee and administer this Scope of Work. PACE will
complete all civil en.gineering and survey services in-house. PACE will subcontract with Follet
Engineering for the electrical engineering portion of the project. Based upon our discussions we
have not included a geotechnical engineer nor environmental consultant on this project. If
during the course of the project, if either of these specialties are required the scope and budget
would need to be modified accordingly.
SCOPE OF WORK
Task 1- Hydrologic/Hydraulic Analysis
PACE will conduct a hydrologic analysis of the drainage basin conveying runoff to the Allentown
Pump Station using the KCRTS model. The area will be modeled under existing conditions
assuming that 44th Ave Sf 48th Ave S and 49th Ave S will ultimately have storm systems that will
connect to South 122rd St. PACE will also apply a typical "full built out" block across the entire
drainage basin to evaluate potential redevelopment impacts on the system. The hydrographs
from this model will then be routed through the existing and proposed pump station and
downstream conveyance system to ensure that the pumps and pipes are adequately sized to
prevent flooding. It is assumed that the pump station and conveyance pipes will be designed to
provide flood protection of road flooding within the project area for a 2s-year rainfall with 9000
cfs flow in the river (City to provide the tailwater elevation for 9000 cfs). It is assumed that
regional parameters will be used and there will be no calibration of the model. The discharge
pipe to the river will be included in the analysis to assure that increased pump flows can be
carried by the downstream pipe. It is assumed that this pipe will not be replaced as part of this
project. If that is not the case the scope of work will need to be modified to allow for additional
environmental analysis and permitting. As part of this analysisr PACE will prepare a drainage
report addressing the hydraulic and hydrologic analysis. These findings will be submitted to the
City for review and comment.
Task 2 - Preliminary Pump Station Design
This task includes preparing a preliminary layout of the proposed improvements to submit to
the City for review and comment. This work includes:
1. Develop project base map based upon survey information provided by the City including
existing surveys and GIS data. PACE will augment this information with additional
survey as described in Task 8 of this proposal.
2. Confirm/evaluate capacity of the existing conveyance system from the pump station
to the river as well as wetwell capacity to prevent frequent cycling of the pumps.
3. Prepare preliminary sizing of pump station.
4. Prepare budget-level construction cost estimate.
Task 3 - Environmental CoordinationjPermittingjSEPA
This Task is not included in this contract. This work will either be done by City staff or
included in a future phase of this contract.
Task 4 - Design
PACE will provide 75% design plans for the following items based upon review comments on
the above described tasks:
. Refurbish the existing gravity storm line to the river and abandon in place the
existing forcemain.
. New stormwater pump station with properly sized wetwell/storage pipe.
. Required road/landscape restoration
This task does not include any specifications or contract documents
Gravity Storm Drain
PACE will design improvements to the existing gravity storm line to the river. It is our
understanding that portions of this may be in poor condition. In order to prevent working within
the ordinary high water mark of the river we will be looking at slip lining or similar techniques.
It is envisioned that the existing force main will be abandoned in place with the ends of the
pipes at each structure filled with low strength concrete.
Pump Station
PACE will design a new stormwater pump station (or retrofit of the existing pump station) along
South 122nd Street that will pump the stormwater from the study area to the river during
periods of high river flow. The pump station design will include the sizing of the pumpsr the
wetwellr design of all appurtenances associated with new pump stationr and electrical design. It
is assumed that the building design will be the standard design previously designed by the City
with minor modifications to the structure possible in order to meet the site constraints. It is
assumed that no structural calculations will be required or any major modification to the City's
standard building design. This pump station will be a below grade duplex pump station. We
understand that the City's preference is for submersible pumps. The pump station will include
full telemetry, which will be coordinated closely with the City. The PACE team will design all
electrical components except the motor control center which will by supplied by Calvert
Technologies.
Road Restoration/Improvements
PACE will prepare a road/landscape restoration plan for the area impacted by the proposed
improvements. The reconstruction of any required road section will be done in accordance
with City standards.
The following drawing list is anticipated for the final design:
List of Drawings
Title Sheet
Existing Conditions
Temporary Erosion Control and Sedimentation Plan, Notes and Details
Stormwater Details, Forcemain Plan
Stormwater Pump Station Plan and Section
Stormwater Pump Station Details
Stormwater Pump Station Electrical
Restoration Plan
Miscellaneous Details
Tota I:
1
1
2
1
1
2
4
1
1
14
Task 5 - Project Management/Coordination/Meetings
PACE will provide administration and coordination of the project. The following items are
included in this task: .
1. Attend coordination meetings with the City as required. For budgetary purposes 16 hours
have been allotted for meetings. Since the amount of meeting time is not under our
control, any time in excess of the budgeted 16 hours will be billed on a time and material
basis.
2. Conduct a field reconnaissance of site and other facilities with the design team and
City staff.
3. Coordination with subconsultant.
4. In-house project administration, scheduling, and direction of design team staff.
5. Preparation of monthly progress reports
Task 6 - Contract Document Preparation
This Task is not included in this contract. Taking the 75% plans to construction ready plans
along with the required contract bid documents will be part of a future phase of this
contract.
Task 7 - QA (Quality Assurance)
In order to assure that the final plans and specifications are complete, accurate and
appropriate, PACE will conduct a Quality Assurance review of the final documents prepared
under this contract prior to submittal to the City. This review will be assigned to a senior level
principal who has not been associated with the project. The review will consist of a complete
sheet-by-sheet and contract document review to assure the City that the documents meet or
exceed the "level of care" of our industry and are the highest quality possible.
Task 8 - Survey
PACE will conduct a limited topographic survey of this project to augment the information
gathered in Task 2. This task will include a survey of the existing storm outfall from the existing
pump station to the river. In addition, this task will include a detailed survey of the existing
pump station.
Task 9 - Construction Services (Optional Task)
This Task is not included in this contract. This work will either be done by City staff or included
in a future phase of this contract.
In summary, we have developed a scope of work based on our present knowledge of the
proposed project. We have tried to cover all aspects of the proposed project; however, if you
feel that additional areas of work require our attention, please don't hesitate to call.
EXHIBIT B
ALLENTO\\lN PUMP STATION - PAYMENT FOR SERVICES
PACE proposes to bill this work based upon their 2008 Standard Rates. The estimated
cost per task is as follows.
Task 2 - Preliminary Pump Station Design
$13/750
$8/900
Task 1 - Hydrologic/Hydraulic Analysis
Task 3 - Environmental Coordination/Permitling/SEPA
NIC
Task 6 - Contract Document Preparation
$18/350
$4,800
NIC
Task 4 - Design (75%)
Task 5 - Project Management/Coordination/Meetings
Task 8 - Survey
$2,800
$4,500
Task 7 - QA (Quality Assurance)
Task 9 - Construction Services (Optional Task)
NIC
Technology Fee
Electrical Engineer Subconsultant
Direct Costs
TOTAL
$1/150
$5/500
$250
$60,000
While PACE has estimated the cost for each Task the project will be billed as a whole and not
by individual Tasks. PACE will provide a monthly status report outlining the work done on a
Task by Task basis.
Task 1 - While complete this work using ou