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FS 2008-08-19 COMPLETE AGENDA PACKET
Distribution: M. Miotke JAW �t%q C ity of Tukwil J. Duffle J. Morrow Ok; r D. Robertson B. Nob nd F Safety Committee K. Hougardy N. Olivas Q O Mayor Haggerton J. Pace Dennis Robertson, Chair R. Berry D. Speck L f C. O Flaherty R. Still Pam Linder B. Fletcher D.Tomaso 1908 D. Haynes Judge Walden 4 4 Kathy Hougardy M. Hart K. Narog(cover) V. Jessop S. Kirby (email) S. Kerslake S. Norris (email) AGENDA T L. K. V er K. e ner Matej Vmer TUESDAY, AUGUST 19, 2008, S:00 PM CONFERENCE ROOM #3 Item Action to be Taken Page 1. PRESENTATIONS 2. BUSINESS AGENDA a. Installation of above ground, bio- diesel tank; a. Information only. Pg.1 Don Tomaso, Fire Batta lion Chief. b. Travel Planner Advertisement for Seattle Southside; b. Forward to 8/25 C.O.W. Pg.23 Katherine Kertzman, Tourism Manager, and 9/2 Regular. c. Fire Department Master Plan; c. Forward to 8/25 C.O.W. Pg.25 Lisa Verner, Project Manager, Mayors Office, and 9/2 Regular. d. Sale of Surplus Property at 7220 SW 43 Street; d. Forward to 8/25 C.O.W. Pg.39 Bob No /and, Interim Finance Director, and 9/2 Regular. e. Sales Tax Revenue Report; e. Information only. Pg.47 Bob No /and, Interim Finance Director, f. 2008 Second Quarter Reports. f. Information only. Pg.53 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Wednesday, Seotember3, 2008 Future Agenda Items: Council Goal #3; work together in cooperation with nearby cities to address common problems (safety) in the Highway 99 corridor and Military Road. Animal Control status monitoring. Safety in Overnight Lodging (on hold pending outcome of court case). Panhandle ordinance. The City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206 433 -1800 for assistance. Tukwila Fire Department Interoffice Memo Date: August 12, 2008 To: Finance Safety Committee From: B/C Tomaso�� Subject: Above Ground Bio Diesel Tank Issue: The proponent, PropelBiofuels, has requested relief from the zoning requirement for aboveground fuel tank installations as outlined in TMC 16.16.040(4) that regulates fuel tank installations. The proposed tank would be installed at the 76 -gas station located at 14905 Interurban Ave S., an RCM zone. This location does not have adjacent neighbors that would be adversely impacted by the tank installation and additional landscape screening would be provided to screen the tank from view of Interurban Ave South, in addition to the North and South properties. The intent is to distribute Bio Diesel from this location for the consumer market. Background: Tukwila Municipal Code 16.16.040 outlines the requirements for the installation of all aboveground tanks and specifically TMC 16.16.040(4), requires that "installation of above ground tanks shall be limited to MIC, LI or CLI zones." TMC 16.16.085, allows exceptions to TMC 16.16.040 "Any exception to the items covered by this chapter shall be made by the Chief of the department or by the Fire Marshal. Requests for exceptions must be made in writing; exceptions granted or denied shall be in writing." The department has granted exceptions in the past as long as the neighboring properties are not adversely affected. The most recent installations were two to three years ago for the Bow Lake Transfer Station and the Car Rental Maintenance facility located on International Boulevard. Recommendation: Staff recommends that this request be approved as proposed by the proponent. 'PropelBiofuels Fueling Change. April 18, 2008 Tukwila Fire Department Attn: Don Tomaso 444 Andover Park East Tukwila, WA 98188 RE: Tukwila Fire Code Waiver Request for Biodiesel Installation at Existing 76 Gas Station Mr. Tomaso: Propel Biofuels, Inc. is a Seattle -based retailer of biodiesel fuel. Our goal is to make sustainable biodiesel available to the public by building storage and dispensing facilities on previously developed sites. We are proposing install one of our facilities at the 76 gas station site located at 14905 Interurban Avenue. Our build will consist of an above ground storage tank (AST), a small canopy and a fuel island containing one dispenser and a card reader machine. This installation will likely be located in the northeast portion of the existing gas station development, and will operate completely remotely and will be functionally separate from the existing station. Refer to the attached site plan for more information. As the Tukwila Municipal Code (TMC) specifies that ASTs are relegated to three specific zones (the subject zone not included), we are requesting a waiver to allow the installation of a biodiesel AST in the RCM zone. We believe that the measures listed below sufficiently mitigate any hazards or dangers an AST on the subject site may pose. Applicable TMC section: TMC 16.16.040(4) Description of code section: TMC 16.16.040(4) relegates above ground storage tanks to the MIC, LI and CLI zones. The subject site is within the RCM zone. Proposed development: Based on careful market analysis and review of potential sites in Tukwila, we have determined that the subject site is the most feasible and most ideal locations for our biodiesel operation. So, despite the prohibitive code language, we are determined to have a presence in this location. It is important to note that our biodiesel installation would be in addition to the existing gas station facility. The biodiesel pump will function as a card -lock system, where customers can only pay for fuel with a credit card or specific fuel card at our own card reader machine (similar to a Pacific Pride station). No attendant is required to be on duty to monitor the operation of the Propel installation. The UL 2085 double walled AST that we have proposed will have at most a 6,000 gallon capacity and will contain two compartments (one for a B20 biodiesel blend and the other for a B99 blend). Per the International Fire Code (IFC), the proposed fuel dispenser (located on Propel's own fuel island, under '9 'PropelBiofuels- Fueling Change. our own separate canopy) will be located a minimum of 25' from the AST. Additionally, IFC setbacks will be observed for the AST and fuel dispenser (15' and 10', respectively, from property lines). A 20' corner lot setback from the Interurban Avenue right -of -way line will be observed per the TMC. Justification for waiver: 1. AST characteristics: The proposed AST is a double- walled. UL 2085 Fireguard tank. This AST has the ability to withstand a pool fire for at least a two hour period before failing and is considered one of the safest and highest quality ASTs available on the market today. This AST also meets the requirements for "protected" tank as defined by the IFC and NFPA 30. 2. Biodiesel characteristics: As mentioned above, the proposed AST will contain two compartments, one for B99 biodiesel (99.9% biodiesel and 0.1% petroleum diesel blend) and one for B20 biodiesel (20% biodiesel and 80% petroleum diesel blend). Neither B99 or B20 meet the definition for "Flammable Liquids" per the IFC (section 3402.1) a. B99 is considered a Class IIIB liouid, as it has a flashpoint of 260 °F or higher (dependent on the particular batch of biodiesel) per IFC 3402.1. b. B20 is considered a Class II or IIIA liquid. Depending on the base diesel that is used in the blend, there could be a flash point of anywhere from 132 to 180 °F. 3. Additional safety measures: a. Vehicle impact protection: The AST will be surrounded by steel bollards to prevent vehicle impact. b. Ground level spill containment: A fill box allows ground -level filling of the AST, with 20- gallon spill containment provided within the fill box. An overfill prevention valve is also included in the ground level fill facility. c. Emergency venting for AST: A UL- listed emergency vent for pressure relief is provided on the AST to help prevent the tank from becoming over pressurized and possibly rupturing if ever exposed to fire. d. Spill monitoring: The AST is equipped with a fuel level monitoring gauge as well as an electronic monitoring system that continuously reports fuel levels to Propel Biofuels. In case of a leak in the AST, Propel will be notified by the monitoring system of abnormal fuel levels. e. Emergency shut -off valve: If the fuel dispenser is ever pulled over or dislodged by collision, the shut -off valve breaks off, shutting off the flow of fuel from the AST. f. Emergency fuel shut -off button: In case of a spill or fire, the emergency fuel shut -off button can be pushed by anyone in the vicinity of the site, stopping all fuel flow. The shut -off button will be located at least 25 feet from the dispenser and AST. g. Spill prevention, control and countermeasure plan: All measures contained within Propel's Hazardous Materials plan shall be implemented before and during the construction and operation of this biodiesel installation. •PropelBiofuels- Fueling Change. Propel Biofuels would very much like to bring biodiesel to the City of Tukwila and we are willing to work closely with the Tukwila Fire Department to ensure that our project poses no threat to public health and safety. If you should have any suggestions for additional mitigating measures or if you have any questions, please do not hesitate to call or email at any time. Sincerely, Jake Libaire Project Manager (206) 949 -0688 jake @propelbiofuels.com Attachments: 1. Draft site plan 2. Applicable TMC excerpts 3. Specification booklet 4. MSDS for B99 and B20 5. Example of Hazardous Materials Plan ZONE: RCM TOTAL PARCEL AREA: 0.75 ACRES PARCEL NUMBER: 3597000440 AREA OF PROPOSED CANOPY: 20' X 16,75' 335 SO FT ABOVE GROUND STORAGE TANK (AST): 128 SO FT (6K GAL CAPACITY)) SETBACK FOR AST DISPENSER: PER IFC TUC,'IVINCHEVER IS GREATER NO EXISTING PARKING OR LANDSCAPING TO BE IMPACTED APPLICANT: PROPEL BIOFUELS,INC 4444 WOODLAND PARK AVE N SUITE 101 SEATTLE, WA 98103 (206)949-0688 Stole 1' BI ODI ESEL 1 TUKWI loos DRAF INTERURBAN EXISTING z5' CUR 2r EXISTING BUILDING 1 2,304 SO FT 1 EXISTIG\ CANOPY PROP, AST CONCRETE SLAB- NSTALLATION LA 76 I TE PLAN AVE 9 TUK 1 LA, Wt S 149TH ST —20' FRONT SB PROP, CANOPY 8,, FUEL ISLAN 4roper Biodiesel FueAng Chcz e. Cala 0.9 1 16.16.040 Establishment of Limits of Districts in which Storage of Flammable or Combustible Liquids in Outside Above Ground Tanks is to be Prohibited The storage of flammable or combustible liquids in outside above ground storage tanks is prohibited within the City, except as conditioned below: 1. Above ground storage tanks shall meet the requirements of Chapter 34 of the International Fire Code. 2. Tanks containing Class I, II or III -A liquids shall not exceed 12,000 gallons individual or 24,000 gallons aggregate. 3. Installation of above ground tanks shall be subject to berming and screening as required by the Public Works and Planning Departments respectively_ fr ffMdtion_of abova roved 411ifiitel 16.16.085 Exceptions ion la e i overe Q orb ezceptrops g ran t e d or denied sh or-t zones. zrs eaptEr shall be matle byttae Chef of fh`e egtue is or- ex mustbe made in writing, ern wnttn BIOT)L7L Rg DJ Cy h AMP,* 6cQwd Berl 1. CHEMICAL PRODUCT General Product Name: Synonyms: Product Description: CAS Number: SKIN: SAMPLE MATERIAL SAFETY DATA SHEET Biodiesel (B100) Methyl Soyate, Rapeseed Methyl Ester (RME) Methyl esters from lipid sources Methyl Soyate: 67784 -80 -9; RME: 73891 -99 -3; 2. COMPOSITION /INFORMATION ON INGREDIENTS This product contains no hazardous materials. 3. HAZARDS IDENTIFICATION Potential Health Effects: INHALATION: Negligible unless heated to produce vapors. Vapors or finely misted materials may irritate the mucous membranes and cause irritation, dizziness, and nausea. Remove to fresh air. EYE CONTACT: May cause irritation. Irrigate eye with water for at least 15 to 20 minutes. Seek medical attention if symptoms persist. SKIN CONTACT: Prolonged or repeated contact is not likely to cause significant skin irritation. Material is sometimes encountered at elevated temperatures. Thermal burns are possible. INGESTION: No hazards anticipated from ingestion incidental to industrial exposure. 4. FIRST AID MEASURES EYES: Irrigate eyes with a heavy stream of water for at least 15 to 20 minutes. Wash exposed areas of the body with soap and water. INHALATION: Remove from area of exposure; seek medical attention if symptoms persist. INGESTION: Give one or two glasses of water to drink. If gastro intestinal symptoms develop, consult medical personnel. (Never give anything by mouth to an unconscious person.) 5. FIRE FIGHTING MEASURES Flash Point (Method Used): 130.0 C or 266.0 F min (ASTM 93) Flammability Limits: None known EXTINGUISHING MEDIA: Dry chemical, foam, halon (may not be permissible in some countries), 00 water spray (fog). Water stream may splash the burning liquid and spread fire. SPECIAL FIRE FIGHTING PROCEDURES: Use water spray to cool drums exposed to fire. UNUSUAL FIRE AND EXPLOSION HAZARDS: Biodiesel soaked rags or spill absorbents (i.e. oil dry, polypropylene socks, sand, etc.) can cause spontaneous combustion if stored near combustibles and not handled properly. Store biodiesel soaked rags or spill absorbents in approved safety containers and dispose of properly. Oil soaked rags may be washed with soap and water and allowed to dry in well ventilated area. Firefighters should use self- contained breathing apparatus to avoid exposure to smoke and vapor. 6. ACCIDENTAL RELEASE MEASURES SPILL CLEAN -UP PROCEDURES Remove sources of ignition, contain spill to smallest area possible. Stop leak if possible. Pick up small spills with absorbent materials and dispose of properly to avoid spontaneous combustion (see unusual fire and explosion hazards above). Recover large spills for salvage or disposal. Wash hard surfaces with safety solvent or detergent to remove remaining oil film. Greasy nature will result in a slippery surface. 7. HANDLING AND STORAGE Store in closed containers between 50 °F and 120 °F. Keep away from oxidizing agents, excessive heat, and ignition sources. Store and use in well ventilated areas. Do not store or use near heat, spark, or flame, store out of sun. Do not puncture, drag, or slide this container. Drum is not a pressure vessel; never use pressure to empty. 8. EXPOSURE CONTROL /PERSONAL PROTECTION RESPIRATORY PROTECTION: If vapors or mists are generated, wear a NIOSH approved organic vapor /mist respirator. PROTECTIVE CLOTHING: Safety glasses, goggles, or face shield recommended to protect eyes from mists or splashing. PVC coated gloves recommended to prevent skin contact. OTHER PROTECTIVE MEASURES: Employees must practice good personal hygiene, washing exposed areas of skin several times daily and laundering contaminated clothing before re -use. 9. PHYSICAL AND CHEMICAL PROPERTIES Boiling Point, 760 mm Hg: >200 °C Volatiles, by Volume: <2 Specific Gravity (H =1): 0.88 Solubility in H by Volume: insoluble Vapor Pressure, mm Hg: <2 Evaporation Rate, Butyl Acetate =1: <1 Vapor Density, Air =1: >1 Appearance and Odor: pale yellow liquid, mild odor 10. STABILITY AND REACTIVITY GENERAL: This product is stable and hazardous polymerization will not occur. INCOMPATIBLE MATERIALS AND CONDITIONS TO AVOID: Strong oxidizing agents HAZARDOUS DECOMPOSITION PRODUCTS: Combustion produces carbon monoxide, carbon dioxide along with thick smoke. 11. DISPOSAL CONSIDERATIONS WASTE DISPOSAL: Waste may be disposed of by a licensed waste disposal company. Contaminated absorbent material may be disposed of in an approved landfill. Follow local, state and federal disposal regulations. 12. TRANSPORT INFORMATION UN HAZARD CLASS: N/A NMFC (National Motor Freight Classification): PROPER SHIPPING NAME: Fatty acid ester IDENTIFICATION NUMBER: 144920 SHIPPING CLASSIFICATION: 65 13. REGULATORY INFORMATION: OSHA STATUS: This product is not hazardous under the criteria of the Federal OSHA Hazard Communication Standard 29 CFR 1910.1200. However, thermal processing and decomposition fumes from this product may be hazardous as noted in Sections 2 and 3. TSCA STATUS: This product is listed on TSCA. CERCLA (Comprehensive Response Compensation and Liability Act): NOT reportable. SARA TITLE III (Superfund Amendments and Reauthorization Act): Section 312 Extremely Hazardous Substances: None Section 311/312 Hazard Categories: Non hazardous under Section 311/312 Section 313 Toxic Chemicals: None RCRA STATUS: If discarded in its purchased form, this product would not be a hazardous waste either by listing or by characteristic. However, under RCRA, it is the responsibility of the product user to determine at the time of disposal, whether a material containing the product or derived from the product should be classified as a hazardous waste, (40 CFR 261.20 -24) CALIFORNIA PROPOSITION 65: The following statement is made in order to comply with the California Safe Drinking Water and Toxic Enforcement Act of 1986. This product contains no chemicals known to the state of California to cause cancer. 14. OTHER INFORMATION: This information relates only to the specific material designated and may not be valid for such material used in combination with any other materials or in any other process. Such information is to the best of the company's knowledge and believed accurate and reliable as of the date indicated. However, no representation, warranty or guarantee of any kind, express or implied, is made as to its accuracy, reliability or completeness and we assume no responsibility for any loss, damage or expense, direct or consequential, arising out of use. It is the user's responsibility to satisfy himself as to the suitableness and completeness of such information for his own particular use. DENNIS BURKE 1NC,_ 284 Eastern Ave. P.O. Box 6069 Chelsea, MA 02150 Telephone: (617) 884 -7800 Fax: (617) 884-7638 TRADE NAME (As used on label and list) FLEETLINE PATRIOT B20 BIODIESEL CHEMICAL NAME/SYNONYMS BIODIESEL 2 FUEL OIL, DIESEL CHEMICAL FAMILY CAS NUMBER PETROLEUM 68476 -34 -6 HYDROCARBONS PRODUCT CODE PREPARATION DATE B20 JUNE 15, 2002 FLE 7771, FLE 7772 Diesel Fuel Biodiesel B100 Napthalene Sulfur BOILING POINT 340 °F V A P O R PRESSURE m m H g 1.0 VAPOR DENSITY (AIR 1) 5.0 SPECIFIC GRAVITY (WATER 1) 0.879 MELTING POINT NDA SECTION 1 PRODUCT INFORMATION SECTION 2 68476 -34 -6 91 -20 -3 7704 -34 -9 24 -HOUR EMERGENCY ASSISTANCE CHEMTREC 1- 800 -424 -9300 In case of an accident involving hazardous mate- rials, the Chemical Transportation Emergency Center (CHEMTREC) which is a voluntary pro- gram of the Chemical Manufacturer's Association (CMA) operates a 24 -hour nationwide telephone number which can be contacted for assistance. NATIONAL EMERGENCY RESPONSE CENTER 1- 800 424 -8802 MASSACHUSETTS POISON INFORMATION CENTER (617) 232 -2020 GENERAL ASSISTANCE DENNIS K. BURKE, INC. 1- 800- 289 -2875 HAZARDOUS INGREDIENTS /IDENTITY INFORMATION DOES PRODUCT CONTAIN DOES PRODUCT CONTAIN CARCINOGENS HAZARDOUS INGREDIENTS? YES (NTP, IARC, or OSHA)? NO CHEMICAL /COMMON NAME CAS NUMBER PERCENT OSHA -PEL ACGIH -TLV 80 20 0.01 0.05 Additional copies of this MSDS can be obtained by calling 1- 800 289 -2875 or downloaded from our website at www.burkeoil.com 5 mg /m 5 mg /m 10 ppm NA 100 mg /m NA 10/15 ppm NA Diesel fuel is a complex mbcture of middle distillate hydrocarbons, with carbon numbers in the range C9 and higher. Diesel fuel also contains multifunctional performance additives. Remaining components not determined hazardous or that the hazardous components present are less than 1.0% (0.1 for carcinogens). This product contains toxic chemicals subject to the reporting requirements of SARA Title III, Section 313 of the Emergency Planning and Community Right -To -Know Act of 1986 (40 CFR 372). SECTION 3 PHYSICAL /CHEMICAL CHARACTERISTICS MATERIAL SAFETY DATA SHEET FLEETLINE PATRIOT B20 BIODIESEL EVAPORATION RATE (n -BUTYL ACETATE 1) 0 05 SOLUBILITY IN WATER Negligible APPEARANCE AND ODOR Clear to pale yellow liquid. May also be dyed red for non- taxable use. Mild petroleum odor. FLASH POINT (Method Used) COC 149 °F FLAMMABLE LIMITS LEL 0.6 UEL 7.5 EXTINGUISHING MEDIA Dry chemical, Carbon Dioxide, Foam and Water Spray. SPECIAL FIRE FIGHTING PROCEDURES Use a water spray to cool fire exposed containers, structures and to protect personnel. If leak or spill has not ignited, ventilate area to protect personnel attempt- ing to stop leak. Use water to flush spills away from sources of ignition. Do not flush down public sewers or other drainage systems. Exposed firefighters must wear NIOSH /MSHA approved, positive pres- SECTION 4 FIRE AND EXPLOSION HAZARD DATA MSDS NO. B20 -1 PAGE 1 HAZARDOUS MATERIAL IDENTIFICATION SYSTEM (HMIS) HEALTH 0 FLAMMABILITY 2 REACTIVITY 0 PROTECTION 0 NFPA FIRE HAZARD SYMBOL* 4 Extreme 3 High 2 Moderate 1 Slight 0 Insignificant Health Flammability Special Hazards 'Copyright ©1980, National Fire Protection Association. This reprinted material is not the complete and official position of the NFPA on the referenced subject, which is represented only by the standard in its entirety. SARA TITLE III INFORMATION ACUTE HAZARD (Immediate Health) YES CHRONIC HAZARD (Delayed Health) YES FIRE HAZARD YES SUDDEN PRESSURE RELEASE HAZARD NO REACTIVITY HAZARD NO DOT REQUIREMENTS DOT PROPER SHIPPING NAME DIESEL FUEL, 3, NA1993, PG III DOT HAZARD CLASS COMBUSTIBLE LIQUID DOT LABELS REQUIRED NONE DOT PLACARDS REQUIRED 1993 Reactivity sure, self- contained, breathing apparatus with full face mask and full protective clothing. Use a smothering technique for extinguishing fire of a combustible liquid. Do not use a forced water stream directly on fuel oil fires, as this will scatter the fire. UNUSUAL FIRE AND EXPLOSION HAZARDS Flowing fuel oil can be ignited by self generated static electricity. Fire hazard is greater as liquid temperature rises above 85 °F. Irritating or toxic substances may be emitted upon thermal decomposition. Dangerous when exposed to heat or flame. Runoff to sewer may cause fire or explosion hazard. Containers may explode in heat of fire. continued on page 2) NA NOT APPLICABLE NDA NO DATA AVAILABLE MATERIAL SAFETY DATA SHEET FLEETLINE PATRIOT B2O BIODIESEL DENNIS K. BURKE, INC. SECTION 5 REACTIVITY DATA STABILITY STABLE CONDITIONS TO AVOID FOR STABILITY Avoid heat, sparks and open flames. Prevent vapor accumulation. INCOMPATIBILITY (Materials To Avoid) This product may react with strong oxidizing agents such as hydrogen peroxide, bromine, and chromic acid. HAZARDOUS DECOMPOSITION OR BYPRODUCTS Carbon monoxide and carbon dioxide from buming. Oxides of phosphorous from burning. Oxides of sulfur. HAZARDOUS POLYMERIZATION NONE CONDITIONS TO AVOID HAZARDOUS POLYMERIZATION NA SECTION 6 HEALTH HAZARD DATA ROUTE(S) OF ENTRY Inhalation, absorption and ingestion if hygienic practices are not observed. HEALTH HAZARDS (Acute And Chronic) EYE CONTACT Practically non irritating. SKIN CONTACT Slightly irritating. Repeated or prolonged contact with the skin could cause redness, itching, inflammation, cracking and possible secondary infection or dermatitis to affected area. Symptoms may include pain, feeling of heat, discoloration, swelling and blistering. INJECTION High pressure skin injections may not appear serious at first; tissue will become swollen, discolored and extremely painful. DERMAL TOXICITY Practically non -toxic to intemal organs. INHALATION May cause respiratory tract irritation. Prolonged breathing of vapors can cause central nervous system effects. Symptoms may include: headache, dizziness, Toss of appetite, weak- ness and loss of coordination. Degenerative changes in the liver, kid- neys and bone marrow may occur with prolonged, high concentrations. Repeated or prolonged exposures may cause behavioral changes. INHALATION OF EXHAUSE- The use of any hydrocarbon fuel in an area without adequate ventilation may result in hazardous combustion levels and inadequate oxygen levels. Exposure to exhaust from burn- ing should be minimized. Inhalation of exhaust components, such as carbon monoxide, may cause death in high concentrations. INGESTION Moderately toxic. Aspiration into lungs may cause pneumonitis. May cause gastrointestinal disturbances. Symptoms may include irritation, nausea, vomiting and diarrhea. May cause harmful central nervous system effects. Effects may include excitation, eupho- ria, headache, dizziness, drowsiness, blurred vision, fatigue, tremors, convulsions, Toss of consciousness, coma, respiratory arrest and death. Aspiration hazard if vomiting occurs. MEDICAL CONDITIONS AGGRAVATED BY EXPOSURE Pre- existing dermatitis may be aggravated. EMERGENCY AND FIRST AID PROCEDURES EYE CONTACT Flush immediately with fresh water. Remove contact lenses if worn .Eyelids should be held away from the eyeball to ensure thorough rinsing. Get medical attention if irritation persists. SKIN CONTACT Remove contaminated clothes immediately. Wash skin thoroughly with soap and water. Get medical attention if irritation persists. Wash contaminated clothes. INJECTION High pressure injections are serious medical emergen- cies. Get medical attention immediately. INHALATION Remove victim from source of exposure. If not breath- ing, ensure open airway and institute cardiopulmonary resuscitation (CPR). If breathing is difficult, administer oxygen if available. Get medical attention. NOTES TO PHYSICIAN In case of ingestion, gastric lavage with acti- vated charcoal can be used promptly to prevent absorption. Consideration should be given to the use of an intratracheal tube, to prevent aspiration. Individuals intoxicated by fuel oil should be hospi- talized immediately, with acute and continuing attention to neurologic STEPS TO BE TAKEN IN CASE MATERIAL IS RELEASED OR SPILLED Shut off ignition sources; no flares, smoking or flames in hazard area. Stop leak if you can do it without risk. Keep unnecessary people away; isolate hazard area and deny entry. Stay upwind and keep out of low areas. Isolate for half mile in all directions if tank truck, or tank is involved in fire. Water spray may reduce vapor but may not prevent ignition in closed spaces. Considered to be a water pollutant, releases of this product should be prevented from contaminating soil and water, and from entering drainage and sewer systems. Contain liquid to prevent further contami- nation of soil, surface water or groundwater. Clean up small spills using sand or other non combustible sorbent materials and place into containers for later disposal. The Clean Water Act requires the reporting of any discharge of oil and petroleum (in any kind or form) into surface waters. Immediately call the National Emergency Response Center at 1- 800 424 -8802. WASTE DISPOSAL METHODS Place contaminated materials in disposal containers and dispose of in a manner consistent with applic- able regulations. PRECAUTIONS TO BE TAKEN IN HANDLING AND STORAGE Store in tightly closed containers in cool, dry, isolated, well ventilated area away from heat, sources of ignition and incompatibles. Use non spark tools. Ground lines and equipment used during transfer to reduce the possibility of static spark initiated fire or explosion.Material may be at elevated temperatures and/or pressures. Exercise due care when opening bleeders and sampling ports. EMPTY CONTAINERS Empty containers contain toxic, flammable/ combustible residue or vapors. Do not cut, drill, weld, reuse or dispose of containers unless precautions are taken against these hazards. SECTION 8 CONTROL MEASURES RESPIRATORY PROTECTION NIOSH /MSHA approved self contained breathing apparatus or supplied -air mask must be available for non routine and emergency use. Ventilation may be used to control or reduce airborne concentrations. VENTILATION LOCAL EXHAUST YES MECHANICAL (General) EXPLOSIONPROOF SPECIAL or OTHER NA SKIN PROTECTION Wear impervious gloves and protective clothing to prevent skin contact. EYE PROTECTION Wear safety glasses or chemical goggles to prevent eye contact. Have eye washing facility readily available where eye contact can occur. OTHER PROTECTIVE CLOTHING OR EQUIPMENT Chemical resistant apron. WORK PRACTICES Do not use or store near flame, sparks or hot surfaces. Use only in well ventilated area. Keep container closed. Do not weld, heat or drill container. Replace cap or bung. Do not use pressure to empty drum or explosion may result. Keep head away from container when opening or dispensing. HYGIENIC PRACTICES Launder soiled clothing. Wash thoroughly with soap and water after handling. NA NOT APPLICABLE NDA NO DATA AVAILABLE MSDS NO. B20 -1 PAGE 2 and cardiopulmonary function. Positive pressure ventilation may be necessary. After initial episode, follow for changes in blood variables and delayed appearance of pulmonary edema and chemical pneu- monitis. Such patients should be followed for several days or weeks for delayed effects, including bone marrow toxicity, hepatic and renal impairment. Individuals with chronic pulmonary disease will be more seriously impaired, and recovery from inhalation exposure may be complicated. In case of skin injection, prompt debridement of the wound is neces- sary to minimize necrosis and tissue loss. SECTION 7 PRECAUTIONS FOR SAFE HANDLING AND USE This information is based on the data available to us and considered to be corroct.However, Dennis K.Burke, /nc.makes no warranty, expressed or implied regarding the accuracy of this data or the results to be obtained from the use thereof. Dennis K. Burke, Inc. assumes no responsibility for injury or loss from the use of the product described herein. HAZARDOUS MATERIALS PLAN SPILL PREVENTION, CONTROL AND COUNTERMEASURE PLAN PROPEL BIODIESEL FUELING SYSTEM 4401 S 19TH ST TACOMA, WASHINGTON 98405 PREPARED: APRIL 2008 Prepared for: Hazardous Materials Spill Prevention, Control and Countermeasure Plan Propel Biodiesel Fueling System 4401 S 19th St, Tacoma WA 98405 City of Tacoma Public Works Department Prepared by: Propel Biofuels 4444 Woodland Park Ave., Ste. 101 Seattle WA 98103 (206) 204 -1670 Jake Libaire, Plan Preparer Andrew We er, PI n Reviewer April 2008 List of Tables TABLE OF CONTENTS Paae No. PROJECT INFORMATION AND CONTACTS 1 NON EMERGENCY FACILITY CONTACTS AND INFORMATION 1 PURPOSE OF THE PLAN, REGULATORY AUTHORITY AND DEFINITIONS 2 1.0 PLAN ELEMENTS 3 A SITE INFORMATION 3 B. PROJECT SITE DESCRIPTION 4 C. SPILL PREVENTION AND CONTAINMENT 4 D. SPILL RESPONSE 5 E. STANDBY, ON -SITE, MATERIAL AND EQUIPMENT 5 F. REPORTING 6 G. PROGRAM MANAGEMENT 6 I. WORK BELOW THE ORDINARY HIGH WATER LINE 6 Table 1. Known Pre existing Hazardous Materials 6 Table 2. Hazardous Materials Brought to Site 6 Table 3. Drainage Pathways 6 Table 4. Spill Response Equipment 8 PROJECT INFORMATION AND CONTACTS The project described in this Hazardous Materials Plan is under the primary responsibility of Propel Biofuels. All questions relating to this Hazardous Materials Plan or project should be directed to the appropriate contacts listed in this section. Refer to Section F for emergency contact information. NON-EMERGENCY FACILITY CONTACTS AND INFORMATION Project Owner Project Manager Name: Jake Libaire Address: 4444 Woodland Park Ave. Suite 101 City, State Zip: Seattle, WA 98103 Telephone: (800) 871 -0773 Name: Jake Libaire Title: Proiect Manager Contact Information: Telephone: (206) 204 -1670 Cell Phone: (206) 949 -0688 Fax: (800) 871 -0773 Name (Alternate): Andrew Weber Title: Director of Operations Contact Information: Telephone: (206) 204 -1670 Cell Phone: (206) 992 -0685 Fax: (800) 871 -0773 PURPOSE OF THE PLAN, REGULATORY AUTHORITY AND DEFINITIONS The purpose of this Hazardous Materials Plan is to protect human health and the environment from spills of hazardous materials. A "spill," as referred to in this Plan, is defined as any unauthorized spilling, leaking, pumping, pouring, emitting, emptying, or dumping of hazardous materials. "Hazardous Materials," as referred to in this Plan, are defined in RCW 70.105.010 under hazardous substances as anything that exhibits any of the characteristics or criteria of hazardous waste in RCW 70.105.010. "Hazardous Waste," for purposes of this SPCC Plan, is defined as dangerous waste, which is waste that poses a substantial present or potential hazard to human health, wildlife, or the environment because of: Toxic properties that cause death, injury, illness, or cancer or Corrosivity, explosivity, flammability, or possibility to generate pressure through decomposition It is the policy of Propel to recognize that contamination of the environment or endangerment of human health is harmful. Therefore, it is required that the strongest emphasis be placed on hazardous material spill prevention, and that the latest engineering and safety procedures be used at all times on all Propel projects when dealing with hazardous material. Applicable regulations for the development and implementation of Hazardous Material Plans for facilities that store, handle or use oil products are administered by the United States Environmental Protection Agency (EPA), and are described in Title 40, Code of Federal Regulations, Part 112, dated July 17, 2002 (40 CFR, Part 112). This plan generally meets the requirement of 40 CFR Part 112.7 (a)(5) that requires organizing portions of the Plan to make them readily usable in the event of an emergency. Other applicable rules and regulations considered for the development and implementation of this Plan include the Washington State Department of Ecology (Ecology) Spill Prevention, Preparedness and Response Program requirements for oil facilities as described in Chapters 173 -181 Washington Administrative Code (WAC), and the Occupational Safety and Health (OSHA) requirements contained in but not limited to WAC 296 -824 and WAC 296 -843. Refer to the web sites listed below for complete rules and regulations. An updated copy of this Plan must be maintained at the project site at all times. The plan must be updated whenever there is a change in the project design or operation. Applicable Regulations Federal: Website URL 40 CFR http: /hvww.epa. gov /oilspill/pdfs /0703_40cfr112.pdf State Ecology: WAC 173 -180 through http:// apps .leg.wa.gov /wac /default.aspx ?cite =173 WAC 173 -183 State OSHA: WAC 296 -824 and http:// apps. leg .wa.gov /WAC/default.aspx ?cite =296 -824 WAC 296 -843 http://apps.leg.wa.gov/WAC/default.aspx?cite=296-843 A SITE INFORMATION Area 1,500 square feet Approximate Volume 5,000 gal 1.0 PLAN ELEMENTS The Propel Tacoma Biodiesel Fueling Facility will be located at 4401 S 19th St, Tacoma WA 98405 in Tacoma, Washington. The facility will be located on the property of an existing gasoline fueling station. The general setting of the area includes commercial and retail facilities. The purpose of this project is to add biodiesel fuel as a fueling option at an existing fueling station which currently provides customers with both gasoline and diesel fueling options. The biodiesel fueling system will be separate from the existing fueling facility and will include one dual compartment 5,000 -gal Fireguard UL -2085 above ground storage tank, one dispenser with two nozzles, one card reader to pay for fuel, and one canopy to protect and cover the fueling area. Underground Utilities The site is served by electricity, sanitary sewer, and telephone utilities. In addition, there are existing underground storage tanks on -site as well as all related underground piping and appurtenances. The existing tanks are included in Table 1 as known pre- existing sources of hazardous materials; however, potential spills from these tanks are covered by a separate SPCC Plan controlled by a different owner. Responsible Personnel Propel Biofuels is responsible for managing and implementing this SPCC Plan for the biodiesel fueling system portion of this site ONLY. The pertinent contact information for Propel is contained in the table on page 1. Table 1. Known Pre Existing Hazardous Materials 1 Source 1 Location Material .f Amount 13 Underground Storage Tanks 1 South portion of lot 1 Gasoline 1 Approx. 30,000 gallons Table 2. Hazardous Materials Brought to Site/Generated at Site 1 Source. 1 L ocatiori 1 Material 1:Aimount 1 Biodiesel (B20) 1 2,500 gallons Aboveground Storage Tank 1 SW comer of lot Table 3. Drainage Pathways Nearest Waterway Unknown Surface over Direction of which runoff Distance (feet) Flow flows Unknown S Asphalt/Concrete B. PROJECT SITE DESCRIPTION The new biodiesel fueling system will be constructed in the southwest corner of the lot bordered by 19 Street to the south. The existing site slopes slightly to the south. Stormwater from the biodiesel installation is to be collected in a dead -end sump located underneath the biodiesel drive slab and canopy. Maintenance of all biodiesel related facilities will be coordinated by Propel, and regularly performed by a private maintenance and janitorial contractor. Refueling of the AST will also be coordinated by Propel and be performed by a private wholesale fuel distribution contractor. C. SPILL PREVENTION AND CONTAINMENT The equipment to be used for the new biodiesel fueling system will use the newest and most protective fueling technology currently available in order to assist in eliminating and/or limiting the risk of spills. The following is a list of the fueling equipment's spill prevention and containment characteristics: Fireguard UL -2085 Above Ground Storage Tank (AST). The Fireguard UL -2085 AST is listed as both a "protected" and "fire- resistant" tank. It provides double wall protection against leaks and will be equipped with interstitial space monitors for leak detection. The unique lightweight thermal insulation material allows this tank to exceed the UL 2 -hour fire test. The primary tank will be equipped with both a vent and an emergency vent. The secondary tank will also be equipped with an emergency vent. Ground Level Spill Containment Unit. The biodiesel fueling system will also be equipped with a UL- listed ground level spill containment unit, which is designed for ground filling of the above- ground tank. The unit has a twenty gallon spill containment capacity and has a continuously sloped bottom to sump for complete pump out or drain. The unit is also equipped with a lockable hinged access door with records storage slot. Overfill Prevention Valve. The AST will be equipped with an OPW 61fSTOP Overfill Prevention Valve, which is designed to prevent overfilling the tank by providing a positive shut- off during a pressurized -fill (pump -on fill) delivery. The valve is a single action, complete shut- off valve. When the biodiesel level rises to a specific, pre determined tank capacity, the valve mechanism is released and automatically closes the flow of the product. Any excess product left between the valve and the fuel delivery coupler is drained into the tank through internal drain vents. Automatic Tank Gauging System. The biodiesel fueling system will be equipped with an OPW SiteSentinel 1, an automatic tank gauging system that provides leak detection management in addition to inventory and control. The system can be set to perform daily, weekly, monthly and annual leak tests and provides printed leak test reports. External Emergency Valve. The AST will be equipped with an external emergency valve to stop the flow of product in the event of a fire. The valve conforms to ANSI B 16.42 specifications for class 150 raised face ductile iron flanges. Fuel Nozzle. The fuel nozzles will be high quality press sensitive automatic shut -off nozzles designed specifically for card -lock systems to help prevent gasoline spills. The nozzles cannot be opened until the pumping system is pressurized and closes automatically when the pressure is removed. The nozzles will also be equipped with a swivel breakaway, which will detach with a pull force of no more than 350 lbs. Emergency Shut Off Valves. The fuel supply lines beneath the dispenser will be equipped with an emergency shut -off valve at grade level to minimize hazards associated with collision or fire at the dispenser. If the dispenser is pulled over or dislodged by collision, the top of the valve breaks off at the integral shear groove, activating poppets and shutting the flow of fuel. D. SPILL RESPONSE Shut off ignition sources. Prohibit flares, smoking, or flames in hazard area. Keep non emergency people out of the area. Wear protective clothing, including impervious gloves and safety glasses or chemical goggles. Stay upwind and keep out of low areas. Control and contain the spill if you can do it without risk. Place temporary dikes of absorbent mats around spill areas to prevent any type of spills from entering the waterway. Clean up what you can immediately using the on -site spill kit. Contact the appropriate personnel and/or government agencies (see Section F, "Reporting Remove any cleanup materials to a licensed facility (such as a solid or hazardous waste landfill or recycling facility). Save your receipts you may need them for documentation. Continue with long -term cleanup procedures and monitoring if necessary. E. STANDBY, ON -SITE, MATERIAL AND EQUIPMENT A spill response kit will be placed in the immediate vicinity of the site. The kit will contain the following items: 201b. of an absorbent material for liquids, such as kitty litter. Personal Protective Equipment, gloves and goggles. Garbage bags for debris. Oil mats. Empty containers, broom, and a dust pan for clean-up of absorbent. Table 4. Spill Response Equipment Equipment/ Material Minimum Quantity On Site Shop Cloths 10 Oil Sorbent Pads Oil Booms "Kitty Litter" Disposal Bags Nitrile Gloves Chemical Goggles Tyvek Coveralls Non Sparking Scoop 10 10 20 lbs. 24 2 pair 2 pair 2 1 F. REPORTING If spill is in excess of 42 gallons or at any time any amount of oil is suspected to have leaked into waterways, the spill MUST be reported immediately to the ALL three of the following agencies: National Response Center Washington Emergency Management Division Washington Dept. of Ecology, SW Region Propel Biofuels Tacoma Shell Station (Owner: Larry Danberg) G. PROGRAM MANAGEMENT (800) 424 -8802 (800) 258 -5990 (360) 407 -6260 (206) 204 -1670 (206) 949 -0688 (206) 992 -0685 (253) 752 -3587 The biodiesel dispenser is a card -lock system, which prevents fueling without prior authorization of payment. The AST and all associated facilities (NEMA enclosure, ground level spill containment unit, etc.) are all secure and can only be accessed by key. Thus, Propel facilities do not require the attention of an onsite attendant to prevent the theft of fuel or tampering with essential equipment. Propel staff regularly inspect all biodiesel installations each month. All equipment is remotely monitored and any technical difficulties or equipment failures are immediately reported to Propel staff. Additionally, Propel engages maintenance and janitorial contractors at each site to provide routine cleaning and upkeep. Spill prevention, containment, and response procedures are outlined in sections C and D above. Propel staff will be alerted to a leak or spill by the onsite Automatic Tank Gauging System located at each site. Propel then immediately notifies the station owner, Propel's emergency response contractor, and the local authorities. Propel staff will arrive on site as soon as is possible to oversee containment and cleanup procedures. H. PREEXISTING CONTAMINATION The site is listed in the Ecology LUST database. Status of contamination management is "Monitoring All material to be removed during the installation of Propel Biofuels equipment will be disposed of at an appropriate waste management facility. Propel is and shall not be responsible for clean-up of existing contamination created by the site owner and/or previous owners and operators. I. WORK BELOW THE ORDINARY HIGH WATER LINE Work below the ordinary high water line is not anticipated for this project. TO: City of Tukwila 6200 Southcenter Boulevard Tukwila, Washington 98188 Jim Haggerton, Mayor Mayor Finance and Safety Committee FROM: Tourism Program Manager DATE: Aug. 8, 2008 SUBJECT: Official Washington State Travel Planner Advertisement Insertion Agreement for Seattle Southside Advertisement ISSUE Authorize Mayor to sign a contract with Destination Media Alliance, LLC for a Seattle Southside full back page, 4 -color ad in the 2009 Washington State Travel Planner in the amount of S27,750. BACKGROUND As a companion to Washington State Tourism's integrated strategic marketing and communications plan, Experience Washington The Official Washington State Travel Planner will be consistent with state tourism branding and messaging and will make a strong connection to the state tourism website, ExperienceWA.com, including an online version of the Travel Planner. It continues to be one of Seattle Southside Visitor Services most successful paid advertising strategies; with a circulation of 350,000. The online edition will greatly increase the guide's reach to over 2 million unique visitors to the site each year. Translations into Spanish, German, French and Japanese are also available online. DISCUSSION Past success is evidenced by the number of phone calls and walk -ins generated and tracked through the Visitor Center as compared to other placed Seattle Southside advertisements. Additionally, the back page placement offers excellent visibility for Seattle Southside Visitor Services within the tourism industry. The 2009 Seattle Southside Visitor Services media schedule includes this placement and will be approved collectively by the Tukwila, SeaTac, Kent and Des Moines Lodging Tax Advisory Committees. Budget impacts: There is no additional budget request for this item. The cost for this ad will be budgeted within the Council approved 2009 -10 Tourism Program budget; however, because the proposed contract amount is over $25,000 annually, it requires Council approval. RECOMMENDATION Authorize Mayor to sign a contract with Destination Media Alliance, LLC in the amount of $27,750 for a Seattle Southside full -back page, 4 -color ad in the 2009 Official Washington State Travel Planner. Phone: 206 433 -1800 City Hall Fax: 206 433 -1833 www.ci.tukwila.wa.us The Official 2009 Washington State Travel Planner Managed by Destination Media Alliance for Washington State Tourism 425 N 85th Street, Seattle, WA 98103 1 -888- 417 -1490 www.ExperienceWA.com Published and Distributed by Washington State Tourism ADVERTISING INSERTION AGREEMENT PUBLISHED INFORMATION Business NamelSeattle Southside Contact PersonIKarla Lindula Address 14220 Interurban South, #130 City State Zip Tukwila, WA 98168 Local Phonel206- 575 -2489 Toll Free1877- 885 -9452 Fax1206- 575 -2529 website www.seattlesouthside.com Published emaillkarla@seattlesouthside.com DISPLAY LISTING AD DETAILS Integrated Packages Full Pagel Two Third Pagel Half Page Third Page Placement Request Payment Options Billing Option:1 ('X" One) Accepted by: Sales Person: John DeLeva experiencewashin A' la Carte w /Web Listing Full Page Back Cover Inside Front Page 1 Inside Front Spread Inside Back Cover Two Third Page Half Page Third Page Formatted 1/6 page International Translation BILLING INFORMATION (if different) Seattle Southside Karla Lindula 14220 Interurban South, #130 Tukwila, WA 98168 206 575 -2489 877 885 -9452 206- 575 -2529 karla @seattlesouthside.com Qty Grids Business Listings Accommodation Grid (10+ Rooms) 0 $575.00 Accommodation Grid (Less than 10) 0 $475.00 Enhanced Lodging Guide Listing* 01 $150.00 When You Go" Listing 01 $795.00 'Rate does not include WebLink Total Adj 1 Balance/ $27,750.00 Prepayment Amount (c0 I (Prepayment due net 15 from date of signing) i t BALANCE DUE FEBRUARY 28, 2009 �fil�,llf x- ryn aribk, in Fu U GLo Ad ivew 0- -fire-( ptkUiC L p- Joh J 'Send Invoice (Credit Card 1 Type Name: thA i fX I ZUrall #1 Exp Date:l Cost Total 0 $13,150.001 O $11,550.001 O $8,825.00 O $6,765.00 0 $11,250.00 1 $27,750.00 0 $22,250.00 O $36,000.00 O $16,750.00 O $10,050.00 O $7,565.00 O $5,695.00 O $3,295.00 O $500.00 $0.00 $27,750.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.001 $0.001 $0.001 $0.00 $27,750.00 Date: 7� Title: i i 'rth I` ire(i Y Date: 7.30:08 Make Checks payable to: Destination Media Alliance, LLC 425 N 85th Street, Seattle, WA 98103 Send ad materials directly to travelplanner @encoremediagroup.com Questions? Contact Lisa Schwartz, 425 289 -3460 $0.00 $0.00 $0.00 $0.00 TERMS C0.'iD.'T0A5. The 4 J Y e aotsgL coy the oo:ersirz, who. r e s 5 1 h a n the vp: ..d_Sfz;Jmrs Non G: h9, Agrees to 1i..(2,ry15 se'N a e o n s Trr2 u'_a5S'r iv'ridl ^�a;p <in n_FYFn3 the le.rms and C a d J n S e the G n I M of t h i s aY,o on a en eTj a r a V n e A s 2 d b j str,Ll:°_YiTGhu r]SIM1 r e C U p 1 SPbratron cl£_ress to the Isms er7 ca koorb,'r5 steGi The e;i 'C e^..y5?"Li a ne q:^A" L`e.. 1!{S CG2RYisSo.}:c710 aoCeael:e 1ktlrAlko L4`ffe Afara, Lie (DMA) a.MC:,Mters 0 Aarr:. LLC to onAnar41 nerdy croft porstant to the terms ce tIA r.2117T.1'3 :GD,g AF�n LLC Ls. roe. a 5 be mz'=e+tt.e corporate I .:ass£__Yrsc an 1!s 2) raree,'4 un'ne oth<roSE rr £gres1 oroo nrny A5150Mokkoe;_g lea or &arg. of 151: pe.' a I15-;r "e:3n1 xr.asr "s FaP-sl•: be mill/ a, mar. 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Su c ?ire C.reyo• 1 letagco'es per 2:r.a1sTg LSerion2; clitxa 1 To: Finance and Safety Committee CC: Mayor Haggerton Rhonda Berry FROM: Lisa Verner, Mayor's Office Nick Olivas, Fire Chief DATE: August 19, 2008 INFORMATION MEMORANDUM RE: Fire Master Plan, Administration Responses to Plan Recommendations and LOS Goal ISSUE Adopt the new Fire Master Plan, adopt the Administration responses to the Plan's recommendations, and adopt a Level of Service goal for fire services. BACKGROUND The Fire Department does not have a Master Plan. A proposed Master Plan has been developed by consultants, ESCi, as the first phase of a joint agreement with the City of SeaTac to evaluate whether or not the two cities' fire departments should be merged, foul' a separate fire district, or look for other opportunities for cooperation and coordination. It is ready for review and adoption by the City. The Administration is evaluating new sources of revenue for the City. One such source is "impact fees" through which new development helps to pay for capital facilities necessitated due to the new growth. Mayor Haggerton's goal is to analyze options and to adopt impact fees by the end of 2008. The Growth Management Act allows impact fees for parks services and for fire services, in addition to the traffic impact fees the City has already enacted. In order to consider and adopt impact fees, the City needs to have adopted a Fire Master Plan and identified a level of service goal for fire services. DISCUSSION The new Fire Master Plan evaluates the current state of the Fire Department and makes recommendations concerning a variety of issues: personnel and staffing, facilities, apparatus, and management. It shows area coverage from each of the stations, includes an inventory of Page 2 of 3 equipment and stations, and discusses the kinds of service provided by the Department. The proposed Fire Master Plan is attached as Exhibit A. The Administration has evaluated the recommendations contained in the Fire Master Plan. The reconunendations can be divided into "short teen" and "long telin" items; both include capital facilities and operations maintenance. The short teiiii items are needed to make up existing deficiencies which the Fire Master Plan finds make it hard for the Fire Department to maintain the existing LOS. The Administration has evaluated these based on prudent use of equipment, cost, and sustainability. These items can be phased in over the next several years and support the existing LOS. The long term items will be needed due to growth over the next 15 years; the long teini capital facilities items can be funded in part by impact fees. The Administration's response to the recommendations contained in the Fire Master Plan is attached as Exhibit B. A worksheet summarizing how the Administration would accomplish the recommendations over the next 6 years is attached as Exhibit C. The level of service goal that the Administration recommends is described in the Fire Master Plan as: "5 minutes 33 seconds response 90% of the time" 4 stations distributed throughout the City Provision of the following services: prevention, suppression, aid, rescue, haz mat response, and public education Equipment level of 3 front line engines, 1 front line aerial, and 1 front line aid car Personnel level of 3 shifts of professional firefighters per day This level of service should be provided by the Fire Department and maintained as a goal as growth occurs over the next 15 years. As mentioned, the Mayor's goal is to analyze options and to adopt impact fees by the end of 2008. There are two steps that need to be done before impact fees can be considered. The first step is to have LOS standards for both Parks and Fire. The adoption of the Fire Master Plan and Fire LOS goals as recommended below will accomplish this first step for Fire. The Community Affairs and Parks Committee is addressing adoption of LOS for Parks. Both of these items will come to COW on August 25 for discussion and public hearings. The second step needed before impact fees can be considered is an emergency Comprehensive Plan amendment to add "Fire" and the adopted LOS for Fire and Parks to the Capital Facilities Element of the Plan. The Community Affairs Parks Committee will review the Comprehensive Plan amendment on September 22, with a courtesy review by Finance Safety on October 7. After these two steps are complete, then a review and discussion of impact fees will begin. Staff will have a draft impact fee Ordinance and bring it to Finance Safety Committee for a recommendation (October 21) and to Community Affairs Parks Committee for a courtesy review (October 27). The draft impact fee Ordinance is scheduled for a COW review and Page 3 of 3 public hearing on November 10 with a Council decision to adopt or not adopt anticipated on November 17 RECOMMENDATION Adopt an Ordinance which adopts the Fire Master Plan, adopts the Administration's responses to the Plan's recommendations, and establishes a level of service goal for fire services. Attachments: Exhibit A Fire Master Plan (Ful 1 plan attached for Committee Members Exhibit B Administration's Responses on Fire Master Plan Recommendations Exhibit C Worksheet for Administration's Responses on Fire Master Plan Recommendations EXHIBIT. B City of Tukwila Administration Responses to Fire Master Plan Recommendations 8 -19 -08 MASTER PLAN FIRE ROMMENOATIO RE Staff /Personnel Issues 1. Provide a full time Public Educator /Public Information Officer (PIO) position to oversee the public aspects of education and dissemination of information. 2 Establish a pro active public education program within the city. 3. Add a full time public educator in the Fire Marshal's office ci to oversee TAD public education and also information officer. 4 Add a Training Captain to work under guidance of Battalion Chief of Training. Add an additional training position to the Training Division 5. Add an Assistant Chief position for logistics and strategic planning. 6. Add a Deputy Fire Marshal, working under the guidance of the Battalion Chief Fire Marshal. 7. Add two civilian inspector positions for code enforcement and inspection work. 8. Staff a full time aid d in 7.g firefighters would be nee order to staff an aid car with 2 FTEs DISCUSSION Move existing (funded, unfilled, civilian) CERT /PE position from PW to Fire See #1 See #1 Support. Internal promotion; hire entry level position to back fill Defer. Already use battalion chiefs for management. Internal promotion with replacement Use contract system or need on ongoing basis`? UNION, FULL TIME Promote internally;; backfill supplement Support. Help annual inspections #10) Run Aid Car 8:00 AM -8:00 PM. Explore 12- hour Car staff. 3 gOPLE (l COSTS $80,000 /yr VEHICLE ($40,00 OFFICE SPACE $100,000 /yt VEHICLE 40,000) OFFICE SPACE and $80,000 /yr $120,000 /yr VEHICLE OFFICE and $80,000 /yr $105,000/yr VEHICLE ($40,000) OFFICE SPACE and $80,000 /yr $160,000 /yr 2 VEHICLES ($80,000) OFFICE SPACE $430,000/YR OVERTIME OR $643, YEAR Year 1 2009 ADMINISTRAT POSITION Move CERT /PE position to Fire (no financial impact) See #1 See #1 Year 1 Promote Training Captain 2009 Hire replacement firefighter ($13,000 and $80,000 financial impact) Year 3 Promote 2 Assistant Chief 2011 Hire replacement firefighter ($14,000 and $80,000 financial impact) Year 1 Promote Deputy Fire 2009 Marshal ($10,000 financial impact) Year Hire 2 civilian inspectors 2009 ($160,000 financial impact) Put aid car in service; hire 3 Year 1 ex 2009 personnel (experienced) ($240,00 financial. impact; EXHIBIT B Administration Responses Fire Master Plan .Recommendations 8 -19 -08 .Page 2 of 8 FIRE MASTER PLAN RECOMMENDATIONS daily. 9. Place an engine company at Station 54 when the ladder truck is reassigned to Station 51; this would call for 18 -24 firefighters, depending on daily coverage patterns. 10. Take steps to increase commercial inspection frequency to an annual or semi- annual inspection cycle. 11. Review to practice of having line -level crew conduct moderate and high risk inspections and verify their training and capability to perform all risk level inspections. 12. Increase the number of inspectors in the prevention section, limit company inspections to less complex occupancies, and ensure all company level personnel are trained to the level in which they function. 13. Consider the use of contract fire and life safety plan review services to take the load off during busy times. DISCUSSION SHIFT) 30 -50 6 PEOPLE 80 9 PEOPLE ALMOST 100% Support when necessitated by growth (long tern.). Support. Use civilian inspectors #7) Support. More training for personnel so companies have capacity; tied to #4. LEAVE EASIER INSPECTIONS TO CREWS See #11. SAME AS #7. TRAIN CIVILIAN INSPECTORS TO DO HIGHER LEVEL INSPECTIONS (FLAMMABLE, ETC) Do permit inspections (Fire and Bldg codes) plus critical site inspections (120 per month est.) Support. (example: Mall, where developer pays) LIKE MALL COSTS $1.44M /YR OR $1.92M /YR YEAR ADMINISTRATION POSITION new will be less) Year 2 Hire 3 aid car staff 2010 (experienced) ($240,000 f nancia.l impact; new will be less) Evaluate need for additional Year 3 3 aid car personnel 2011 ($240,000financial impact) Year 4 Evaluate; decision based on 2012 growth See #7 See #4 See #7 Support. G1 plan Recommendations 8-19-08 I{a alitt3 T B es o ases -1 ire �rlast Administration lZ" p Page 3 of 8 MASTER PLAN FIRE RECOMMEN ruck as an Aid Car Use of Ladder T Issue; Apparatus I an t evaluate l Continually review cu Trent fire apparatus conditions and determine life exp ectancy current replacement based an c onditions. range apparatus Adopt and fund a long rated 2 plan to meet the projected r eplaceme nt r eplacemen t 3 Limit the use of the ladder truck related apparatus to truck calls. Staff a full time 4 related c car our calls. at Station 54 for medical DISCUSS 4. Relocate the ladder truck from Station to Station 51, if the southern with the annexation occtation Slgto the south. of S will require re location Relocating company 5 the ladder truck engine an additional staffed b to be housed at Station 54. Station Facilities Issues fete a thorough sp 1 Start and comp f and needs assessment of TFD strategy for beg a long term funding improvements to facilities. Conduct a thorough review o f the 2• ected service life of condition and p ro J the existing fire stations. Support. Both Fire and Finance to do this. See #1. See #8 in "personnel" Support. S Review hours of n eed (need 24 brs See #1 COSTS truck to Station 51 If move ladder to Station now; move Engine 51 flock 54? Reduce use of ladder when bring aid car into service De u ntil growth occurs. Support. Hire architect /space planner now YEAR ADMINISTRATION DMINI ATION POSITIO Year 1 Suppor 2009 Year 1 See #1 2009 Year 1 Place aid car in 24 -hr service 2009 some of the time with 3 additional personnel; increase service in Year 2; evaluate add'1 service needs in Year 3 Year 1 Bring aid car into adder truck 2009 reduce use ladder Year 3 Evaluate moving growth needs 2011 truck based on g o year Evaluate moving ladder o wth needs 2011 truck based on g" Do in conjunct year Support. 2010 with evaluation of City facilities See #1 Administration Responses EXHIBIT 13 Administration Master Plan Recommendations 8 -19-08 'Page 4of8 FIRE MASTER PLAN RECOMMENDA Ec MMENDAT ONS R.ECo 3. Develop a capital facilities replacement plan and determine funding mechanisms. including 4. Remodel Fire Station 51, seismic upgrad 5 Relocate Fire Station occurs when the south annexation 6. Replace Fire Station 52 7 Relocate Fire Station 52 if Station 51 is relocated. evaluations and possible upgrades g, Seismic and energy for Station 53 9. Relocate Station 53 when north annexation occurs 10. Replace Station 5 Department M Issues; Department Im lementation 1 Plan and implement with rsi method and file regularly meeting workers by Fire Chief and /or other executive staff officers Prominently display and incorporate 2. the department mission statement t and o department documents as appropriate. f 3. Audit all policies a procedures policy gaps between practice and p y DISCUSSION See #1. Wait until decision on Tukwila South; growth, TS dictates See #4. Defer. Defer. until Tukwila South decided. Add another engine to Station 51 instead of relocation`? S in conjunction with seismic /energy upgrades to all other stations. Defer. Defer. COSTS OK; should be standard operating procedure. OK; should be standard operating procedure. OK; should be standard operating procedure. $10M (2005$) LAND YEAR ADMINISTRATION POSITION Year 2012 Year 4 2012 Year 5 2013 Year 5 2013 Evaluate seismic upgrades to Year 2 2010 all City facilities No. N plans for north a nnexation Evaluate need in Year 3 Year 3 2011 See #1 Evaluate based on growth Evaluate based on growth Evaluate based on growth Evaluate based on growth Year In process; implement by 2009 Fire Departmen management In rocess; implement by Year 1 p 2009 Fire Department management process; implement by Year 1 In 2009 Fire Dep artment management EXHIBIT B Administration Responses Fire Master Plan Recommendations 8 -19 -08 Page 5 of 8 FIRE MASTER PLAN RECOMMENDATIONS 4. Review and revise all policies and procedures as needed 5. Establish a regular time schedule for review of SOPs (Standard Operating Procedures) 6. Establish a founding policy document that describes: 1) the purpose and intent of the policy manual, 2)how the manual is to be organized, 3) when a policy is to be reviewed, and 4) definitions and explicit descriptions of key words 7. Establish a method and responsible person to insure the Department is meeting all legal mandates. 8. Formally adopt a decision- making process that solicits input vertically and horizontally from the appropriate levels of the organization and create a policy that reflects this new format. 9. Work with local law enforcement and develop a plan for ongoing security of the fire stations. Specifically obtain their advice on perimeter fencing, security cameras, and updated access controls. 10. Provide theft deterrent systems for all vehicles. 11. Establish a method and schedule to DISCUSS[ON OK; should be procedure. OK; should be procedure. OK; should be procedure. standard operating standard operating standard operating OK; should be standard operating procedure. OK; should be standard operating procedure. OK; should be standard operating procedure. Don't anticipate law enforcement having time OK; should be standard operating procedure. What does this take? IT Dep't COSTS YEAR ADMINISTRATION POSITION Year 1 In process; implement by 2009 Fire Department management Year 1 In process; implement by 2009 Fire Department management Year 1 in process; implement by 2009 Fire Department management Year 1 in process; implement by 2009 Fire Department management Year 1 In process; implement by 2009 Fire Department management Year 1 In process of evaluation 2009 Year 1 2009 Year 1 In process; implement by Fire Department management In process; implement by Plan Reconmaendatiorns 8 -19 -08 —Fire Master l +'.X'1�II13IT I3 Administration Responses Fage6of FIRE MASTER R ECOMMEN DATIONS ECOMME TI NS incorporate laps into the corporate lore-fire p mobile data technology. C DISCUSSI invol v em ent? OK County DEM for Coordinate wat ationna d update pre-fire 12. s Emergen hazard inform Work with City plans a ccordingly) ergency p and Management Coordinator h city Manag 13. update OK; s lou Review the as necessary. ld be standard operating intervention process for roCedure. the intern blems p 1 ennp °ye OK; should 4. Formalize /alcohol pro er atin g 1 es with drug 1 ld be standard op "last chance" and procedure. 1 Establish a app ro ved by both labor agreement app employees with management fro obmms. drug/alcohol p ks in addit n to 16. Conduct credit all a pplicants crating backgroun checks on OK; should be standard op goals process of defining gxogram procedure crating 17. 'Undertake a p the training_p___- OK• should be standard Training objectives for uirement do with new and obJ procedure; Establish annual txainir competencies p fain 18. Cap an the form of hours or stem of quarterly or 19 Develop competency to a° procedure dat ch 1� is 1 o a system testing annual skills comp 20. Provide additional and foc Sue t as h e g and the courses, such for National Fire Academy program personnel in the Training Division training manual a departmen 21. Develop oration, standards and that details the op OK; should be standard operating See #18• See #18. See #18 COSTS ADMINISTR YE ITION 2009 Fire Department m anagemen t l by Year 1 In process; imp X 2009 Fire Department managem implement by Year 1 In process; 2Q 09 .Fire Department management implement by Year 1 In process; imp 2009 Fire Department ma nagement process; implement by Year 1 In 2009 Fire Departm ment manage Year 1 In process; implement by 2009 fire Department m anagemen t ill Year 1 New Training C w 2009 address Captain will p Year 1 N Training 2009 address Training Captain will Year 1 New 2009. address C will Year l New Training 2009 address New Training Captain will Year 1 2009 address Plan Recommendations 8 -19-08 t)(113.1 B P ,�,clmilxisfrafion Responses f ire DISCUSSION Page 1 of 8 MASTER PLAN F RECUNM E NDATI NS the-training rOgram data t See 418 re quiremen ts m Ve training and improve see 418 recording practice. o f tyre rite RNI-S 23, Implement use module. See #18 ro sin m training for line training rain Enhance the level of e evaluation and in initial fire seen See 418 sta for evident xeservan n. investigation training 25 Increase d staff. and lime officers._ e 3 tom meat of a Zone Consider Team• 20 sider the devend Fire Investigation pre- incrd (south Additional Continuexpand s 25 e with and ertxse 1. ent planning will be -,ounces and e p the 'required within provide support division plan process inspection sion to p dco ,�d continuity o f the p and keep pace with the additions ,vorldoa d Tequ rrenien l r lemef atioxx pt11' issues; City ran ge a comprehensive long Develop t h e depar Review Gw the 303 for 03 f acility rand and evi how the fund is consider revising to the Fire administered as related is as Department. anus copies of the rlR m 3 provide cop review all fire stations. to regul 4• Establish a process olicies and update HR p work with finance. Defer Do with new Ttaix1ing Captain e ctoxs; See 418 2 civilian ix p u1 Staff section above and C OSTS committee of departments Have a ayor's Office lead 3 0 3 Fu Fund CUP) 303 Delegate to Human Resources D to Human Resources -Year N Training Captain will -2009 address N Training C will Year/ 2009 address Captain. will New Training p Yeas 1 address 2009 Will New Training Cap Year 1 2009 address 5OIT.e issues $eing done now Year 1 solved 2009 remain to be re solvedi will Year 1 New Training 2009 address A D INIS Lt T1oN Yr,AR PosIT1oN Y ear 1 Implement by fire 2009 Department management 1 n� Year 1 Restructure with. cd Mayor e 20 of departm 2009 s Office to lead 303 ljund (and C1P year 1 Put on Tuknet 2000 De l eg ate to Human Year 1 2009 Resources c GOmr'�en diLt1o11S �[Hi Responses pire Master Plan R� Adiviniof 8'or� gcsp 'Page ASTER PLAN rigE MASTER a x etey�tion and imple Develop .olicleS• plan. fox HR (LO L OF SEgVICE C T LEVE a1 DISC USSION l an RG5ouxces Delegate to 1-lum S adopt existing inform el of and of 5 minutes and e time level of service of 90% of th seconds xesp °rise rim go ut the City. et perfoxmatice target "Protection mpxc objectives of National Fite Pa the standards commu on 5 -19 1 I L7 Associat s Review grows. °`effective' —Base decision not cens earl do 3 of 15'7,000, Explore whether po pulation sec e lation ca exxstang w h e re o p costs from `4. ital facili o wth 1 \estt5 m cacity to serve growt e there is s till capacity existing- 0te than ne eded C OSTS with City Attorney Ag �(t�oxk o f i3O5) on expanded definition Check on these standards INxs T YE Alt 'POSITION Delegate to �um'an 1 D eice 2009 Resourc Ycax 1 broader definition .A t dOp ding time 2009 ,LOS (xncluexson ding serv ices, p c ui merit, others these Evaluate the unpacts or standar aluate impacts Ev year l 2009 this 1 Support; deten�ine how Year 1 c ould be do 2009 EXHIBIT C 8 -19 -08 SHORT TERM (2008 dollars) Capital Facilities Place existing Aid Car in service Year 1 2009 Year 2 Evaluate seismic upgrades to all 2010 stations Year. 3 Evaluate replace Station 54 2011 Year 4 Evaluate remodel Station 51 2012 Move ladder to Station 51 Purchase engine for Station 54 Evaluate replace Station 52 Year 5 2013 Year 6 2014 Evaluate replace Station 53 LONG TERM (GROWTH) Capital Facilities Ycar 1 2009 Year 2 2010 Year 3 2011 Year 4 2012 Year 5 2013 Year 6 2014 WORKSHEET for Administration. Responses on Fire Master Plan Recommendations Purchase new aid car for Station 51 Evaluate relocate Station 51 Move ladder to Station 51? Purchase engine for Station 54? Evaluate relocate Station 52 M &O Promote Training Captain Hire replacement firefighter Promote Deputy Fire Marshal Add aid car personnel (3) Move CERT /PE position to Fire Add 2 civilian inspectors Add aid car personnel (3) Promote 2i Assistant Chief IIire replacement firefighter Evaluate need for 3 aid car personnel 18 -24 personnel for engine M &O Expense $100,000 /yr car office $80,000 /yr $105,000 /yr car office $240,000 /yr (experienced; new will be less) $80,000 /yr car office $160,000 /yr cars office $240,000 /yr (experienced; new will be less) $120,000 car office ($14,000 /yr differential) $80,000 /yr $240,000 /yr $1.44M /yr or $1.92M /yr Expense Funding General Fund (Differential of $13,000; $80,000; $10,000; $240,000;$160,000; for total budget impact of $503,000) Levy Lid Lift Levy Lid Lift Levy Lid Lift Levy Lid Lift Levy Lid Lift Funding Impact fees City Impact fees City Impact fees `y0 City Impact fees City Impact fees City %1 Impact fees City ACTION TAKEN BID SUMMARY RECOMMENDATION City of Tukwila 6200 Southcenter Boulevard A Tukwila, Washington 98188 MEMORANDUM To: Mayor Jim Haggerton From: Robert F. Noland, Interim Finance Director Date: August 5, 2008 Subject: Sale of Surplus Property ISSUE Acceptance of bid for surplus City property at 7220 SW 43' Street (was South 180"' Street). BACKGROUND This property was obtained through condemnation procedure in association with the construction of the South 180 Street underpass. The property was subsequently declared surplus by Council resolution number 1637 on June 18, 2007. An appraised value of $480,000 was accepted by Council, and Staff was authorized to initiate the sale of the property. This property consisted of two parcels. Action_ was first taken to consolidate the property into a single parcel. Upon classification of the property into one parcel by the County, the property was then advertised for sale on July 24, 2008, with a minimum bid required of $480,000. Bids were then opened on August 8, 2008. Two bids were received one from Eric Jie Haywood for $480,000, and one from the Harnish Group, Inc for $501,000. Council to accept the bid from Harnish Group Inc. in the amount of $501,000. Sale ofSurolus ProDerty RFN cc: Rhonda Berry, City Administrator Christy O'Flaherty, City Clerk Peter Beckwith, Asst. City Attorney Attachments: Resolution No. 1637 Parcel Map and legal description Minutes of 6/11/07 COW meeting Minutes of 6/16687 Council meeting Page 2 City of Tukwila Washington Resolution No. 1637 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING THE REAL PROPERTY LOCATED AT 7210 S. 180TH STREET AND 7220 S. 180TH STREET TO BE SURPLUS, AND AUTHORIZING ITS SALE. WHEREAS, the City of Tukwila owns certain real property, legally described herein, that is surplus to the City's needs; and WHEREAS, TMC Chapter 2.64 provides for disposition of surplus property; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Declaration of Surplus. Two parcels of real property as legally described below, belonging to the City of Tukwila, are hereby declared to be surplus: 7210 S. 180th Street, Parcel #3623049009, is legally described as: 362304 9 PORTION OF NE 1/4 OF NW 1/4 BAAP 30 FT N 735.75 FT W OF NE CORNER OF HENRY ADAMS DONATION LAND CLAIM NO 43, THEN NORTH 120 FEET, THEN E PARALLEL TO SAID NORTH LINE 66 FEET, THEN SOUTH 120 FEET, THEN WEST 66 FEEL' TO FOB 7220 S. 180th Street, Parcel #3623049059, is legally described as: 362304 59 PORTION OF NE 1/4 BEGIN 669.75 FT W 30 FT N OF NE CORNER OF HENRY ADAMS DONATION CLAIM NO 43 OF SECTION 36 -23- 04, THEN N 01 -39 -00 E 120 FT, THEN S 88 -21 -00 E TO W LINE OF R/W OF SEA 1'1'LE- TACOMA IN 1'hRURBAN RAILWAY, PUGET SOUND ELECTRIC RAILWAY, THEN S ALONG SAID W LINE TAP ON LINE 30 FT N PLW N LINE OF SAID HENRY ADAMS DONATION CLAIM NO 43, THEN WLY ALONG SAID PLL LINE TO POB -CITY OF TUKWILA BOUNDARY LINE ADJUSTMENT OR LOT CONSOLIDATION APPLICATION NO L95 -0065 RECORDING NO 9605300596 Section 2. Sale of Surplus Property. The Mayor is hereby authorized to initiate the sale of the real property, as described in Section 1, in the manner as set forth in Tukwila Municipal Code Chapter 2.64. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this l S A^ day o --IAA 2007. ATTEST/ AUTHENTICATED: J Cantu, CMC, City Clerk APPROVED AS 10 FORM BY: _3 Office of of the City Attorney Verna Griffin, Council President Filed with the City Clerk 6 e 7 Passed by the City Council:. G% 7 Resolution Number. C :\Documents and Settings \All Users N.Desl lop\ Kell iuMSDATA \Resolutiuns\Surplus Property S. 1801h St.doc MD:ksn 6/14/2007 Page 1 of 1 a S 88 21'_201_,S\55. 15 tt� Y -0 lir_ BEREMOV ���_c�p5g Q� 62 s w� T AX LET 1 C AX 0-T 5 sF) fi a Z. 562504-9009 r (827 w 1 0 0 o UTILITY, y 6 5 FOOT ASEMENT N 1 RO AD+IAY &TRAIL E 161.5y 66.00 PROPOSED SIDEWALK Bk STS UTILITY EA SEMENT S �SOTH q LEG e MON /CASE LO NE CORNER DONATION CLAIM N0. 45 X BRASS DISK �r L O FEET SCALE INCH Return Address: City of Tukwila Department of Community Development 6300 Southcenter Boulevard Tukwila, WA 98188 Grantor(s): City of Tukwila Last Name First Name Additional grantors on page of document. Grantee(s): The Public Legal Description Tax Lot 362304 -9009 f i 1 20080407001690 CITY OF TUKWIL LLE 45.00 PAGE001 OF 004 04/07/2008 15:25 KING COUNTY, WA LOT CONSOLIDATION NUMBER Lot �7 CITY OF TUKWILA, WASHINGTON Last Name First Name Assessor's Property Tax Parcel or Account Number(s): 362304 -9009: 362304 -9059 Legal Descriptions: Before the Lot Consolidation: That portion of the northeast quarter of the northwest quarter of Section 36, Township 23 North, Range 4 East, W.M., in King County, Washington, described as follows: Beginning at a point 30 feet north and 735.75 feet west of the northeast corner of Henry Adams Donation Land Claim Number 43; thence north 120 feet; thence east parallel to said north line 66 feet; thence south 120 feet; thence west 66 feet to the point of beginning. Page 1 of 2 Legal Description Tax Lot 362304 -9059 That portion of the northwest quarter of Section 36, Township 23 North, Range 4 East, W.M., in King County, Washington, described as follows: Beginning at a point 669.75 feet west and 30 feet north of the northeast comer of Henry Adams Donation Claim No. 43, Section 36, Township 23 North, Range 4 East, W.M., in King County, Washington; thence North 1 39' 00" East 120 feet; thence South 88 21' East to the west line of right -of -way of the Seattle- Tacoma Interurban Railway (Puget Sound Electric Railway) as heretofore acquired; thence south along said west line to a point on a line 30 feet north and parallel with the north line of said Henry Adams Donation Claim No. 43; thence westerly along said parallel line to the point of beginning. Situate in the City of Tukwila, County of King, State of Washington. After the Lot Consolidation: Legal Description After Consolidating Tax Lots 362304 -9009 362304 -9059 That portion of the NE quarter of the NW quarter of Section 36, Township 23 North, Range 4 East, W.M., in King County, Washington, described as follows: Beginning at a point 669.75 feet west and 30 feet north of the NE comer of Henry Adams Donation Claim No. 43; thence westerly 66 feet along a line parallel to and 30 feet north of the north line of said Henry Adams Donation Claim No. 43; thence North 1 39' East 120 feet; thence South 88 East to the west line of right -of -way of the Seattle Tacoma Interurban Railway (Puget Sound Electric Railway) as heretofore acquired; thence south along said west line to a point on a line 30 feet north and parallel to the north line of said Henry Adams Donation Claim No. 43; thence westerly along said parallel line to the point of beginning. Situate in the City of Tukwila, County of King, State of Washington. Reewed and approved by the Short Subdivision Committee and hereby certified for filing this day of A,+\ 200 Ch r,`STort'ubdivision Committee Page 2 of 2 TUKWILA CITY COUNCIL June 11, 2007 7:00 pm Council Chambers City Hall COMMITTEE OF THE WHOLE CALL TO ORDER/PLEDGE OF ALLEGIANCE Council President Verna Griffin called the meeting to order at 7:03 pm and led the audience in the Pledge of Allegiance. OFFICIALS Present were Verna Griffin, Council President; Councilmembers Joe Duffle, Joan Hernandez, Pam Carter, Pam Linder and Dennis Robertson. Councilmember Haggerton was not present. ATTENDANCE Steve Mullet, Mayor; Rhonda Berry, City Administrator; Kevin Fuhrer, Finance Director; Jim Morrow, Public Works Director; David Haynes, Police Chief; Jack Pace, Acting Community Development Director; Don Tomaso, Fire Marshal; Derek Speck, Economic Development Administrator; Mary Miotke, IT Manager; Jane Cantu, City Clerk; Barbara Saxton, Administrative Support Coordinator. CITIZEN COMMENT There were no citizen comments. SPECIAL ISSUES a. Surplus of City -owned property on South 180th Street Councilmember Robertson (reporting for Councilmember Haggerton) stated this item received unanimous approval from the Finance Safety Committee on June 4, 2007. The buildings on the site need to be razed, and therefore bring no value over the raw land value. The biggest limiting factor to this property is it is accessible only from the westbound lanes, which reduces its value as a retail /commercial property. He noted that the City paid considerably more for the property than it can be sold for, due to the judgment associated with the condemnation procedure. The $480,000 recommended by the appraiser is less than King County's appraised value, but that is because the county included the value of the two buildings. If you take the two buildings away, $480,000 appears to be a fair market price. Kevin Fuhrer, Finance Director, explained that the last time these buildings were utilized was during the construction of the South 180th Street underpass. The building at 7210 South 180th Street (commonly referred to as the Candle Shop) is in a very deteriorated state. This past winter the City had to do temporary patches to repair the roof on the warehouse at 7220 South 180th Street. This is also an opportunity to put these two properties back on the tax rolls, and the City has had some third parties express interest in them. Mr. Fuhrer noted that those interested parties could be notified when the public notice was sent, advising them the City was accepting sealed bids. He also reported that Public Works will be identifying the areas on those two lots where city frontage improvements were completed (bike /pedestrian path and retaining wall) in order to include that information in the bid notice also. City of Tukwila City Council Committee of the Whole Minutes Page 2 of 7 June 11. 2007 COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. b. Permit application for fireworks display at Starfire Sports Complex Councilmember Robertson (reporting for Councilmember Haggerton) stated this item received unanimous approval from the Finance Safety Committee on June 4, 2007. This item is being brought forward in plenty of time for the 4th of July display. It was also noted that the applicant, Mr. Tom Whitacre, is the same gentleman who has conducted the display for the last several years. Don Tomaso, Fire Marshal, reported that he has now heard back from the City of Renton and they have no opposition to the plan. He also confirmed that they are currently working with the Police Department regarding crowd control for the event. Councilmember Linder clarified that the $10,000 cost for the display comes from the Parks Recreation Department's budget. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. c. Adoption of 2006 International Fire Code Councilmember Robertson (reporting for Councilmember Haggerton) stated this item received unanimous approval from the Finance Safety Committee on June 4, 2007. These items are mainly administrative changes and corrections to the Code. Mr. Tomaso stated that the most substantial change is a reduction from 10,000 square feet to 5,000 square feet for commercial buildings requiring a sprinkler system. This will provide both a savings of water and increased safety for firefighters. He explained that our first alarm responders can deliver between 1,200 and 1,500 gallons of water per minute, which is usually what would be required to contain a 5,000 square -foot structure. If a building has sprinklers, they would activate and help keep the fire from escalating to a point where much larger amounts of water would be required to control it. He also explained that specifying a specific color of red paint in the Code should help streamline this compliance process for businesses, as this is a common question received by Fire Department personnel. Mr. Tomaso clarified the changes noted in his memo dated May 29, 2007 to Section 14.24 of the TMC regarding hydrants have already been incorporated into the Code in a previous ordinance. There was also discussion regarding the fact that some cities (including Redmond, Kirkland and Olympia) are now requiring sprinkler systems in residential construction to enhance fire safety for those occupants. The installation costs have come down substantially, making sprinklers a good option for cities trying to reduce the surface area of access roads and still maintain a level of safety for citizens. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. d. Transportation improvement Program for 2008 -2013 Councilmember Carter stated this item received unanimous approval from the Transportation Committee on May 29, 2007. She explained that a project must be included in the City's Transportation Improve- ment Program (TiP) if the City wants to apply for grant funding for it or collect transportation impact fees. Staff has looked at the plan passed last December and has added one new project this year. Jim Morrow, Public Works Director, clarified this new project is a left-turn pocket at the intersection of Macadam Road and South 144th Street (site of the Macadam Winter Garden). A public hearing on the TIP is scheduled to be held next week (June 18). Councilmember Linder questioned the need for the new left -turn pocket as she rarely encounters other cars in this area. Mr. Morrow stated that future growth is projected into the model looking 10 years down the road —as well as reviewing the service levels, to determine how long cars would have to wait at each intersection. Based upon the anticipated growth, the model shows the service level at this location will deteriorate to a point where significant backups will occur if the left -hand turn pocket is not developed. City of Tukwila 6200 Southcenter Boulevard A. Tukwila, Washington 98188 To: Mayor Jim Haggerton From: Robert F. Noland, Interim Finance Director Date: August 5, 2008 Subject Sales Tax Revenue for 2008 in I,000's Schedule I Sales Receipt 2007 2008 2008 Increase /(Decrease) %Increase /(Decrease) Month Month Actual Estimated Actual Month YTD Month YTD Jan Mar 1,324 1,398 1,347 (51) (51) -3.64% -3.64% Feb Apr 1,350 1,350 1,357 7 (44) 0.52% -1.60% Mar May 1,707 1,564 1,601 37 (7) 0.06% -1.00% Apr June 1,482 1,472 1,365 (107) (114) -7.27% -1.97% May July 1,497 1,497 1,635 138 24 9.22% 3.30% June Aug 1,768 1,657 0 0 0 0.00% 0.00% July Sept 1,616 1,577 0 0 0 0.00% 0.00% Aug Oct 1,607 1,546 0 0 0 0.00% 0.00% Sept Nov 1,704 1,672 0 0 0 0.00% 0.00% Oct Dec 1,597 1,552 0 0 0 0.00% 0.00% Nov Jan09 1,652 1,596 0 0 0 0.00% 0.00% Dec Feb09 2,112 2,164 0 0 0 0.00% 0.00% Totals 19,416 19,045 7,305 MEMORANDUM After lagging behind budget projections in previous months, sales tax collections rebounded strongly in May. Collections for May are 9.2% above budget for the month, and also 9.2% above collections for this month last year. On a year to date basis, actual sales tax revenue is now 3.3% above budget, and only slightly behind collections at this time last year. Extrapolating this trend to the end of the year would result in a revenue surplus from sales tax of $63,000. By comparison, actual year -to -date collections for 2007, 2006, and 2005 were 6.1 5.5 and 2.0% respectively above estimated projections. Sales Tax Revenue Page 2 Schedule II shows the year -to -date sales tax from the top 10 categories of retail establishments. As this schedule indicates, there is no clear pattern to explain the current trend. The variances are both up and down in these categories. Attached are three charts that provide a 12 -month rolling sales tax collection by month, a 4- year comparison, and sales tax by classification type. RFN Schedule II YTD YTD Dollar Name Current Prior Difference Diff. General Merchandise Stores 836,316 926,955 (90,639) -9.8% Wholesale Trade, Durable Goods 1,001,135 884,679 116,456 13.2% Clothing Accessories 699,137 599,366 99,771 16.6% Electronics Appliances 424,595 527,200 (102,605) -19.5% Construction of Buildings 570,299 490,102 80,197 16.4% Food Services, Drinking Places 511,713 439,025 72,688 16.6% Furniture Home Furnishings 334,610 436,934 (102,324) -23.4% Motor Vehicle Parts Dealer 408,188 404,351 3,837 0.9% Building Material Garden 274,682 320,309 (45,627) -14.2% Misc. Store Retailers 297,523 309,189 (11,666) -3.8% of v►kr ton City nth o f C °11e TaX By -'N10 nth P�ri° $2,2p0'000 r-`-- Q $2 000 10 p0 $1 ,800, •N o $.1,60 0,000 400 004 1 ,200,00° \v 1 (4 ces M t z ti M `fl. .4. M .0 1 �,1 t co 0.. 0 1 rt's 44.• 0 i r 03 0 csa o 0 0 o 1. t t i Q 0 4) r L c,�. O 1 6 r n 0 4d N to cr) co t a) to- nieeX 0 0 0 0 0 0 0 0006 0 o 0 2300_ o 0 1 i J c0 0 r--- 0 0 0 N N N ft 0 0 0 0 0 0 Type (I Amount 1 General Retail 636,061 38.9% 2 Auto 87,456 5.3% 3 Services 321,945 19.7% 4 Construction 278,436 17.0% 5 Manufacturing 22,787 1.4% 6 Transportation 3,952 0.2% 7 Wholesale 271,298 16.6% 8 Miscellaneous 13,470 0.8% Total 1,635,405 100.0% May 2008 MAYOR'S OFFICE 2nd QUARTER SIGNIFICANT ISSUES SECOND QUARTER REPORT TO COUNCIL April 1 June 30, 2008 Prepared for Finance Safety Committee Significant items for the Mayor's office in the 2" quarter included continued work on Tukwila Village and beginning the search process to fill the Finance Director position, along with preliminary work after the decision to move into our first biennial budget process. BUDGET PROGRAM GOALS 1. Continue Mayor's and Administration's participation in regional stewardship efforts in the Green /Duwamish watershed: Ongoing. 2. Continue Mayor's involvement in regional efforts including but not limited to, WRIA 9, Cascade Water Alliance, Valley Communications, King County Flood Control Zone District and Suburban Cities Association: Ongoing. Mayor is actively involved in each of these groups. 3. Continue "areen city" initiatives: Ongoing. Funding is set aside to help. 4. Continue to oversee efforts to develop Tukwila Village: RFP issued during 2 quarter. 5. Continue efforts to improve existina housing stock: No specific activity during 2 quarter. 6. Continue efforts to secure Federal appropriations in support of key projects: Monitoring appropriation request submitted in 1 quarter. 7. Work with City Departments. business community, and residents to execute a successful Centennial campaign: Centennial events included the Walt Wagner concern and unearthing of the time capsule at City Hall. 8. Prepare draft Civil Service Desk Manual: No action in 2 quarter. Economic Development 1. Coordinate Tukwila Village development: Issued Request for Qualifications (RFQ) and Request for Proposals (RFP). 2. Actively support revitalization on Tukwila International Boulevard: Ongoing work with Highway 99 Action Committee. 3. Expand marketing efforts to attract business and development: Created new marketing materials for the Seattle Southside Forum. 4. Build relationships with businesses and property owners in the Tukwila Urban Center (TUC): Ongoing. 5. Support City departments in efforts impacting the business community such as updating the Sian Code and development of impact fees: Will support as needed. City Clerk 1. Succession planning: The former City Clerk retired April 1, 2008. A new Deputy City Clerk has been hired and will begin July 16, 2008. The part-time Word Processing Technician position in the Clerk's Office became full -time on May 1, 2008. New procedures and processes have been instituted regarding tracking /distribution of claims for damages /litigation, recorded documents, postal accounts, and affidavits of publication. The Public Records request process has been re- developed to include electronic distribution of the requests to staff, inclusion of a new budget account number strictly for transactions regarding public records requests, and streamlining of all invoices through the City Clerk's Office. 2. Continue FEMA sponsored National Incident Manaaement System (NIMS) training for staff: Staffing shortages did not facilitate completion of the training this quarter. 3. Provide Access and Excel database training for all staff: Staffing shortages did not facilitate completion of the training this quarter. Multiple members of the Office had already completed training in these areas. 2008 Second Quarter Report to Council Prepared for Finance Safety Committee Page 2 Equity Diversity Commission 1. Support and implement the Goals of the National League of Cities Inclusive Communities Platform: Ongoing. The Commission has placed a National League of Cities Inclusive Communities sign at the intersection of Southcenter Boulevard and 61 Avenue. 2. Assist residents to overcome language barriers by helping them gain access to information and resources in the community: Ongoing. The Commission has provided financial assistance to the Tukwila School District and Community Schools Collaboration for: culturally -based parent nights at the schools; Multicultural Action Committee's Leadership Camp, and Cultural World's Fair at Foster High School. 3. Link agencies and residents to interpreters and translators to assure our city is an inclusive community: Ongoing. 4. Work with school and community groups to promote issues of equity and fairness and support cultural programs. education and training: The Commission has committed to promote and sponsor The Refugee Project: Walk in My Shoes. Hotel /Motel Tax 1. Work with City departments, business community, and residences to execute a successful Centennial campaign: Ongoing; positive spikes in media coverage continues as planned. 2. Continue efforts to market Seattle Southside as a premier travel destination: Ongoing, lodging tax revenues are up 3% YTD. 3. Support positive relationships between the travel and tourism industry. business community. and city government: Ongoing, Program Manager serves as President of Washington Association of Convention Visitor Bureaus for 2008. 4. Continue implementing program performance reporting based on guidelines provided by Destination Marketing Association International: Coordinate data collection with IT department complete, new procedures in place, tracking ongoing. Sister Cities Committee 1. Continue to raise funds for spring 2008 visit: Deferred to spring 2009. 2. Recruit student/adult delegation and plan spring 2008 visit: Ongoing (trip deferred to spring 2009). Human Services 1. Implement RFP Process for 2009/2010: 42 requests for funding received equaling $569,226. 2. Implement. manage, and monitor 2008 Minor Home Repair program. Administer program on behalf of Tukwila. SeaTac and Des Moines: 8 jobs completed $3675 spent in Tukwila. 3. Outreach to diverse Tukwila residents to identify needs and opportunities: Met with Somali Community Coalition Services, representative of Kenyan Women's association, YWCA staff focusing on youth of color. 4. Participate in development of the South King County Homeless Plan: Met with DCD staff to explain plan. 5. Coordinate services with Tukwila Community Schools of King County Collaboration: Participated in Executive Team meeting. Participated in International Night at Thorndyke. 6. Participate on Interiurisdictional Review Team: Reviewed sites of South King County capital application. 7. Support subregional efforts in community capacity building: Met with Capacity Project director to discuss subregional capacity needs. 8. Coordinate efforts with Economic Development. Code Enforcement. Parks and Recreation. Planning. Public Works. Police and Fire: Follow -up provided for residents referred by Police and Fire. Continue coordination with Code Enforcement. Assisted with Tukwila Village RFQ process. 9. Build increased communication /coordination with community organizations: Held provider meeting. Discussed coordination with King County Housing Authority Resident Services. 10. Provide same day information and referral response: 254 responses to call and walk in. 11. Fill vacant Advisory Board position: School District will appoint person in the fall. 12. Provide support for sub regional human services communication /planninq: Continue to serve as representative on Interjurisdictional Review Committee for federal, county and state funds. 2008 Second Quarter Report to Council Prepared for Finance Safety Committee Page 3 CITY ATTORNEY 2nd QUARTER SIGNIFICANT ISSUES This quarter has seen the successful resolution of the Doak v. Tukwila matter which brings to a close over a year of litigation and negotiation. We are currently engaged in discovery related to the WD 125 lawsuit and hope to file dispositive motions soon. In addition to this litigation activity, our office continues to assist the City in many code enforcement matters as well as assist the City in negotiating various development agreements. BUDGET PROGRAM GOALS 1. Provide city -wide training in coniunction with Administrative Services related to personnel issues: Ongoing. 2. Work with City staff on Tukwila Village Proiect: Ongoing. 3. Continue to update and revise standardized contracts and other form documents: Ongoing. 4. Continue to work with City staff on regional issues and regional projects or proposals impacting the City: Ongoing. 5. Assist staff in developing an LID program: Ongoing. 6. Work with City staff on code enforcement issues and on strengthening provisions of the Tukwila Municipal Code to allow for more effective code enforcement: Ongoing. 7. Work with the Department of Community Development on Comprehensive Plan updates and shoreline management issues: Ongoing. 8. Work with City staff to develop streamlined procedures for administrative hearings and non -tort litigation: Ongoing. 9. Work with City staff to revise the City's sign code: Ongoing. 10. Develop operating procedures for litigation process: Ongoing. 11. Maintain efforts to keep prosecution costs down: Ongoing. MUNICIPAL COURT 2 "d QUARTER SIGNIFICANT ISSUES Improving the Jail Alternatives Program continues to be a primary focus. Our court management team and probation department meet weekly to discuss progress and plan for the future. Also, Trish Kinlow met on several occasions with local court officials and state agencies in her continuing effort to improve interpreter services. We are now up to full personnel strength so we anticipate a significant decrease in the need for overtime. BUDGET PROGRAM GOALS 1. Continue to retool and expand Jail Alternative Program: Ongoing. We've seen an increase in JAP participation as the lawyers are becoming more familiar with its benefits. We've noticed and are encouraged by the fact that the program has become a part of settlement negotiations. 2. Monitor case volume /workload in order to provide input in pending public defender contract negotiations: Ongoing. We recently added additional conflict public defenders as our need for a variety of lawyers has increased. Many defendants present conflicts with our primary defenders (usually because they are co- defendants) so conflict public defenders are necessary. The City Attorney's and City Clerk's offices have prepared contracts for these individuals. We are polling local courts to ensure our pay scale is industry standard. 3. Prepare for pending Union contract issues as they relate to court specific needs: Ongoing. Court has continued the process of researching participation in Union contract negotiations. It is our intent to work with the City's Human Resources Department to discuss specific areas of designation in order to bring us into compliance with GR -29. 2008 Second Quarter Report to Council Prepared for Finance Safety Committee Page 4 4. Increase use of on -line court resources to enhance court services and reduce printing costs: Ongoing. IT continues to work with the court in upgrading individual court computers, printers, and fax machines, and will continue joint efforts to add on -line attorney capabilities. 5. Expand participation in countv -wide trial court coordination efforts: Ongoing. We are working with 12 other Courts in an effort to increase trial court coordination in the area of Interpreter Funding. The Board of Judicial Administration (BJA) has $75,000 available for funding coordination. Tukwila Municipal and Kent Municipal Court are taking the lead in completing the application on behalf of the 13 courts. As of July 1 the court is eligible to receive state funding to supplement interpreter expenses. FINANCE DEPARTMENT 2 QUARTER SIGNIFICANT ISSUES: The most significant event of the quarter was the loss of our Finance Director, Kevin Fuhrer. Kevin left in May to accept a position with the Covington Water District. Filling in as Finance Director on an interim basis is Robert Noland. Bob retired from the City of Kennewick a few years ago after a 27 -year career there as the Support Services Director, and has subsequently assumed a number of interim assignments in various cities. Another major event was the decision to adopt the biennial budget process. The budget building cycle will start in July, with the added dimension of creating a two -year budget. The "streamlined sales tax" legislation that was passed last year goes into effect on July 1 This change in sales tax collection methods is expected to cause a loss in sales tax collections to Tukwila of $3 million per year. There is to be mitigation of this loss, but it will be on a diminishing scale based upon future growth of the City's sales tax base. There are many unknowns at this juncture, which will make forecasting of sales taxes for the next budget a difficult decision- making process. BUDGET PROGRAM GOALS 1. Complete Comprehensive Annual Financial Report (CAFR) by Mav 31. 2008: CAFR to be completed by June 30 2. Continue Budget Manual development: No update to report. 3. Continue development of Risk Management policies and procedures: No update to report. FIRE DEPARTMENT 2 QUARTER SIGNIFICANT ISSUES As of June 30 TFD has responded to 2475 incidents compared to 2184 during the same time frame last year. Our crews participated in Zone 3 drills that included self- rescue while in full bunker gear and self contained breathing apparatus, and locating and extricating downed firefighters. We participated in Zone 3 rescue team and haz -mat team drills. We also provided mutual aid assistance to SeaTac in the multiple alarm school fire and Burien in their recent multi -alarm apartment fire. Captain Sacha presented his Child Fatality and Serious Physical Abuse course to firefighters in Spokane, Everett and Burien this quarter. Fire prevention has been preoccupied with the mall expansion. In addition, they have completed plan review and inspections for several other large projects in the CBD as well as three Boeing projects. We have also experienced several arson fires; follow -up on these fires is delayed until completion of the mall project. Finally, we have worked with the consultants from ESCI to complete the fire master plan; we are close to the final document and await their recommendations for future "opportunities" with SeaTac Fire. 2008 Second Quarter Report to Council Prepared for Finance Safety Committee Page 5 BUDGET PROGRAM GOALS Administration 1. Conduct annual management training: Later in the year. 2. Review and update department policies and procedures as needed: 4 in draft revision, 11 revised and in effect, 2 in 30-day review process. 3. Coordinate National Incident Manaaement System training for City personnel as needed: Ongoing. 4. Add. update or replace department computers as needed: Ongoing. 5. ADDIV for aoolicable arants: Ongoing. 6. Update six -year plan: Later in the year. 7. Coordinate development of specifications for replacement aid car: Later in the year. 8. Conduct a Reaional Fire Authority study: In process. Suppression 1. Test all fire hoses. apparatus pumps and ladders to meet manufacturer's specifications: In process. 2. Complete all assigned company level inspections: Ongoing. 3. Participate in public relations and education events: CPR/First Aid course held 2 quarter. 4. Participate in scheduled trainina: department. zone. regional. national: Ongoing. 5. Continue development of small tool replacement schedule: As staff time permits. Fire Prevention Investigation 1. Continue to convert fire protection plans to compact disc storage media: Ongoing. 2. Have fire prevention officers attend police academy to obtain limited commissions for fire investiaations: On hold until Westfield expansion is complete. 3. Add additional fire prevention officer for inspection load related to Westfield expansion: Hired temporary part time plan reviewer. 4. Continue to provide timely plan review and inspections for our customers aiven the increased plan review and inspection loads related to the Westfield expansion: Currently maintaining 7 -10 day review cycle. Second Quarter Yearly Totals *Plan Review Fees Collected: $39,889.00 55,973.00 "Special Permit Fees Collected: $24,400.00 43,100.00 *Re- inspection Fees Collected: 0.00 0.00 Second Quarter Yearly Totals *Initial Inspections: 275 657 *Reinspections: 213 485 "Night Life Safety Inspection: 34 63 Training 1. Incorporate a "Pre -Fire Tour" program in the department: Ongoing. 2. Incorporate regular visits to shift drills by a Trainina Division officer: Ongoing. 3. Actively participate in Zone 3 and Kina County Trainina Officer duties: Ongoing. 4. Develop a Iona ranae plan to have 100% of our drivers attend the Advanced PumD Academy: Sent 6 so far this year. 5. Develop a Iona range plan to have all our truck company officers and firefighters. assianed to the ladder truck. attend the Advanced Truck Academy: Sent 6 so far this year. 6. Submit a plan to Administration for reaular attendance by our members to the National Fire Academy: Started with visit to the Academy. Facilities 1. Install automatic standby power at all stations: Dependent upon Public Works Department. 2. Paint interior of Station 52 and Station 53. and the interior and exterior of Station 51: Dependent upon 303 fund. 3. Remodel /Relocate kitchen at Station 51: Remodel complete. 2008 Second Quarter Report to Council Prepared for Finance Safety Committee Page 6 4. Paint Apparatus Bay at Station 54: Dependent upon 303 fund. 5. Research electronic air filtering for each station: Later in the year. 6. Replace curbing at Station 51: Dependent upon 303 funds. Hazardous Materials Team 1. Increase Team membership to have a minimum of four technicians on duty: Ongoing (long term goal). 2. Have all officers and acting officers "HazMat Incident Commander" certified: As needed and required. 3. Implement the new HazMat Technician Training Manual: Ongoing. 4. Review HazMat drill codes and revise to line UP with current training processes. including the new Technician Training Manual: Ongoing. Rescue Team 1. Meet annual training reouirements for technical rescue. Der NFPA 1670 and NFPA 1006: Ongoing. 2. Provide swiftwater rescue technician trainina: 3 new technicians trained. 3. Pursue the placement and construction of at least one boat ramp into the Green River within the City of Tukwila: Substantial approval process (long term goal). 4. Host annual Zone 3 Trench Rescue Technician Training: 3 quarter. 5. Participate in all Zone 3 Rescue Technician Training: Ongoing. Ambulance, Rescue Emergency Medical Aid 1. Complete all 2008 competency -based training obiectives: Ongoing. 2. Provide 2008 competency -based instructor trainina for Department instructors: Ongoing. 3. Provide first aid. CPR and public access defibrillation training to the public and City employees: 2nd quarter complete. 4. Provide onaoina advanced auto and commercial vehicle extrication training: Extrication academies in 2 and 3` quarters. 5. Provide onaoina mass casualty training for Department personnel: Ongoing. 6. Provide first aid /CPR instructor training for Department instructors: Ongoing. 7. Provide logistic support and onaoina training to enable the department to participate in the Rescue Outcomes Consortium (ROC) study: In progress. 8. Sponsor Department Explorers to a King County EMT course: As requested. 9. Repair. clean. inspect, test and calibrate specific aid equipment: Ongoing. 10. Participate in new technology evaluations offered by the King County Medical Program Director: As requested. 11. Outfit two new Mass Casualty Incident trailers: Ongoing. 12. Participate in Zone 3 EMS Officers Program: Participating on committee. FIRE DEPARTMENT INCIDENT RESPONSE EMERGENCY RESPONSE STATISTICS 2007 •2008 Increase /Decrease 2 Qtr FIRE I 357 354 -0.8% 2 Qtr AID I 773 812 1 +5% Year to Date FIRE 1 665 706 1 +6% Year to Date AID 1 1455 1703 I +17% DEPARTMENT OF INFORMATION TECHNOLOGY 2 QUARTER SIGNIFICANT ISSUES TukNet redesign was completed in time to launch in June. We took the opportunity to celebrate the launch by recognizing the 8th year of TukNet providing useful information to our employees. Coordinating with the City's Centennial celebration and other significant City activities, both the Website and TukNet 2008 Second Quarter Report to Council Prepared for Finance Safety Committee Page 7 have been updated as required in an effort to keep the information current. New features include mailing list software, bulletin board feature to replace e- bulletin, form mail scripting to implement a suggestion box with both named and anonymous senders, and creation of an RSS news feed for the website. TV21 has been updated throughout the quarter with similar information. We have been learning new techniques for displaying information and will be working to provide sound and background music for more than just the public service announcements. The Hazelnut is being prepped for mailing by mid -July. We have completed an upgrade for the ABRA program (Personnel) and the Justice program (PD), and have worked with the court to establish a Jail Alternatives tracking database. The PD training room technology is now in place as well as the network connectivity in the new PD offices, suite 211. All in -car video camera equipment for the patrol cars has been installed; however, it will not be activated until the PD has policy in place for usage and retention. New PC's have been received and will be configured and distributed for City -wide use in Q3. BUDGET PROGRAM GOALS 1. Research and plan for SQL Server consolidation; review collection of data across departments and implement methods to reduce redundancy and duplication of effort to more effectively use City resources: Ongoing (Continued documentation of databases for consolidation planning). 2. Review Payment Card Industry (PCI) data security standards for application to Citv's data stores: Ongoing (Attended PCI Compliance class at conference, compile best practice policies from vendors). 3. City web site and Intranet re- design and roll -out for Centennial celebration and activities, maintained as needed to keep current; standardize all existing sub-lntranets and add additional departments as requested: Completed Website and TukNet re- design Q2. 4. Prepare Service Level Agreements (SLA) for IT support using industry standards; customized as required for all City departments: Scheduled for Q3. 5. Prepare Vista OS test lab to allow testing of all Citv programs and processes: Vista equipment ordered and on -site. Familiarization, configuration, integration and testing of software to begin Q3. 6. Provide industry standards training opportunities for IT staff. to include Vista OS: Scheduled for Q3, Q4. 7. Prepare and document IT emergency operations plan for system continuity and restoration: Scheduled for Q3, reviewed examples and began planning overall look and format. 8. Implement and optimize an electronic e -mail archival system for regulatory compliance: Completed Q1 9. Research and plan for consolidation of Active Directory domains into a single citv -wide domain: In progress, City -wide active directory and test group in place, adding remaining users Q3. 10. Implement CISCO -based features on network equipment to enhance network efficiency: Created VLANs on cisco switches, first implementation Q3. PERSONNEL DEPARTMENT 2 QUARTER SIGNIFICANT ISSUES Police Guild Mediation Mediation on labor agreement between the City and Police Guild has been taking place over the past three months. Labor Matters Various investigations, disciplinary matters, coaching and consulting to departments on employee issues, began preparation for negotiations with five other bargaining units. Recruitment and Retention Continuing high volume of recruitments this year. Employee retirements, separations, and other factors have lead to ongoing activity. Police recruitment and retention has not changed significantly. One officer went to another city. Watching budget cuts and layoffs in other jurisdictions that may provide additional applicants for Tukwila. Challenges with illnesses /injuries, military duty, and promotional changes, have created some need to be creative in staffing. Did well filling engineering positions after a slow start in early 2008. DCD staffing is 2008 Second Quarter Report to Council Prepared for Finance Safety Committee Page 8 stabilizing somewhat after a number of changes the end of 2007. Deputy City Clerk position filled, bringing the staffing up to 2007 levels. High volume of temporary hires processed for Spring Break and summer. Classification Reviews Two conducted. One report being finalized. Second report pending. LEOFF-I Long Term Care (LTC) Completed application process for active and retired LEOFF -I employees to assist in reducing City's potential medical costs for LTC. Provided information to Finance to assist them in completing the City's mandatory GASB reporting. Healthcare and VEBA Ongoing program oversight. Coordination of healthcare benefits, assistance to employees and supervisors, workers' compensation oversight, and overlap of the various family leave laws as they relate to the various health related matters. Long -term care information sessions held for regular employees on self -pay basis 50 employees attended. Wellness Potluck, lunch learn on personal energy, applied and won (5 year in a row) the AWC Well City Award! Safety Commercial Drivers' Licenses (CDL) drug and alcohol testing. Ongoing review of Tukwila safety programs and policies, and revising as needed. Completed /updated draft of Confined Space Entry Program. Reoular Emolovee Applications Processed 11 for 1 job 45 for 5 jobs Pending for 3 jobs Regular Emolovee Applicants Interviewed 6 for 1 job 18 for 5 jobs Pending for 3 jobs Extra Labor New Hires 24 5 15 Extra Labor Rehires 13 6 7 CDL Random Drua and Alcohol Tests Administered 1 5 2 Workers' Compensation Injury Reports 2 4 3 FMLA Leave 4 2 3 King County Disability Board (LEOFF I) Claims Filed 0 1 1 BUDGET PROGRAM GOALS 1. Negotiate and settle Police Commissioned (Guild). Fire (International Association of Fire Fighters. Police Non Commissioned (United Steelworkers). Administrative/Technical (Teamsters). Professional /Suoervisory (Teamsters), and Maintenance/Trades (Teamsters) labor agreement: Ongoing. Police Guild in mediation. Other bargaining units begin negotiations later in the year. 2. Distribute Health Insurance Portability and Accountability Act (HIPAA) policies and procedures. establish committee, and conduct training: Some aspects pending. Policies and procedures are completed; committee and training pending. 3. Update Personnel Policies and Procedures: Ongoing. New draft policies and procedures have been prepared to address current legislative activity and reviewing the most important policies that require changes and updates. 4. Complete basic National Incident Management System training and mission critical department functions for all Administrative Services Department divisions: Deferred. No longer the Administrative Services Department due to restructuring. The Personnel Department has contacted Emergency Services staff and waiting for a determination on scheduling training. Mission critical functions for the Personnel Department functions are pending notification and coordination with Emergency Services. POLICE DEPARTMENT 2 QUARTER SIGNIFICANT ISSUES APR MAY JUNE During the second quarter the Police Department investigated two additional homicide cases, bring the total for the year to four. The homicide cases, normal case loads, and background investigations created an extremely heavy workload. During this time we were able to bring our new Community Policing Coordinator on board and obtained new work space for our Crime Prevention Team. We are very appreciative of our new work area. In addition we sponsored a Sergeants Academy class along with the 2008 Second Quarter Report to Council Prepared for Finance Safety Committee Page 9 King County Sheriffs Department and were able to have two officers attend that five -day training. In short, our people worked tirelessly in order to accomplish our mission. BUDGET PROGRAM GOALS Administration 1. Recognize excellent performance: Ongoing. 2. Resolve community problems through partnerships and problem solving: Ongoing. 3. Work with and strengthen regional partnerships: Ongoing. Patrol 1. Advance officer safety through upgrades in equipment and training: Ongoing. 2. Enhance response capabilities to incidents of terrorism and weapons of mass destruction: Ongoing, several department members completed ICS300 training. 3. Focus patrol resources to improve safety in public spaces: Ongoing. Records /Evidence 1. Prepare division training manuals: Ongoing. 2. Destroy all records maintained by the Records Division that exceed or meet minimum General retention schedule requirements: Completed 3/28/08. 3. Prepare firearms and narcotics held in evidence for destruction: Ongoing; Narcotics Destruction tentatively scheduled for 9/17/08. 4. Prepare and submit items of evidence for auction. as appropriate: Completed 6/5/08. Investigations (Major Crimes) 1. Assess detective assignments and make necessary adiustments in order to increase efficiency: Ongoing. 2. Evaluate and adiust investigative priorities: Ongoing. 3. Conduct quarterly reviews in order to assess effectiveness and direction of the Unit: Ongoing. Special Operations /Crime Prevention/Training /Traffic 1. Conduct quarterly reviews in order to assess effectiveness and direction of the Unit: Ongoing. 2. Maintain crime prevention programs that facilitate our partnerships with the community: Ongoing. 3. Reduce the impact of crimes related to drugs. vice and gangs through proactive enforcement: Ongoing. 4. Reduce speeding through increased visibility and traffic enforcement: Ongoing. 5. Reduce traffic collisions in targeted areas of the City: Ongoing.