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HomeMy WebLinkAbout2008-08-04 Regular MinutesCALL TO ORDER/PLEDGE OF ALLEGIANCE Mayor Jim Haggerton called the Tukwila City Council meeting to order at 7:01 p.m. and led the audience in the Pledge of Allegiance. ROLL CALL Christy O'Flaherty, City Clerk, called the roll of the Council. Present were: Council President Joe Duffie, Councilmembers Joan Hernandez, Pam Linder, Dennis Robertson, Verna Griffin, Kathy Hougardy, De'Sean Quinn. CITY OFFICIALS Jim Haggerton, Mayor; Derek Speck, Acting City Administrator; Shelley Kerslake, City Attorney; Jim Morrow, Public Works Director; Jack Pace, Community Development Director; Minnie Dhaliwal, Planning Supervisor; Kimberly Matej, Council Analyst; Christy O'Flaherty, City Clerk. PROCLAMATIONS TUKWILA CITY COUNCIL August 4, 2008 7:00 p.m. Council Chambers City Hall REGULAR MEETING MINUTES Presentation of a proclamation recognizing community contributions. (Tukwila Treasure recipient) Mayor Haggerton read a proclamation honoring Ms. Katrina Dohn as the 2008 "Treasure of Tukwila." Ms. Dohn is a long -time resident of Tukwila, with over 20 years experience as a teacher at Tukwila Elementary School. Ms. Dohn's past and present community contributions include involvement in Habitat for Humanity, Tukwila Children's Foundation, C.A.R.E., Foster Tukwila Presbyterian Church, Young Life, Book Baskets, crisis intervention, and a foster care provider. She has been described as "Tukwila's Good Samaritan, a good neighbor, a friend to all, and truly a "Treasure of Tukwila." Mayor Haggerton presented Ms. Dohn with the original proclamation and a plaque in honor of her contributions to the Tukwila community. Ms. Dohn conveyed her appreciation for this recognition and indicated she feels "blessed" to be a part of Tukwila, where people work together for the good of the community. The Mayor and Councilmembers each individually referenced Ms. Dohn's accomplishments and thanked her for her selfless contributions to the community. CITIZEN COMMENTS There were no citizen comments. CONSENT AGENDA a. Approval of Minutes: 7/21/08 (Regular) b. Approval of Vouchers #340706 #341009 in the amount of $997,106.09 MOVED BY DUFFIE, SECONDED BY HERNANDEZ TO APPROVE THE CONSENT AGENDA AS SUBMITTED. MOTION CARRIED 7 -0. City of Tukwila City Council Reaular Meetina Minutes PUBLIC HEARINGS Unclassified Use Permit and Design Review approval of the proposal to replace and expand the existing Bow Lake Transfer /Recycling Station. Quasi Judicial Mayor Haggerton stated this matter involves an application (submitted by King County Solid Waste Division) for an Unclassified Use Permit (UUP) and Design Review approval to replace and expand the existing Bow Lake Transfer /Recycling Station located at 18000 Orillia Road South. This is a quasi judicial matter, and the City Attorney will go over the legal standard to be applied in this matter and ask the Appearance of Fairness questions of the Council. Shelley Kerslake, City Attorney, indicated this is a quasi judicial hearing before the Council this evening. Appearance of Fairness questions will be asked of the Councilmembers, and criteria to be used in deliberating the issue will also be provided. 7:16 p.m. Councilmember Quinn recused himself from discussion on this agenda item due to his "occupation and employer" and left the Council Chambers. The following 3 "Appearance of Fairness" questions were asked of each of the 6 Councilmembers: 1. Do you have any interest in the subject property (Bow Lake Transfer /Recycling Station at 18000 Orillia Road South)? 2. Do you stand to gain or lose by your decision on this matter? 3. Have you had any ex -parte communications regarding this application? Each of the 6 Councilmembers answered "NO" to all of the above questions. Page 2 of 7 Auaust 4. 2008 Ms. Kerslake also asked if there was anyone who objected to the Councilmembers hearing this matter. There was no response from the audience to this inquiry for each of the 6 Councilmembers. Ms. Kerslake provided an overview of the 7 criteria for Unclassified Uses, applicable to this project, to provide context to the Council when considering the testimony during the public hearing. 7:19 p.m. Mayor Haggerton opened the public hearing and called for citizen comments. Mayor Haggerton reminded the Councilmembers that after the public hearing is closed this evening, no new information may be brought forward for consideration. He encouraged the Council to ask any necessary questions of staff or the applicant during the public hearing. Minnie Dhaliwal, Planning Supervisor, utilized a Powerpoint presentation to provide an overview of this project. Key elements of the presentation included: Project Description Demolition of existing 33,100 sq. ft. building (current Bow Lake Transfer Station) -New Structures: 68,000 sq. ft. new transfer building; 2 scale facilities; maintenance building; transfer trailer yard; recycling /yard waste facility; internal roadways /parking Project Details Site Layout: Improved on -site vehicular circulation with separation of self -haul, commercial and trailer traffic; large trailer parking and maneuvering area; 21 parking stalls for customers and employees; new sewer currently available. Sewer and storm water connection downhill. Site Preparation contract to be conducted from October 2008 through October 2009 -Site Facilities contract to be conducted from November 2009 through Summer 2012 Landscaping Perimeter landscaping along west property line will be partially located on Washington State Department of Transportation (WSDOT) right -of -way -Trees 92 retained on site; 417 removed; 450 replanted; and $12,920 fee in lieu of 710 trees (due to space constraints) City of Tukwila City Council Regular Meetina Minutes Page 3 of 7 August 4. 2008 Building Design Transfer building consists of 2 levels, cast -in -place concrete substructure and clear span metal building, with large translucent panels to provide natural lighting. The primary gray tone is a receding color, with brighter colors used for accent on the structural supports. The canopies and shed roof elements minimize the long rooflines. The proposed building will be LEED (Leadership in Energy and Environmental Design) certified with various sustainable building features, including rainwater collection in cisterns and natural day lighting panels. Ms. Dhaliwal referenced a letter (distributed to the Mayor /Council this evening) from Segale Properties, dated July 30, 2008 and received by the City today, August 4, 2008, regarding this project. The letter states in part "that La Pianta LLC is working with King County (County) to establish a permanent surface water and sanitary sewer easement across our property that will provide surface water and sanitary sewer conveyance from the County's reconstructed Bow Lake Recycling and Transfer Station to an area that is commonly referred to as Ditch E and a connection to a possible future sewer line in the area. We have granted the County a temporary construction easement so that they may begin construction of surface water drainage facilities this year......" Councilmember Robertson referenced paragraph 2 of the above letter that states, in part: "It is our understanding that the City is requiring that the County provide assurances that future surface water and sewer improvement plans will meet with our (Segale Properties) approval and that we will grant the County the permanent easement needed." He asked Ms. Dhaliwal to provide input on this statement. Ms. Dhaliwal indicated the City has not provided that information to King County. The City has conveyed to King County that whatever surface water design they choose, it must meet the King County Surface Water Design Manual. Ms. Dhaliwal called attention to a model of the proposed new facility, available on display this evening. The Councilmembers took a few moments to examine the building model. In addition to Ms. Dhaliwal, the following members of the project team were also available to answer questions and provide information: Neil Fujii, Managing Engineer, King County Solid Waste Division (applicant for the project) Brad Bell, Operations Manager, King County Solid Waste Division Karl Hufnagel, Project Manager, R.W. Beck, Inc. Charles Conway, Project Architect, KPG, Inc. Elizabeth Gibson, Landscape Architect, KPG, Inc. Mark Epstein, Landscape Restoration Designer, ESA Adolfson The Councilmembers had the following questions /concerns regarding this project (not shown in order of priority): 1. The colors identified in the packet materials, on the building model, and on the sample chart seem to differ in hue and intensity. Charles Conway, Project Architect, KPG, Inc., explained the colors depicted on the building model are not good representations of the true colors for the building. Grays, greens and rusts are being used to create contrasts to break up the space. The colors seen inside the Council Chambers are different than what will be displayed outside and from a distance. 2. Will stormwater runoff affect the Mess Cemetery in Tukwila? Karl Hufnagel, Project Manager, R.W. Beck, Inc., indicated the pipeline for the stormwater is to the east and not the south. The stormwater runoff is not near the site of the Mess Cemetery. City of Tukwila City Council Reaular Meetina Minutes 3. How was the number of parking stalls (21) determined? 4. How will dust and odor issues be handled? 6. Will the new facility continue to operate 24 hours a day? Page 4 of 7 Auaust 4. 2008 Mr. Hufnagel relayed this number of stalls was needed due to the staffing levels. The facility will have 24- hour a day service with triple shifts and staff overlaps. Mr. Hufnagel explained that a sophisticated misting system is used for odor control. It involves a natural plant oil odor neutralizer and is not a perfume cover -up. It was used at a transfer station in Seattle with very effective results. The dust extraction system is located near the compactors in the facility (where dust generates). Dust is pulled out of the air and collected in a bag filter system. Both of these systems have been well proven throughout the country. 5. The chains, currently located in the facility that self haulers are subject to, seem cumbersome and dangerous. Brad Bell, Operations Manager, King County Solid Waste Division, expressed the new facility will operate differently than the current Bow Lake Transfer Station. He explained that protecting customers from falling and injuring themselves in the facility is necessary. King County has had experience, as well as lawsuit issues, relative to customers who fell at the facilities. A 42" wall system will be in place in the self hauling area and a cable system at the top of the wall to prevent customers from falling approximately 8' to the floor below. Mr. Bell indicated there will be 24- hour -a -day service Mondays through Fridays. The hours on Saturday and Sunday are 8:30 a.m. to 5:30 p.m. During the construction period, self haulers will be able to come in when the contractors are not working, and there should be no disruption to commercial haulers. 7. Should there be verbiage in the conditions directing that sewage "must" be hauled away in the event a sewer line does not become available and that no septic tank can be installed? Mr. Hufnagel gave his assurance there is no plan to install a septic tank on the site, partially due to the soil quality and the building location being on an old landfill. The intent is to haul the sewage away if a permanent sewer line is not available. 8. Were alternative options considered, such as burning garbage? Mr. Hufnagel explained his firm has explored possible conversion technologies that involved a trip to Germany to investigate the most modern waste energy methods. A report was provided to King County for their review and consideration. 9. How was the fee assessed regarding payment, in lieu of planting trees? Mark Epstein, Landscape Restoration Designer, ESA Adolfson, explained a tree survey was conducted for the hundreds of trees located on the site of the proposed new facility. It was determined that 1,160 trees needed to be replaced. Smaller trees were selected due to the steep slope and their survivability factor. Due to "running out of room" to plant all of the trees, the fee -in- lieu -of- planting option was selected. The tree replacement cost was based on the price of the tree itself (at wholesale rates) and labor toward installation. 10. Can Hazelnut trees be used in the tree planting (Tukwila means "Land Where the Hazelnuts Grow Elizabeth Gibson, Landscape Architect, KPG, Inc., explained one of the criteria for this project was based on conditions set by the Port of Seattle. They conveyed the necessity to reduce plant material that is conducive to bird populations (as transfer facilities attract birds). The tree list provided by the Port of Seattle (since this is on a flight path to Seatac Airport) does not contain Hazelnut trees. City of Tukwila City Council Reaular Meetina Minutes 11. Is there a plan in place for the trees to be adequately maintained? Minnie Dhaliwal, Planning Supervisor, said the monitoring plan would require watering for the first 2 growing seasons until the trees are established. 12. Will improvements be made to the free recycling area, as this spot in the current facility is "messy Mr. Hufnagel relayed there are no significant improvements planned for the free recycling area. There may be the addition of a kiosk and public notices section. Additional screening and fencing could be considered to reduce litter and messiness. 13. Due to the heavy traffic in this area, was consideration given to making access improvements? Neil Fujii, Managing Engineer, King County Solid Waste Division, explained the traffic issues in this area stem from regional issues. Assessments performed regarding transportation- related issues in this area disclosed that traffic problems would remain, regardless of whether or not the King County Transfer Station was located at this site. 14. What route will the trucks follow to remove the waste products off -site? Ms. Dhaliwal explained that the majority of products are taken to the Cedar Hills Landfill by getting on 1 -5 north and exiting to 1 -405. 15. What, if any, noise impacts are there to the surrounding area? 9:06 p.m. Mayor Haggerton closed the public hearing. UNFINISHED BUSINESS Page 5 of 7 Auaust 4. 2008 Mr. Hufnagel indicated a noise study was conducted by a noise engineering firm. Sound readings were taken at various places near the site, in addition to a residential area above Seatac. The report indicates the facility will be in conformance with all of the noise ordinances applicable to this site. Neil Fujii, Managing Engineer, King County Solid Waste Division (applicant for the project), thanked the Council and City staff for their responsiveness to this project. a. Adopt the Findings of Fact, Conclusions, and Recommendations contained in the staff report and approve the Unclassified Use Permit (UUP) and Design Review Application to replace and expand the existing Bow Lake Transfer /Recycling Station currently located at 18000 Orillia Road South. MOVED BY LINDER, SECONDED BY DUFFIE TO ADOPT THE FINDINGS OF FACT, CONCLUSIONS, AND RECOMMENDATIONS CONTAINED IN THE STAFF REPORT AND APPROVE THE UNCLASSIFIED USE PERMIT (TO REPLACE AND EXPAND THE EXISTING BOW LAKE TRANSFER/ RECYCLING STATION CURRENTLY LOCATED AT 18000 ORILLIA ROAD SOUTH). MOTION CARRIED 6 -0. (QUINN NOT PRESENT) MOVED BY ROBERTSON, SECONDED BY DUFFIE, TO ADOPT THE FINDINGS OF FACT, CONCLUSIONS, AND RECOMMENDATIONS CONTAINED IN THE STAFF REPORT AND APPROVE THE DESIGN REVIEW APPLICATION FOR L08 -082 (TO REPLACE AND EXPAND THE EXISTING BOW LAKE TRANSFER /RECYCLING STATION CURRENTLY LOCATED AT 18000 ORILLIA ROAD SOUTH). MOTION CARRIED 6 -0. (QUINN NOT PRESENT) 9:09 p.m. Mayor Haggerton declared a brief recess. 9:13 p.m. Mayor Haggerton reconvened the Regular Meeting. City of Tukwila City Council Regular Meeting Minutes 9:13 p.m. Councilmember Quinn returned to the Council Chambers. Page 6 of 7 August 4. 2008 b. Third party utility coordination agreements for Tukwila International Boulevard (TIB) Phase II and III Project. 1. Authorize the Mayor to sign an interlocal coordination agreement with Water District #125 for the Tukwila International Boulevard Phase II and III Project. (Prices determined by bid, with the City of Tukwila to be reimbursed for all costs.) MOVED BY LINDER, SECONDED BY DUFFIE TO AUTHORIZE THE MAYOR TO SIGN AN INTERLOCAL COORDINATION AGREEMENT WITH WATER DISTRICT #125 FOR THE TUKWILA INTERNATIONAL BOULEVARD PHASE II AND III PROJECT. (PRICES DETERMINED BY BID, WITH THE CITY OF TUKWILA TO BE REIMBURSED FOR ALL COSTS.) MOTION CARRIED 7 -0. 2. Authorize the Mayor to sign an interlocal coordination agreement with Valley View Sewer District for the Tukwila International Boulevard Phase II and III Project. (Prices determined by bid, with the City of Tukwila to be reimbursed for all costs.) MOVED BY LINDER, SECONDED BY GRIFFIN TO AUTHORIZE THE MAYOR TO SIGN AN INTERLOCAL COORDINATION AGREEMENT WITH VALLEY VIEW SEWER DISTRICT FOR THE TUKWILA INTERNATIONAL BOULEVARD PHASE II AND III PROJECT. (PRICES DETERMINED BY BID, WITH THE CITY OF TUKWILA TO BE REIMBURSED FOR ALL COSTS.) MOTION CARRIED 7 -0. c. Authorize the Mayor to sign Supplement #5 to Agreement #06 -045 with KBA, Inc. for construction management services for the Tukwila 205 Levee, Site 5 Retaining Wall in the amount of $90,000.00. MOVED BY LINDER, SECONDED BY DUFFIE TO AUTHORIZE THE MAYOR TO SIGN SUPPLEMENT #5 TO AGREEMENT #06 -045 WITH KBA, INC. FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE TUKWILA 205 LEVEE, SITE 5 RETAINING WALL IN THE AMOUNT OF $90,000.00. (LA PIANTA WILL REIMBURSE THE CITY FOR ALL COSTS.) MOTION CARRIED 7 -0. REPORTS a. Mayor Mayor Haggerton reported that business license issuance has increased in 2008. A total of 2,350 licenses were issued in 2007; to date in 2008, 2,400 licenses have been issued. The Mayor indicated the National Night Out Against Crime event in Tukwila is Tuesday, August 5, 2008. He reminded the Council to meet at the 6300 Building (Conference Room #5) at 4:15 p.m. tomorrow to pick up their packets for the event. The Mayor indicated Tukwila has been chosen as the starting point for the 2009 Rock and Roll Marathon event, scheduled for June 27, 2009. This event usually attracts 20,000 to 30,000 people, and the route will travel north from Tukwila and end at Qwest Field. b. City Council Councilmember Hernandez reported she has encouraged her neighbors to become involved in the Block Watch program. Her neighbors will be hosting a dessert potluck for the Night Out Against Crime event. She indicated the Equity and Diversity Commission meeting will be held at Tukwila City Hall on August 2008 at 5:00 p.m. Council President Duffie thanked Jim Morrow, Public Works Director, for a tour of the levee site and areas near Gateway Drive. Councilmember Hougardy reported she will be assisting with the Night Out Against Crime event in her neighborhood. City of Tukwila City Council Reaular Meetina Minutes Councilmember Quinn hosted the Council Coffee Chat on August 2, 2008. It was conveyed to him that there are several unreported accidents near the driveway of the golf course, involving pedestrians and bicyclists being hit by cars. He would like the City to investigate this matter. Mr. Quinn referenced the recent tanker accident on 1 -5 that caused vehicle traffic to flood the streets in Tukwila. He would like to see Tukwila pursue options and possible grant funding to mitigate similar traffic issues when the viaduct in Seattle is replaced. c. Staff There was no report. d. City Attorney There was no report. e. Intergovernmental Kimberly Matej, Council Analyst, passed around the gift received from the recent visit by the delegation from Miyoshi, Japan (Tukwila's Sister City). The gift is a gold- trimmed platter, depicting birds in flight. She reminded the Council that Tukwila Days is coming up on August 16, 2008. MISCELLANEOUS Councilmember Linder encouraged the Councilmembers to read the recent version of the Rental Housing Industry News Update, which features an article regarding Tukwila. ADJOURNMENT 9:31 p.m. MOVED BY DUFFIE, SECONDED BY HERNANDEZ THAT THE TUKWILA CITY COUNCIL MEETING BE ADJOURNED. MOTION CARRIED 7 -0. q 4p,„ „;?L HaggeGtmayor d Christy O'Flafierty, City Clerk APPROVED BY TEE CITY COUNCIL: 08/18/2008 Page 7 of 7 Auaust 4. 2008