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HomeMy WebLinkAbout2008-08-19 Finance and Safety Minutes City of Tukwila Finance & Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes August 19,2008 - 5:00 p.m. PRESENT Councilmembers: Staff: Guests: Dennis Robertson, Chair; Pam Linder and Kathy Hougardy Jim Morrow, Derek Speck, Katherine Kertzman, Lisa Verner, Nick Olivas, Don Tomaso, Bob Noland, Rhonda Berry and Kimberly Matej Chuck Parrish CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5: 10 p.m. Committee Chair Robertson amended the agenda to delay the discussion of Item F to a future meeting due to the length of the current agenda. Item B was moved to the first item on the agenda, and Item C was moved to the end of the agenda. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Installation of Above-Ground, Bio-Diesel Tank Fire department staff has granted an exception to Tukwila Municipal Code (TMC) 16.16.040 for the installation of an aboveground bio-diesel fuel tank at 14905 Interurban Avenue South (76 gas station) in a zone outside of those specified in the Code. All exceptions to this TMC are made in writing by the Fire Chief or Fire Marshal. This tank is code compliant and its installation will not adversely affect surrounding properties. The tank is being installed only for diesel fuel and can be removed if it goes unused for one year. The Committee requested that the informational memo submitted for this agenda item be distributed to full Council with clarification regarding tank removal and restatement of this as an informational only item. INFORMATION ONLY. B. Travel Planner Advertisement for Seattle Southside Staff is requesting full Council authorization for the Mayor to sign a contract in the amount of $27,750 with Destination Media Alliance, LLC for Seattle Southside's advertisement in the 2009 Official Washington State Travel Planner. The Washington State Travel Planner publication has not been previously utilized by Seattle Southside for advertising. Staff is planning for a full-back page, 4-color advertisement very similar to our current ad placement in the Washington State Visitors Guide. Katherine Kerztman reported that having the back page of each publication should assist staff in evaluating the effectiveness of each publication to determine future proposed media schedules/plans. UNANIMOUS APPROVAL. FORWARD TO AUGUST 25 COW FOR DISCUSSION. C. Fire Department Master Plan Staff is seeking Council approval of an ordinance which adopts the Fire Master Plan as well as Administration's responses to the Plan's recommendations, and establishes a level of service goal for fire servIces. Finance & Safety Committee Minutes AUGust 19.2008 - Paae 2 Given the complexity of this item, Lisa Vemer provided an informational outline to the Committee that summarized and highlighted the details of reviewing and discussing the Plan and accompanying information, in addition to establishing a level of service goal for fire services. Implementing the Fire Plan's recommendations could have a large impact on the budget, and Committee members agreed that it is in the best interest of the City to delay adoption of the Plan, until after full Council has had the opportunity to begin the preliminary review of the upcoming Budget and Financial Planning Model which is anticipated to begin in October. Nick Olivas provided a brief history of the advent of the Fire Master Plan and explained the City's involvement with the City of SeaTac in this process. The Plan has been through several draft versions and was originally scheduled for completion on July 1. The recommendations made in the Plan are basically those of the consultant. Overall, the intent of the Plan is to look at delivery of service and the cost of servIce. After this introduction, the Committee reviewed the Plan document. Members will continue to review the Plan individually outside of the Committee. The Committee recognizes the amount of time it will take to review the Plan and Administration's respective recommendations. Therefore, Committee members have requested this item return to Finance and Safety prior to going to full Council for discussion. The Public Hearing regarding the Plan scheduled for this Monday, August 25 will be canceled and rescheduled to a later date. Due to time constraints and scheduling conflicts, the Committee has agreed to schedule an additional Finance and Safety Committee meeting the week of September 22 to continue discussion and review of the Plan and Administration's recommendations to the Plan. Kimberly will schedule the meeting with appropriate staff. Based on this timeline, the Plan will return to Committee in late September and is anticipated to be forwarded to a COW in early October. RETURN TO FINANCE AND SAFETY COMMITTEE FOR FURTHER REVIEW. D. Sale of Surplus Property at 7220 SW 43rd Street Staff is seeking full Council approval to accept a bid for the above named property to the Hamish Group, Inc, in the amount of$501,000. In June 2007, the Council declared the property located at 7220 SW 43rd Street as surplus (see Council minutes dated June 18, 2007). The property was previously two parcels that had been consolidated into one and was appraised at $480,000. Two bids were received, and the highest bidder was the Hamish Group, Inc. The Committee has asked staff to identify the fund where the monies received from the sale will be deposited. Staff will research the request and provide the information to full Council. UNANIMOUS APPROVAL. FORWARD TO AUGUST 25 COW FOR DISCUSSION. E. Sales Tax Revenue Report Bob Noland discussed the Sales Tax Report actual receipts received through May 2008. He shared his concern with lagging receipts over the prior months until May collections were recorded. May receipts proved a rebound in actual verses estimated revenue and receipts. The City is close to last year's collection level during this time. The streamlined sales tax initiative is expected to effect sales tax revenue later in the year. Both the Association of Washington Cities and the Municipal Research and Services Center are advising cities not to overreact in planning for anticipated projections of gains or losses as a result of streamlining. In contrast, they are recommending cities maintain their projections prior to the streamlined implementation. Finance & Safety Committee Minutes Auaust 19, 2008 - Paae 3 Discussion centered back on the potential impact of streamlined sales tax (SST) to the City. It will be difficult to predict sales taxes losses due to SST, as well as the monetary amount the state will provide to mitigate that loss. Based on this unpredictability, consideration may need to be given to budgeting and respective spending with the possibility of not committing complete funding for projects until the full effect of the SST can be determined sometime in 2009. The Committee expressed interest in the new Schedule II which breaks down and distributes sales tax among the top 10 categories of retail establishments. The construction of buildings category showed the greatest increase over the previous year, and there is some concern that the sales tax growth experienced this past May might not continue in future years. Due to the large scale effect an increase of decrease in sales tax revenue can have on the City, the Committee requested Bob present this information at an upcoming Council meeting. INFORMATION ONLY. F. 2008 Second Quarter Reports Item removed from current agenda per Committee Chair. m. ANNOUNCEMENTS No announcements. IV. MISCELLANEOUS Meeting adjourned at 7:26 p.m. Next meeting: Wednesdav. September 3.2008 - 5:00 p.m. - Conference Room 3 Q lfJ Committee Chair Approval ~KAM. Reviewed by LV, OS, BN and OT.