HomeMy WebLinkAboutReg 2008-09-02 COMPLETE AGENDA PACKET ti; Tukwila City Council Agenda
❖R EGULAR MEETING
f i Jim Haggerton, Mayor Councilmembers: Joan Hernandez Pam Linder
Rhonda Berry, City Administrator Dennis Robertson Verna Griffin
Joe Duffle, Council President Kathy Hougardy De'Sean Quinn
TUESDAY, September 2, 2008; 7:00 PM Ord #2208 Res #1669
1. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL
2. SPECIAL a. Promotion of Bruce Linton to Commander in the Police Department;
PRESENTATIONS Dave Haynes, Police Chief
b. Introduction and swearing in of Police Officer Mark Gaffney.
c. Introduction of Melanie Stalcup, Police Records Specialist.
3. CITIZEN At this time, you are invited to comment on items not included on this agenda (please
COMMENT limit your comments to five minutes per citizen). To comment on an item listed
on this agenda, please save your comments until the issue is presented for discussion.
4. CONSENT a. Approval of Minutes: 8/18/08 (Regular).
AGENDA b. Approval of Vouchers.
5. BID AWARDS a. Award a contract to Washington Pipeline, LLC for the 2008 Small Drainage Pg.1
Program in the amount of $253,015.00 (see 8/25/08 C.O. W.).
b. Award a contract to Gary Merlin Construction Company for the Interurban Pg.3
Avenue South Waterline project in the amount of $338,990.00
(see 8/25/08 C.O. W.J.
6. UNFINISHED a. Authorize the Mayor to sign a contract with Destination Media Alliance, LLC for Pg.5
BUSINESS the Travel Planner Advertisement in the 2009 Official Washington State Travel
Planner (for Seattle Southside) in the amount of $27,750.00 (see 8/25/08 C.O. W.J.
b. Authorize the Mayor to sign a purchase and sale agreement with Harnish Group, Pg.7
Inc. for the property located at 7220 SW 43rd Street in the amount of $501,000.00
(see 8/25/08 CO. W.).
c. Authorize the Mayor to sign Supplement #1 to Agreement #08 -017 with KPG, Pg.9
Inc. for the 2008 Overlay and Repair Program in the amount of $42,719.72
see 8/25/08 C.O. W.J.
d. Authorize the Mayor to sign an agreement with PACE Engineering, Inc. for the Pg.11
Storm Lift Station No. 18 Improvement project in the amount of $60,000.00
(see 8/25/08 C.O. W.J.
7. NEW BUSINESS
8. REPORTS a. Mayor c. Staff e. Intergovernmental
b. City Council d. City Attorney
9. MISCELLANEOUS 1
10. EXECUTIVE SESSION
11. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice
to the City Clerks Office 206433- 1800 /TDD 206 248 -2933. This notice is available at www.ci.tukwila.wa.us,
and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio taped.
=r; COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER: D 1) 0 6, I ORIGINAL AGENDA DAI E: AUGUST 25, 2008
AGENDA ITEM TITLE Bid Award for the 2008 Small Drainage Program
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 8/25/08 Mtg Date Mtg Date Mtg Date Mtg Date 9/02/08 Mtg Date Mtg Date
SPONSOR Council Mayor Adrn Svcs DCD Finance Fire Legal P&R Police Pl/
SPONSOR'S The project was advertised on July 29 and August 5, 2008. Seven bids were received
SUMMARY and opened on August 12, 2008. The low bid had one math error but it did not affect
the overall ranking of bids. The low bid of $253,015.00 was from Washington
Pipeline of Mercer Island, Washington and references indicate that they have
performed this type of work and have met industry standards for quality.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DAl'E: 8/18/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Award contract to Washington Pipeline, LLC.
COMMrI1EE Unanimous approval; forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$253,015.00 $300,000.00
Fund Source: 412.02 Surface Water Fund (pages 134, 2008 CEP)
Comments:
MTG. DATE 1 RECORD OF COUNCIL ACTION
8/25/08 Forward to Regular Meeting
9/02/08
MTG. DATE ATTACHMENTS
8/25/08 Information Memo dated August 12, 2008
Map of Site Locations
Bid Tabulation
Consultant's Recommendation Letter
Utilities Committee Meeting Minutes from August 18, 2008
9/02/08 No Attachments
COUNCIL AGENDA SYNOPSIS
Q y 5 Initials ITEMNO
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5 Q O Meeting Date 1 Prepared by I Mayor's review 1 Counejl review 1
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ITEM INFORMATION
CAS NUMBER: 2 0 7 I ORIGIN A. AGENDA DATE: AUGUST 25, 2008
AGENDA ITEM TITLE Bid Award for the Interurban Ave S Water Line Project
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 8/25/08 Mtg Date Mtg Date Mtg Date Mtg Date 9/02/08 Mtg Date Mtg Date
SPONSOR Council Ma Adm Svcs DCD Finance Fire Legal P&R Police PI/
SPONSOR'S The project was advertised on July 14 and 21, 2008. Eight bids were received and
SUMVLARY opened on August 8, 2008. The low bid did not sign the addendum page as required,
but once notified, they immediately turned in the form. The error is considered
immaterial. The low bid of $338,990.00 was from Gary Merlino Construction Co. and
they have completed satisfactory work for the City in the past.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DAIB: 8/18/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Award contract to Gary Merlino Construction Co.
COMMInEE Unanimous approval; forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$338,990.00 $400,000.00
Fund Source: 401.02 Water Fund (pages 79, 2008 CIP)
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
8/25/08 I Forward to next Regular Meeting
9/02/08
MTG. DATE ATTACHMENTS
8/25/08 1 Information Memo dated August 12, 2008
Bid Opening Results (Lump sum bid)
1 Utilities Committee Meeting Minutes from August 18, 2008
9/02/08 1 No attachments
COUNCIL AGENDA SIWOPSIS
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ITEM INFORMATION
I CAS NUMBER: 0 8 l I ORIGINAL, AGENDA DATE: AUGUST 25, 2008
AGENDA ITEM TITLE Official Washington State Travel Planner Contract for Seattle Southside
Advertisement
C.� "l'I:GORl Discussion Motion Resolution Ordinance 1 1 Bid Award Public Hearing Other
Mtg Date 08/25/08 Mtg Date 09/02/08 illtg Date ill g Date Mtg Date dltg Date illtg Date
1SP )NS()R Council Mayor Agra Svcs DCD Finance Fire Legal 1 I P &R Police 1 I PIV
SPONSOR'S Authorize Mayor to sign a contract with Destination Media Alliance, LLC. This will provide
SU \I \I. \RY Seattle Southside's full -back page, 4 -color ad in the 2009 Official Washington State Travel
Planner in the amount of $27,750, as a part of its overall 2009 Media Plan. The Seattle
Southside proposed 2009 media schedule and budget will include this budget item.
RI \'II BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. 1 Parks Comm. Planning Comm.
DATE: 08/19/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Accept DMA contract and authorize Mayor's signature.
COMMIT TEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
ExPIiNDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$27,750 $27,750
Fund Source: 101.00.557.301.44.15
Comments:
1 MTG. DATE RECORD OF COUNCIL ACTION
08/25/08 Forward to next Regular Meeting
1 MTG. DATE ATTACHMENTS
08/25/08 Informational memorandum dated 8/8/08
Contract with Destination Media Alliance, LLC
Proposed 2009 Media Plan
Minutes from the Finance and Safety Committee meeting of 8/19/08
09/02/08 No attachments
COUNCIL AGENDA SYNOPSIS
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Mayor's review Cottnci reviefv
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ITEM INFORMATION
!CAS NUMBER: 0 04/ 1 ORIGINALAGEND.\ DATE: AUGUST 25, 2008
A ;INDA ITIMI Tvn Sale of surplus property at 7220 SW 43 Street (formerly South 180 St.)
CATl ;c) D iscussion Motion Resolution Ordinance Bid ward Public Hearin Other
I tY D
Aftg Date 08/25/08 Altg Date 09/02/08 Mtg Date Aftg Date dMtg Date illtg Date Mtg Date
1 SP( )NSOR Council N Mayor Adrn Svcs n DCD Finance Fire Legal 1 1 P&R n Police PIV
SPONSOR'S The Council is being asked to accept a bid in the amount of $501,000 for surplus property
SUMI\L\RY at 7220 SW 43 Street. The property was declared surplus on June 13, 2007, by
Resolution #1637, with an appraised value of $480,000.
RI A'II?WIT) BY COW Mtg. CA &P Cmte N F &S Cmte Transportation Cmte
n Utilities Cmte Arts Comm. 1 1 Parks Comm. E Planning Comm.
DA
TE: 08/19/08
RECOMMENDATIONS:
SPONSOR /ADMTN. Approve sale of property
COMIMPITEE unanimous Approval; Forward to Committee of the Whole
COST: IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE I RECORD OF COUNCIL ACTION
08/25/08 I Forward to next Regular Meeting
1 MTG. DATE ATTACHMENTS
08/25/08 Informational memorandum dated 8/5/08
Resolution #1637, declaring the property to be surplus
Minutes from the 6/11/07 Committee of the Whole Meeting
Minutes from the 6/18/07 Regular Meeting, adopting Resolution #1637
1 Parcel Map
Lot Consolidation for the property
Minutes from the Finance and Safety Committee meeting of 8/19/08
09/02/08 No attachments
r a L COUNCIL AGENDA SY NOPSIS
s 2�'' Initialr ITEM NO.
Q 0 Meeting Date Prepared by I Mayor's review I Council review
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ITEM INFORMATION
CAS NUMBER: Q (J l a s I ORIGINAL AGENDA DATE: AUGUST 25, 2008
AGENDA IL"EMTITL.E 2008 Overlay Repair Program Construction Management Services
Supplement No. 1 with KPG, Inc.
CATEGORY Discussion Motion Resolution Ordinance ['Bid Award Public Hearing El Other
Mtg Date 8/25/08 Mtg Date 9/2/08 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date:
SPONSOR Council El Mayor Adn Svcs DCD Finance El Fire Legal El P &R Police PTV
SPONSOR'S Base Contract 08 -017 with KPG, Inc included design engineering services for the 2008
SUMMARY Overlay Program. The construction bid was awarded to Watson Asphalt on July 7, 2008.
Supplement No. 1 for construction management services has been negotiated with KPG
in the amount of $42,719.72. The scope of work includes all construction management
and inspection services during the overlay and repair construction contract.
REVIEWED BY COW Mtg. El CA &P Cmte F &S Cmte Transportation Cmte
El Utilities Cmte Arts Comm. Parks Comm. El Planning Comm.
DATE: 8/12/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Authorize Mayor to sign supplement with KPG, Inc.
COiYfVi iTEE Unanimous approval; forward to COW.
COST IMPACT/ FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$42,719. 72 $186,000.00
Fund Source: 103 Residential and 104 Commercial Streets (pages 3 and 44, 2008 CIP)
Comments:
MTG. DATE 1 RECORD OF COUNCIL ACTION
08/25/08 1Forward to next Regular Meeting
09/02/08
MTG. DATE ATTACHMENTS
08/25/08 Information Memo dated August 13, 2008 (revised after TC)
Supplement No. 1 with Exhibits
Transportation Committee Meeting Minutes from August 12, 2008
09/02/08 No attachments
COUNCIL AGENDA SYNOPSIS
a w y i 2 Initialr ITEm No.
i 1 Meeting Date I Prepared b' 1 Mayor's review Cour:4I rdviesv
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A+ 1 8/25/08 R 1 1
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ITEM INFORMATION
CAS NUMBER: 0 0 s ORIGENAL AGENDA DATE: AUGUST 25, 2008
AGENDA ITEii iTITLE Storm Lift Station No. 18 Improvement Project Consultant Agreement
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
A'Itg Date 8/25/08 Mtg Date 9/02/08 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date:
SPONSOR Council Mayor Adm Svcs El DCD Finance Fire Legal Pe'rR Police PIV
SPONSOR'S This contract is for design services for the Storm Lift Station No. 18 Improvement Project.
SUMMARY Storm Lift Station No. 18 has only one pump and any mechanical failure could lead to
flooding. Staff would like to configure No. 18 to operate automatically rather than the
current manual operation. PACE Engineering is recommended for this project as they have
designed improvements to Storm Lift Station No. 19 at Fort Dent Park as well as Lift
Station No. 17 at Bicentennial Park and both have operated properly.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DA L'E: 8/18/08
RECOMMENDATIONS:
SPONSOR /ADMEN. Authorize Mayor to sign the consultant's agreement with PACE.
CONE IITTEE Unanimous approval; forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$60,000.00 $60,000.00
Fund Source: 412 Surface Water Fund (page 137, 2008 CIP)
Comments:
1 MTG. DATE I RECORD OF COUNCIL ACTION
08/25/08 Forward to next Regular Meeting
09/02/08
MTG. DATE ATTACHMENTS
08/25/08 Information Memo dated August 13, 2008
Consultant Agreement with Scope of Work
Utilities Committee Meeting Minutes from August 18, 2008
1 09/02/08 No attachments
Tentative Agenda Schedule
MONTH MEETING 1- MEETING 2 MEETING 3 MEETING 4
REGULAR C.O.W. REGULAR C.O.W.
September 2 (Tuesday) 8 15 22
1t —Labor Day Special Presentation_ Special Presentations: Special Presentation:
(City offices closed) S agenda packet Update on Duwamish Wellness Tukwila School District
cover sheet for this Riverbend Hill project presentation— report on student
29"h Bruce Fletcher, Parks Well City Award achievement:
week's agenda Recreation Director Dr. Linda Elman,
Fifth Monday of the (September 2, 2008 American Heart
month—no Coun Regular Meeting) Special Issues: Association "Fit Director of Research
meeting scheduled Tukwila Village City" award Evaluation, and
Dave Larson, Board
discussion Proclamation: Director
Mayor's Day of
Concern for the
Hungry
COMMI11b OF THE
WHOLE MEETING TO
BE FOLLOWED BY A
SPECIAL MEETING
October 6 13 20 27
November 3 10 17 24
11th Veterans Day
Public Hearing:
(City offices closed) 2009 proposed budget
27th
Thanksgiving Day
(City offices closed)
28th Day after
Thanksgiving
(City offices closed)
Upcoming Meetings Events
SEPTEMBER 2008
1st (Monday) 2nd (Tuesday) 3rd (Wednesday) 4th (Thursday) 5th (Friday) 6th (Saturday)
Chamber of Finance Equity A Tukwila Centennial event:
Labor Day Commerce Safety Cmte, Diversity Tukwila Health,
City offices closed Gov't. 5:00 PM Commission
Community (CR 03) 5:00 PM Safety and Wellness
Affairs Cmte., (Showalter Expo
12:00 NOON Middle School Come take the Tukwila
Chamber> Sister City Library) Life Challenge at
Office) Gents \'evdorf.Stadiurn
RESCHEDULED (between Foster High
FOR SEPT. 10TH School K Showalter):
Arts
Commission, Court High -tech treasure
(geoteaming)
geoteaming)
5 :30 PM
(Community (9 AM- 12 :00 Noon)
Center) Expo booths on health.
PLEASE NOTE safety and wellness
SPECIAL START Fun Walk (and prizes!)
TIME. Exercise class demos
Donate new or slightly
Utilities Cmte used items to the shoe.
CANCELLED sock and coat drive
Track and field events
for kids, inflatables
Civil Service and bouncy toys
Commission,
5:00 PM Expo runs from 12 :00
(CR 93) NOON to 3:00 PM
Geoteamers check in at
9:00 Am (Visit
City Council ssww.tukwila100.
Regular Mtg., com'geoteaming to
7:00 PM register your team or call
(Council 206 -768- 2822.)
Chambers)
8th (Monday) 9th (Tuesday) 10th (Wednesday) 11th (Thursday) 12th (Friday) 13th (Saturday)
Community Transportation Sister City Sign Code Sanctioned Centennial
Affairs Cmte, Cmte, Advisory community event:
Parks Cmte, 5:00 PM 5:30 PM Committee,
5: 00 PM (CR 01) (CR 03) 6:00 PM Corvette Club Car Shorc
(CR 03) (Council Albert Lee Appliance
Chambers) (404 Strander Blvd)
Highway 99 9:00 AM 12:00 NOON
City Council Action Cmte.
Committee of 7:00 PM
the Whole (Community SUNDAY, SEPT. 14
Mtg., Center)
7:00 PM Sanctioned Centennial
(Council community event:
Chambers) "Healing the Land
Gathering"
(formerly known a.r the
Peace Potlatch,
Attendance at this event is
by invitation only.
Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 -767 -2342.
Chamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices.
Contact Nancy Damon at 206 -575 -1633.
City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall.
>City Council Regular Meeting: 1st 3rd Mon., 7:00 PM, Council Chambers at City Hall.
Civil Service Commission: 1st Mon., 5:00 PM, Conf. Room 43. Contact Bev Willison at 206 -433 -1844.
>Community Affairs Parks Committee: 2nd 4th Mon., 5:00 PM, Conf. Room 93.
Equity Diversity Commission: 1st Thurs., 5:00 Psi, Showalter Middle School Library. Contact Kimberly Afatej at 206 -433 -1834
Finance Safety Committee: 1st 3rd Tues., 5:00 PM, Conf. Room 43. Agenda items for 9 /3/08 meeting: (4) Seismic evaluation
results. (B) 2008 2nd quarter report.
>Highway 99 Action Committee: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Dare Haynes at 206- 433 -1812
Planning Commission/Board of Architectural Review: 4th Thurs., except 2nd Thursday in Nov. Dec.. 7:00 PM.
Council Chambers at City Hall. Contact Wynetta Bivens at 206 -431 -3670.
r Sister City Committee: 1st Wed., 5:30 PM, Conf. Room 63. Contact Bev Willison at 206 -433 -1844.
Transportation Committee: 2nd 4th Tues., 5:00 PM, Conf. Room 41.
Utilities Committee: lst 3rd Mon., 5:00 PM, Conf. Room 41. 9/2/08 meeting has been cancelled.
Court Busy Court and/or Jury Calendar (noted to alert employees and citizens of potential parking difficulty).