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HomeMy WebLinkAboutFS 2008-09-03 COMPLETE AGENDA PACKET Distribution: K. Matej LLA' w g U1ir fflCity of Tukwila J. Due M. Miotke J. P. Linder Morrow D. Robertson G. Labanara Finance Safety Committee K. Hougardy B. Noland Mayor Haggerton N. Olivas Dennis Robertson, Chair R. Berr J. Pace C. OFlaherty D. Speck Pam Linder B. Fletcher R. Still D. Haynes D. Tomaso Kathy Hougardy M. Hart Judge Walden V. Jessop K. Narog(cover) S. Kerslake S. Kirby (email) T. Kinlow S. Norris (email) AGENDA WEDNESDAY (Due to the Labor Day Holiday) SEPTEMBER 3, 2008, S:00 PM CONFERENCE ROOM #3 Item Action to be Taken Page 1. PRESENTATIONS 2. BUSINESS AGENDA a. Seismic Evaluation Results Presentation; a. Forward to 9/8 C.O.W. Pg.I .dim Morrow, Public Works Director, and 9/15 Regular. b. 2008 Second Quarter Reports. b. Information only. Pg.65 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Tuesday, September 16, 2008 Future Aaenda Items: Council Goal #3; work together in cooperation with nearby cities to address common problems (safety) in the Highway 99 corridor and Military Road. Animal Control status monitoring. Safety in Overnight Lodging (on hold pending outcome of court case). Panhandle ordinance. The City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206 433 -1800 for assistance. INFORMATION MEMO To: From: Date: Subject: Mayor Haggerton Public W orks Directo~ August 28, 2008 Seismic Hazards Screening Report Please Bring Your Copies of the Evaluation Report. ISSUE Review results of Seismic Hazards Screening Evaluation. DISCUSSION Reid Middleton was contracted to provide Seismic Hazard Screening and Reporting services, using FEMA 154 and ASCE 31-03 screening criteria for nine City buildings (Minkler Shops was separated into three separate structures). The screening and evaluation looked at the buildings' expected structural performance for the Immediate Occupancy performance objective. The Immediate Occupancy performance objective was chosen because each of the facilities being evaluated perform a critical function/service for the community and would be needed during a disaster and the during the recovery period following the disaster. All of the buildings, with the exception of Fire Station 53, were found to have seismic deficiencies and do not meet the Immediate Occupancy performance objective. Concept-level seismic upgrade designs have been completed and are provided describing the options to mitigate structural deficiencies. Cost estimates for the seismic upgrades have also been developed. RECOMMENDATION Present to the Committee of the Whole for consideration. C:\temp\XPGrpWise\Info r~emo Seismic Screening Report.doc Seismic Improvements Program Study Results August 2008 Reid Middleton Facilities Overview importance Dsplacem -d proeCt Sc r e e"Q Results Rapid Visual Se ism► a nation Results ConcePt-Level 5 r etailed Seismic e smiC U `�"9r`• Cost Estflates end City Hall (i) Public Work Engineering Fire Station 51 riN Fire Station 52 Fire Station 53 To Fire Station 54 Workroom, Covered Parking (0) George Long Shops Tukwila Community Center 166,000 SF City Hal, Po ice/Pub ic yorks„ rA Fir- Stations, 2 Sho s Facilities, 1 Co muni1 Ce ter Co str cti t• e 'fir 1961 to 19 5 to 20 0 Person Occupant Load Cost to Upgrade? [stab ish Jpgrade Priorities City of Tukwila. Seismic Improvements Program August 2008 Building Name Tukwila City Hall 6300 Building Fire Station 51 Fire Station 52 Fire Station 53 Fire Station 54 Minkler Shops Buildings George Long Shop Tukwila Community Center Totals No. Stories Area 2 27,000 SF 2 33,600 SF 2 17,700 SF Precast Tilt -Up Concrete 1 1 1 1 Structure Type Wood Frame, Concrete Wood SW Wood Frame, Concrete Wood SW, Steel Frame 3350 SF Precast Tilt -Up Concrete Wood Frame, Wood Masonry 14,000 SF SW 5,300 SF Masonry Bearing Wall 20,750 SF Precast Tilt -Up Concrete 2 18,500 SF Pre Engineered Metal Bldg. Wood Frame, Wood Masonry 1 55,000 SF SW 166,000 SF Year Built 1977 31 300 1978 30 300 1973 35 15 1971 37 10 1995 13 15 1961 47 10 1972 36 100 1965 43 150 1995 13 1100 2000 Occupant Age Load Use Administration /Police/ Court Public Works /Engineering /Police Emergency Services Emergency Services Emergency Services Emergency Services Public Works Shops Storage Vehicle Maintenance Recreation City of Tukwila Seismic Improvements Program August 2008 proceC' Screening •d Visua,, MC 5C fl,&Ran at0 Eu aIu Se ►sm Detailed SCE. 3 rring ion Checklist Scree tailed Ev a1uat bier 1 hec More De Tier 2 Quick C on T ►e Evaluat► Detailed Des ►gn ►er 3 Basedl 6 Perform b�ectives ScE 4 O ance ectW ed or En ance oba Determine Limited Levels Per�Orr�n �e E.Q. Le E E •Q Budget D Overall ®nstruct►on Do Establish Design an d C Ce Detailed D Prepare abduction zone earthquakes (1700) lC 0 sin Crustal earthquakes 4 (900 AD„ 1872)\ Deep earthquakes (1949, 1965 2001) City of Tukwila Seismic Improvements Program August 2008 Site Specific Seismic Hazards Prob. Seismic I-lazard Dexagregatiovi City of Ttitcwila_ 122.24:1° 41.49214. Peak 'Rail. G oa conn tvflak (11,.M.,,E)=--- 5.0 lam 6.63, -122 ticarn peak R.V1 bin), Wan newel.), Ilene 4'75 yeacs 'Moda (P. ,D.8.,en 53,.S ken„, .00,1 to 2 sizna cicorn peak 9,,s,11.,g. bin) Vez:n (R.M.E6) 3'7.1 ken, 6.55., 0.6,2. Binning: Deltan 10. ken, dektitylA.2, Deltas-s-,1.0 4 .s 4 3 2033 upctte USGS PSHA -1 1.5 4. 23-0203EIJVCIO 1":"A:21,7 dsianto "roanitIdo Os, avaixon EO,E) daa ggragaiton is 3 IVO en FOCI,: ano4 V.1.760 WI lop rn 1.19GS CC4-rt (614,40024 TIO:it ilyls volt lt 005% cortirib. crririad Lateral Shear Demand Lateral Deformation City of Tukwila Seismic Improvements Program August 2008 Screening for Structural Discontinuities Screening - Plan Irregularity Screening - Vertical Irregularity Rapid Visual Screening Inventory and Scores Relative Structural Rank Building Description Scores, S 1 Tukwila Community Center 0.7 2 6300 Building 1.2 3 Fire Station 51 1.5 Minkler Shop Office and 4 Repair 1.5 Minkler Shop Work Room 5 and Storage Bins 1.5 Minkler Shop Covered 6 Parking 7 Fire Station 52 8 George Long Shop 9 Fire Station 54 10 Fire Station 53 11 Tukwila City Hall City of Tukwila Seismic Improvements Program August 2008 Seismic Evaluation - City Hall 11 2-Story, Wood Framed 0 ill 27,000 SF, 1977 Construction Incomplete/ on-Orthogonal LIRS Vertical Disconti ity Overstressed ood Shear ails ood all Hold-Downs Discontinuous Load Path in Diaphragms Overstressed Concrete Shear ails Foundations City of Tukwila Seismic Improvements Program August 2008 Add Wood Shear Walls Add Hold -Downs at Existing Wood Shear a Is Strengthen Posts anc Columns IN Add ra Strut d Collect E ements dd Diagonal Bracing dd /Improve C• ncrete Shear Walls Improve Fou ndati ns Structura Recommendation Retrofit Existing Structure City of Tukwila Seismic Improvements Program August 2008 Concept Level Seismic Upgrades - City Hall 3-Story, Wood Framed, Concrete/Wood S'lear Walls 33,600 SF, 1978 Construction Overstressed Upper Floor old Shear Overstressed C. ncrete Slear ails Overstressed Foor a d Roof Diaphragms eak Steel Mo ent Frame Joints 1,r 11 City of Tukwila Seismic Improvements Program August 2008 Seismic Evaluation - 6300 Building Add Steel Moment Frames Longitudinally Add Steel Braced Frames in Transverse i rectio d Spr ad F u ra,t ns dd Steel Co m s dd rag Struts Structural Recommendation Retrofit Existing Structure City of Tukwila Seismic Improvements Program August 2008 Concept Level Seismic Upgrades - 6300 Building 2- Story, Tilt -Up Concrete, ood Gravity Framing 17,7 0 SF, 1973 C• nstr ction Overstressed ncrete Shear ails Overstresse• o,• d Chi p rag ms o it iaphragm C• (lector Elements Overstressed GWB Walls Inac eq uate Floor oof to Wa f Ties Liquef.ction tenti City of Tukwila Seismic Improvements Program August 2008 Seismic Evaluation - Fire Station 51 a Add Wood Shear Walls e Add Concrete Moment Frames cd Steel oment Frames O Shotcrete Existing al s 8 o iaphra I m C Hector 1 Elements a dd Pra. Strut Elements Improve all to "oof/Floor Ties a Compaction Grouting to Mitigate Liquefaction Potential Structural Recommendation Replace Structure City of Tukwila Concept Level Seismic Upgrades - Fire Station 51 Seismic Improvements Program August 2008 Seismic Evaluation - Fire Station 52 1-Story, Wood Framed 3,350 SF, 1971 Construction isc ntinuous L ad Path verstresse• sod Shear aF s lir I; Inasequate verstressed Diaphrag s 111, oof to Wall Ties 1 0 City of Tukwila Seismic Improvements Program August 2008 Add Wall to Roof Ties Add Sheathing and Hold -Downs to Wood Walls odify Existing earn Connections to ct as rag Struts Structural Recommendation Retrofit Existing Structure City of Tukwila Seismic Improvements Program August 2008 I ed, S 1-Story, ood FramVIRF in Apparatus Bay 14 ,000 SF, 1995 Construction Newer Construction No Tier 2 Defidencies vi 1Story wood Framed, Wood 'Masonry UCtOfl 300 S Overstressed Masonry Walls erstressed ood Shear Ov Walls 0 Inadequate Diaphragm Collector Elements Inadequate Diaphragm Shear Capac‘ty Seismic Evaluation - Fire Station 54 Add Masonry Wa° s Shotcrete Existing Masonry Wa! Is Remove Hose Tower Expand Fou dations pgrade ood Siear Walls dd rag Struts Re- Sheath oof iaphragm Structural Recommendation Retrofit Existing Structure City of Tukwila Concept Level Seismic Upgrades - Fire Station 54 Seismic Improvements Program August 2008 Reid iddleton 1-Story, Tilt-Up Concrete Framing, 3 uildings on Site 20,750 SF, 1972 Construction Overstressed Concrete Shear ails Inadequate rizontal iaphragm Capacity Insufficient Out-of-P ane Wail Ties Added Mezzanines Liquefaction Potential City of Tukwila Seismic Evaluation - Minkler Shops Seismic Improvements Program August 2008 Improve Roof to Wal Ties ,dd Masonry Shear Wa Is Shotcrete Existing Concrete Walls dd Concrete al s ver- Sheath o Diaphragms Add Diaphragm Chord Elements Compaction Grouting to Mitigate Liquefaction Potential la Structural Recommendation Retrofit Existing Structures City of Tukwila Concept Level Seismic Upgrades - Minkler Shops Seismic Improvements Program August 2008 444. 4440.14 r■ 4 4.4k AtIANIN 1 !11 1 1-Story, Masonry, Steel, ood Light Gauge Metal Framed, 55, 00 SF, 1995 Construction Weak nd Ins fficient ood Shear ails Insufficient d all old-Do ns Some Gym Masonry Walls Overstressed m Overstressed Diaphragms Liquefaction Potential City of Tukwila Seismic Evaluation - Community Center Seismic Improvements Program August 2008 s Add sheathing and Nailing to Wood Shear Walls Improve WoOd Wa I Hold Downs Add Concrete 8i Masonry Wails Strengthen oof Diaphragms Add Drag Struts to Roof Diaphragms Compaction Grouting to itigate Liquefaction Potential Structural Recommendation Reduce Performance Objective, Limited Retrofit City of 'Tukwila Concept Level Seismic Upgrades - Community Center Seisrnic Improvements Program August 2008 2- Story, Pre Manufactured Metal Framing, Steel 18,500 SF, 1965 Construction o Legitim to Lo gitudinal LF S eak Mome t Frames Inadequate iap ragm Capacity Discontinuous Load Path Liquefaction Potential City of Tukwila Seismic Evaluation - George Long Shops Seismic Improvements Program August 2008 Reid iddleton Add Steel Moment Frames Longitudinally Strengthen Existing Steel Columns dd aso ry Shear a is Improve Existin• Column t Foundation Connections Expand Existing Foundations Impr ve Roof Diaphragm c,•nnections Compaction Grouting to Mitigate Liquefaction Potential Structural Recommendation Replace Structure IIV City of Tukwila George Long Shops Seismic Improvements Program August 2008 Staff Total Recommen Backnp Facility Action Cost of Needed 'Facility generator Costs P% �V�• lity r. y,,. 1. u�a+ w..: rl.e."u•"'"�..,w..l:".:ww^-:.�. Seismic a pVC7Y4CT acku Imp Upgrade Facility Consultant Seismic Cost $8,722,000 Year Seismic Fix Cost $380,0 Facility wilt Evaluation Recommendationt�> $4,690.400 gee 3 682,400 I tA) I I Retrofit $284,000 Replacement Failed $3 225,004 Sheet 197 $5,069,0 City Hall gee Replace Facility Retrofit Rep l ac e Facility Failed $180,000 Replacement 1978 $1 446,000 Sheet 6300 Sta 51 NIA Replace 5403,000 Upgrade/Replace Failed $128,004 Facility Fire Sta 51 1973 $,198,00 577,0 Retrofit Upgrade Facility ;Failed $141,000 $191,000 Fire Sta 52 1991 $50,00 'Upgrade/Rep I N/A, I NIA $908, acility< I 1 $387,000 $141,000 I 1995 Passed Fire Sta 53 $380,000 t�) See Replace Facility Retrofit ]'ailed $255,040 Replacement Fire Sta 54 1961 $1,308,000 Sheet $1,684,000 See Retrofit Rep Facility Nlinklcr Failed $150,000 Replacement 1 196 $2,178,000 Sheet Shops N/A Replace I U �erade Facilitytg) George Long 1965 .Fail 0Q I $374,000 Y $5,234,400 Shop $501,0 52,025,000 I s g rad to $4,363,000 xg,9 1 ,0 00 1 is cons idered to be critical to the City's Retrofit $15 225,000 3 Each building 52 0 Community Failed Occupancy performan 1995 poor if the Center performance for the Immediate Occup rades. etc. cxpeotcd structural p plumbing upgrades, electrical upgrades, etc. The cost-benefit ratio is extremely P 'Totals facility's age; Raid Middleton compliance, lighting upgrades, P post-earthquake in ADA comp lumbing u goaded; an d the facility. store 4 The 0 Build ng is r ecommen ded looked at the buil utg upgrading nee for Police e provide Recommendation i the Seismic Evaluatio nee windows, 21s. No room to expand no space VAC upgrades, radinB because of the extensive amount of improvements oily waste. (2) R aconeenandation esmade b include H down area For materials. Canter may be used Needed facility improvements replacement rather than uP8 study. t,r site drainage; out of compliance for handling y is rccvmely and for rap response time s NPDES requirement): insufficient lay G300 George Long ca pability s equipment: improper was chosen because the Community facility is J e upgraded, up space needs, location, esp nse time finds upon result of a is no V actor Waste to properly maintain the City' The Immediate Occupancy Final action d sic to, inadequate a capability the P s is severely under-sized, inadaq (6) Myerklur Shop is severely u ndersized; an d the facility• criteria rather than Immediate Occupancy. impounded ded v Shop N room to expand against the Lifc- Safety to be evaluated 8 the retrofit costs would be lower as a shelter It vehicles mass-care eCriteria were used, (8) Recommendation is for the facility as a shelter :and mass -oaro site. If the Life-Safety i Seismic Improvements Program Study Results SECOND QUARTER REPORT TO COUNCIL April 1 - June 30, 2008 Prepared for Finance & Safety Committee MAYOR'S OFFICE 2nd QUARTER SIGNIFICANT ISSUES Significant items for the Mayor's office in the 2nd quarter included continued work on Tukwila Village and beginning the search process to fill the Finance Director position, along with preliminary work after the decision to move into our first biennial budget process. BUDGET PROGRAM GOALS 1. Continue Mayor's and Administration's participation in reqional stewardship efforts in the Green/Duwamish watershed: Ongoing. 2. Continue Mayor's involvement in reqional efforts includinq but not limited to. WRIA 9. Cascade Water Alliance, Valley Communications. Kinq County Flood Control' Zone District and Suburban Cities Association: Ongoing. Mayor is actively involved in each of these groups. 3. Continue "qreen city" initiatives: Ongoing. Funding is set aside to help. 4. Continue to oversee efforts to develop Tukwila Villaqe: RFP issued during 2nd quarter. 5. Continue efforts to improve existinq housinq stock: No specific activity during 2nd quarter. 6. Continue efforts to secure Federal appropriations in support of key proiects: Monitoring appropriation request submitted in 1st quarter. 7. Work with City Departments. business community, and residents to execute a successful Centennial campaiqn: Centennial events included the Walt Wagner concern and unearthing of the time capsule at City Hall. 8. Prepare draft Civil Service Desk Manual: No action in 2nd quarter. Economic Development 1 . Coordinate Tukwila Villaqe development: Issued Request for Qualifications (RFQ) and Request for Proposals (RFP). 2. Actively support revitalization on Tukwila International Boulevard: Ongoing work with Highway 99 Action Committee. 3. Expand marketinq efforts to attract business and development: Created new marketing materials for the Seattle Southside Forum. 4. Build relationships with businesses and property owners in the Tukwila Urban Center (TUC): Ongoing. 5. Support City departments in efforts impactinq the business community such as updatinq the Siqn Code and development of impact fees: Will support as needed. City Clerk 1. Succession planninq: The former City Clerk retired April 1 , 2008. A new Deputy City Clerk has been hired and will begin July 16, 2008. The part-time Word Processing Technician position in the Clerk's Office became full-time on May 1, 2008. New procedures and processes have been instituted regarding tracking/distribution of claims for damages/litigation, recorded documents, postal accounts, and affidavits of publication. The Public Records request process has been re-developed to include electronic distribution of the requests to staff, inclusion of a new budget account number strictly for transactions regarding public records requests, and streamlining of all invoices through the City Clerk's Office. 2. Continue FEMA sponsored National Incident Manaqement System (NIMS) traininq for staff: Staffing shortages did not facilitate completion of the training this quarter. 3. Provide Access and Excel database traininq for all staff: Staffing shortages did not facilitate completion of the training this quarter. Multiple members of the Office had already completed training in these areas. 2008 Second Quarter Report to Council Prepared for Finance & Safety Committee Page 2 Equity & Diversity Commission 1. Support and implement the qoals of the National Leaque of Cities Inclusive Communities Platform: Ongoing. The Commission has placed a National League of Cities Inclusive Communities sign at the intersection of Southcenter Boulevard and 6151 Avenue. 2. Assist residents to overcome lanquaqe barriers by helpinq them qain access to information and resources in the community: Ongoing. The Commission has provided financial assistance to the Tukwila School District and Community Schools Collaboration for: culturally-based parent nights at the schools; Multicultural Action Committee's Leadership Camp, and Cultural World's Fair at Foster High School. 3. Link aqencies and residents to interpreters and translators to assure our city is an inclusive community: Ongoing. 4. Work with school and community qroups to promote issues of equity and fairness and support cultural proqrams. education and traininq: The Commission has committed to promote and sponsor The Refugee Project: Walk in My Shoes. Hotel/Motel Tax 1. Work with City departments. business community. and residences to execute a successful Centennial campaiqn: Ongoing; positive spikes in media coverage continues as planned. 2. Continue efforts to market Seattle Southside as a premier travel destination: Ongoing, lodging tax revenues are up 3% YTD. 3. Support positive relationships between the travel and tourism industry. business community, and city qovernment: Ongoing, Program Manager serves as President of Washington Association of Convention & Visitor Bureaus for 2008. 4. Continue implementinq proqram performance reportinq based on quidelines provided by Destination Marketinq Association International: Coordinate data collection with IT department complete, new procedures in place, tracking ongoing. Sister Cities Committee 1. Continue to raise funds for sprinq 2008 visit: Deferred to spring 2009. 2. Recruit student/adult deleqation and plan sprinq 2008 visit: Ongoing (trip deferred to spring 2009). Human Services 1. Implement RFP Process for 2009/2010: 42 requests for funding received equaling $569,226. 2. Implement, manaqe. and monitor 2008 Minor Home Repair proqram. Administer proqram on behalf of Tukwila. SeaTac and Des Moines: 8 jobs completed - $3675 spent in Tukwila. . 3. Outreach to diverse Tukwila residents to identify needs and opportunities: Met with Somali Community Coalition Services, representative of Kenyan Women's association, YWCA staff focusing on youth of color. . 4. Participate in development of the South Kinq County Homeless Plan: Met with DCD staff to explain plan. 5. Coordinate services with Tukwila Community Schools of Kinq County Collaboration: Participated in Executive Team meeting. Participated in International Night at Thorndyke. 6. Participate on Interiurisdictional Review Team: Reviewed sites of South King County capital application. 7. Support subreqional efforts in community capacity buildinq: Met with Capacity Project director to discuss subregional capacity needs. 8. Coordinate efforts with Economic Development. Code Enforcement, Parks and Recreation, Planninq, Public Works. Police and Fire: Follow-up provided for residents referred by Police and Fire. Continue coordination with Code Enforcement. Assisted with Tukwila Village RFQ process. 9. Build increased communication/coordination with community orqanizations: Held provider meeting. Discussed coordination with King County Housing Authority Resident Services. 10. Provide same day information and referral response: 254 responses to call and walk in. 11. Fill vacant Advisory Board position: School District will appoint person in the fall. 12. Provide support for sub-reqional human services communication/planninq: Continue to serve as representative on Interjurisdictional Review Committee for federal, county and state funds. 2008 Second Quarter Report to Council Prepared for Finance & Safety Committee Page 3 CITY ATTORNEY 2nd QUARTER SIGNIFICANT ISSUES This quarter has seen the successful resolution of the Ooak v. Tukwila matter which brings to a close over a year of litigation and negotiation. We are currently engaged in discovery related to the WD 125 lawsuit and hope to file dispositive motions soon. In addition to this litigation activity, our office continues to assist the City in many code enforcement matters as well as assist the City in negotiating various development agreements. BUDGET PROGRAM GOALS 1. Provide city-wide traininq in coni unction with Administrative Services related to personnel issues: Ongoing. 2. Work with City staff on Tukwila Villaqe Proiect: Ongoing. 3. Continue to update and revise standardized contracts and other form documents: Ongoing. 4. Continue to work with City staff on reqional issues and reqional proiects or proposals impactinq the Q!y: Ongoing. 5. Assist staff in developinq an LID proqram: Ongoing. 6. Work with City staff on code enforcement issues and on strenqtheninq provisions of the Tukwila Municipal Code to allow for more effective code enforcement: Ongoing. 7. Work with the Department of Community Development on Comprehensive Plan updates and shoreline manaqement issues: Ongoing. 8. Work with City staff to develop streamlined procedures for administrative hearinqs and non-tort litiqation: Ongoing. 9. Work with City staff to revise the City's siqn code: Ongoing. 10. Develop operatinq procedures for litiqation process: Ongoing. 11. Maintain efforts to keep prosecution costs down: Ongoing. MUNICIPAL COURT 2nd QUARTER SIGNIFICANT ISSUES Improving the Jail Alternatives Program continues to be a primary focus. Our court management team and probation department meet weekly to discuss progress and plan for the future. Also, Trish Kinlow met on several occasions with local court officials and state agencies in her continuing effort to improve interpreter services. We are now up to full personnel strength so we anticipate a significant decrease in the need for overtime. BUDGET PROGRAM GOALS 1. Continue to retool and expand Jail Alternative Proqram: Ongoing. We've seen an increase in JAP participation as the lawyers are becoming more familiar with its benefits. We've noticed and are encouraged by the fact that the program has become a part of settlement negotiations. 2. Monitor case volume/workload in order to provide input in pendinq public defender contract neqotiations: Ongoing. We recently added additional conflict public defenders as our need for a variety of lawyers has increased. Many defendants present conflicts with our primary defenders {usually because they are co-defendants} so conflict public defenders are necessary. The City Attorney's and City Clerk's offices have prepared contracts for these individuals. We are polling local courts to ensure our pay scale is industry standard. 3. Prepare for pendinq Union contract issues as they relate to court specific needs: Ongoing. Court has continued the process of researching participation in Union contract negotiations. It is our intent to work with the City's Human Resources Department to discuss specific areas of designation in order to bring us into compliance with GR-29. 2008 Second Quarter Report to Council Prepared for Finance & Safety Committee Page 4 4. Increase use of on-line court resources to enhance court services and reduce printinq costs: Ongoing. IT continues to work with the court in upgrading individual court computers, printers, and fax machines, and will continue joint efforts to add on-line attorney capabilities. 5. Expand participation in county-wide trial court coordination efforts: Ongoing. We are working with 12 other Courts in an effort to increase trial court coordination in the area of Interpreter Funding. The Board of Judicial Administration (BJA) has $75,000 available for funding coordination. Tukwila Municipal and Kent Municipal Court are taking the lead in completing the application on behalf of the 13 courts. As of July 1 the court is eligible to receive state funding to supplement interpreter expenses. FINANCE DEPARTMENT 2nd QUARTER SIGNIFICANT ISSUES: The most significant event of the quarter was the loss of our Finance Director, Kevin Fuhrer. Kevin left in May to accept a position with the Covington Water District. Filling in as Finance Director on an interim basis is Robert Noland. Bob retired from the City of Kennewick a few years ago after a 27-year career there as the Support Services Director, and has subsequently ass'umed a number of interim assignments in various cities. Another major event was the decision to adopt the biennial budget process. The budget-building cycle will start in July, with the added dimension of creating a two-year budget. The "streamlined sales tax" legislation that was passed last year goes into effect on July 1 st. This change in sales tax collection methods is expected to cause a loss in sales tax collections to Tukwila of $3 million per year. There is to be mitigation of this loss, but it will be on a diminishing scale based upon future growth of the City's sales tax base. There are many unknowns at this juncture, which will make forecasting of sales taxes for the next budget a difficult decision-making process. BUDGET PROGRAM GOALS 1. Complete Comprehensive Annual Financial Report (CAFR) by May 31,2008: CAFR to be completed by June 30th. 2. Continue Budqet Manual development: No update to report. 3. Continue development of Risk Manaqement policies and procedures: No update to report. FIRE DEPARTMENT 2nd QUARTER SIGNIFICANT ISSUES As of June 30th, TFD has responded to 2475 incidents compared to 2184 during the same time frame last year. Our crews participated in Zone 3 drills that included self-rescue while in full bunker gear and self- contained breathing apparatus, and locating and extricating downed firefighters. We participated in Zone 3 rescue team and haz-mat team drills. We also provided mutual aid assistance to SeaTac ih the multiple alarm school fire and Burien in their recent multi-alarm apartment fire. Captain Sacha presented his Child Fatality and Serious Physical Abuse course to firefighters in Spokane, Everett and Burien this quarter. Fire prevention has been preoccupied with the mall expansion. In addition, they have completed plan review and inspections for several other large projects in the CBD as well as three Boeing projects. We have also experienced several arson fires; follow-up on these fires is delayed until completion of the mall project. Finally, we have worked with the consultants from ESCI to complete the fire master plan; we are close to the final document and await their recommendations for future "opportunities" with SeaTac Fire. 2008 Second Quarter Report to Council Prepared for Finance & Safety Committee Page 5 BUDGET PROGRAM GOALS Administration 1. Conduct annual manaqement traininq: Later in the year. 2. Review and update department policies and procedures as needed: 4 in draft revision, 11 revised and in effect, 2 in 30-day review process. 3. Coordinate National Incident Manaqement System traininq for City personnel as needed: Ongoing. 4. Add, update or replace department computers as needed: Ongoing. 5. Applv for applicable qrants: Ongoing. 6. Update six-year plan: Later in the year. 7. Coordinate development of specifications for replacement aid car: Later in the year. 8. Conduct a Reqional Fire Authority study: In process. Suppression 1. Test all fire hoses, apparatus pumps and ladders to meet manufacturer's specifications: In process. 2. Complete all assiqned company level inspections: Ongoing. 3. Participate in public relations and education events: CPR/First Aid course held 2nd quarter. 4. Participate in scheduled traininq: department. zone, reqional, national: Ongoing. 5. Continue development of small tool replacement schedule: As staff time permits. Fire Prevention & Investigation 1. Continue to convert fire protection plans to compact disc storaqe media: Ongoing. 2. Have fire prevention officers attend police academy to obtain limited commissions for fire investiqations: On hold until Westfield expansion is complete. 3. Add additional fire prevention officer for inspection load related to Westfield expansion: Hired temporary part time plan reviewer. 4. Continue to provide timely plan review and inspections for our customers qiven the increased plan review and inspection loads related to the Westfield expansion: Currently maintaining 7-10 day review cycle. *Plan Review Fees Collected: *Special Permit Fees Collected: *Re-inspection Fees Collected: Second Quarter $39,889.00 $24,400.00 $ 0.00 Yearly Totals 55,973.00 43,100.00 $ 0.00 *Initial Inspections: *Reinspections: *Night Life Safety Inspection: Second Quarter 275 213 34 Yearly Totals 657 485 63 Training 1. Incorporate a "Pre-Fire Tour" proqram in the department: Ongoing. 2. Incorporate reqular visits to shift drills by a Traininq Division officer: Ongoing. 3. Actively participate in Zone 3 and Kinq County Traininq Officer duties: Ongoing. 4. Develop a lonq ranqe plan to have 100% of our drivers attend the Advanced Pump Academy: Sent 6 so far this year. 5. Develop a lonq ranqe plan to have all our truck company officers and firefiqhters, assiqned to the ladder truck, attend the Advanced Truck Academy: Sent 6 so far this year. 6. Submit a plan to Administration for reqular attendance by our members to the National Fire Academy: Started with visit to the Academy. Facilities 1. Install automatic standby power at all stations: Dependent upon Public Works Department. 2. Paint interior of Station 52 and Station 53, and the interior and exterior of Station 51: Dependent upon 303 fund. 3. Remodel/Relocate kitchen at Station 51: Remodel complete. 2008 Second Quarter Report to Council Prepared for Finance & Safety Committee Page 6 4. Paint Apparatus Bay at Station 54: Dependent upon 303 fund. 5. Research electronic air filterinq for each station: Later in the year. 6. Replace curbinq at Station 51: Dependent upon 303 funds. Hazardous Materials Team 1. Increase Team membership to have a minimum of four technicians on duty: Ongoing (long term goal). 2. Have all officers and actinq officers "HazMat Incident Commander" certified: As needed and required. 3. Implement the new HazMat Technician Traininq Manual: Ongoing. 4. Review HazMat drill cOGes and revise to line up with current traininq processes, includinq the new Technician Traininq Manual: Ongoing. Rescue Team 1. Meet annual traininq requirements for technical rescue, per NFPA 1670 and NFPA 1006: Ongoing. 2. Provide swiftwater rescue technician traininq: 3 new technicians trained. 3. Pursue the placement and construction of at least one boat ramp into the Green River within the City of Tukwila: Substantial approval process (long term goal). 4. Host annual Zone 3 Trench Rescue Technician Traininq: 3rd quarter. 5. Participate in all Zone 3 Rescue Technician Traininq: Ongoing. Ambulance, Rescue & Emergency Medical Aid 1. Complete all 2008 competency-based traininq obiectives: Ongoing. 2. Provide 2008 competency-based instructor traininq for Department instructors: Ongoing. 3. Provide first aid, CPR and public access defibrillation traininq to the public and City employees: 2nd quarter complete. . 4. Provide onqoinq advanced auto and commercial vehicle extrication traininq: Extrication academies in 2nd and 3rd quarters. 5. Provide onqoinq mass casualty traininq for Department personnel: Ongoing. 6. Provide first aid/CPR instructor traininq for Department instructors: Ongoing. 7. Provide loqistic support and onqoinq traininq to enable the department to participate in the Rescue Outcomes Consortium (ROC) study: In progress. 8. Sponsor Department Explorers to a Kinq County EMT course: As requested. 9. Repair. clean, inspect, test and calibrate specific aid equipment: Ongoing. 10. Participate in new technoloqy evaluations offered by the Kinq County Medical Proqram Director: As requested. 11. Outfit two new Mass Casualty Incident trailers: Ongoing. 12. Participate in Zone 3 EMS Officers Proqram: Participating on committee. FIRE DEPARTMENT INCIDENT RESPONSE EMERGENCY RESPONSE STATISTICS I 2007 . '. 2008 % I ) I I Increase/Decrease I. ..' . 2nd Qtr FIRE 357 354 -0.8% 2nd Qtr AI D 773 812 +5% Year to Date FIRE 665 706 +6% Year to Date AID 1455 1703 +17% DEPARTMENT OF INFORMATION TECHNOLOGY 2nd QUARTER SIGNIFICANT ISSUES TukNet redesign was completed in time to launch in June. We took the opportunity to celebrate the launch by recognizing the 8th year of TukNet providing useful information to our employees. Coordinating with the City's Centennial celebration and other significant City activities, both the Website and TukNet 2008 Second Quarter Report to Council Prepared for Finance & Safety Committee Page 7 have been updated as required in an effort to keep the information current. New features include mailing list software, bulletin board feature to replace e-bulletin, form mail scripting to implement a suggestion box with both named and anonymous senders, and creation of an RSS news feed for the website. TV21 has been updated throughout the quarter with similar information. We have been learning new techniques for displaying information and will be working to provide sound and background music for more than just the public service announcements. The Hazelnut is being prepped for mailing by mid-July. We have completed an upgrade for the ABRA program (Personnel) and the Justice program (PD), and have worked with the court to establish a Jail Alternatives tracking database. The PD training room technology is now in place as well as the network connectivity in the new PD offices, suite 211. All in-car video camera equipment for the patrol cars has been installed; however, it will not be activated until the PD has policy in place for usage and retention. New PC's have been received and will be configured and distributed for City-wide use in Q3. BUDGET PROGRAM GOALS 1. Research and plan for SQL Server consolidation; review collection of data across departments and implement methods to reduce redundancy and duplication of effort to more effectively use City resources: Ongoing (Continued documentation of databases for consolidation planning). 2. Review Payment Card Industry (PC I) data security standards for application to City's data stores: Ongoing (Attended PCI Compliance class at conference, compile best practice policies from vendors). 3. City web site and Intranet re-desiqn and roll-out for Centennial celebration and activities, maintained as needed to keep current; standardize all existinq sub-Intranets and add additional departments as requested: Completed Website and TukNet re-design Q2. 4. Prepare Service Level Aqreements (SLA) for IT support usinq industry standards; customized as required for all City departments: Scheduled for Q3. 5. Prepare Vista OS test lab to allow testinq of all City proqrams and processes: Vista equipment ordered and on-site. Familiarization, configuration, integration and testing of software to begin Q3. 6. Provide industry standards traininq opportunities for IT staff, to include Vista OS: Scheduled for Q3, Q4. 7. Prepare and document IT emerqency operations plan for system continuity and restoration: Scheduled for Q3, reviewed examples and began planning overall look and format. 8. Implement and optimize an electronic e-mail archival system for requlatory compliance: Completed Q1. 9. Research and plan for consolidation of Active Directory domains into a sinqle city-wide domain: In progress, City-wide active directory and test group in place, adding remaining users Q3. 10. Implement CISCO-based features on network equipment to enhance network efficiency: Created VLANs on cisco switches, first implementation Q3. PERSONNEL DEPARTMENT 2nd QUARTER SIGNIFICANT ISSUES · Police Guild Mediation - Mediation on labor agreement between the City and Police Guild has been taking place over the past three months. · Labor Matters - Various investigations, disciplinary matters, coaching and consulting to departments on employee issues, began preparation for negotiations with five other bargaining units. · Recruitment and Retention - Continuing high volume of recruitments this year. Employee retirements, separations, and other factors have lead to ongoing activity. Police recruitment and retentiqn has not changed significantly. One officer went to another city. Watching budget cuts and layoffs in other jurisdictions that may provide additional applicants for Tukwila. Challenges with illnesses/injuries, military duty, and promotional changes, have created some need to be creative in staffing. Did well filling engineering positions after a slow start in early 2008. DCD staffing is 2008 Second Quarter Report to Council Prepared for Finance & Safety Committee Page 8 stabilizing somewhat after a number of changes the end of 2007. Deputy City Clerk position filled, bringing the staffing up to 2007 levels. High volume of temporary hires processed for Spring Break and summer. . Classification Reviews - Two conducted. One report being finalized. Second report pending. · LEOFF-I Long Term Care (LTC) - Completed application process for active and retired LEOFF-I employees to assist in reducing City's potential medical costs for LTC. Provided information to Finance to assist them in completing the City's mandatory GASB reporting. · Healthcare and VEBA - Ongoing program oversight. Coordination of healthcare benefits, assistance to employees and supervisors, workers' compensation oversight, and overlap of the various family leave laws as they relate to the various health related matters. Long-term care information sessions held for regular employees on self-pay basis - 50 employees attended. · Wellness - Potluck, lunch & learn on personal energy, applied and won (5th year in a row) the AWC Well City Award! · Safety - Commercial Drivers' Licenses (CDL) drug and alcohol testing. Ongoing review of Tukwila safety programs and policies, and revising as needed. Completed/updated draft of Confined Space Entry Program. APR MAY JUNE Reqular Emplovee Applications Processed Reqular Emplovee Applicants Interviewed Extra Labor New Hires Extra Labor Rehires CDL Random Druq and Alcohol Tests Administered Workers' Compensation !.!:!l!!.rY Reports FMLA Leave King County Disability Board (LEOFF I) Claims Filed 11 for 1 job 6 for 1 job 24 13 1 2 4 o 45 for 5 jobs 18 for 5 jobs 5 6 5 4 2 1 Pending for 3 jobs Pending for 3 jobs 15 7 2 3 3 1 BUDGET PROGRAM GOALS 1. Neqotiate and settle Police Commissioned (Guild), Fire (International Association of Fire Fiqhters, Police Non-Commissioned (United Steelworkers), AdministrativeITechnical (Teamsters), Professional/Supervisory (Teamsters), and MaintenanceITrades (Teamsters) labor aqreement: Ongoing. Police Guild in mediation. Other bargaining units begin negotiations later in the year. 2. Distribute Health Insurance Portability and Accountability Act (HIPAA) policies and procedures, establish committee, and conduct traininq: Some aspects pending. Policies and procedures are completed; committee and training pending. 3. Update Personnel Policies and Procedures: Ongoing. New draft policies and procedures have been prepared to address current legislative activity and reviewing the most important policies that require changes and updates. 4. Complete basic National Incident Manaqement System traininq and mission critical department functions for all Administrative Services Department divisions: Deferred. No longer the Administrative Services Department due to restructuring. The Personnel Department has contacted Emergency Services staff and waiting for a determination on scheduling training. Mission critical functions for the Personnel Department functions are pending notification and coordination with Emergency Services. POLICE DEPARTMENT 2nd QUARTER SIGNIFICANT ISSUES During the second quarter the Police Department investigated two additional homicide cases, bring the total for the year to four. The homicide cases, normal case loads, and background investigations created an extremely heavy workload. During this time we were able to bring our new Community Policing Coordinator on board and obtained new work space for our Crime Prevention Team. We are very appreciative of our new work area. In addition we sponsored a Sergeants Academy class along with the 2008 Second Quarter Report to Council Prepared for Finance Safety Committee Page 9 King County Sheriffs Department and were able to have two officers attend that five -day training. In short, our people worked tirelessly in order to accomplish our mission. BUDGET PROGRAM GOALS Administration 1. Recognize excellent performance: Ongoing. 2. Resolve community problems throuqh partnerships and problem solvina.: Ongoing. 3. Work with and strenathen regional partnerships: Ongoing. Patrol 1. Advance officer safety through upgrades in eauipment and training: Ongoing. 2. Enhance response capabilities to incidents of terrorism and weapons of mass destruction: Ongoing, several department members completed ICS300 training. 3. Focus patrol resources to improve safetv in Dublic spaces: Ongoing. Records /Evidence 1. Prepare division training manuals: Ongoing. 2. Destrov all records maintained by the Records Division that exceed or meet minimum aeneral retention schedule requirements: Completed 3128108. 3. Prepare firearms and narcotics held in evidence for destruction: Ongoing; Narcotics- Destruction tentatively scheduled for 9117/08. 4. Prepare and submit items of evidence for auction, as appropriate: Completed 6/5108. Investigations (Major Crimes) 1. Assess detective assianments and make necessary adiustments in order to increase efficiencv: Ongoing. 2. Evaluate and adiust investigative priorities: Ongoing. 3. Conduct ouarterly reviews in order to assess effectiveness and direction of the Unit: Ongoing. Special Operations /Crime Prevention /Training/Traffic 1. Conduct auarterly reviews in order to assess effectiveness and direction of the Unit: Ongoing. 2. Maintain crime Drevention programs that facilitate our oartnershiDS with the communitv: Ongoing. 3. Reduce the imDact of crimes related to drugs, vice and aancis through proactive enforcement: Ongoing. 4. Reduce SDeedinq throuah increased visibility and traffic enforcement: Ongoing. 5. Reduce traffic collisions in taraeted areas of the Citv: Ongoing.