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HomeMy WebLinkAbout2008-09-03 Finance and Safety Minutes City of Tukwila Finance & Safety Committee FINANCEANDSAFETYCO~TTEE Meeting Minutes - September 3,2008 - 5:00 p.m. PRESENT Councilmembers: Staff: Dennis Robertson, Chair; Pam Linder and Kathy Hougardy Jim Morrow, Bob Noland, Chris Flores, David Haynes, Chris Flores, Rhonda Berry, Christy O'Flaherty and Kimberly Matej Corbin Hammer, Project Engineer and Dave Swanson, Principal with Reid Middleton, Inc. Guests: CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5: 10 p.m. I. PRESENTATIONS - No presentations. II. BUSINESS AGENDA A. Seismic Evaluation Results Presentation Committee Chair Robertson stated that due to the size and complexity of the Seismic Hazards Screening Report, he would like to have the Committee focus on the basic report and its content. After that information has been presented, the Committee can move forward to a discussion of recommendations of from the consultant as well as staff. Representatives from Reid Middleton, Inc. gave a PowerPoint presentation to discuss the seismic evaluation results with the Committee. Dave Swanson discussed the extreme uncertainty of earthquake engineering, but stated that the seismic study results are fairly certain. The overall intent of the report will explain the current condition of the assessed facilities today. The presentation will lay the groundwork for actual seismic report. The presentation included an overview of the following: . Facilities and Importance o Considered facilities that provide critical services or functions to the City. o Assessed 11 City buildings. o Function and operational compared to immediate occupancy. o Threat potential of three types of earthquakes. · Project Approach Displacement-based, which is a standard approach used for existing buildings. o Applied Technology Council 21 Visual Screening Procedure · Basic, conducted in between 1-3 hours. · Results caused the City to move further into seismic evaluation. o American Society of Civil Engineers 31-03 Detailed Seismic Evaluations · Minimum standard. · Three tiers, each of which gets more complex. o American Society of Civil Engineers 41-06 Performance Based Design · Determining objectives, establishing a budget and designing a building for upgrade. · Rapid Visual Seismic Screening Results o Provides relative rank and structural scores for each assessed building based on very basic visual screenings. Detailed report leads to different ranks and assessments. · Detailed Seismic Evaluation Results o Overviewed each building individually. Significant detail provided in full report. · Concept-Level Seismic Upgrades o Provided structural upgrade/retrofit or replacements recommendations for each facility. · Cost Estimates Finance & Safety Committee Minutes September 3. 2008 - Paqe 2 After a lengthy discussion regarding the study, the Committee recommended forwarding the presentation to the September 8 COW as an information only item. Due to the complexity, relative importance and potential costs associated with the seismic report, the Committee recommended the item be discussed at two separate Council meetings. The fIrst meeting would focus on presentation of the report material followed by a second meeting which would focus on the recommendations resulting from the report. Several suggestions were made by Committee members to make the presentation material easier to understand at full Council. The Committee determined it will be clearer to separate the Facility Report (page 61 of the Committee Agenda packet) into two separate charts. One chart will concentrate on the Reid Middleton recommendations focusing only on retrofIt, upgrades and replacement recommendations and costs. The second chart will add other factors for consideration elaborating on staff recommendations based on identifIed facility improvement needs, overall cost and timing issues. The inclusion of this additional information is essential in providing a big pictw'e/high level view of encompassing the needs of the assessed City facilities. This item will return to Committee at a later date for presentation and discussion of staff's recommended actions, and will then return to full Council. FORWARD TO SEPTEMBER 8 COW FOR PRESENTATION AS INFORMATION ONLY AT THIS TIME. ITEM WILL RETURN TO COMMITTEE FOR FURTHER/ADDITIONAL CONSIDERATION. F. 2008 Second Quarter Reports Item removed from current agenda per Committee Chair. m. ANNOUNCEMENTS No announcements. IV. MISCELLANEOUS Meeting adjourned at 7:45 p.m. Next meeting: Tuesday, September 16,2008 - 5:00 p.m. - Conference Room 3 Q lfJ Committee Chair Approval ~KAM.