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HomeMy WebLinkAbout2008-11-18 Finance and Safety Minutes City of Tukwila Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes November 18,2008, - 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Dennis Robertson, Chair; Pam Linder and Kathy Hougardy Staff: Rick Still, Lisa Verner, Gail Labanara, Viki Jessop, Shawn Hunstock, Mary Miotke, Nick Olivas, David Haynes, Derek Speck, Rhonda Berry and Melissa Hart Guests: Mark Segale, Bill Arthur and Chuck Parrish CALL TO ORDER: Chair Robertson called the meeting to order at 5:04 p.m. The agenda was amended to reflect the new order of business as presented below. I. PRESENTATIONS - No presentations. ll. BUSINESS AGENDA A. Interlocal Agreement to Provide Tourism and Marketing Services to the City of Des Moines Katherine Kertzman indicated that the proposed agreement is very similar to the previous interlocal agreement with the City of Des Moines. The notable change is the term of the agreement, which went from a three-year term to a one-year term that will renew for subsequent one-year terms unless otherwise terminated with 120 days notice. Des Moines's payment will remain the same, 100% of lodging tax collected per year. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24 COW FOR DISCUSSION. B. Impact Fee Ordinances for Fire and Parks Staff reported that Administration is evaluating new sources of revenue for the City. One such source is impact fees; through which new development helps to pay for capital facilities necessitated due to the new gruwth. The Growth Management Act allows impact fees for parks services and fire services, in addition to traffic impact fees, which the City has already enacted. Lisa Verner stated the regulations regarding impact fees state that the amount collected must be used for capital facilities and the amount collected cannot fund a 100% of a project. Since impact 'fees cannot fund 100% of a project, prior to impact fee implementation, the City would need to indicate the fee split, such as 90% impact fees and 10% City funding. The information proposed by staff is based on the City of Redmond's model. The State of Washington conducted a Performance Audit of impact fees which stated, "The City of Redmond has developed a leading practice in its fire impact fee schedule/calculation." Committee members asked clarifying questions from staff and recommended the following information be provided to Council at the Committee of the Whole Meeting: . Do neighboring cities collect impact fees and what are their impact fee/city splits? . What is the impact fee/city funded split for the City of Redmond? . How were the percentages achieved in the calculation worksheets? Committee Chair Robertson requested staff to simplify the information provided and reorganize the packet of back-up documentation so the presentation is more straightforward. FORWARD TO NOVEMBER 24 COW FOR DISCUSSION. Finance & Safetv Committee Minutes November 18. 2008 - Paae 2 C. A Resolution Regarding Non-Represented Employee Wages and Benefits for 2009 Staff presented recommendations for non-represented wages and benefits for 2009. In a departure from a wage increase based on a percentage of the CPI- W, the Mayor is recommending the following compensation package for the non-represented employees for 2009: . A flat rate 4.5% increase to the non-represented wages, effective January 1,2009 . Updated benefits schedule . Implementation ofa longevity schedule, effective January 1,2009 Committee members requested the total cost to the City for both the proposed 4.5% increase and the longevity proposal be provided to full Council. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24 COW FOR DISCUSSION. D. Final 2008 Budget Amendment Each year the Finance Department assesses the actual financial performance of the City compared to the adopted budget. As part of this annual analysis, staff is proposing an amendment to the 2008 Budget. The amendment calls for the reallocation of unspent appropriations to budgets with potential deficits. Budgets increased are: finance, related to unbudgeted claims and judgments of $299,000; and legal, related to unexpected legal representation, prosecutorial and other expenses of $340,000. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24 COW FOR DISCUSSION. E. An Ordinance Adopting the 2009-2010 Budget and a Resolution Adopting the 2009-2014 Capital Improvement Program Staff indicated the adjustments identified during the Proposed Budget review have been completed and the ordinance in draft form is attached to the Committee Agenda. After discussion, the Committee was in favor of forwarding to the COW for discussion. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24 COW FOR DISCUSSION. F. Eden System License Proposal Shawn Hunstock indicated that the EDEN Financial Systems application is currently limited to a small number of users throughout the City. Some departments do not have a single user of EDEN, and a few departments have only one or two users. The purchase of a site license for EDEN will give departments the ability to have an unlimited number of users increasing the functionality and usefulness of the program. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24 COW FOR DISCUSSION. G. Proposed Refunding of 1999 Bond Issue Staff has recently indentified an opportunity to possibly refund the 1999 bond issue and save an estimated $326,048, over the remaining ten years of the bond. The original bond issue was $10,000,000 and approximately $6,260,000 remains outstanding. The potential impact on the proposed 2009-210 Budget is a savings of$60,557. This amount represents a decrease in sales taxes that would be needed to pay for debt service, and could be used in the General Fund or elsewhere. Committee members asked clarifying questions on bond status, and restrictions associated with the refunding. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24 COW FOR DISCUSSION. H. S.C.O.R.E. Interlocal Agreement Due to time constraints, this item was removed from the agenda and will return to Committee on December 2. m. MISCELLANEOUS - Meeting adjourned at 7:10 p.m. Next meeting: Monday, December 2 - 5:00 p.m. - Conference Room #3 C\ l{J Committee Chair Approval ~H.