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HomeMy WebLinkAboutCOW 2009-01-26 COMPLETE AGENDA PACKET Tukwila City Council Agenda COMMITTEE OF THE WHOLE Jim Haggerton, Mayor Councilmembers Joe Duffie Pamela Linder Rhonda Berry, CityAdministrator Dennis Robertson Verna Griffin Joan Hernandez, Council President Kathy Hougardy De'Sean Quinn To be followed by a Special Meeting Monday, January 26,2009,7:00 PM Tukwila City Hall; Council Chambers 1. CALL TO ORDER PLEDGE OF ALLEGIANCE 2. CITIZEN At this time, you are invited to comment on items not included on this agenda (please COMMENT limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 3. SPECIAL a. A resolution establishing a petty cash fund for the City Clerk's Office. Pg.l ISSUES b. Bid award for Foster Golf Links Reclaimed Water Pipeline Extension Project. Pg.7 c. Bid award for Tukwila Village Northfield Car Wash Demolition. Pg.15 d. A resolution authorizing the Mayor to sign the 2009 -2012 Interlocal Agreement Pg.23 for the South County Area Transportation Board (SCATBd). e. An agreement for construction management services for Tukwila International Pg.47 Boulevard Phase II and III with Harris and Associates. f. Supplement #7 to Contract #02 -108 for Tukwila International Boulevard Phase II Pg.91 and III with KPG, Inc. g. Authorize the purchase of a construction management trailer for Tukwila Pg.113 International Boulevard Phase II and III in the amount of $30,000.00. h. A resolution setting a public hearing date for a street vacation on a portion of Pg.119 right -of -way along 13911 Tukwila International Boulevard. 4. NEW Discussion of 2009 Draft Legislative Priorities. Pg.129 BUSINESS 5. REPORTS a. Mayor c. Staff e. Intergovernmental b. City Council d. City Attorney 6. MISCELLANEOUS 7. EXECUTIVE SESSION 8. ADJOURN TO SPECIAL MEETING SPECIAL MEETING Ord #2224 Res #2676 1. CALL TO ORDER 2. CONSENT AGENDA I Approval of Vouchers. 3. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office 206 433- 1800/TDD 206 248 -2933. This notice is available at www.ci.tukwila.wa.us, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. CAS NUMBER 09-008 Establishment of a new $100.00 Change Fund Level for the City Clerk's Office and Repeal of Resolution No. 1664. C.\ 1'1 c tC IR\' Dzscii lion Motion Resolution Ordinance Bid Award Public Hearing Other SPC P'SOR n Canna/ Mcgor Adm Svcs DCD Finance Fire Legal 1 P &R n Police PW SPONSOR'S SUMMARY Fund Fund Source: Comments. 02/02/09 CO UNCIL AGENDA SYNOPSIS Initials ilvleeting Date Prepared by 1 Mayor's review I Council review 01/26/09 SH I aypAY 02/02/09 SH 1 ITEM INFORMATION 09 OC) 6 I ORIGINAL. AGENDA DATE. JANUARY 26, 2009 lltg Date 01/21/09 Alts Date lltg Date 02/02/09 ,lltg Date Alt& Date tlltg Dote ditg Date ITEM NO. 3,4. Due to the upcoming implementation of a new cashiering system to provide greater operational efficiency and enhanced customer service, it is necessary to establish a $100.00 change fund for the City Clerk's Office. Council is being asked to adopt a resolution establishing the change fund. RI 1\ 111' COW'S Mtg. n CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. U Parks Comm. Planning Comm. DAIE. 01/21/09 RECOMMENDATIONS: SPONSOR /ADMIN. Adoption of resolution COMMITFEB Unanimous approval; forward to next Committee of the Whole COST IMPACT FUND SOURCE E`PI;NDITURI? RI:QUI1 I D AMOUNT BUDGETED $n /a $n /a 1 MTG. DATE 1 RECORD OF COUNCIL ACTION 01/26/09 1 I 1 MTG. DATE 1 ATTACHMENTS 01/26/09 Informational Memorandum dated 01/14/09 Resolution in draft form Copy of Resolution No. 1664 to be repealed Minutes from the Finance and Safety Committee meeting of 01/21/09 APPROPRIATION REQUIRED $n /a TO: City of Tukwila ISSUE INFORMATIONAL MEMORANDUM Mayor Haggerton Finance Safety Committee FROM: Shawn Hunstock, Finance Director Finance Department DATE: January 14, 2009 SUBJECT: Establishment of a New $100.00 Change Fund Level for the City Clerk's Office and Repeal of Resolution No. 1664 Jim Haggerton, Mayor To establish a new $100.00 change fund level for the City Clerk's Office and for the repeal of Resolution No. 1664. BACKGROUND As with the scheduled implementation of a new cashiering system and process for the City Clerk's Office, it is the desire of its Staff to establish a new change fund level in the amount of $100.00 which will provide for operational efficiency and improved customer service. DISCUSSION The attached proposed draft resolution will establish a new change fund level for the City Clerk's Office as follows: General Fund (000): City Clerk's Office 100.00 General Fund Total 100.00 Once the City Council approves the establishment of a new change fund level for the City Clerk's Office through the repeal of Resolution No. 1664 —a claims disbursement check will be issued through Accounts Payable to release the funds. RECOMMENDATION Please forward this item to the January 26, 2009 Committee of the Whole meeting for consideration and forward to the February 2, 2009 Regular Meeting for Council approval of final resolution. ATTACHMENTS Draft copy of resolution to repeal existing Resolution No. 1664. Copy of current Resolution No. 1664. DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CI OF TUKWILA, WASHINGTON, ESTABLISHING A CITY CLERK'S OFFICE CHANGE FUND LEVEL; AND REPEALING RESOLUTION NO. 1664. WHEREAS, the Tukwila City Council previously established Change Funds and Petty Cash Fund levels, most recently by Resolution No. 1664, passed June 23, 2008; and WHEREAS, for the implementation of a new cashiering system for operational efficiency and improved customer service, associated with City Clerk operations, there is a need to establish a new change fund level in the amount of $100.00 for the City Clerk's Office; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows: I Finance Department City Clerk's Office I Municipal Court 1 Parks and Recreation I Golf Course Section 2. The Petty Cash Fund levels are hereby set as follows: Finance Department Police Investigation /Tukwila Fire Department Parks and Recreation Public Works Div. II Public Works Div. I Section 3. Resolution No. 1664 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Council Meeting thereof this day of 2009. ATTEST/ AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney 1 Water Fund 0001 100.00 1 General Fund 0001 100.00 General Fund 000 1 300.00 General Fund 000 300.00 I Foster Golf Course Fund 411 I 1,200.00 (or less as needed) General Fund General Fund General Fund General Fund General Fund General Fund 000 1 800.00 000 1 10,000.00 000 350.00 000 500.00 000 350.00 000 1 200.00 Joan Hernandez, Council President Filed with the City Clerk: Passed by the City Council. Resolution Number C \Document and Settings \All Users Desktop Kelly MSDATA Resolutions Change Fund City Cle:kdoc LJ:KSN 1/21/2009 Page 1 of 1 City of Tukwila Resolution No. FFY A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, INCREASING THE TUKWILA POLICE INVESTIGATION FUND LEVEL; AND REPEALING RESOLUTION NO. 1659. WHEREAS, the Tukwila City Council previously established Change Funds and Petty Cash Fund levels, most recently by Resolution No. 1659, passed March 3, 2008; and WHEREAS, for operational efficiency associated with Police undercover operations, there is a need to increase the Tukwila Police Investigation Fund from $5,000 to $10,000; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows: Finance Department Municipal Court Parks and Recreation Golf Course Section 2. The Petty Cash Fund levels are hereby set as follows: Finance Department Police Investigation /Tukwila Fire Department Parks and Recreation Public Works Div. II Public Works Div. I Section 3. Resolution No. 1659 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Special Council Meeting thereof this TS' ;d' day of 4r.. LI A L 2008. ATTEST/ AUTHENTICATED: T 44 t i ut uncil Pre is ent" Christy 4 erty, CMC, Cf 'y Clerk APPROVED AS TO FORM BY: Office of the City Attorney Washington Water Fund 0001 100.00 1 General Fund 0001 300.00 1 General Fund 0001 300.00 Foster Golf Course Fund 411 1,200.00 (or less as needed) General Fund General Fund General Fund General Fund General Fund General Fund 000 000 000 000 000 000 Filed with the City Clerk: t 1 L.F Passed by the City Council: 1 Resolution Number: 1t C: \Documents and Settings \All Users\ Desktop \Kelly \MSDATA \Resolutions \Change Fund Police.doc LJ:KSN 6/18/2008 800.00 10,000.00 350.00 500.00 350.00 1 200.001 Page 1 of 1 FINANCE AND SAFETY COMMITTEE Meeting Minutes January 21, 2009, 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Pam Linder, Chair; and De' Sean Quinn Absent: Joe Duffle Staff: Guests: I. PRESENTATIONS No presentations. City of Tukwila Finance and Safety Committee Shawn Hunstock, Jim Morrow, Barbara Saxton, Rebecca McGregor, Bob Giberson, Dave Haynes and Kimberly Matej Chuck Parrish CALL TO ORDER: Chair Linder called the meeting to order at 5:09 p.m. II. BUSINESS AGENDA A. A Resolution Establishing a City Clerk's Office Change Fund Level Staff is seeking full Council approval of a resolution that will establish a change fund in the amount of $100.00 for the City Clerk's Office. The addition of the change fund is needed for implementation of a new cashiering system that will increase operational efficiency and improve customer service. This will require the repeal of Resolution No. 1664. UNANLVIOUS APPROVAL. FORWARD TO JANURY 26 COW FOR DISCUSSION. B. Records Storage Facility Rental Committee members expressed their knowledge of the City's need for a new records storage facility. Members are in agreement that there is a need to store these records in a safe, accurate and organized location. However, they have asked staff to make several changes to the informational memo presented at Committee and return at a later date for approval. Committee Chair Linder suggested that once the current records facility is vacated (old fire station located in Allentown) it might serve as a potential location for an artists' loft. RETURN TO FINANCE SAFETY COMMITTEE ON FEBRUARY 3, 2009. III. MISCELLANEOUS Meeting adjourned at 5:39 p.m. Next meeting: Tuesday, February 3, 2009 5:00 p.m. Conference Room #3 �S Committee Chair Approval Minutes by KAM. I CAS NUMBER 09-009 1 MTG. DATE 01/26/09 02/02/09 J 02/02/09 09 -009 EXPENDITURE REQUIRED $103,385.41 COUNCIL A GENDA SYNOPSIS Meeting Date 01/26/09 02/02/09 3M Prepared by 1 Mayor's review Council review TEM INFORMATION ORIGIi ALAGENDADA1E: JANUARY 26, 2009 AGENDA ITEM TITLE Bid Award for Interurban Water Reuse Foster Golf Links Reclaimed Water Pipeline Extension Project CA'IEGORY Discussion Motion Resolution Ordinance BidAzvard Public Heanng Mtg Date 01/26/09 Mtg Date Mtg Date Mtg Date Mtg Date 02/02/09 Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal n P&R n Police PW SPONSOR'S This project will allow Foster Golf Links to use King County reclaimed water for irrigation. SIJMM RY The project was advertised on November 17 and 28, 2008 and seventeen bids were opened on December 31, 2008. The low bid of $103,385.41 was from Precision Earthworks, Inc. of Mukilteo, Washington, who has previously done this type of work satisfactorily for public agencies. The Council is being asked to award the contract to Precision Earthworks, Inc. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Utilities Cmte Arts Comm. Parks Comm. 1 1 Planning Comm. DAIE: 01/13/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works CONMITI iEE Unanimous Approval; Forward to Committee of the Whole _COST= IMPACT FUND _SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED $110,000.00 $0.00 Fund Source: 401 WATER FUND (PAGE 90, 2009 CIP) Comments: Construction costs will reimbursed in full by King County, U Transportation Cmte RECORD OF COUNCIL ACTION MTG. _`ATTACHMENTS 01/26/09 Informational Memorandum dated 01/07/09 City Clerk Bid Opening Results Bid Tabulation Exhibit B from Agreement 08 -062 with King County (for reimbursement) CIP Page 90 (2009 CIP) Minutes from the Utilities Committee meeting of 01/13/09 ITEM No. Other City of Tukwila TO: Mayor Haggerton Utilities Committee FROM: Public Works Directory( INFORMATIONAL MEMORANDUM DATE: January 7, 2009 SUBJECT: Interurban Water Reuse, Foster Golf Links Reclaimed Water Pipeline Extension Project 92 -WTO6 Bid Award ISSUE Award the Foster Golf Links Reclaimed Water Pipeline Extension Project to Precision Earthworks, Inc. Jim Haggerton, Mayor BACKGROUND This project will allow Foster Golf Links to use King County reclaimed water for irrigation The project was advertised for bids on November 17 and 28, 2008 and bids were opened on December 31, 2008. Seven- teen bids were received with the low bid of $103,385.05 from Precision Earthworks, Inc., of Mukilteo, Washington. The low bid was in error by $0.36 and will be corrected to $103,385.41. This error does not affect the bid results. The Engineer's Estimate was $129,258.00. ANALYSIS The bids were reviewed and minor mathematical errors were found. These math errors did not affect the bidding outcome of the project. References indicate that Precision Earthworks has done this type of work satisfactorily for public agencies. BUDGET BID RESULTS ESTIMATE BUDGET Construction $103,385.41 $129,258.00 $110,000.00 Contingency (10 10,338.54 12,925.80 0.00 Total $113.723.95 $142.183.80 $110.000.00 All construction costs will be reimbursed by King County per Agreement 08 -062, which was approved by Council on July 21, 2008. The original estimate for construction was $110,000, however, the agreement allows for up to $129,758.00 (see attached Exhibit B). The budget difference will be covered by the Water Fund until reimbursed in full by King County. Also attached is the 2009 CIP page 90. RECOMMENDATION Award the Foster Golf Link Reclaimed Water Pipeline Extension Project to Precision Earthworks, Inc. in the amount of $103,385.41 and consider this item at the January 26, 2009 Committee of the Whole meeting and subsequent February 2, 2009 Regular Meeting. Attachments: City Clerk Bid Opening Results Bid Tabulation Exhibit B AG 08 -062 CIP Page 90 P.IPROJECTS A- WT Praect192Wr06 Fostff Go f Red azced WaiJrdot. emo bid award.da BIDDER NAME DATE STAMP OF RECEIPT Nordic Construction 12/18/08 1:50 PM A A Excavating Inc. 12/19/08 8:15 AM Construct Co. 12/19/08 8:35 AM Nor Tec Construction 12/19/08 8:37 AM Lloyd Enterprises, Inc 12/19/08 8:38 AM Swick Son Enterprises, Inc. 12/19/08 8:39 AM Higrade Bark, Topsoil and Rock, Inc. 12/19/08 8:40 AM Specialized Landscaping, Inc. 12/19/08 9:44 AM Precision Earthworks 12/19/08 8:50 AM Kar -Vel Construction 12/23/08 8:40 AM Talakai Construction 12/23/08 1:16 PM Dennis R. Craig Construction, Inc. 12/30/08 10:55 AM Shinstine Assoc. 12/30/08 1:45 PM VLS Construction Inc 12/31/08 8:33 AM Archer Construction 12/31/08 8:44 AM Washington Pipeline 12/31/08 8:47 AM Reed Trucking Excavating, Inc. 12/31/08 8:47 AM CITY OF TUKWILA OFFICE OF THE CITY CLERK Christy O'Flaherty, CMC, City Clerk BID OPENING Foster Golf Links Reclaim Water Pipeline Extension 92 -WTO6 December 31, 2008 10:00 A.M. REVISED /CORRECTED BID TAB 01/08/09 DATED this 31 day of December, 2008. GRAND TOTAL ADDENDUMS APPARENT SECURITY Including Sales (4) LOWEST BIDDER BID REC'D? Tax Acknowledged (Rank Order) Y $248,990.90 Y 16 Y $125,241.00 Y Y $396,736.02 Y Y $117,611.00 Y Y $196,309.00 Y Y $147,150.00 Y Y $107,787.92 Y Y $144,161.22 Y Y $103,385.05 Y Y $150,638.00 Y Y $214,730.00 Y Y $144,583.05 Y Y $188,837.00 Y Y $189,189.12 Y Y $174,059.92 Y Y $179,839.10 Y $125,350.00 ENGINEER'$ ESTIMA 129,258.00 Y Y 4 17 3 14 8 2 6 1 9 15 7 12 13 10 11 5 The above figures appear as written within bid documents; and as read aloud at bid opening. THEY DO NOT however, REPRESENT ANY BID AWARD; apparent low, or otherwise. Christy O'Flaherty, CMC, City Clerk FOSTER GOLF COURSE RECLAIMED WATER PIPE LINE EXTENSION BID RESULTS PROJECT #92-WT06 MIKE CUSICK PE 12/31/2008 Exhibit B Preliminary Cost Summary Reclaimed Water Line Extension Project P:IPROJECTSW- WT Projects192WTO6 Foster Golf Reclaimed WaterJnterlocal Exhibit B.doc Description 1 Cost Material and Labor Subtotal 91,447.00 Contingency 9,148.00 General Contractor Overhead 7,898.00 General Contractor Profit 5,528.00 General Contractor Mark -up on Subcontractors 875.00 Bond and Insurance 3,448.00 B &O Tax 545.00 Permit 2,378.00 General Conditions Allowance 8,491.00 GRAND TOTAL 129,758.00 08-062 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: FINANCIAL (in $000's) EXPENSES Design Land (R/W) Const. Mgmt. Construction TOTAL EXPENSES FUND SOURCES Awarded Grant Proposed Grant Mitigation Actual Mitigation Expected Utility Revenue TOTAL SOURCES Interurban Water Reuse LINE ITEM: 401.02.594.34. .21 PROJECT NO. 92 -WTO6 Develop water reuse along the Interurban corridor with Class A treated wastewater from the Eastside Reclamation Facility for irrigation, sewer flushing, sweeping, dust control, and other non potable uses. Using reclaimed water is an element of the City's Water Conservation Plan as well as the Cascade Water Transmission and Supply Plan. King County Department of Natural Resources (KCDNR) and the City are currently completing the assessment of crossing the river through an old 6" line in order to serve Baker Commodities. Future maintenance and operation of the new meters, tracking and preventing cross connections. KC Dept of Natural Resources will fund the construction portion of the installation of the reuse water line to the Foster Golf Course pond. The City will be responsible for design and construction management. Through Estimated 2007 2008 2009 5 13 110 13 5 110 110 110 0 0 0 13 5 0 0 0 0 0 0 0 18 13 5 110 0 0 0 0 0 0 128 Project Location 2009 2014 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2009 to 2014 2010 2011 2012 2013 2014 BEYOND TOTAL 5 0 0 123 0 0 0 0 0 0 128 90 UTILITIES COMMITTEE Meeting Minutes January 13, 2009 5:00 p.m. Conference Room #1 PRESENT Councilmembers: Kathy Houagrdy, Chair; Joan Hernandez (filling in for Pam Linder), and Dennis Robertson Staff: Jim Morrow, Frank Iriarte, Bob Giberson, Pat Brodin, Mike Cusick, Gail Labanara, Derek Speck and Kimberly Matej CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:09 p.m. I. PRESENTATIONS No Presentations. City of Tukwila Utilities Committee II. BUSINESS AGENDA A. Interurban Water Reuse Foster Golf Links Reclaimed Water Pipeline Extension Proiect Bid Award Staff is seeking full Council approval to award a bid in the amount of $103,385.41 to Precision Earthworks, Inc. for the Foster Golf Links Reclaimed Water Pipeline Extension Project. Throughout 2007, staff brought forward information regarding this pipeline extension to the Utilities Committee as well as full Council (see Utilities Committee minutes dated: 06/02/08, 04/07/08, 02/19/08). The project will involve extension of the current reclaim water pipeline from Interurban Avenue South to the existing pond at Foster Golf Links for the use of reclaimed for irrigation. The lowest bidder, in this competitive process, was Precision Earthworks; who have previously worked with the City, but have since expanded their services. King County will not reimburse construction costs associated with this extension to the City until the project is complete. UNANLMOUS APPROVAL. FORWARD TO JANUARY 26 COW. B. Tukwila Village Northfield Car Wash Demolition Bid Award Staff is seeking full Council approval to award a bid in the amount of $35,109.34 to Pacific NW Earthworks, LLC, for the Tukwila Village Northfield Car Wash Demolition. As with the bid above, this was also a very competitive process in which 21 bids were submitted. Pacific NW Earthworks, has not worked with the City before; however, all references have been checked and cleared. Staff distributed a new tabulation sheet (page 8), to replace the original, incorrect tabulation sheet (page 8) which was included in the agenda packet. UNANIMOUS APPROVAL. FORWARD TO JANUARY 26 COW. III. MISCELLANEOUS For a future agenda item, Jim Morrow suggested the Committee discuss the creation of a formal policy regarding residential and commercial water leak adjustments. Committee members concurred. Meeting adjourned at 5:42 p.m. Next meeting: Monday, January 27, 2009 5:00 p.m. Conference Room No. 1. Committee Chair Approval Minut�s�by fC ''Reviewed by GL. 1 MTG. DATE 1 01/26/09 I 02/02/09 CAS NUMBER 09-010 CATEGORY Discussion Motion Mtg Date 01/26/09 Mtg Date SPONSOR'S SUMMARY MTG. DATE 01/26/09 02/02/09 !Meeting Date 01/26/09 02/02/09 COUNCIL AGENDA SYNOPSIS Prepared by AGENDA ITEM TITLE Bid Award for Tukwila Village Northfield Car Wash Demolition Resolution SPONSOR Council Mayor Adrn Svcs DCD n Finance n Fire Legal P&R Police PIV This project will demolish the Northfield Car Wash at the Tukwila Village site. The project was advertised on November 24 and December 1, 2008 and twenty -one bids were opened on December 31, 2008. The low bid of $35,109.34 was from Pacific NW Earthworks, LLC. of Fall City, Washington, who has previously done this type of work satisfactorily. The Council is being asked to award the contract to Pacific NW Earthworks, LLC. REVIEWED BY COW Mtg CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DAZE: 01/13/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMirrrEE Unanimous Approval; Forward to Committee of the Whole COST- IMPACT =FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $35,109.34 $40,000.00 $0.00 Fund Source: 302 FUND (PAGE 74, 2009 CIP) Comments: Initials Mayor's review TEM INFORMATION (ORIG1NALAGENDADAIb: 26, 2009 Mtg Date RECORD OF COUNCIL ACTION ATTACHMENTS Informationat Memorandum dated 01/07/09 City Clerk Bid Opening Results Bid Tabulation Minutes from the Utilities Committee meeting of 01/13/09 Council review i'ttg Date 02/02/09 Altg Date I2EmNo. 3tC Ordinance BtdArvard Public Hearing Other TO: Mayor Haggerton Utilities Committee FROM: Public Works Director DATE: January 7, 2009 SUBJECT: Tukwila Village Northfield Car Wash Demolition Project 00 -BG22 Bid Award ISSUE Award the Northfield Car Wash Demolition Project to Pacific NW Earthworks, LLC. BACKGROUND This project will demolish the Northfield Car Wash at the Tukwila Village site. The project was advertised for bids on November 24 and December 1, 2008 and bids were opened on December 31, 2008. Twenty one bids were received with the low bid of $35,109.33 from Pacific NW Earthworks, LLC. of Fall City, Washington. The low bid was in error by $0.01 in the calculation of sales tax and will be corrected to $35,109.34. This error does not affect the bid results. The Engineer's Estimate was $60,000.00. ANALYSIS The bids were reviewed and minor mathematical errors were found. The math errors did not affect the bidding outcome of the project. References indicate that Pacific NW Earthworks, LLC has done this type of work satisfactorily. BUDGET City of Tukwila BID RESULTS ESTIMATE BUDGET Construction $35,109.34 $60,000.00 $40,000.00 Contingency (10 3,510.93 6,000.00 0.00 Total $38.620.27 $66.000.00 $40.000.00 Attachment: City Clerk Bid Opening Results Bid Tabulation Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM RECOMMENDATION Award the Northfield Car Wash Demolition Project to Pacific NW Earthworks, LLC. in the amount of $35,109.34 and consider this item at the January 26, 2009 Committee of the Whole meeting and subsequent February 2, 2009 Regular Meeting. PAPROJECTSI BG Projects OQbg22 TUK VILLAGEUvc third Cawash Derry Bid Awad.doc SECURITY BIDDER NAME BID DATE STAMP OF REC'D.? RECEIPT Sloans Enterprise 12/18/08 2:55 PM Yes Wester Forest, LTD 12/19/08 8:10 AM Yes Mayer Construction 12/19/08 8 :15 AM Yes Providence Trucking 12/19/08 8:15 AM Yes R.W. Rhine, Inc. Yes 12/19/08 8:20 AM Cashier Ck 3 Kings Environmental 12/19/08 8:30 AM Yes Construct Co. 12/19/08 8 :33 AM Yes Nor Tec Construction 12/19/08 8 :37 AM Yes Higrade Bark, Topsoil and Rock, Inc. 12/19/08 8:40 AM Yes Advanced Underground Yes 12/19/08 8:41 AM Cashier Ck Buckley Recycle Center, Inc. 12/19/08 9:40 AM Yes ESE Corporation 12/19/08 9:00 AM Yes Pacific Northwest Earthworks LLC 12/23/08 8:46 AM Yes Cutter Inc. 12/23/08 8:55 AM Yes Carman's Construction 12/23/08 9:50 AM Yes Brike Excavating 12/23/08 10:30 AM Yes Shinstine Assoc. 12/30/08 1:45 PM Yes Mike McClung Const. 12/30/08 1:56 PM Yes CITY OF TUKWILA OFFICE OF THE CITY CLERK Christy O'Flaherty, CMC, City Clerk BID OPENING Tukwila Village Northfield Car Wash Demo 00 -BG22 December 31, 2008 10:30 A.M. GRAND TOTAL Including Sales Tax 47,006.25 56,629.86 37,105.78 49,867.50 47,690.00 43,199.97 210,697.00 42,946.00 38,027.92 39,240.00 40,875.00 54,302.71 35,109.33 86,110.00 37,550.50 39,971.86 106,734.00 55,045.00 ADDENDUMS (2) Acknowledged APPARENT LOWEST BIDDER (RANK ORDER) Yes 11 Yes 17 Yes 2 Yes 13 Yes 12 Yes 9 Yes 21 Yes 8 Yes 4 No 5 Yes 7 Yes 15 Yes 1 Yes 19 Yes 3 Yes 6 Yes 20 Yes 16 Global Diving Salvage, Inc. 12/30/08 2:07 PM Yes 77,152.38 Yes 18 Reed Trucking Excavating, Inc. 12/31/08 8:47 AM Yes 44,145.00 Yes 10 Juhl Development, LLC 12/31/08 8:51 AM Yes 51,775.00 Yes 14 I I I I I I I I I ENGINEER'S ESTIMATE 60,000.00 The above figures appear as written within bid documents; and as read aloud at bid opening. THEY DO NOT however, REPRESENT ANY BID AWARD; apparent low, or otherwise. DATED this 31 day of December, 2008. /s/ Christy O'Flaherty, City Clerk NORTHFIELD CAR WASH DEMOLITION BID RESULTS 00-BG22 MIKE CUSICK PE DECEMBER 31, 2008 UTILITIES COMMITTEE Meeting Minutes January 13, 2009 5.•00 p.m. Conference Room #1 PRESENT Councilmembers: Kathy Houagrdy, Chair; Joan Hernandez (filling in for Pam Linder), and Dennis Robertson Staff: Jim Morrow, Frank Iriarte, Bob Giberson, Pat Brodin, Mike Cusick, Gail Labanara, Derek Speck and Kimberly Matej CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:09 p.m. I. PRESENTATIONS No Presentations. City of Tukwila Utilities Committee II. BUSINESS AGENDA A. Interurban Water Reuse Foster Golf Links Reclaimed Water Pipeline Extension Proiect Bid Award Staff is seeking full Council approval to award a bid in the amount of $103,385.41 to Precision Earthworks, Inc. for the Foster Golf Links Reclaimed Water Pipeline Extension Project. Throughout 2007, staff brought forward information regarding this pipeline extension to the Utilities Committee as well as full Council (see Utilities Committee minutes dated: 06/02/08, 04/07/08, 02/19/08). The project will involve extension of the current reclaim water pipeline from Interurban Avenue South to the existing pond at Foster Golf Links for the use of reclaimed for irrigation. The lowest bidder, in this competitive process, was Precision Earthworks; who have previously worked with the City, but have since expanded their services. King County will not reimburse construction costs associated with this extension to the City until the project is complete. UNANIMOUS APPROVAL. FORWARD TO JANUARY 26 COW. B. Tukwila Village Northfield Car Wash Demolition Bid Award Staff is seeking full Council approval to award a bid in the amount of $35,109.34 to Pacific NW Earthworks, LLC, for the Tukwila Village Northfield Car Wash Demolition. As with the bid above, this was also a very competitive process in which 21 bids were submitted. Pacific NW Earthworks, has not worked with the City before; however, all references have been checked and cleared. Staff distributed a new tabulation sheet (page 8), to replace the original, incorrect tabulation sheet (page 8) which was included in the agenda packet. UNANIiVIOUS APPROVAL. FORWARD TO JANUARY 26 COW. III. MISCELLANEOUS For a future agenda item, Jim Morrow suggested the Committee discuss the creation of a formal policy regarding residential and commercial water leak adjustments. Committee members concurred. Meeting adjourned at 5:42 p.m. Next meeting: Monday, January 27, 2009 5:00 p.m. Conference Room No. 1. Committee Chair Approval Minut by KA`:',.'Reviewed by GL. CAS NUMBER 09-011 SPONSOR'S SUMMARY MTG. DATE 01/26/09 02/02/09 MTG. DATE 01/26/09 02/02/09 0 9 1 CATEGORY El Discussion El Motion Mtg Date 01/26/09 Mfg Date EXPENDITURE REQUIRED $100.00 Annually Fund Source: Comments: MeettnyDate 01/26/09 02/02/09 COUNCIL AGENDA SYNOPSIS Mayor's review Council review 4W-47 I ITEM, INFORMATION ORIGINAL AGENDA DA i E: JANUARY 26, 2009 El Resolution El Ordinance Mtg Date 02/02/09 Nits Date RECORD_OF COUNCIL ACTION ATTACHMENTS Imm1Vo. AGENDA I I ENI TITLE Resolution to continue participation in the South County Area Transportation Board (SCATBd) for 2009 through 2012. Bit Award 0 Public Hearzng ri Other illtg Date Mtg Date Aft Date SPONSOR El Council 0 Mayor 0 Adra Svcs 0 DCD Finance 0 Fire n Legal 0 P&R 11 Police El PIV Since 1992, SCATBd has been an effective South King County forum for information sharing, consensus building, and providing valuable input on regional and state transportation planning and implementation decisions. Annual SCATBd dues are $100.00. The Council is being asked to approve the resolution authorizing the Mayor to enter into the interlocal agreement with SCATBd for 2009 through 2012. REVIEWED BY [I] COW Mtg. El CA&P Cmte LJ F&S Crate Z Transportation Cmte 0 Utilities Cmte El Arts Comm. LIJ Parks Comm. II] Planning Comm. DATE: 01/20/09 RECOMMENDATIONS: SpoNsoR/ADNEN. Public Works COND -LEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED Informational Memorandum dated 01/12/09 Draft Resolution with Exhibit A (map) and Exhibit B (2009 2012 SCATBd Agreement) SCATBd Letter to Mayor (12/30/08) 2008 SCATBd Annual Report and Work Program Goals SCATBd Letter to Senator Prentice (12/30/08) Minutes from the Transportation Committee meeting of 01/20/09 City of Tukwila TO: Mayor Haggerton Transportation Committee Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM FROM: Public Works Director r DATE: January 12, 2009 SUBJECT: South County Area Transportation Board (SCATBd) Resolution and Agreement ISSUE Authorize Mayor to sign a new interlocal agreement for continued participation in SCATBd. BACKGROUND Since 1992, SCATBd has been an effective South King County forum for information sharing, consensus building, and providing valuable input on regional and state transportation planning and implementation decisions. Attached are several documents providing additional insight into the activities of SCATBd. Annual SCATBd dues are $100.00. RECOMMENDATION The Council is being asked to approve the resolution authorizing the Mayor to enter into the interlocal agreement with SCATBd for 2009 -2012 and consider this item at the January 26, 2009 Committee of the Whole meeting and subsequent February 2, 2009 Regular Meeting. Attachments: Resolution Exhibit A (Map) and Exhibit B 2009 -2012 Agreement SCATBd Letter to Mayor (December 30, 2008) 2008 Annual Report and Work Program Goals SCATBd Letter to Senator Prentice (December 30, 2008) P \BOB \SCATBanformational Memorandum SCATBd Res Agrmtdoc A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, SUPPORTING THE CONTINUATION OF THE SOUTH COUNTY AREA TRANSPORTATION BOARD SCATBD) AS THE SOUTH KLNG COUNTY FORUM FOR INFORMATION SHARING, CONSENSUS BUILDING AND COORDINATING TO PROVIDE ADVICE ON REGIONAL TRANSPORTATION ISSUES AND APPROVE CONTINUED PARTICIPATION BY THE CITY OF TUKWILA; AND AUTHORIZING THE MAYOR TO SIGN THE INTERLOCAL AGREEMENT. WHEREAS, the South King County subarea has been involved in multi- jurisdictional transportation planning to develop coordinated plans for transportation improvements and programs for this area; and WHEREAS, these plans have been approved and efforts continue to be made to work cooperatively to implement the recommended projects; and WHEREAS, the SCATBd has been an effective forum for information sharing, consensus building and providing valuable input on transportation planning and implementation decisions; and WHEREAS, the City of Tukwila has participated in the past as a member and finds it to be in the interest of the City of Tukwila to continue to be a member of said South County Area Transportation Board; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Mayor is hereby authorized to sign the 2009 -2012 Interlocal Agreement, attached hereto as Exhibit B, to continue to participate in the South County Area Transportation Board, including identifying representatives and providing dues, and authorizes the Mayor to enter into this Interlocal Agreement. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Council Meeting thereof this day of 2009 ATTEST/ AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY. Office of the City Attorney Da F T C 1Documents and Settin_slA11 Users Desktop\ KellyWISDATA\Resolutions\SCATBd 2009- 2012_dec BG:ksn 1/2012009 Joan Hernandez, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: Attachments: Exhibit A, SCATBd Map Exhibit B, 2009 -2012 Agreement for the South County Area Transportation Board Page 1 of 1 Norm De The erforrotion included on this map has been compied by Kng County state from a variety of sources and is subject to change without notice, King County makes no representations or vmrarties, expressed or implied, as to accuracy, completeness, timeliness or rights to the use of such information. Kitg County shall not be liable for any general, special, indirect, incidental, or consequential damages inducting, but not United to. lost revenues or lost profs resulting from the use or misuse of the information contained on this map. Any safe of this map or information on this nap is prohibited except by wrbten permission of King County. Exhibit A ply Park, Pierce County King County Cove gton uckleshoot Tribe ka King County mow 40•0 Miles Ma le Valley South King County Subarea 2008 South County Area Transportation Board (SCATBd) Black Diamond Enumclaw SCATBD and ETP Cedar River Roads Parties to Agreement: City of Algona City of Auburn City of Black Diamond City of Burien City of Covington City of Des Moines City of Enumclaw City of Federal Way City of Kent City of Maple Valley City of Milton City of Normandy Park City of Pacific 2009 -2012 AGREEMENT FOR THE SOUTH COUNTY AREA TRANSPORTATION BOARD City of Renton City of SeaTac City of Tukwila King County Muckleshoot Tribe Pierce County Pierce Transit Port of Seattle Puget Sound Regional Council Sound Transit Transportation Improvement Board Washington State Department of Transportation Washington State Transportation Commission Transmittal date to participating members for approval: December 30, 2008 Exhibit B THIS AGREEMENT is made and entered into by and among the CITY OF ALGONA, hereafter called "Algona the CITY OF AUBURN, hereafter called "Auburn"; the CITY OF BLACK DIAMOND, hereafter called "Black Diamond"; the CITY OF BURIEN, hereafter called "Burien the CITY OF COVINGTON, hereafter called "Covington the CITY OF DES MOINES, hereafter called "Des Moines the CITY OF ENUMCLAW hereafter called "Enumclaw the CITY OF FEDERAL WAY, hereafter called "Federal Way the CITY OF KENT, hereafter called "Kent the CITY OF MAPLE VALLEY, hereafter called "Maple Valley CITY OF MILTON, hereafter called "Milton the CITY OF NORMANDY PARK, hereafter called "Normandy Park the CITY OF PACIFIC, hereafter called "Pacific the CITY OF RENTON, hereafter called "Renton the CITY OF SEATAC, hereafter called "SeaTac the CITY OF TUKWILA, hereafter called "Tukwila the MUCKLESHOOT TRIBE; KING COUNTY, a legal subdivision of the State of Washington, hereafter called "King County PIERCE COUNTY, a legal subdivision of the State of Washington, hereafter called "Pierce County; the PUGET SOUND REGIONAL COUNCIL, hereafter called the "PSRC the CENTRAL PUGET SOUND REGIONAL TRANSIT AUTHORITY, hereafter called "Sound Transit PIERCE TRANSIT; the WASHINGTON STATE DEPARTMENT OF TRANSPORTATION, hereafter called "WSDOT"; the WASHINGTON STATE TRANSPORTATION COMMISSION, hereafter called the "Transportation Commission the TRANSPORTATION IMPROVEMENT BOARD, hereafter called "TIB and the PORT OF SEATTLE. WHEREAS, the parties to this agreement recognize that multi jurisdictional transportation planning and coordinated transportation plans benefit their citizens; and WHEREAS, the South County Area Transportation Board (SCATBd) has effectively served as the central forum for information sharing, consensus building, and coordination to develop recommendations for transportation policies, projects and programs for the South King subarea; and 1 WHEREAS, the King County Comprehensive Plan for Public Transportation Long Range Policy Framework, adopted in 1993, divided Metro service into three geographic subareas for the purpose of allocating new transit subsidy; and WHEREAS, the Six -Year Transit Development Plan, adopted in 1995, called for the three subarea transportation boards (the Eastside Transportation Partnership, South County Area Transportation Board, and SeaShore Transportation Forum) to review, refine, and recommend service priorities to the King County Executive; and WHEREAS, Sound Transit relies on the three subarea transportation boards to review and recommend Sound Transit plans and implementation of projects and services; and WHEREAS, the geographic subarea boundary area for the South King Subarea is the area represented on the attached map (Exhibit A); NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1.0 Purpose of Agreement The purpose of the Agreement is to provide for the continuation of the South County Area Transportation Board (SCATBd) as the South forum for local governments to share infoinuation, build consensus, and coordinate among jurisdictions and agencies with the goal of providing advice on plans, programs, policies and priorities for regional transportation decisions. 2.0 Role of Subarea Transportation Boards 1. The South County Area Transportation Board (SCATBd) is the forum established for the South subarea of King County for elected officials to provide advice into the following decisions: a. The King County Metro six -year transit development plan, and implementation of transit service priorities. b. Sound Transit plans and implementation of projects and services. 2. The SCATBd may also provide input on other countywide and regional transportation issues. 3. The three subarea transportation boards shall hold at least one joint meeting annually to address issues of mutual interest and concern and promote regional decisions. 2 3.0 Voting and Non -voting Members 3.1 The voting members of SCATBd and their voting rights shall be as follows: 1 Voting Members Algona Auburn Black Diamond Burien Covington Des Moines Enumclaw Federal Way King County Kent Maple Valley Milton Muckleshoot Tribe Normandy Park Pacific Renton SeaTac Tukwila Pierce County Number of Reps. Sound Transit' 1 I Yes 1 I Yes 1 I No 1 I Yes 1 No 1 Yes 1 I No 1 I Yes 3 I Yes 1 Yes 1 No 1 Yes 1 I Yes 1 I Yes 1 I Yes 1 1 No 1 1 Yes 1 1 Yes 1 1 No 3.2 The non voting members of SCATBd shall be as follows: J Voting Rights Metro Transit' Regional Competition Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes. Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes* Yes Yes Yes Yes No No Non Voting Member 1 Number of Representatives Sound Transit 1 PSRC 1 I WSDOT 1 1 ITIB 1 Pierce Transit 1 Port of Seattle I 1 Washington State Transportation Commission 1 1 1 Private sector representation (if approved by SCA"113d) 1 1 Other Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes r Recommendations on Sound Transit capital and service plans and implementation 2 Recommendations on Metro Transit service plans 3 Identification of projects for the regional competition, if prescribed by the process approved by the King County members of the Transportation Policy Board *projects in Renton south of the Cedar River) Other recommendations including: Recommendations to the PSRC on plans, policies and programs, such as input on alternatives, policies and criteria for the regional transportation plan; on studies and analyses conducted; on criteria; on funding policies; and on regional priorities. Recommendations to the State Legislature, committees and commissions established by the Legislature, such as input on proposed legislation; on recommendations from commissions; and on transportation budgets and priorities. Recommendations to WSDOT on projects, policies, programs, priorities and funding, such as input on alternatives, funding, and priorities for major corridors; on tolling; on transportation demand management; on Commute Trip Reduction; on active traffic management; and on state transportation plans. Recommendations to the State Transportation Commission, such as input on policies regarding toiling, preservation, capacity improvements and funding. Recommendations to the federal delegation on federal legislation, such as input on reauthorization: and on funding priorities. 3.3 A roll call vote shall be taken on recommendations from the subarea board regarding Sound Transit capital and service plans and implementation, Metro Transit service plans, and identification of projects for the regional competition, if prescribed by the process approved by the King County caucus of the Transportation Policy Board. The results shall be recorded by jurisdiction. 4.0 Representation and Conduct 4.1 The representation on the South County Area Transportation Board (SCATBd) shall be as follows: 1. Elected officials appointed for a one -year term from each of the participating counties and cities, in the number specified above King County representation shall be a maximum of two Councilmembers and the King County Executive or his designee. 2. High level staff from WSDOT, Pierce Transit, the Port of Seattle and the PSRC; a South King subarea board member of Sound Transit; the Director of the TIB; and a representative designated by the Washington Transportation Commission. 3. A representative of a private sector group or groups as determined by SCATBd. 4.2 Each participating member shall appoint an alternate. Designated alternates may vote in place of designated voting representatives in the absence of the designated representative. 4.3 On an annual basis, member jurisdictions shall infoini the Lead Agency in writing of its representatives and alternates and provide the appropriate contact information for each. 4.4 The SCATBd will be responsible for overall program direction, approving Technical Advisory Committee recommendations and providing direction for input on transportation decisions 4.5 The SCATBd may establish its own bylaws and rules of procedures and may modify these as appropriate. Such bylaws and rules shall be consistent with the provisions of this Agreement and modifications to such bylaws and rules will not alter this Agreement. 4.6 The SCATBd may establish subcommittees as it determines appropriate. 4.7 With a simple majority of voting members as shown in Section 3.1, the SCATBd can adopt resolutions, authorize correspondence, request studies, or provide other advisory input to member jurisdictions or regional and state activities, including plans policies, programs, projects or legislative issues. 4.8 Any voting member may request that a minority statement be included in communications or otherwise distributed with the adopted majority position. 5.0 Chair and Vice Chair 5.1 The chair and vice chair of SCATBd shall be representatives of a member county or city located within the subarea's geographic boundaries. The chair and vice chair shall be elected by a majority of the voting representatives from jurisdictions within the subarea's geographic boundaries. 4 5.2 The chair and vice chair shall be nominated by a nominating committee established in November of each year, and nominated in December of each year. 5.3 The chair and vice chair shall serve a term of one year from February 1 through January 31 of the following year. 5.4 The chair and the vice chair shall conduct the SCATBd activities within adopted procedures and guidelines. The chair and vice chair are responsible for setting meeting agendas, ensuring fair opportunity for discussion, signing correspondence, and speaking on behalf of the SCATBd. 6.0 Technical Advisory Committee (TAC) 6.1 Each member jurisdiction or agency shall appoint at least one planning, public works and/or intergovernmental staff person to the Technical Advisory Committee (TAC). Private sector groups shall not participate in TAC activities. Each member jurisdiction and agency is expected to contribute such staff as is necessary to accomplish the work program adopted by the SCATBd. 6.2 The TAC shall provide technical assistance as requested by the SCATBd and shall advise the SCATBd and their respective members on emergent transportation issues, and be responsible for overall program development including drafting of the work program. The TAC shall also review consultant work, and coordinate its activities with adjacent jurisdictions, including the other subarea transportation forums. 6.3 When appropriate, the TAC will make recommendations for consideration of the SCATBd. The TAC's recommendations shall be arrived at by consensus of a majority of the TAC members present. If the Technical Advisory Committee is unable to reach consensus on a particular issue, TAC members may present discussion questions or a dissenting opinion to the SCATBd for consideration. 7.0 Lead Agency 7.1 King County will be the lead agency for the purposes of receipt of funds, contract administration, and disbursement of funds associated with consultant contracts and study related expenses. King County shall appoint a staff member to serve as Project Manager for special projects. King County shall also provide general administrative and program support for the SCATBd. King County assumes wage and benefits cost of its staff performing Lead Agency responsibilities. 7.2 Lead Agency responsibilities include administrative and technical support for meetings and ongoing operations; collection, administration and distribution of dues; support to the chair and vice chair; preparation of correspondence and other materials; development and monitoring of work program; and coordination of consultant services or other special projects as directed by the SCATBd. 8.0 Annual Work Program The SCATBd may undertake activities consistent with its purposes and shall prepare an annual progress report and work program for the following year for submittal to its members. 5 9.0 Financing and Cost Sharing Guidelines 9.1 Yearly Dues Each member city will contribute $100.00 annually per vote awarded to remain members in good standing. The designated Lead Agency shall not be required to pay yearly dues. This revenue shall be used for special events, including an annual joint meeting of the subarea transportation boards, public education, or other expenses authorized by the SCATBd. 9.2 The following guidelines shall generally apply: 1. Annual Review of Financing: The SCATBd shall determine by June 30 of each year whether an additional financial contribution will be requested of the SCATBd jurisdictions. 2. Voting Members: If additional financial contributions are determined to be necessary, costs shall be shared among member jurisdictions other than King County by a method as determined by action of the SCATBd. Unless agreed to otherwise, King County's share shall be limited to the costs of providing staff support. 3. Non voting Members: The member agencies shall not be expected to make a direct funding contribution. 4. Modification to Agreement Required: A modification to this agreement specifying cost sharing, purpose, scope of work and other details is required to obligate a member jurisdiction to funding participation. 10.0 Withdrawal of a Party from this Agreement Each party, for its convenience and without cause or for any reason whatsoever, may withdraw from participation in this Agreement by providing written notice, sent certified mail, return receipt required, to all of the other parties at least thirty (30) days in advance of the effective date of the withdrawal. A withdrawing party shall not be entitled to a refund of any payments to SCATBd but shall make any contributions required to be paid to other parties under this Agreement for costs which had been obligated prior to the effective date of the withdrawal. In the event a party withdraws, the remaining parties shall amend this Agreement as necessary to reflect changes in the named parties and cost and revenue allocations. In the event of withdrawal by a party, this Agreement shall terminate as to that party but shall continue in effect with respect to the remaining parties. However, the termination of this Agreement with respect to one or more parties shall not affect any of the parties' rights or obligations, including any rights or obligations of a withdrawing party, that are expressly intended to survive termination. Each party's funding to perform its obligations under the Agreement, beyond the current appropriation year, is conditional upon appropriation by the party's governing body of sufficient funds to support said obligations. Should such an appropriation not be approved for a future year, a party may exercise its right to withdraw as provided herein. 11.0 Duration This Agreement shall take effect upon being duly adopted by the governing bodies of all parties and executed by the authorized representatives of all parties. This Agreement shall remain in effect until all the tasks have been completed to the satisfaction of the SCATBd or until such time as the 6 participating members choose to conclude the program for other reasons, but in no case shall the program extend beyond December 31, 2012, unless terminated earlier or extended in accordance with Section 11.0. If all parties desire to extend this Agreement beyond December 31, 2012, they shall execute a Statement of Extension. In no event shall the Agreement be extended beyond December 31, 2014. 12.0 Termination All parties to this Agreement must agree to terminate this Agreement in order for such termination to be effective. If all parties desire to terminate this Agreement, they shall execute a Statement of Termination. Upon termination, no party shall be required to make any additional contributions. Any remaining funds shall be refunded to the parties to this Agreement according to Section 13.0. 13.0 Real and Personal Property The acquisition of real property is not anticipated under this Agreement. Any personal property acquired pursuant to this Agreement shall be held by the Lead Agency. In the event this Agreement expires or is terminated in accordance with Section 11.0, any personal property other than cash shall remain with the Lead Agency. 14.0 Return of Funds At such time as this Agreement expires or is terminated in accordance with Section 11.0, any unexpended and uncommitted funds shall be distributed proportionately to those parties to this Agreement at the time of termination based on each party's percentage share of the original contribution. 15.0 Filing This Agreement shall be filed with the King County Department of Records and Elections. 16.0 Legal Relations 16.1 The parties shall comply with all applicable state and federal laws and regulations. 16.2 This Agreement is solely for the benefit of the parties hereto and gives no right to any other party. No joint venture or partnership is formed as a result of this Agreement. No employees or agents of one party or any of its contractors or subcontractors shall be deemed, or represent themselves to be, employees of any other party. 16.3 Each party shall defend, indemnify and hold harmless the other party and all of its officials, employees, principals and agents from all claims, demands, suits, actions, and liability of any kind whatsoever which arise out of, are connected with, or are incident to any negligent acts of the first party, its contractor, and/or employees, agents, and representatives in performing the first party's obligations under this Agreement. The parties agree that their obligations under this paragraph extend to claims made against one party by the other party's own employees. For this purpose, the parties, by mutual negotiation, hereby waive any immunity that, as respects the other party only, would otherwise be available against such claims under the industrial insurance provisions of RCW Title 51. In the event either party incurs attorney's fees, costs or other legal expenses to enforce the provisions of this 7 section, against the other party, all such fees, costs and expenses shall be recoverable by the prevailing party. 16.4 The provisions of this Section 16 shall survive and remain applicable to each of the parties notwithstanding any termination or expiration of this Agreement and notwithstanding a party's withdrawal from this Agreement. 17.0 Entirety and Modifications 17.1 This Agreement merges and supersedes all prior negotiations, representations and agreements between the parties relating to the subject matter hereof and constitutes the entire agreement between the parties. 17.2 This Agreement may be modified or extended only by written instrument signed by all the parties hereto. 18.0 Counterparts The signature pages of this Agreement may be executed in any number of counterparts, each of which shall be an original. 8 IN WITNESS WHEREOF, the Parties have caused this Agreement to be signed and delivered by its duly authorized officer or representative as of the date set forth below its signature. City of Algona By: By: By: Date: Date: Date. City of Burien City of Enumblcaw City of Maple Valley City of Pacific City of Tukwila Pierce County Puget Sound Regional Council City of Auburn City of Black Diamond City of Covington City of Des Moines By: By: By: Date: Date: Date. City of Federal Way City of Kent By: By: By: Date: Date: Date: City of Milton City of Normandy Park By: By: B Date: Date: Date- City of Renton City of Sea Tac By: By: By: Date: Date: Date: King County Muckleshoot Tribe By: By: By Date: Date: Date Pierce Transit Port of Seattle By: By: By: Date: Date: Date: By: By: By: Date. Date: Date: Washington State Department of Washington State Transportation Transportation Commission By: By: Date: Date: Sound Transit Transportation Improvement Board 9 December 30, 2008 The Honorable Jim Haggerton Mayor, City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Dear Mayor Haggerton: N J South County Area Transportation Board MS: KSC -TR -0814 201 South Jackson Street Seattle, WA 98104 -3856 Phone: (206) 2634710 Fax: (206) 684 -2111 On December 16, 2008 the South County Area Transportation Board (SCATBd) approved a revised agreement to extend SCATBd's activities through 2012. The revisions to this agreement, as well as the agreements for the Eastside Transportation Partnership and the SeaShore Transportation Forum, were developed by a joint subcommittee with representation from all three boards. The revisions are intended to provide more consistency and clarity for the boards' operations, and more opportunities for coordination among the subareas. Highlights of the proposed changes include the following: Clarify voting and non voting members, and seek consistency among the subareas in representation by the Port of Seattle, State Transportation Commission and local transit agencies from neighboring counties. Clarify voting rights on all issues, so that broad discussion is promoted, but voting on recommendations about subarea -based resource issues is limited to those jurisdictions Located within the geographic boundaries of the subarea. Establish consistent dues of $100 per voting member for each subarea. Establish that one use of the dues shall be used to hold at least one joint meeting annually, to promote discussion of issues that cross subarea boundaries. Attached is the revised approved SCATBd agreement, which we are sending to all participating cities and agencies for their individual approval. We hope that your governing body reviews this and takes action to approve it by mid- January. Approval by your governing body should include authorizing the appropriate person to sign the agreement on your city's behalf. A draft resolution to facilitate that process is attached. After your city has approved the agreement, please sign in the appropriate signature block and return it to Sally Marks, Supervising Transportation Planner, King County Department of Transportation, 201 S. Jackson Street, Seattle, WA. 98104. After all the parties have signed, you will receive a completed copy of the agreement for your records. 2009 SCATBd Agreement December 30, 2008 Page 2 of 3 If you have questions, please contact Sally Marks at 206 -263 -4710 or sally.marksP.kin2countv.Qov. Thank you very much for your cooperation. Sincerely, Suzette Cooke Mayor, Kent SCATBd Chair Sue Blazak Councilmember, Burien SCATBd Vice Chair Attachment: 2009 -2012 SCA "1`Bd Agreement Draft Resolution cc: The Honorable Dennis Robertson, Councilmember, City of Tukwila Bob Giberson, City Engineer, City of Tukwila Christy O'Flaherty, City Clerk, City of Tukwila 2008 Annual Report South County Area Transportation Board (SCATBd) Mission: The mission of SCATBd is to serve as a South King County forum for information sharing, consensus building, and coordinating in order to resolve transportation issues and promote transportation programs that benefit the South King County area. Goals: To achieve its mission, SCATBd adopted the following goals: 1. Develop and promote a transportation system that will provide personal mobility choices for South County residents consistent with the transportation goals of the Growth Management Act and; 2. Develop and promote transportation and related actions that promote and sustain economic development, through efficient movement of people and goods, within the South County and contiguous areas. History: The South County Area Transportation Board (SCATBd), composed of four cities and King County, initially was formed in the late 1980's to identify and promote transportation improvements in the South County. Significant funding was received from the Transportation Improvement Board for these purposes, and the infoinial group moved toward forming a Transportation Benefit District. At King County's request, this effort was superseded in 1992 by the formation of a new and expanded SCATBd involving fourteen South County cities and King County. This was accomplished through adoption of faunal motions by each participating jurisdiction. Subsequently, interlocal agreements were adopted to guide SCATBd operations. Since 1992, SCATBd has provided valuable input to the development of the King County Metro Transit Six -Year Plan and service implemented in accordance with that plan and the development and implementation of Sound Transit's Sound Move Plan. SCAI'I3d also has competed successfully for federal funding, has provided input to State Legislative actions, and was instrumental in providing South King County priorities for the Roads and Transit ballot measure in 2007 and the successful Sound Transit Phase 2 ballot measure in 2008. SCATBd Structure: Members of SCATBd for 2008 are shown on the following page. Each elected official representing a city or county has one vote. Agency representatives are non- voting members. In addition to formal membership, South King County Chambers of Commerce are encouraged to attend. During 2008 Mayor Suzette Cook served as Chair and Councilmember Sue Blazak served as Vice Chair. SCATBd Website: Additional information about SCATBd, including meeting schedules and summaries, is available at the following internet address: www.kinacountv.gov/ transportation /kcdot /nlanninaandnolicv /oi to /subareas/ 2008 SCATBd Work Program Goals and Accomplishments In early 2008, SCATBd developed a work program for 2008 with four major work items. These are shown below, with a brief indication of the accomplishments achieved for each item. 2008 Major Work Item Administration Planning Implementation and Funding: Clarify and provide input on SCATBd priorities for funding Education and Advocacy: Promote funding and implementation of SCATBd prionty projects and programs 2008 Accomplishments Approved the 2008 Work Program on February 19, 2008. Reviewed dues as part of revisions to agreement and accepted dues of $100 per voting member. Approved revisions to the SCATBd agreement December 16, 2008. Developed a list of prionty non motorized trails projects that linked the regional trails in South King County to transit facilities and urban areas, and provided new connections between existing regional trails. Provided the 520 Tolling Implementation Committee with concerns regarding potential effects tolling may have on South King County cities because of diverted traffic. Monitored development of Transportation 2040 and formulation of alternatives in preparation for 2009 draft plan. Monitored work of the Regional Traffic Operations Committee activities. Provided recommendations and support to the Sound Transit board regarding the development of a Sound Transit Phase 2 plan that was approved by voters in November, 2008. Monitored implementation of 10,000 hours of new Transit Now service, including the Renton and Kent partnership on route 153, and provided input for future improvements. Monitored implementation of Sound Move projects including two additional Sounder south line roundtrips and changes in Express Bus service. Also provided input in preparation for Link Light Rail service implementation in 2009. Received briefing on successful implementation of SR 167 HOT lane pilot project and on the status of funded and unfunded I -405 projects. Provided input to the 2008 Legislature regarding the Board's recommendations on important transportation related issues to South King County including, maintaining existing infrastructure, ensuring the state upholds its responsibility to the State Transportation System, bolstering funding for local, regional and freight comdors, and developing a new state policy requiring local input and coordination with transit agencies when making tolling related decisions. Provided guidance in the preparation of a report documenting the magnitude of local transportation needs, particularly preservation needs. The PSRC will use this as a basis for local needs in Transportation 2040. Reviewed existing options for local transportation funding and included consideration of this as a priority for the 2009 legislative session. Agreed that the three subarea boards should make efforts to communicate more frequently on issues of mutual interest and revised the ETP agreement to reflect this. Adopted priority issues and a strategy for 2009 legislative session. December 30, 2008 The Honorable Margarita Prentice Senator, 1 lth District P.O. Box 40411 Olympia, WA 98504 -0411 Dear Senator Prentice: South County Area Transportation Board MS KSC -TR -0814 201 South Jackson Street Seattle, WA 98104 -3856 Phone: (206) 263 -4710 Fax: (206) 684 -2111 The South King County Area Transportation Board (SCATBd) consists of elected officials representing sixteen cities and all of unincorporated South King County representing some 650,000 people who comprise about 37% of the county's population. On behalf of SCATBd, we are writing to transmit to you our priority transportation issues for your consideration during the 2009 Legislative session. SCATBd's Policy Statements for the 2009 Legislative Session Approved December 16, 2008 The SCATBd represents the largest freight, manufacturing and industrial center in the Pacific Northwest. Along with accommodating about 37 percent of King County's overall population, the SCATBd area serves as: A crossroads for highways: I -5, I -405, SR -18, SR -99, SR -161, SR -162, SR -164, SR -167, SR -169, SR -181, SR -509, SR -515, SR -516, SR -518. The site of the region's highest commuter rail ridership segments. The southern terminus for Link light rail, which will be extended to the northern boundary of Federal Way under the Sound Transit 2 (ST2) plan. Home of the state's largest airport, which is the 14 busiest airport in the United States. The connection between the Ports of Seattle and Tacoma and the second largest warehouse distribution center on the West Coast: SR -167 accommodates fully one -third of all Port of Seattle and Port of Tacoma truck traffic. A critical player in freight movement and through -put. A major employment center for the entire region (warehousing, Weyerhaeuser, Boeing, Sea -Tac Airport). Host to some of the busiest park -and -ride and transit facilities within the region, and several Transit Oriented Development projects. Algona Auburn Black Diamond Burien Covington Des Moines Enumclaw Federal Way Kent King County Maple Valley Milton Muckleshoot Indian Tribe Normandy Park Pacific Renton SeaTac Tukwila Pierce Transit Port of Seattle Sound Transit Transportation Improvement Board Puget Sound Regional Council Washington State Department of Transportation 2009 Legislative Agenda December 30, 2008 Page 2 SCATBd members are knowledgeable about transportation and play a key role in regional discussions. Members of SCATBd serve on the Puget Sound Re Council (PSRC) Transportation Policy Board, the Sound Transit Board, and the state's Transportation Improvement Board. SCATBd has regular interactions with WSDOT officials. SCATBd routinely weighs in on regional transportation ballot measures, and develops an annual Legislative Agenda. SCATBd has ongoing communications with the King County Council, the Sound Transit Board, the PSRC and the Prosperity Partnership, and other key players across the region. SCATBd recognizes the serious statewide budget shortfall that faces the 2009 Legislature and offers the following priorities for the Legislature's consideration: 1. The 2009 Legislature needs to protect and maintain existing projects and funding within the 2003 Nickel Package and 2005 Transportation Partnership Act (TPA). While SCATBd recognizes that the Legislature will need to deal with serious statewide budget shortfalls, it continues to urge the Legislature to maintain as a top priority the completion of critical South King County 2003 Nickel and 2005 TPA projects. This includes improvements in the 1 -405, SR 167, SR 518 and 1 -5 corridors, including the I -5 /SR- 18 /SR -161 "Triangle" interchange project. 2. The Legislature needs to consider funding for significant state corridors. SCATBd would like to emphasize the need for the planned, but currently unfunded, improvements in the 1 -405 corridor between Renton and Bellevue, which experiences the worst congestion in the state. SCATBd was gratified that the Stage 2 I -405 project is continuing to move forward, but urges the Legislature to develop a funding plan for the remaining improvements in the I -405 corridor. SCATBd would also like to take this opportunity to emphasize the importance of completing other regional projects, such as the I -5 /SR 509 project, which is ready to go and would provide a much needed facility for freight as well as general traffic. In addition, funding for future projects, such as those identified in the SR 518, SR 169 and SR 164 Route Development Plans, should be pursued. 3. SCATBd urges the Legislature to revisit how transportation is funded and explore better ways to meet the growing funding gap. The current system of financmg transportation infrastructure is based on an outdated model and is overly dependent on a gasoline tax that will yield less and less revenue with the delivery of more transit alternatives, battery powered vehicles, and consumer reactions to sharply rising prices. Given these dynamics, coupled with the inadequate funding available for transportation needs at both the state and local levels, the Legislature should look at ways to fundamentally refolni the current system and seek more sustainable and reliable revenue sources that fit with the multi faceted transportation systems of tomorrow. The goal should be to assure 2009 Legislative Agenda December 30, 2008 Page 3 sufficient revenues at the state and local levels to keep the system safe and reliable for the traveling public. This may include establishment of a blue ribbon commission to assess the current situation, evaluate a series of options, and make recommendations. Consideration should be given to exploring ways to provide more direct revenues to local jurisdictions that bear the ultimate responsibility for getting people and goods to their final destinations. In Lieu of new revenue, the Legislature should look at what effective tools and options can be provided to local governments to assist with the growing backlog of local roadway and maintenance and operations needs. 4. The 2009 Legislature should adopt a tolling model that can be applied to other corridors in the future. SCATBd recognizes that tolling can be an effective tool to manage traffic and also generate revenue, as demonstrated by the Tacoma Narrows Bridge and SR 167 HOT lanes pilot project. In developing tolling policies for the SR 520, I -90 and other corridors, the Legislature should strive to design a model that passes fairness and reasonableness tests. It will also be necessary to provide sufficient mitigation so that good alternatives to driving in the corridor are available, and adverse effects in other corridors from diverted traffic can be mitigated. To do this the Legislature should consider a range of mitigation tools, including capital improvements, transportation demand management and transit service. 5. The State needs to be a partner with local governments in meeting Vehicle Miles Traveled (VMT) reduction goals. A Transportation Interim Working Group will deliver a report and recommendations to the 2009 Legislature. The Legislature will need to find ways to meet the funding needs for Commute Trip Reduction (CTR), transit, vanpools and other strategies, as required by the adopted legislation, taking care that new actions do not result in unfunded mandates to local jurisdictions. 6. The State needs to provide financial support for the basic Commute Trip Reduction program. Over recent years, state support for the basic CTR program has been reduced, resulting in cities' subsidizing this program, which is mandated by the State. While the state has provided funding for vanpools and grant programs, it should fund the basic CTR program first. 7. SCATBd recognizes that regional transportation and transit "governance" may be a topic for the 2009 Legislature. SCATBd members continue to question if governance changes are the best way to address a lack of investment and growing congestion in the transportation system. However, if new governance structures are contemplated, SCATBd requests a seat at the table to be involved in governance discussions. SCATBd also asks legislators to consider specific "gaps," functions or areas of focus that should be addressed if governance is examined. 2009 Legislative Agenda December 30, 2008 Page 4 SCATBd offers its help to Legislators by Working with legislators on creative solutions to these challenges Identifying transportation projects and investments in infrastructure that can play a key role in any economic stimulus package that the state or federal government undertakes Communicating these priorities to other partners and the public. Our members look forward to discussing these issues with you over the coming months. Together, we hope to ensure that the 2009 session results in continued improvements in our transportation system. Thank you in advance for your consideration of our concerns. Sincerely, Suzette Cooke Sue Blazak Mayor, City of Kent Councilmember, City of Burien Chair Vice Chair South County Area Transportation Board cc: SCATBd Members TRANSPORTATION CONIlVIITTEE Meeting Minutes January 20, 2009 5:00 p.m. Conference Room 1 City of Tukwila Transportation Committee PRESENT Councilmembers: De' Sean Quinn, Chair; Dennis Robertson and Verna Griffin Staff: Jim Morrow, Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin Peter Lau, Mike Ronda, Gail Labanara, Mike Mathia, Jack Pace, Jon Harrison and Kimberly Matej Guests: Chuck Parrish CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:08 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Boeing Access Road Bridge Replacement Staff returned to the Transportation Committee to report out on the status of a grant application that was submitted to Washington State Department of Transportation (WSDOT) for replacement of the Boeing Access Bridge (see Transportation Committee minutes dated June 10, 2008). The City was not awarded any grant monies through this funding period, but staff will continue to submit applications for this project when funds become available. During this first funding stage, WSDOT had a total of $31 million available for project funding and our grant request totaled $24.8 million. Staff briefly reviewed project submissions that did receive funding. Hopefully, future funding cycles will support larger projects. INFORMATION ONLY. B. 2008 Overlay and Repair Program Project Completion and Acceptance Staff is seeking full Council approval for contract closeout and authorization to release retainage for completed construction of the 2008 Overlay and Repair Program. The project required two change orders, but was still completed under budget due to unit price underruns. The fmal contract cost is $690,996.40; a savings of approximately $6,300. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 2 CONSENT AGENDA: C. 2009 -2012 SCA'1'13d Interlocal Agreement and Resolution, Staff is seeking full Council approval to enter into an interlocal agreement for continued participation in the South County Area Transportation Board SCATBd). Annual dues are $100 per voting member, and Tukwila currently has one represented voting member per the interlocal agreement. SCATBd can serve as a unified voice to advocate for transportation issues and programs that affect South King County. UNANIMOUS APPROVAL. FORWARD TO JANUARY 26 COW FOR DISCUSSION. D. Tukwila International Boulevard Phase II and 111 Construction Management Services Agreement In December 2008, the City Council awarded the construction contract to Gary Merlino Construction Company for Tukwila International Boulevard (TIB) Phases II and III (see Council minutes dated 12/15/08). Staff is now seeking full Council approval to enter into a contract with Harris Associates in the amount of $1,275,049 for construction management services for TIB Phases II and III. The City has not worked with Harris Associates before; however, they scored highest in the City's selection process. Staff has negotiated a lower than usual overhead and profit margin to keep costs within budget for the project. TIB Phase II and III construction is anticipated to run on a 21 -month project schedule. UNANEVIOUS APPROVAL. FORWARD TO JANUARY 26 COW FOR DISCUSSION. CAS NUMBER 09-012 CATEGORY SPONSOR SPONSOR'S SUMMARY REVIEWED BY Discussion MTG. DATE 01/26/09 02/02/09 MTG. DATE 01/26/09 02/02/09 09l_01Z Meeting Date 01/26/09 02/02/09 AGENDA Irr;M TITLE Tukwila International Boulevard Phase II III Construction Management Services with Harris Associates Motion Resolution Ordinance Bu d Award Public Hearing 1 1 Other Mtg Date 01/26/09 Mtg Date 02/02/09 Mtg Date Mtg Date Council Mayor Adm Svcs DCD n Finance n Fire Legal P&R Police PW/ Requests for construction management proposals were advertised with seven proposals submitted and four firms interviewed. Harris and Associates rated the highest with the most qualified teamto deal with the complex construction issues of this project. The Harris contract will supplement in -house construction management capabilities for a fee of $1,275,049.00. Council is being asked to approve the contract with Harris Associates. COW Mtg. Utilities Cmte DA1'E: 01/20109 RECOMMENDATIONS: SPONSOR /ADM. Public Works COti IrII1 E Unanimous Approval; Forward to Committee of the Whole POSTIMPAGT:1 FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED EXPENDITURE REQUIRED $1,275,049.00 $2,115,000.00 Fund Source: 104 ARTERIAL STREET FUND (PAGE 16 17 2009 CIP) Comments: COUNCIL AGENDA SYNOPSIS EM INFORMATION 1 ORIGINAL AGENDA DA E: JANUARY 26, 2009 CA &P Cmte Arts Comm. Initials Mayor's review Couna44 review F &S Cmte n Parks Comm. ECORD OF ACTION ATTACHMENTS Informational Memorandum dated 01/14/09 (revised after TC) Consultant Selection Rating Sheet Consultant Contract with Scope of Work and Fee Minutes from the Transportation Committee meeting of 01/20/09 ITEMNO. Mtg Date Mtg Date Mtg Date Transportation Cmte Planning Comm. City of Tukwila INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee ISSUE FROM: Public Works Director DATE: January 14, 2009 SUBJECT: Tukwila International Blvd. Phases II III (S 116th St to S 139th St) Project Nos. 95 -RWO3 95 -RWO4 Construction Management (CM) Services with Harris Associates Approve Consultant selection and authorize the execution of a contract with Harris Associates, to provide construction management services for TiB Phases II III Project. BACKGROUND While in -house City staff will provide lead construction management of the Tukwila International Blvd Phase II Ill project, additional specialized resources will be required to supplement in -house capabilities A Request for Proposals was advertised for consulting services and the City received seven (7) proposals that were rated by a selection panel. The top four (4) firms were interviewed (Harris, KBA, Jacob, and CH2M Hill). Harris was rated highest by the cumulative scores of the interview panel. It was demonstrated that they had the most qualified team to deal with the complex construction issues of this project. DISCUSSION The Harris contract will include a full time senior inspector, full time junior inspector /office engineer, compliance support, on call schedule analysis, and on call structural inspection. The fee of $1,275,049.00 is reasonable for the scope provided by Harris for this large project. Two additional CM items are included in the budget listed below, KPG Supplement No. 7 and the purchase of a CM trailer (each is a separate item for Council approval). The total revised construction management budget is 15% of the new construction contract, plus contingency ($14,100,505.58 x 15% for CM approx. $2,115,000.00). Harris CM Inspection KPG Sup #7 CM Testing (see separate CAS) CM Trailer (see separate CAS) City Staff CM, WSDOT Support Misc Expenses TIB Phase II CM Budget (CIP page 16) TIB Phase III CM Budget (CIP page 17) Construction Budget to Supplement CM Total Budget Amounts RECOMMENDATION The Council is being asked to approve the contract with Harris Associates to provide construction management services for Tukwila International Blvd Phase II Ill Project in the amount of $1,275,049.00 and consider this item at the January 26, 2009 Committee of the Whole meeting and subsequent February 2, 2009 Regular Meeting. Attachments: Consultant Selection Rating Sheet Consultant Contract including Scope of Work and Fee P!PROJECTS'A- RW RS Prcjects195RW03 TIBZdnfo Memo Harris CM 01-14-09 MERdoc CM Expenses Budget $1,275,049.00 0.00 385,000.00 0.00 30,000.00 0 00 424,951.00 0.00 0.00 $1,211,000.00 0.00 701,000.00 0.00 203.000.00 $2.115.000.00 $2.115.000.00 Jim Haggerton, Mayor TRANSPORTATION INTERNATIONAL BOULEVARD PHASES II AND III CM CONSULTANTS FINAL SELECTION Local Agency Standard Consultant Agreement Architectural/Engineering Agreement Personal Services Agreement Agreement Number 95 RWO3 (Harris 074 4038) Federal Aid Number Phase 2: STPF STPUL 0099(077) Phase 3: HLP- STPUL- 0099(103) Agreement Type (Choose one) Lump Sum Lump Sum Amount Cost Pius Fixed Fee Overhead Progress Payment Rate Overhead Cost Method Actual Cost Actual Cost Not To Exceed Fixed Overhead Rate Fixed Fee Specific Rates Of Pay I Negotiated Hourly Rate Provisional Hourly Rate Cost Per Unit of Work Index of Exhibits (Check all that apply): Exhibit A -1 Scope of Work El Exhibit A-2 Task Order Agreement Exhibit B -I DBE Utilization Certification. Exhibit C Electronic Exrhange of Data Exhibit D -1 Payment Lump Sam Exhibit D-2 Payment Cost Plus F,xhibit D -3 Payment Hourly Rate Exhibit D-4 Payment Provisional Exhibit E-1 Fee Lump/Fixedltanit Exhibit E-2 Fee Specific Rates Exhibit F Overhead Cost Exhibit G Subcontracted Work Exhibit G -1 Subconsultant Fee THIS AGREEMENT, made and entered into this between the Local Agency of City of Tukwila and the above organization hereinafter called the CONSULTANT'. DOT Form 140-089 EF Page '1 of 8 Revised 30U08 Consultant/Address/Telephone Harris Associates, inc. 1800 112th Avenue NE, #210W Bellevue, WA 98004 425.453.0999 phone 425.453.0707 fax 'Project Titre And Work Description Tukwila international Boulevard Phase 11 111 Improvements "Construction Administration Inspection Services" °lo DBE Participation Yes MN() Federal ID Number or Social Security Number 942385238 Do you require a 1099 for IRS? Completion Date El Yes No Dec. 31, 2010 Total Amount Authorized 1,275,049.00 Management Reserve Fund 0 Maximum Amount Payable 1,275,049.00 Exhibit 0-2 Fee -Sub Specific Rates Exhibit G-3 Sub Overhead Cost Exhibit H Title VI Assurances Exhibit I Payment Upon Termination of Agreement Exhibit 7 Alleged Consultant Design Error Procedures Exhibit K Consultant Claim Procedures Exhibit L Liability Insurance Increase Exhibit M -la Consultant Certification Exhibit M -Ib Agency Official Certification Exhibit M -2 Certification Primary Exhibit M -3 Lobbying Certification Exhibit M4 Pricing Data Certification App. 31310 Supplemental Signature Page day of 2009 Washington, hereinafter called the AGENCY' WITNESSETH THAT: WHEREAS, the AGENCY desires to accomplish the above referenced project, and WHEREAS the A GENCY does not have giiffirient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary services for the PROJECT, and WHEREAS, the CONSULTANT represents that he /she is m compliance with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish Consulting services to the AGENCY, NOW THEREFORE, in consideration of the terms, conditions, covenants and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: 1 General Description of Work The work under this AGREEMENT shall consist of the above described work and services as herein defined and necessary to accomplish the completed work for this PROTECT. The CONSULTANT shall furnish all services, labor, and related equipment necessary to conduct and complete the work as designated elsewhere in this AGREEMENT. 11 Scope of Work The Scope of Work and projected level of effort required for this PROJECT is detailed m Exhibit "A" attached hereto and by this reference made a part of this AGREEMENT. 111 General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress and presentation meetings with the AGENCY and/or such Federal, State, Community, City or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit "A." The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will outline in written and graphical form the various phases and the order of performance of the work in sufficient detail so that the progress of the work can easily be evaluated. The CONSULTANT, and each SUBCONSULTANT, shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The CONSULTANT, and each SUBCONSULTANT, shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of USDOT assisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT that may result in the termination of this AGREEMENT. Participation for Disadvantaged Business Enterprises (DBE), if required, per 49 CFR Part 26, or participation of Minority Business Enterprises (MBE), and Women Business Enterprises (WBE), shall be shown on the heading of this AGREEMENT. If D /M/WBE firms are utilized, the amounts authorized to each firm and their certification number will be shown on Exhibit "B" attached hereto and by this reference made a part of this AGREEMENT. If the Prime CONSULTANT is a DBE firm they must comply with the Commercial Useful Function (CUF) regulation outlined in the AGENCY'S "DBE Program Participation Plan The mandatory DBE participation goals of the AGREEMENT are those established by the WSDOT'S Highway and Local Programs Project Development Engineer in consultation with the AGENCY. All Reports, PS &E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned. All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C." All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for this PROJECT, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or on behalf of the AGENCY of any such instruments of service, not occurring as a part of this PROJECT, shall be without liability or Iegal exposure to the CONSULTANT. Page 2 of 8 IV Time for Beginning and Completion The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. All work under this AGREEIvfEN T shall be completed by the date shown in the heading of this AGREEMENT udder completion date. The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD or governmental actions or other conditions beyond the control of the CONSULTANT. A prior supplemental agreement issued by the AGENCY is required to extend the established completion time. V Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided in Exhibit "D" attached hereto, and by reference made part of this AGREEMENT. Such payment shall be full compensation for work performed or services rendered and for alI Iabor, materials, supplies, equipment, and incidentals necessary to complete the work. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31. A post audit may be performed on this AGREEMENT The need for a post audit will be determined by the State Auditor, WSDOT External Audit Office and/or at the request of the AGENCY'S PROJECT Manager. VI Sub Contracting The AGENCY permits sub contracts for those items of work as shown in Exhibit "G" attached hereto and by this reference made part of this AGREEMENT. Compensation for this sub consultant work shall be based on the cost factors shown on Exhibit "G The work of the sub consultant shall not exceed its maximum amount payable unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, overhead, direct non -salary costs and fixed fee costs for the sub consultant shall be substantiated in the same manner as outlined in Section V. All sub contracts shall contain all applicable provisions of this AGREEMENT. With respect to sub consultant payment, the CONSULTANT shall comply with all applicable sections of the Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39 76.011. The CONSULTANT shall not sub contract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. No permission for sub contracting shall create, between the AGENCY and sub- contractor, any contract or any other relationship. A DBE certified sub consultant is required to perform a minimum amount of their sub contracted agreement that is established by the WSDOT Highways and Local Programs Project Development Engineer in consultation with the AGENCY. VII Employment The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability or, in its discretion, to deduct from the AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a Page 3 of 8 third party as a consequence of any act or omission on the part of the CONSULTANT'S employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been, at any time during the period of the contract, in the employ of the United States Department of Transportation, or the STATE, or the AGENCY, except regularly retired employees, without written consent of the public employer of such person. VIII Nondiscrimination During the performance of this contract, the CONSULTANT, for itself, its assignees, and successors in interest agrees to comply with the following Iaws and regulations. Title VI of the Civil Rights Act of 1964 (42 USC Chapter 21 Subchapter V Section 2000d through 2000d -4a) Federal -aid Highway Act of 1973 (23 USC Chapter 3 Section 324) Rehabilitation Act of 1973 (29 USC Chapter 16 Subchapter V Section 794) Age Discrimination Act of 1975 (42 USC Chapter 76 Section 6101 et seq.) Civil Rights Restoration Act of 1987 (Public Law 100 -259) American with Disabilities Act of 1990 (42 USC Chapter 126 Section 12101 et. seq.) 49 CFR Part 21 23 CFR Part 200 RCW 49.60.180 In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit "H" attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit "H" in every sub contract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. IX Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time upon ten (10) days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT as shown in Exhibit "I" for the type of AGREEMENT used. No payment shall be made for any work completed after ten (10) days following receipt by the CONSULTANT of the Notice to Terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth herein above, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT, the above formula for payment shall not apply. Page 4 of 8 In such an event, the amount to be paid shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or a type which is usable to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the work required and the time which may be required to do so. and other factors which affect the value to the AGENCY of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount, which would have been made using the formula set forth above. If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT'S failure to perform is without the CONSULTANT'S or it's employee's default or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed for actual costs in accordance with the termination for other than default clauses listed previously. In the event of the death of any member, partner or officer of the CONSULTANT or any of its supervisory personnel assigned to the PROJECT, or dissolution of the partnership, termination of the corporation, or disaffiliation of the principally involved employee, the surviving members of the CONSULTANT hereby agree to complete the work under the terms of this AGREEMENT, if requested to do so by the AGENCY. This subsection shall not be a bar to renegotiation of the AGREEMENT between the surviving members of the CONSULTANT and the AGENCY, if the AGENCY so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the CONSULTANT, with the AGENCY'S concurrence, desire to terminate this AGREEMENT, payment shall be made as set forth in the second paragraph of this section. Payment for any part of the work by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform work required of it by the AGENCY Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X Changes of Work The CONSULTANT shall make such changes and revisions in the complete work of this AGREEMENT as necessary to correct errors appearing therein, when required to do so by the AGENCY, without additional compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under Section XIV. XI Disputes Any dispute concerning questions of fact in connection with the work not disposed of by AGREEMENT between the CONSULTANT and the AGENCY shall be referred for determination to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT; provided, however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to de novo judicial review. If the parties to this AGREEMENT mutually agree, disputes concerning alleged design en will be conducted under the procedures found in Exhibit "J and disputes concerning claims will be conducted under the procedures found in Exhibit "K XII Venue, Applicable Law, and Personal Jurisdiction In the event that either party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this AGREEMENT, the parties hereto agree that any such action shall be initiated in the Superior court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties to such action shall have the right of appeal from such decisions of the Superior court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior court of the State of Washington, situated in the county in which the AGENCY is located. Page 5 of 8 XIII Legal Relations The CONSULTANT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this AGREEMENT This contract shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTANT shall mdemnify and hold the AGENCY and the STATE and its officers and employees harmless from and shall process and defend at its own expense all claims, demands, or suits at law or equity arising in whole or in part from the CONSULTANT'S negligence or breach of any of its obligations under this AGREEMENT, provided that nothing herein shall require a CONSULTANT to indemnify the AGENCY or the STATE against and hold harmless the AGENCY or the STATE from claims, demands or suits based solely upon the conduct of the AGENCY or the STATE, their agents, officers and employees; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT'S agents or employees, and (b) the AGENCY or the STATE, their agents, officers and employees, this indemnity provision with respect to (1) claims or suits based upon such negligence (2) the costs to the AGENCY or the STATE of defending such claims and suits shall be valid and enforceable only to the extent of the CONSULTANT'S negligence or the negligence of the CONSULTANT'S agents or employees. The CONSULTANT'S relation to the AGENCY shall be at all times as an independent contractor The CONSULTANT shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT'S own employees against the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. Unless otherwise specified in the AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the PROJECT. Subject to the processing of a new sole source, or an acceptable supplemental agreement, the CONSULTANT shall provide On -Call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper construction techniques, job site safety, or any construction contractor's failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of the AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the STATE. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall not exceed one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. Excepting the Worker's Compensation Insurance and any Professional Liability Insurance secured by the CONSULTANT, the AGENCY will be named on all policies as an additional insured. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by the AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this AGREEMENT to the AGENCY. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY The CONSULTANT'S professional liability to the AGENCY shall be Limited to the amount payable under this AGREEMENT or one million ($1,000,000) dollars, whichever is the greater, unless modified by Exhibit "L In no case shall the CONSULTANT'S professional liability to third parties be limited in any way. Page 6of8 The AGENCY will pay no progress payments under Section V until the CONSULTANT has fully complied with this section. This remedy is not exclusive, and the AGENCY and the STATE may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. XIV Extra Work A. The AGENCY may at any time, by written order, make changes within the general scope of the AGREEMENT in the services to be performed. B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the work under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of the AGREEMENT, the AGENCY shall make an equitable adjustment in the (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify the AGREEMENT accordingly. C The CONSULTANT must submit any "request for equitable adjustment hereafter referred to as "CLAIM under this clause within thirty (30) days from the date of receipt of the written order However, if the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final payment of the AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the Disputes clause However, nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and conditions of paragraphs (A) and (B) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XV Endorsement of Plans If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering data furnished by them. XVI Federal and State Review The Federal Highway Administration and the Washington State Department of Transportation shall have the right to participate in the review or examination of the work in progress. XVII Certification of the Consultant and the Agency Attached hereto as Exhibit "M -1(a and b)" are the Certifications of the CONSULTANT and the AGENCY, Exhibit "M -2" Certification Regarding Debarment, Suspension and Other Responsibility Matters Primary Covered Transactions, Exhibit "M -3" Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit "M -4" Certificate of Current Cost or Pricing Data. Exhibit "M -3" is required only in AGREEMENTS over $100,000 and Exhibit "M -4" is required only in AGREEMENTS over $500,000. XVIII Complete Agreement This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this AGREEMENT. XIX Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the proposal, and the supporting material submitted by the CONSULTANT, and does hereby accept the AGREEMENT and agrees to all of the terms and conditions thereof. Page 7 of 8 in witness whereof, the parties hereto have xecutect this AGREEMENT as of the day and yearshown in The "Execution Date box can page one (1) of AGREEMENT. By Vern Phillips, PE (2 r71--- By Cnnsattant Harris Associates, Inc. Agency City of Tukwila LOT Forte 144tID9 EF Remised MOB Flagella/8 Construction Administration Services for International Blvd. Phase II 11l Improvements The City of Tukwila, WA, January 2009 EXHIBIT A Construction Administration Services Scope of Work The project will include about 5000 feet of street improvements of International Blvd. in two phases from S.132' to south of SR 599 access ramps, new storm lines, extensive retaining walls, new asphalt pavement, curb gutters and sidewalks. This scope of work assumes that the City will provide one construction manager (the City CM) to lead our team and that Harris will provide various site inspection, documentation, and scheduling support. Task 300 Project Management 3.1. Project Management Plan Purpose: Provide the City and Harris with uniform procedures and standards for the administration of the construction contract. Approach: Using the Harris Construction Management Procedures Manual, develop a procedures manual that is tailored specifically for the project. Assumptions: 1. The final project manual will be bound in a three ring binder to facilitate future revisions. Deliverables: 1. Draft project manual for review by the City. 3.3 Harris Budget Projections Purpose: To provide the City with the Harris's anticipated billings in a format that is easily accessible, easy to understand, and provides the required cost information so the City can better manage available resources. Assumptions: 1. Cost projections will monitor only the Harris' contract. Deliverables: 1. Hands will furnish budget projections as part of the monthly invoice. Task 400 Construction Management and Inspection Services 4.1 Preconstruction Conference Purpose: 1 Construction Administration Services for International Blvd. Phase 11 III Improvements The City of Tukwila, WA, January 2009 Provide a draft of meeting agenda for The City's CM to prepare for all essential project participants to meet prior to the start of work. This meeting will outline the City's administration of the contracts, introduction of the attendees, and record all comments and questions submitted by the contractor. Provides an understanding of the procedures to be used on the project and what the contractor can expect from the City and its consultants. Approach: The City's CM will schedule, prepare agenda, chair and take minutes of the preconstruction meeting, inform contractor of project administration procedures and invite all affected regulatory agencies, utilities, and others to attend the meeting. Assumptions: 1. The City will provide the meeting venue. 2. The City will develop the attendee list. 3. Harris will assist the City CM in drafting agenda meeting. 4.2 Preconstruction Walk Purpose: To start the construction contract with an understanding between the contractor, Harris and the City as to the existing conditions of the project before construction begins. Approach: Before the Notice to Proceed is given to the contractor, Harris and the City will walk the project recording existing conditions. Project conditions are logged, videotaped, and still photographs are taken to record existing conditions. Copies are provided to the City. Harris will keep the originals in the project files until project completion. Assumptions: 1. Project walk will not take longer than one day with approximately the same amount of time to tog, file and copy the information. Deliverables: 1. Project photographs and video of pre construction and after construction conditions. 4.3 Communications and Correspondence Purpose: Provide effective written and oral communications on behalf of the City to the contractor and other stakeholders in the administration of the contract. Approach: At the preconstruction conference, obtain all pertinent information from the attendees to develop a project directory of all key personnel working on the projects. Develop a flow chart showing how correspondence is to be handled once it is received from the contractor or other stakeholders. Log all information received from contractor and others In Contract Manager Software and in separate project files for action and distribution. Prepare appropriate responses and obtain the City's approval when required. All original 2 Construction Administration Services for International Blvd. Phase 11 111 Improvements The City of Tukwila, WA, January 2009 correspondence remains with the project files. Only copies will be distributed, except for shop drawing submittals. Assumptions: 1. The City file index will be used for all correspondence received from the City, contractor and others. Deliverables: 1. Logs of information received from the City, the contractor or others relating to the project. 4.4 Schedule Monitoring Purpose: Harris will monitor baseline and progress schedules and changes to the schedule on an ongoing basis, generally during the monthly pay estimate processing cycle and at our weekly project meetings. Approach: Develop procedures, using available software, to review the contractor's schedule for logic, duration, and resource changes in the contractors monthly updates. Notify the contractor of changes and document its response for the record. Harris will keep the City appraised of construction schedule and changes found in the updates. Assumptions: 1. Contractor will submit baseline schedule per specifications. Deliverables: 1. Harris to perform a monthly review and provide the City with a basic report by email. 4.5 Progress Coordination Meetings Purpose: Attend coordination meetings conducted by the City CM with the contractor and other interested parties to discuss schedules, status of RFQs (Request For Quotes), status of submittals, issues fog, old and new business concerning the project and any other business that is a concern of any party attending the meeting. To keep everyone informed as to the status of the project and discuss issues that may influence project completion. Approach: Attend weekly meetings conducted by the City CM with the contractor to discuss project schedule, current, and past issues that require action by someone other than the party raising the issue. The City requests the contractor and Harris submit agenda items for the weekly coordination meetings. Using the proposed agenda items and agenda items developed in house, the City prepares an agenda for the meeting and distributes the agenda to the parties that will attend the meeting. Harris distributes the previous meeting minutes and asks for concurrence of those attending the meeting or suggested corrections to the minutes. Minutes are filed as approved or amended. 3 Construction Administration Services for international Blvd. Phase 1I Ili Improvements The City of Tukwila, WA, January 2008 Additional coordination meetings may be scheduled as needed. The City CM will call meetings and request specific parties to attend. These attendees will be given 48 hours notice for additional meetings. Assumptions: 1. The City and contractor's staff will be able to meet on a regular basis with minimal absences. 2. Meeting room provided by the City will be able to seat a minimum of 10 people. 3. Meetings will not be more than once a week. 4. Designer may be asked to attend the meetings as a participant. 5. Han will take notes of discussion items with the City CM approval. 6. Contractor is required to submit a look -ahead schedule (2 or 3 week) at each weekly meeting. Deliverables: 1. Weekly Agenda with status of open items from previous meetings. 2. Weekly meeting minutes with action items noted. 3.. Two or three week look ahead schedule (prepared by the Contractor) 4. Submittal log, issues log, and RFI and change order logs 4.6 Payment Recommendations Purpose: The City will verify the contractor's request for payment Approach: The City and contractor develop a procedure that is acceptable for monthly progress payments and the final payment. The City, with the assistant of Harris's Lead Inspector, reviews contractors payment requests and verifies contractor pay quantities. After agreement of the payment request, the City prepares payment documentation. Assumptions: 1. Payments will be made to the contractor once each month. 2. The City will make payments in accordance with the contract stipulations and State Law. Deliverables: 1. Lead inspector to assist the City CM 2. Schedule review input by Harris 4.7 Safety Purpose: Observe contractor's safety. Approach: Harris staff to observe contractor's work area. Contractor is to be informed if eminent life /safety unsafe work conditions and /or areas are observed. If life safety danger is observed immediate shutdown of contractor's work may be required, if conditions 4 Construction Administration Services for International Blvd. Phase II III Improvements The City of Tukwila, WA, January 2009 endanger property and/or life and a call may be made to WISHA or L &I may need to be alerted as appropriate. Assumptions: 1. Contract documents require contractor to submit Its safety program and safety officer prior to the start of work 2. Contract documents or contractor's safety program require contractor to submit accident reports. 3. Harris assumes no responsibility or liability for safety of contractor's work areas or personnel. 4. Harris assumes no responsibility or liability for implementation of contractor's safety program or its construction means and methods. 5. The City's contractor is solely responsible for project safety. Deliverables 1. Accident report notes on IDR. 4.8 Environmental Coordination Purpose: Verify contractor has copies of applicable permits and that the work activities abide by the requirements of the permits granted by regulatory agencies. Approach: In coordination with the City CM, read and understand and enforce requirements stipulated in permits issued by regulatory agencies. Assumptions: 1. All permits will be provided to Harris team and the City. 2. All permits except NPDS permit will be included in the contract documents. Harris lead inspector will review the conditions of the permit and make sure it is being followed. Deliverables: 1. Daily inspection reports including any pertinent Environmental issues or work will be prepared on site by Harris inspection staff. 2. Correspondence to affected parties 4.9 Submittal Management and Review Purpose: Provide an efficient means of processing submittals between the contractor and Designer. Provide a brief, initial review of the contractors shop drawing submittals before forwarding It to Designer. Approach: Using Contract Manager and in coordination with the City CM, develop a submittal list for distribution to the City, Contractor and Designer. Track and submit submittal logs at each coordination meeting. Follow up on all submittals that are nearing the end of the review period. The following steps will be followed In reviewing the contractor's submittals: 5 Construction Administration Services for International Blvd. Phase II III Improvements The City of Tukwila, WA, January 2009 1. Log submittals into Contract Manager all submittals by bid item and specification number. 2. Ensure the contractor has provided a complete submittal, it has been coordinated with other trades and all deviations have been noted. Submittal is returned to the contractor if it is not complete. 3. The City CM continues review for general compliance with the specification. 4. Submittal is forwarded to Designer for formal review and acceptance. 5. Harris will track the submittals to verify timely response. 6. Submittals are returned to Harris and the submittal status is logged into Contract Manager. 7. Approved submittals are retumed to the contractor for use in work. 8. Harris to inform contractor if a resubmittal is required. Assumptions: 1. Harris will not be responsible for errors or omissions in any submittal lists; this is the responsibility of the construction contractor. 2. Harris will assist the City CM in reviewing contractor submittals, and not approving them. 3. Submittals requiring any public utility review will follow specified process per provisions. 4. Harris will assist the City CM to review and to assure full compliance with LAG manual and correct usage of the RAM and ROM processes. Deliverables: 1. Monthly status Togs of submittals. 2. Log of accepted submittals. 3. Log of submittals in review. 4. Log of submittals that are not approved and will require resubmission by the contractor. 5. Final log of submittals and status at end of construction. 4.10 Request for Information (RFI) Management Purpose: At times, a contractor is unable to locate information that it deems critical to its construction activity. Harris staff will receive, log and track requests for information (RFI) submitted by the construction contractor. The efficient management of RFIs permits the timely communication between the designer and the contractor. Approach: Harris will receive, log and assist the City CM to review all RFis for completeness and verify the question is reasonable and understandable. Harris team will assist the City CM to return the RFI if the question is unclear or, in the opinion of Harris staff, the answer is contained in the contract documents. Harris will note where the requested information can be found in the contract Documents. Harris will track RFIs by creating weekly logs, using the Contract Manager software, to verify timely response from the designer. Assumptions: 1. None. 6 Construction Administration Services for International Blvd. Phase II Ili Improvements The City of Tukwila, WA, January 2009 Deliverables: 1. Log of all R FIs and their status. 2. Log of all RFIs answers and their status. 4.11 Document Management Purpose: Provide the City with an electronic means of tracking all documents exchanged between the parties involved in the construction of the project. Approach: Using Primavera Web -based Contract Manager and the City File Index, all documents will be logged in the project field office. Documents will be scanned into the document control system and attached to Contract Manager File index categories. All documents will be filed as a digital file and hardcopy: Assumptions: For the duration of contract, Harris will provide Contract Manager software for use. Deliverables: 1. Logs of all documents in the project files (digital and hardcopy). 2. All hardcopy project documents exchanged on the project between the various parties. 3. Harris will transfer all project documents and data generated by Contract Manager software to the City computer system in native database format. The data will be fully accessible and manipulatable with the City's final version of the Contract Manager software. Harris will assist the City in acquisition and configuration of Contract Manager during the contract startup phase. 4.12 Construction Change Order Assistance Purpose: To assist the City CM with assurance the contractor is presenting legitimate requests for extra work that was not included in the original scope of the contract. To assist he City CM to assure the associated extra work costs and time extension requests are fair and reasonable to both the City and the contractor. Approach: 1. Assist the City CM to review requests of the contractor's request for changes due to cost increases and /or time impacts for merit. 2. Assist the City CM to prepare independent cost estimate and schedule analysis of work. 3. Assist the City CM to negotiate extra work cost and time extensions with the contractor. 4. Assist the City CM to prepare change orders for execution by the City. Assumptions: 1. Harris will not have authority to make minor changes to work 2. The City CM will negotiate with the contractor on contract changes. Deliverables: 7 Construction Administration Services for international Blvd. Phase 11 III Improvements The City of Tukwila, WA, January 2009 1. Assist the City CM to prepare independent cost estimates. 2. Independent schedule analysis. 3. Assist the City CM to prepare change orders ready for execution 4.13 Review Certified Payrolls Purpose: To verify the contractor provides certified payroll reports in conformance with the provisions of the contract and applicable State Law. To verify the certified payroll reports contain information required by the Labor Code. anroach: Receive and review certified payrolls from the contractor and each of its subcontractors. Check for the Statements of Compliance. Spot -check wages of each classification of laborer or craftsperson. Notify contractor and City of all discrepancies and /or errors and request a corrected Certified Payroll. Assumptions: 1. Employee interviews, to verify payment of prevailing wages, will be conducted by Harris. 2. Harris is not responsible for enforcement of the Labor Code. 3. Harris will not be responsible for identifying every worker on site. Deliverables: 1. Hardcopies of the contractor's certified payrolls maintained in the project files. 2. A daily list of subcontractors working on the project as a part of iDR. 4.14 Inspection and Documentation Harris will provide inspectors to provide the scope of work defined as follows. Purpose: Provide the City with documentation of construction activities, duration, and work conditions using the City's form. Approach: Provide the City with knowledgeable people, familiar with construction activities to be performed on the project. Using Contract Manager, document the contractor's daily activities, labor force, equipment and items considered pertinent to the projects. The construction manager is to review daily reports and provide instruction to inspectors on ways to improve their daily reports. Provide documentation of Tabor, materials, and equipment each day in various sections of the project. Assumptions: 1. All inspections will be within the project limits. 2. Harris will provide two vehicles, two cell phones, two computers for the duration of the contract. Deliverables: 1. Daily inspection reports. 8 Construction Administration Services for International Blvd. Phase II fl1 Improvements The City of Tukwila, WA, January 2009 2. Miscellaneous reports deemed necessary by the construction. 4.15 Review and Maintain "As- Built" Schedule Purpose: To track contractor's progress during construction of the project. A Using the daily inspection reports prepared by Hams inspectors, the contractor's schedule, site observations, and other sources of information, Harris will track and document the contractor's actual progress. The contractor's baseline critical path and regularly updated schedules will be used as a basis for comparing planned versus actual progress. Assumptions: 1. Monitoring will be on a continuous basis of the contractor supplied "as- built' schedule which will be updated monthly. Deliverables: 1. An "as- built' schedule with one digital file, as per the City CM requirement. 4.16 Maintain Photographic and Video Records of Construction Progress Purnose: To provide the City with a photographic record of the project, before, during and after construction. Approach: Using still, digital camera record the conditions of the project before the contractor starts work and after the work is complete. Record the contractor's progress during construction. During construction, care will be taken to record all items and /or conditions that have or may have a bearing on claimed extra work. Assumptions: 1. Photographs and videos will remain at the City's project server at all times until the end of the project. Deliverables: 1. All photographic and video records. 4.17 Review and Maintain Record Drawings Purpose: To provide the City with an accurate set of record drawings for the project. Approach: 9 Construction Administration Services for International Blvd. Phase II 8111 Improvements The City of Tukwila, WA, January 2009 Monitor contractor's required record drawings on a monthly basis. Review as- builts and request changes from contractor for any changes. Assumptions: 1. Harris will assist Designer in answering questions regarding the record drawings. 2. Contract documents will require contractor to maintain redline as -built drawings. Deliverables: 1. One set of marked up contract drawings. 4.19 Final Inspection and Punch list Purpose: To identify elements of construction requiring correction prior to final acceptance by the City. Approach: Following substantial completion, perform a project inspection of the completed construction. During the inspection develop a list of contract work requiring correction or rework. The written list of deficient work (punch list) will be delivered to the City and the contractor within three working days of the final inspection. The final punch list will include items to be corrected that were identified previously during the course of construction. Assumptions: 1. The City will identify any key City or other agency personnel to be included in the final inspection. 2. Harris will contact and schedule all required final inspection personnel 48 hour prior to the final inspection. 3. Harris will prepare the final punch list. Deliverables: Final punch list. 4.21 Final Project Report Purpose: To assist the City with a final status report on the project to document remaining close out issues. A2oroach: 1. Assist the City CM to prepare a summary of outstanding claims not resolved when the Notice of Completion is filed. 2. Assist the City CM to prepare and discuss "Lessons learned" 3. Assist the City with all the WSDOT audits during and at the completion of the project. Deliverables: 1. Assist the City CM to provide one hard copy and one digital file. 10 EXHIBIT B Intentionally Left Blank (No DBE Utilization) EXHIBIT C Exhibit C Electronic Exchange of Engineering and Other Data The format and standards of electronic documents to be provided by CONSULTANT during the course of Construction Management and Inspection services will include, but are not limited to, the following: I. Design Field Revisions and Independent Estimates A. Any Computer Aided Drafting files generated during the course of construction in support of field inspection services will be in AutoCAD 2008 version or older format. B. Cost Estimates and other analysis will be provided in MS Excel format. II. Construction Schedule Review Documents A. All analysis and reporting of the contractors project schedule by outside schedule support services will be performed using reporting tools native to Primavera P3 Version 4.1 (including Monte Carlo tools if necessary). If alternate tools are used City will be provided details of specific tools to allow independent analysis. B. Written reports may be generated in MS Word format or any common email version which can be converted to ASCII text. III. Electronic Data Exchange A. The City will provide the File Index structure, Change Order, Field Directive, Inspectors Daily Report and other common documentation forms for integration into the project tracking system. B. The City uses Groupwise collaboration tools for email, contact information and calendar features. Any system used by CONSULTANT shall be compatible with this tool. C. Primavera Contract Manager will be used to track project correspondence and other information relevant to the construction of the project. The City will host this program on AGENCY computer systems and CONSULTANT will migrate any project data from their systems to the City's system once the program has been installed and configured and thenceforth use the City's system to administer the project. IV. Non Digital Source Files A. Any standard format (8 -1/2 x 11 or 1 1x17) document not available in native digital format will be scanned to PDF format and included in electronic documentation upon City request. Exhibit D-3 Payment (Negotiated Hourly Rate) The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work_ The CONSULTANT shall conform to all applicable portions of 48 Celt Part 3 L 1. Hourly Rates: The CONSULTANT shall be paid by the AGENCY for work done, based upon the negotiated hourly rates shown in Exhibit "E" and attached hereto and by this reference made part of this AGREEMENT. The eates liAccl shall be al plicablc for the fir,t twelve (12) month Revised 6/08 of the CONSULTANT or the AC]2 CY. If negotiations arc- not conducted for the second o. period, the rates listed in this ACREEML NT, or subsequent written authorization(s) front the AGLNCi' The rates are inclusive of direct salaries, payroll additives, overhead, and fee. The CONSULTANT shall maintain support data to verify hours billed on the AGREEMENT. Not in Exhibit E Direct Non-Salary Costs: Direct Non -Salary Costskwill be reimbursed at the Actual Cost to the CONSULTANT. These charges may include, but are not limited to, the following items: travel, printing, long distance telephone, supplies, computer charges and sub consultant costs. a_ Air or train travel will be reimbursed only to economy class levels unless otherwise approved by the AGENCY_ The CONSULTANT shall complywith the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with the AGENCY'S Travel Rules and Procedures_ However, air, train, and rental car costs shall be reimbursed in accordance with 48 CFR Part 3 L205-46 "Travel Costs." b. The billing for Direct Non Salary Costs shall include an itemized listing of the charges directly identifiable with the PROJECT. c. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the AGENCY upon request. d. All above charges must be necessary for the services provided under this AGREEMENT_ 3. Management Reserve Fund: The AGENCY may desire to establish a Management Reserve Fund to provide the Agreement Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of $100,000 or 10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included for the Management Reserve Fund is shown in the heading of this AGREEMENT. 'nth fund may not be replenished. Any changes requiring additional costs in excess of the Management Reserve Fund shall be made in accordance with Section XLV, `Extra Work" DOT Form 140 -089 EF Exh O3 4. Maximum, Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and the Management Reserve Fund. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in Section XIV, "Extra Work." No minimum amount payable is guaranteed under this AGREEMENT 5 Monthly Progress Payments: Progress payments may be claimed on a monthly basis for all costs authorized in 1 and 2 above. The monthly billing shall be supported by detailed statements for hours expended at the rates established in Exhibit "E including names and classifications of all employees, and billings for all direct non salary expenses. To provide a means of verifying the billed salary costs for the CONSULTANT'S employees, the AGENCYmay conduct employee interviews. These interviews may consist of recording the names, titles, salary rates, and present duties of those employees performing work on the PROJECT at the time of the interview. 6. Final Payment Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT, contingent upon receipt of all PS&P,, plans, maps, notes, reports, electronic data and other related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit, all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within thirty (30) days of notice of the overpayment. Such ref+md shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. The CONSULTANT has twenty (20) days after receipt of the final POST AUDIT to begin the appeal process to the AGENCY for audit findings 7. Inspection of Cost Records: The CONSULTANT and their sub- consultants shall keep available for inspection by representatives of the AGENCY, STATE and the United States, for a period of three (3) years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this contract is initiated before the expiration of the three (3) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. Exhibit E -2 CITY OF TUKWILA INTERNATIONAL BLVD. Phase II III Improvements Consultant Fee. Determination Summary Sheet (Specific Rates of Pay) Fee Schedule Discipline or Job Title Hourly Overhead Profit Rate Rate @154% @_25% Per Hour Sam Yaghmaie, PE Project Director 69.81 107.50 17.45 194.77 Matt Lumsden: Lead Inspector 43.25 66.60 10.81 120.67 Chan Saenphimmachak Office Eng. 28.84 44.41 7.21 80.46 Peigi barkely Administration Oversight 36.25 55.82 9.06 $101.14 Steve Flinn: Structural Inspector 43.5 66.99 10.88 121.37 Becky Pitts: Scheduler 42.00 64.68 10.50 117.18 EXHIBIT E-2 CONSTRUCTION MANAGEMENT SERVICES FOR INTERNATIONAL BOULEVARD PHASES II AND III NEGOTIATED BREAKDOWN OF COSTS EXHIBIT G intentionally Left Blank (No Subconsultants) Exhibit H Title VI Assurances During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: 1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time thereinafter referred to as the "REGULATIONS which are herein incorporated by reference and made a part of this AGREEMENT. 2. Non discrimination: The CONSULTANT, with regard to the work performed during the AGREEMENT, shall not discriminate on. the grounds of race, color, sex, or national origin in the selection and retention of sub consultants, including procurement of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when the AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. 3. Solicitations for Sub consultants, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a sub contract, including procurement of materials or leases of equipment, each potential sub consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT'S obligations under this AGREEMENT and the REGULATIONS relative to non discrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports: The CONSULTANT shall provide all information and reports required by the REGULATIONS or directives issued pursuant thereto, and shall permit acces -s to its books, records, accounts, other sources of information, and its facilities as may be determined by AGENCY, STATE or the Federal Highway Administration (FAWA) to be pertinent to ascertain compliance with such REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall so certify to the AGENCY, STATE or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Non compliance: In the event of the CONSULTANTS non compliance with the non discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions as it, the STATE or the FHWA may determine to be appropriate, including, but not limited to: Withholding of payments to the CONSULTANT under the .AGREEMENT until the CONSULTANT complies, and/or, Cancellation, termination, or suspension of the AGREEMENT, in whole or in part. DOT Form 140 -089 EF Exhibit H Reused 6I05 6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through (5) in every sub contract, including procurement of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any sub consultant or procurement as the AGENCY, STATE or FHWA may direct as a means of enforcing such provisions including sanctions for non- compliance. Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a- sub consultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY and the STATE enter into such litigation to protect the interests of the AGENCY and the STATE and, in addition, the CONSULTANT may request the United States enter into such litigation to protect the interests of the United States. Cost Plus Fixed Fee Contracts DOT Form 14O-O89 EF Exhib.1 I Revised Mb Exhibit I Payment Upon Termination of Agreement By the Agency Other Than for Fault of the Consultant (Refer to Agreement, Section IX) Lump Sum Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made shall total the same percentage of the Lurnp Sum Amount as the work completed at the time of termination is to the total work required for the PROJECT. In addition, the CONSULTANT shall be paid for any authorized extra work completed. A final payment shall be made to the CONSULTANT which when added to any payments previously made, shall total the actual costs plus the same percentage of the fixed fee as the work completed at the time of termination is to the total work required for the Project. In addition, the CONSULTANT shall be paid for any authorized extra work completed. Specific Rates of Pay Contracts A final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this AGREEMENT plus any direct nonsalary costs incurred at the time of termination of this AGREEMENT. Cost Per Unit of Work Contracts A final payment shall be made to the CONSULTANT for actual units of work completed at the time of termination of this AGREEMENT. EXHIBIT J Intentionally Left Blank DOT Form 140 -088 EF Extilb1t K Rovisod a/as Exhibit K Consultant Claim Procedures The purpose of this exhibit is to describe a procedure regarding clairn(s) on a consultant agreement, The following procedures should only be utilized on consultant claims greater than $1,000. If the consultant's claims) are a total of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s) that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant Step 1— Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreement's scope of work, they may be entitled to a claim, The first step that must be completed is the request for consideration of the claim to the Agency's project manager. The consultant's claim must outline the following; Summation of hours by classification for each firm that is included in the claim; Any correspondence that directed the consultant to perform the additional work Timeframe of the additional work that was outside of the project scope; Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work and Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation After the consultant has completed step 1, the next step in the process is to forward the request to the Agency's project manager. The project manager will review the consultant's claim and will met with the Director of Public Works or Agency Engineer to determine lithe Agency agrees with the claim. If the FIIWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's recommendation for federal participation in the claim to the WSDOT Highways and Local Programs through the Region Local Programs Engineer. if the claim is not eligible for federal participation, payment will need to be from agency funds. If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Highways and Local Programs (if applicable), and FHWA (if applicable) agree with the consultant's claim, send a request memo, including backup documentation to the consultant to either supplement the agreement, or create a new agreement for the claim. After the requesthas been approved, the Agency shall write the supplement andlor new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. No further action in needed regarding the claim procedures. If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures. Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s) If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: Copy of information supplied by the consultant regarding the claim; Agency's summation of hours by classification for each firm that should be included in the claim; Any correspondence that directed the consultant to perform the additional word Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; Explanation regarding those areas in which the Agency does /does not agree with the consultant's claim(s); Explanation to describe what has been instituted to preclude future consultant claim(s); and Recommendations to resolve the claim. Step 4 Director of Public Works or Agency Engineer Reviews Consultant. Claim and Agency Documentation The Director of Pubic Works or Agency Engineer shall review and administratively approve or disapprove the claim, or portions thereof, which may include getting Agency Council or Commission approval (as appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain concurrence from WSDOT Highways and Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation, payment will need to be from agency funds. Step 5 Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claims) and rationale utilized for the decision. Step 6—Preparation of Supplement or New Agreement for the Consultant's Claims) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim Inform the consultant that the final payment for the agreement is subject to audit. DOT Form 140 -089 EF Exhibit L Raised 6/05 Exhibit L (To Be Used Only If Insurance Requirements Are Increased) The professional liability limit of the CONSULTANT to the AGENCY identified in Section XIII, Legal Relations and Insurance of this Agreement is amended to N/A The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the amount of 2 million per claim with an aggregate of $4 million. Such insurance coverage shall be evidenced by one of the following methods: Certificate of Insurance. Self insurance through an irrevocable Letter of Credit from a qualified financial institution. Self insurance through documentation of a separate fund established exclusively for the payment of professional liability claims, including claim amounts already reserved against the fund, safeguards established for payment from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for those funds. Should the minimum Professional Liability insurance limitrequired by the AGENCY as specified above exceed $1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted to the Federal Highway Administration (FIIWA) for approval to increase the minimum insurance limit If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional professional liability insurance required. Notes: Cost of added insurance requirements: N/A Include all costs, fee increase, premiums. This cost shall not be billed against an FHWA funded project For final contracts, include this exhibit. Exhibit M -1(a) Certification Of Consultant Project No, 074 -4038 Local Agency I hereby certify that I am Vern Phillips, PE and duly authorized representative of the firm of Harris Associates, Inc. whose address is 1800 112th Ave NE, #21 OW, Bellevue, WA 98004 and that neither I nor the above firm I here represent has: (a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure the AGREEMENT; Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or (c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any); (b) I acknowledge that this certificate is to be available to the Washington State Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation in connection with this AGREEMENT involving participation of Federal -aid highwa 4un and is subject to applicable State and Federal laws, both criminal and civi,L� DOT Form 140-089 EF Exhibit M-1(( Rovised 8/05 Signature DOT Form 14O -G89 EF Exhibit M-1(b) Revised 6/a5 Exhibit M -1(b) Certification Of Agency Official I hereby certify that I am the AGENCY Official of the Local Agency of City of Tukwila Washington, and that the consulting firm or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: (a) Employ or retain, or agree to employ to retain, any firm or person; or (b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; except as hereby expressly stated (if any); I acknowledge that this certificate is to be available to the Washington State Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Date Signature Exhibit M -2 Certification Regarding Debarment, Suspension, and Other Responsibility Matters- Primary Covered Transactions L The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; B. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission or fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (1)(B). of this certification; and D. Have not within a three (3) year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default H. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Consultant (Firm): Harris Associates (Date/ DOT Form 140 EF Exhibit M-2 Aevisad 6105 (Signature) President orAuthorized CPiiiclef of consultant Exhibit M -3 Certification Regarding The Restrictions of The use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that 1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any Federal contract, the malting of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard FonmLLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. DOT Form 140-069 EF Exhibit M-3 Revised 6/05 This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for malting or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Consultant (Firm): Harris Associates (1)ffitl/ (bye) (Signature'IPresident0f Mthorized Official of Consultant Firm Harris Associates, Inc. Name Vern Phillips, PE Title Northwest Regional Manager Date of Execution TIB Phase 2/3 Roadway Improvements Identify the proposal, quotation, request for price adjustment, or other submission involved, giving the appropriate identifying number (e.g., RFP No.). Insert the day, month, and yearwhen price negotiations were concluded and price agreement was reached. Insert the day, month, and year of signing which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section 15.401 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403 -4) submitted, either actually or by specific identification in writing, to the contracting officer or to the contracting officer's representative in support of Negotiated breakdown of costs are accurate, complete, and current as of January.13, 2009 This certification includes the cost or pricing data supporting any advance agreements and forward pricing rate agreements between the offeror and the Government that are part of the proposal. DOT Form 140 EF Exhibit M-4 No/Fuld 6 Exhibit M-4 Certificate of Current Cost or Pricing Data 3/09 Agreement Number 95 -RWO3 (Harris 074 -4038) Federal Aid Number Phase 2: STPF STPUL 0099(077) Phase 3: HLP -STPUL -0099(103) Local Agency THIS AGREEMENT, made and entered into this day of between the Local Agency of City of Tukwila Washington, hereinafter called the 'AGENCY° and the above organization hereinafter called the "CONSULTANT'. In witness whereof, the parties hereto have ecuted this AGREEMENT as of the day and year first above written. CONSULTANT By Vern Philips, PE Consultant Harris Associates, Inc BY Consultant Supplemental Signature Page for Standard Consultant Agreement DOT Form 540 -039 EFAppandoc 31.910 Revised was Consultant/Address/Telephone Harris Associates, Inc. 1800 112th Avenue NE, #210W Bellevue, WA 98004 425.453.0999 phone Project Title And Work Description Tukwila International Boulevard Phase II III Improvements "Construction Administration Inspection Services" LOCAL AGENCY By Agency City of Tukwila By Agency By Agency By Agency TRANSPORTATION COMMITTEE Meeting Minutes January 20, 2009 5:00 p.m. Conference Room 1 PRESENT Councilmembers: Staff: Guests: CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:08 p.m. I. PRESENTATIONS No presentations. B. 2008 Overlay and Rep air Program Proiect Completion Staff is seeking full Council approval for contract completed construction of the 2008 Overlay and Repa but was still completed under budget due to unit price savings of approximately $6,300. UNAiNLVIOUS CONSENT AGENDA. Git-v of Tukwila Transportation Committee De' Sean Quinn, Chair; Dennis Robertson and Verna Griffin Jim Morrow, Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin Peter Lau, Mike Ronda, Gail Labanara, Mike Mathia, Jack Pace, Jon Harrison and Kimberly Matej Chuck Parrish II. BUSINESS AGENDA A. Boeing Access Road Bridge Replacement Staff returned to the Transportation Committee to report out on the status of a grant application that was submitted to Washington State Department of Transportation (WSDOT) for replacement of the Boeing Access Bridge (see Transportation Committee minutes dated June 10, 2008). The City was not awarded any grant monies through this funding period, but staff will continue to submit applications for this project when funds become available. During this first funding stage, WSDOT had a total of $31 million available for project funding and our grant request totaled $24.8 million. Staff briefly reviewed project submissions that did receive funding. Hopefully, future funding cycles will support larger projects. INFORMATION ONLY. and Acceptance closeout and authorization to release retamage for it Program. The project required two change orders, underruns. The final contract cost is $690,996.40; a APPROVAL. FORWARD TO FEBRUARY 2 C. 2009 -2012 SCA1Bd Interlocal Agreement and Resolution Staff is seeking full Council approval to enter into an interlocal agreement for continued participation in the South County Area Transportation Board (SCATBd). Annual dues are $100 per voting member, and Tukwila currently has one represented voting member per the interlocal agreement. SCATBd can serve as a unified voice to advocate for transportation issues and programs that affect South King County. UNANIMOUS APPROVAL. FORWARD TO JANUARY 26 COW FOR DISCUSSION. D. Tukwila International Boulevard Phase II and III Construction Management Services Agreement In December 2008, the City Council awarded the construction contract to Gary Merlino Construction Company for Tukwila International Boulevard (TIB) Phases II and III (see Council minutes dated 12/15/08). Staff is now seeking full Council approval to enter into a contract with Harris Associates in the amount of $1,275,049 for construction management services for TIB Phases II and III. The City has not worked with Harris Associates before; however, they scored highest in the City's selection process. Staff has negotiated a lower than usual overhead and profit margin to keep costs within budget for the project. TIB Phase II and III construction is anticipated to run on a 21 -month project schedule. UNANIMOUS APPROVAL. FORWARD TO JANUARY 26 COW FOR DISCUSSION. I CAS NUMBER 09-013 CATEGORY SPONSOR SPONSOR'S SUbLM RY MTG: DATE 01/26/09 02/02/09 MTG. DATE 01/26/09 02/02/09 013 A'Ieeting Date 01/26/09 02/02/09 Discussion Motion Resolution Mtg Date 01/26/09 Mtg Date 02/02/09 Mtg Date COUNCIL AGENDA SYNOPSIS Inzttals Prepared by I Mayor's review Counczl review J M JMs fd a I 1TEMINFORMATION ORIGTIV 3I. AGENDA DAZE: JANUARY 26, 2009 RECORD.OF- COUNCIL_ACTION ATTACHMENTS Informational Memorandum dated 01/14/09 Contract 02 -108 Supplement No. 7 with Scope of Work and Fee Minutes from the Transportation Committee meeting of 01/20/09 ITEM No. R AGENDA I I EN TITLE Tukwila International Boulevard Phase II III Supplemental Agreement No. 7 for Construction Management Services with KPG. Ordinance Bid Award 7 Public Hearing Other Mtg Date Mtg Date Mtg Date Mtg Date Council Mayor Adm Svcs n DCD Finance Fire U Legal n P&R Police PTV Base Contract 02 -108 with KPG, Inc. included design services for the Tukwila International Blvd Phase II and III Project. Supplement No. 7, for construction management services, has been negotiated with KPG in the amount of $385,000. The scope of work includes construction management support to augment the field team of City personnel and Harris Assoc. The Council is being asked to approve Contract 02 -108 Supplement No. 7 with KPG. REV)IBWED BY COW Mtg. n CA &P Cmte U F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm Planning Comm. DATE: 01/20/09 RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COM ffTTEE Unanimous Approval; Forward to Committee of the Whole COST°IMPACT FUND EXPENDITURE REQUIRED AMOUNT BUDGETED $385,000.00 $2,115,000.00 Fund Source: 104 ARTERIAL STREET FUND (PAGE 16 17, 2009 CIP) Comments: APPROPRIATION REQUIRED TO: City of Tukwila FROM: Public Works Director DATE: January 14, 2009 Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee SUBJECT: Tukwila International Blvd Phase II Ill (S 116 St to S 139 St) Project Nos. 95 -RWO3 95 -RW04, Contract 02 -108 Supplement No. 7 Construction Management (CM) Services with KPG ISSUE Approve Contract 02 -108 Supplement 7 with KPG, Inc. for the Tukwila international Blvd Phase II III Street Improvement Project construction management and material testing services. BACKGROUND The City contracted with KPG, Inc. to design Tukwila international Blvd Phase II Ill Project from S 116 St to S 139 St. The construction contract was awarded to Gary Merlino Construction on December 15, 2008. The City wishes to retain KPG during the construction phase to provide engineering support as necessary for issues related to design and other technical support services. ANALYSIS The Supplemental Agreement for KPG includes civil, electrical, surveying, utility coordination technical support, structural and wall construction engineering, geotechnical support and materials testing services. These services will augment the construction field team composed primarily of Harris Associates and City personnel. The negotiated fee of $385,000.00 is reasonable for this project. See adjacent Harris memo for budget information. RECOMMENDATION The Council is being asked to approve Contract 02 -108 Supplement #7 with KPG, Inc. to provide construction management support for Tukwila International Blvd Phase II III Project in the amount of $385,000.00 and consider this item at the January 26, 2009 Committee of the Whole meeting and subsequent February 2, 2009 Regular Meeting. Attachment: Consultant Contract 02 -108 Sup #7 including Scope of Work and Fee P\PROJECTS\A- RW RS Projects \95RW03 TIB2 \Info Memo KPG Sup #7 01 -14-09 MER.doc VI Washington State Department of Transportation Supplemental Agreement Number 7 Original Agreement Number LA -5329 O 1 08(g) Project Number STPF 0099(007) 1-]LP- STPUL- 0099(103) Project Title Tukwila International Boulevard Phase 2 3 Description of Work South 139th Street to South 116th Street Construction Engineering and Materials Testing ServicesSelvices The Local Agency of City of Tukwila desires to supplement the agreement entered into with KPG, Inc. P.S. and executed on 11/18/2002 and identified as Agreement No. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: this reference made a part of this agreement. Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: Time for completion shall he December 31, 2010 Section V, PAYMENT, shall be amended as follows: Additional services for this supplement No. 7 are estimated at 5385.000 based on_tlie level of effort indicated on the attached Exhibit `D -7'. If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: Nelson Davis, KPG DOT Form 140 -063 EF Revised 9/2005 Consultant Signature Organization and Address KPG, Inc. P.S. KPG, Inc. P.S. 753 9th Avenue North Seattle, WA 98109 Phone: 206.286.1640 Execution Date Completion Date 11/18/2002 New Maximum Amount Payable 2,127,637.00 111 12/31/2010 By City of Tukwila Approving Authority Signature Date 03-1006) LA -5329 A. BACKGROUND 0 Exhibit 13 -7 City of Tukwila Tukwila International Boulevard, Phases 2 3 South 139 Street to South 116 Street Scope of Work Supplemental Agreement No. 7 Construction Engineering and Support KPG, Inc January 9, 2009 The scope of work is provided to include additional support throughout the construction phase of the Tukwila International Boulevard Project. This work includes preconstruction support, construction phase services, material testing services, on -call construction surveying, franchise utility assistance, and preparation of record drawings as described herein. B. Score: or WORK TASK 1 MANAGEMENT COORDINATION ADMINISTRATION 1.1 The Consultant shall provide continuous project management for the project duration (estimate 20 months). 1.2 The Consultant shall prepare monthly progress reports identifying work completed in the previous month, work in progress, upcoming work elements, and reporting of any delays, problems, or additional information needs. These reports shall be submitted with the Consultant invoices. 1.3 The Consultant shall provide continuous management and administration of all subcontractors included in this scope of work. Task 1 Deliverables: Monthly progress reports (20 months) TASK 2 CONSTRUCTION PHASE SERVICES 2.1 The Consultant shall provide on -call support, which may include, attending preconstruction meeting, weekly progress meetings, review shop drawings, accuracy checks of construction surveying and staking, interpretation of plans and specifications, and construction change order assistance on an as- needed basis. Specific tasks are anticipated to include: Preconstruction Services: Assistance with utility coordination, coordination with City field and administrative staff, attendanc a t preconsft mee ting and other support os requested by the t meeting YY... equ t w.. City in preparation for construction. Construction Meetings: Attend weekly construction meetings or other project meetings at the construction site to review, in conjunction with the City, the Contractor's progress and construction schedule. Weekly attendance is not anticipated for the project duration; however, the project design engineer and other engineers will attend as requested. Provide feedback and follow up as appropriate. Budget allowances for meeting attendance is shown on the attached hour estimate. Submittals: Review and comment on the Contractor's submittals, including shop drawings. Interpretation of Plans and Specifications: Provide technical assistance to clarify and interpret the contract documents at the request of the City Assist the City in answering Contractor questions. Page 1 of 2 TASK 5 RECORD DRAWINGS Respond to requests for information (RFIs), prepare requests for quotation (RFQs), and prepare construction field directives (CFDs). Change Order Assistance: In the event that the provisions of the Contract Documents need to be revised, prepare the necessary revisions to the drawings and specifications. O Subconsultant Construction Support: Project Subconsultants for geotechnical (Landau Associates), Structural Engineering (KPFF) and material testing services (Krazan and Associates) will be retained for construction support on an as requested basis. Day to day coordination with the material testing service will be the responsibility of the City. The provisions of Exhibit C -2 (Payment Cost plus Fixed Fee) shall not apply to materials testing. Material testing rates shall be in accordance with the fee schedule attached as Exhibit G -7. Budget allowances for each Subconsultant are shown on the attached reimbursable breakdown. O Assist with preparation and attendance at special events, such as public meeting, groundbreaking, ribbon cuttings, council updates, and other events as requested. Task.2 Deliverables: Documentation as requested in support of on -call construction support TASK.3 UTILITY COORDINATION ALLOWANCES 3.1 The Consultant will provide assistance to facilitate franchise utility relocations and adjustments as requested by the City. These services may include design modifications that may be required to facilitate franchise utility work. The purpose of this task is to provide a budget allowance and tracking mechanism for possible reimbursement to the City by the franchise utilities. Work for each utility will be tracked separately on monthly invoices. The City will be responsible for obtaining reimbursement on these charges when applicable. TASK.4 CONSTRUCTION SURVEYING AND STAKING 4.1 The Consultant will provide construction surveying and staking on an as requested basis. Primary survey will be provided by the Contractor; however, the City may request verification survey and staking or assistance with as -built survey. We have included an allowance of 80 hours of survey crew time with necessary office support. 5.1 The Consultant will provide record drawings within 60 days of receipt of information provided by the construction contractor and the City of Tukwila. Task.5 Deliverables: Record Drawing A'fylars (full size) Half -size copy of draft Full-size and hal`si e copses of f nal record drawings Electronic files C. FUTURE SUPPLEMENTAL AGREEMENT The City of Tukwila may require other services of the Consultant these services could include other work tasks not included in the scope of work. These services may include, but are not necessarily limited to, additional construction support, engineering or independent peer review of contractor, City, or utility proposed plan changes, assistance with property issues, or other services deemed necessary by the City. At the time these services are required, the Consultant shall provide the City with a detailed scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has authorized the work and issued a Notice to Proceed. Tukwila International Boulevard, Phase 2 3 Supplement No. 7 Page 2 of 2 January 9, 2009 EXHIBIT D-7 FEE SUMMARY TUKWILA INTERNATIONAL BOULEVARD PHASES II AND III SUPPLEMENT NO 7 CONSTRUCTION ENGINEERING AND SUPPORT EXHIBIT D-7 HOUR AND FEE ESTIMATE TUKWILA INTERNATIONAL BOULEVARD PHASES II AND III SUPPLEMENT NO 7 CONSTRUCTION ENGINEERING AND SUPPORT EXHIBIT D-7 HOUR AND FEE ESTIMATE TUKWILA INTERNATIONAL BOULEVARD PHASES II AND III SUPPLEMENT NO 7 CONSTRUCTION ENGINEERING AND SUPPORT REIMBURSABLE BREAKDOWN EXHIBIT D-7 TUKWILA INTERNATIONAL BOULEVARD PHASES II AND III SUPPLEMENT NO 7 CONSTRUCTION ENGINEERING AND SUPPORT Deliverables: 1. Monthly Progress Report. 2. Monthly Invoice. EXHIBIT G -7 SCOPE OF SERVICES CONSULTING GEOTECRNICAL ENGINEERING SERVICES TUKWILA INTERNATIONAL BOULEVARD IMPROVEMENT PROJECT CITY OF TUKWILA This scope of services covers consulting geotechnical engineering services during construction of improvements to Tukwila International Boulevard in Tukwila, Washington. TASK 1 PROJECT MANAGEMENT AND COORDINATION Objective: To manage, administer and provide ongoing coordination for the project. This task includes technical and financial management, and liaison with KPG and City of Tukwila (CITY) staff. Approach: 1. Prepare monthly progress reports for submittal with progress payment invoices with backup as required. Progress reports will identify progress status, and major activities completed during the invoicing period, and out of scope of services. CIient Responsibilities: 1. Timely review of deliverables and decisions on issues critical to scheduled progress. 2. Identification and involvement of Client Staff. TASK 2 SITE VISITS AND GEOTECHNICAL CONSULTING DURING CONSTRUCTION Objective: Provide geotechnical assistance to KPG and the CITY during construction of the project. Approach: 1. Periodic site visits as requested by KPG and /or the CITY to observe geotechnical-related construction aspects of the project. We have budgeted for up to eight (8) site visits 2. Review the geotechnical aspects of CONTRACTOR submittals. 3. Provide consulting on geotechnical-related construction issues. Deliverables: 1. Construction field reports summarizing observations and recommendations (if any). 2. Brief memorandums summarizing review comments on CONTRACTOR submittals. 1/13109 C:1Docurn: ms and Seuingsl,Nel:en'Lo t Seuirgs\Temp nary Internal Piles\OLKS417113 ccnst scopc_r v.dec 1 LANE EXHIBIT G-7 LANDAU ASSOCIATES TUKWILA INTERNATIONAL BOULEVARD CONSTRUCTION SUPPORT EXHIBIT G -7 Landau Associates, Inc. Overhead Schedule Fiscal Year Ended dune 30, 2007 of Income Landau WSDOT Accepted Direct Description Statement Adj. Adj. Ref. Amount Labor Direct Labor $2,740,431 ($7,846) A $2,732,585 Fringe Overhead Labor $1,875,092 ($4,151) A $1,870,941 68.47% Vacation/Sick Leave /Holidays 585,443 585,443 21.42% Payroll Taxes 467,324 467,324 17.10% Medical Insurances 375,196 3 75,19 6 13.73% Bonus /Severance 424,613 (4,650) B 419,963 15.37% Profit Sharing/ESOP 250,525 250,525 9.17% Total Fringe $3,978,193 ($8,801) $3,969,392 145.26% General Overhead Field/Laboratory $84,485 ($84,485) C $0 0.00% Temporary Help 34,024 34,024 1.25% Health Safety 11,479 11,479 0.42% Mileage 8c, Vehicle 69,433 (65,969) D 3,464 0.13% Travel Lodging 50,859 (7,292) E 43,567 1.59% Office Supplies/Equipment 136,333 (23,177) F 113,156 4.14% Computer. Supplies/Maintenance 41,816 41,816 1.53% Postage 17,272 17,272 0.63% Telecommunications 78,969 78,969 2.89% Tax License 197,239 197,239 7.22% Professional License Dues 39,928 (2,672) O 37,256 1.36% Building Expense 571,159 571,159 20.90% Insurance 103,041 103,041 3.77% Depreciation 208,470 (69,109) 0 139,361 5.10% Imputed Cost•of Money 27,510 3,526 P 31,036 1.14% Technical References' 9,018 9,018 0.33% Recruiting 14,387 (2,707) H 11,680 0.43% A Cost 100,077 100,077 -3 c Personnel Relations 46,058 (10,246) I 35,812 1.31% Professional Services 206,666 (1,921) J 204,745 7.49% Marketing Expenses 186,982 (24,258) K 162,724 5.95% Service Charges Interest 39,815 (39,815) L 0 0.00% Donations 13,284 (13,284) M 0 0.00% Miscellaneous Expense 7,214 (7,214) N 0 0.00% Total General Overhead $2,295,518 ($349,477) $854 $1,946,895 71.25% Overhead $6,273,711 ($358,278) $854 $5,916,287 216.51% Overhead Rate 228.93% 216.51% Page 2 Description EXHIBIT G -7 Landau Associates, Inc. Overhead Schedule Fiscal Year Ended June 30, 2007 %of Income Landau WSDOT Accepted Direct Statement Adj. Adj. Ref. Amount Labor Landau Associates Reviewed Accepted 10/18/07 CG Financial Statements' compiled by Finney, Neill Company, P.S. Landau Associates References A. Direct and indirect labor overtime premiums unallowable per 48 CFR 22.103 -2. B. Signing bonuses and moving bonuses in excess of $1,000 per person unallowable per 48 CFR 31.205 -35 and 48 CFR 31.201 -4. Bonuses in excess of 15% of allowable overhead also excluded per WSDOT policy. C. Field supplies inventory, eventually charged to projects, related to job chargeable activity. D. Vehicle gas, repairs maintenance most related to rental revenue. E. Local meals, employee business meals Unallowable per 48 CFR 31.205 -14 and WSDOT Accounting Manual, M13 -82, Chapter 10 Travel. F. Estimated cost of direct photocopies related to job chargeable activity. G. Depreciation on lab field equipment, field vehicles CAD equipment related to job chargeable activity. H. Local meals recruiting unallowable per 48 CFR 31.205 -14 and. WSDOT Accounting Manual, M13-82, Chapter 10 Travel. L Mariner tickets; liquor, Christmas party expenses in excess of $25 per employee unallowable per 48 CFR 31.205 -14. J. Federal income tax preparation fees over $250 unallowable per 48 CFR 31.205- 41(b)(1), 48 CFR 201 -6(d), and WSDOT policy. K. Advertising; client entertainment, campaign contributions; and other costs unallowable per 48 CFR 31.205 -1(d), 48 CFR 31.205 -8, 48 CFR 31.205 -14, and 48 CFR 31.205 -38. L. Service charges and interest unallowable per 48 CFR 31.205 -20. M. Donations unallowable per 48 CFR 31.205 -8. N. Miscellaneous undocumented costs removed. WSDOT References O. Lobbying unallowable per 48 CFR 31.205 -22. P. Imputed cost of money calculation used the wrong rate for July through December 2006. Page 3 Sec No EXHIBIT G -7 ENGINEERING COST ESTIMATE: Tukwila international Blvd Walls Structural: Engineering Construction Support Services Scope Of Work 1.0 Management, Admin. Meetings Project Management 1 1 I 8 'Precon Meetings Assume 1 meeting) 4 Subtotals: �f 1 :2 :0" 5.0 Construction Support Services Site Visits /Meetings (assume 5) 18 12 Submittal Review: Steel Pile Shop Dwgs /Lists 1 4 24 Tieback 1 4 Shotcrete 1 4 Reber Shop Drawings 4 40 'Testing Reports 1 2 8 Miscellaneous Submittals 1 -4 8 RF1's 40 80 As- builts 8 40 7.0 Reimbursables Courier and FedEx Subtotals: 0 :82 :220 .1. -40 Note: 2.58 multiplier is determined as follows: 1.0 Base Rate +'1.329 Overhead 0.25'Pro,it Fife: KPFF- Tukwila Wail CSS Fee Rev.xls Date: 1/12/2009 CATEGORY HOURS Sheet COSTS Proj. Sen. Pro. CADDI 2.580 Princ. Manag. Engr. Tech. Admin. Multiplier $64 855 835 1 832 1 $16 1 Reimb j Fee 40 $0 1 $1,300 $568 $0 :$1,868 $0 $3,638 $0 $2,735 $503 $503 $4,180 $1,006 $1,290 .$0 $12,900 $8,050 so ;$34;804 $100 j $100 Q1 TOTALS J 1 I 94 220 I 40 0 1 1 ..3 4,9o'- I Page 1 of 1 excluding DCAA audit items DIRECT LABOR PERSONNEL 538,985,142 PRINCIPALS 53,744,812 OPS- CHARGEABLE 876,277 TOTAL 542,806,231 LABOR RELATED OVERHEAD SICK LEAVE, PERSONNEL 51,320,316 SICK LEAVE, PRINCIPALS 5130,480 VACATION, PERSONNEL 52,236,648 VACATION, PRINCIPALS 5441,104 HOLIDAY, PERSONNEL. 51,598,414 HOLIDAY, PRINCIPALS 5207,411 PAYROLL TAXES 54,764 351 EMPLOYEE MED INSURANCE 54,071,630 TOTAL 514,770,354 LABOR RELATED tv1ULT 34 51% Total With FAR FY2007/8 adjustments $38,985,142 53,744,812 $76,277 542,806,231 51,320,316 5130,480 52,236,648 5441,104 51,598,414 5207,411 54,764,351 54,071,630 514,770, 354 34.51% GENERAL OVERHEAD OVERHEAD WAGES, PERSONNEL 513,892,252 513,892,252 OVERHEAD WAGES, PRINCIPALS 512,079,652 (51,708,657) 510,370,995 OPS -NON CHARGEABLE 5721,980 5721,980 BLUEPRINTING AND DUPLICATING 5312,995 (598,599) 5214,396 RENT 56,754,181 56,754,181 REPAIR MAINTENANCE 5212,054 5212,054 CITY STATE BUSINESS TAX 5941,372 $941,372 DEPRECIATION 51,016 782 5 1,016,782 OTHER TAXES LICENSES 5170,468 5170,468 INSURANCE, OTHER THAN LIFE 5597,720 5597,720 OFFICE SUPS, POSTAGE, DEL. 51,445,014 51,445,014 TELEPHONE 5459,065 5459,065 PROF DUES, FEES, BKS, CONFS 5621,194 5621,194 CAR $818,405 5818,405 TRAVEL $767,500 5767,500 LEGAL $413,145 5413,145 ACCOUNTING 5184,871 5184,871 EMPLOYEE MORALE Meals 5780,755 (5351,340) 5429,415 MOVING 543,451 543,451 SCHOOL 569,958 569,958 PERSONNEL PROCUREMENT $312,289 $312,289 N1ISC JOB FIXES 582,198 (582,198) (50) BAD DEBT 50 50 50 CONTRIB 3186,153 186,153) (50) COMPUTER 51,643,436 51,643,436 Cost of money 50 TOTAL 544,526,888 (52,426,947) 542,099,941 GENERAL OVERHEAD MULTIPLE 104 02% 98.35% OVERHEAD MULTIPLE 1 385 1 329 EXHIBIT 0 -7 PROJECT NOTES EXHIBIT G -7 s ar ene o atta• d an.:.co c ed ll b s re -rence. KA Proposal No. T08011 Tukwila International Blvd. Phases 2 3 Improvements Revised: January 6, 2009 Page No. 2 Scope and pricing is based on correspondence and conversations with lvfr. Ronda during the months of September 2008 through January 2009, and without the assistance of a construction schedule. Krazan Associates, Inc. is willing to revise the estimate once a construction schedule is made available. Consultant Project Management charges are included in the estimate at unit rates quoted. Quantities are based on WSDOT minimums and are subject to decrease; thus all tests performed are based on a time and materials basis. Prices are subject to change if this Agreement is not executed within thirty (30) calendar days. Services will be performed on a "tinge and materials" basis. Any total estimates provided are merely estimates and are not a guaranteed maximum price. All testing/inspections performed will be billed on a portal to portal basis unless specifically noted otherwise. Maxirnum'h hour travel time, each way will be charged for site visits, Twelve (12) hours notice of cancellation is required on all jobs. Additional services requested in addition to the above will be billed at our current rates (see Attachment C). ce• nce f Krazan's proposal constitu s yo agreement of Kraz comm t a1 k -r- our I. The technician's reserved for this project are multi qualified and will be available for a variety of services. FEE STRUCTURE We will perform the services listed above on a time and material basis in accordance with our 2008 standard rate schedule (see Attachment C). Based on the scope of work described in this proposal and our experience with similar projects, Krazan and Associates' estimates the costs for testing and inspection services to be about $94 A detailed breakdown of this cost estimate is attached as Attachment B. Costs for construction testing and inspection services are highly dependent on contractors schedule; weather, overlapping of work, additional inspections required by the building official and other factors. Krazan Associates does not control the work or production rate. Actual costs will vary due to the frequency of scheduling by others. Therefore the quantities listed in our cost estimate should be considered approximate. The estimate provided herein does not imply a lump sum fee, not -to- exceed fee or a guaranteed maximum price. Consistent with good engineering practice, we will work with the contractor to keep inspection costs at a minimum. If provided with a construction schedule this cost estimate can be further refined and quantified. COORDINATION The above scope of services will be performed when scheduled by the General Contractor or the client's designated representative. Proper scheduling is imperative to the success of the special inspections program. Krazan Associates cannot take responsibility for work that has not been inspected if we have not been scheduled nor can we take responsibility for delays due to insufficient lead -time in scheduling inspections. We recommend that the person Krazan Associates, Inc. With Offices Serving The Western United States CONDITIONS EXHIBIT G -7 KA Proposal No. T08011 Tukwila International Blvd, Phases 2 3 Improvements Revised: January 6, 2009 Page No. 3 scheduling the inspections contact our office prior to the job starting to discuss required inspection and scheduling procedures. 1. Additional services requested outside of our stated scope of work will be billed in excess of the estimated amount at our current rates. A price list for these services will be provided upon request (see Attachment C). 2. This offer terminates ninety calendar days from the dated of issue, unless otherwise stated and agreed. 3. Inspections which are canceled with Less than twelve (12) hours notice, or after an inspector has been dispatched to the project site, will be charged the 2 -hour minimum fee associated with the type of inspection or testing requested. 4. All concrete samples will be cast in 4 -inch diameter x 8 -inch high molds unless otherwise agreed. 5. Additional samples for contractor convenience testing and/or field cure samples are not included in this estimate. 6. Contractor will provide curing facilities in accordance with ASTM requirements for initial curing (the first 24 hours after specimens are cast) and protection of concrete test specimens on site. 7. Krazan and Associates, as a professional services fine, is typically not subject to the prevailing wage agreements. Should by Federal ruling, our services be subject to prevailing wage rates, this proposal is null and void. A new proposal will be provided to account for additional services and increased wage rates associated with the ruling. This includes any apprenticeship programs, equal opportunity submittals, affirmative action, union referral statements and /or certified payroll. These items were excluded from this proposal. 8. This estimate is based on structural steel being fabricated in a local (within a 25 mile radius of an existing Krazan and Associates Inc. office) ANSI Certified structural steel fabrication facility. Should fabrication occur outside this range additional costs for travel, time, mileage and/or per -diem will be charged. Krazan Associates, Inc. With Offices Serving The Western United States 171.0292 mtumvon :inulkvi_rq- ft1:.3ti33 r.." �_':/A�rrhl->�R�' c =ice_: O7a'i 6116090654890 I P arm, 42 flcpSY Gavel Ucoor6 CS6c HMn CI 112' -Ease 11200700 03 3 2 0 57 112' •Orc0ay N HA 1/2 SGT OSLO 90:0 91112000‘ Cceomio 57;4000 Cora VonadCu& Curb aM G43u SCO33543pp5124 SCeoalc 3rd Parly Uli av TooOn, Sa19 1COF CS7C 400.160 322 To 1 411525 F1002,5, 9 Ccrlv0la 1 W0653030040u 1400 CY 4050 psi 1 Y781 601 554 15 CY 4000 psi I SoIf Pao Cn000b(Faoib *65 200 CY Sn064o2o )Soklcr PM Gene ref, (F66311 -505 1603 CY 274:4:410 1?$,If'o Pis COF got Sh711 510) 500 )Ur Tren [0815465 I 902483y T1a1ra, Crosilp Wa0Tr 1 Bah2 Storm Plrc E0p1r5.I 71410 6014 099085/5 617.7or AN adsslmsnb 65.046,160419 7o0WaiSece.I n2re� /T5101T05 0100.3 1065 7 JS•10 Cede $$¢03 T4441T2 Cast 556.630.00 117c011711.757 r17170..0. 02,0 520430.00 57 P61Ux1d lh Hours IPc05:5T524.5111n Cos/ 17501 hvri :n CooO 17c01.00. 7 25015 43 LF 6680 LF 750 SY 6060 SY 150000' GB for Pp67rsa Grs4326n 11300 Tun 20 EE 1 -1300 Ton 25 Prod^_- 11-00 4 25.70 a:.v1T V 16 CY 5O 10600 CY .156000 G250162$14 for 4r2U GtatVon 1.130370n 20 5E 1.(00)T60 20 17108070 1- 1000TO0 20 FIctice 1000 3 2. L 07.±.1 1I47I 000 22 1 $1201,6 66.1761)0 EXHIBIT G -7 EXHIBIT G -7 On Site Mobile Laboratory (Asphalt Batch Plant) On Site Mobile Laboratory Mobilization On Site Mobile Laboratory De- Mobilization Asphalt/Concrete Coring Core Density Charge Compression Samples (Concrete, Mortar, Grout) Proctor Analysis (AASHTO T99 or TI 80) Sieve Analysis AASHTO Ti 1 and T27) Extraction/Gradation (AASHTO T308, Ti I, and T27) Rice Density Analysis (AASHTO T209) Marshall Saud Equivalent AASHTO T176) Degradation (WSDOTT113) Atterberg Limits (ASTM 4318) Hydrometer (ASTM 422) Fracture Face AASHTO TP 61) Shot Crete Test Panels (Includes 4 Cores) AASHTO T24) Sample Pick -Up Trip Charge/ Mileage TRANSPORTATION SUPPORT DIVISION FEE SCHEDULE :T= -k_ DRSCRiPTION?lScoire :oZ= Scr9(ecs)- �M- ==lli1TE I'WSDOT Validated Field Tester Concrete, Aggregate, HMA, Embankment, Welding) 1 S55/hr+ 15% WSDOT Validated Lead Inspector Senior inpector- Non -PE; Project Lead Inspector) i 569 Hour JOTS Manager WSDOT Experienced PE) 5125 /Hour *15% Shift Differential *=Batch Plant mobile laboratory costs include all Pests performed at that location. CDF Cylinders Structural Steel Inspection Structural Steel Fabrication Shop Inspections Concrete Fabrication Shop Inspections Welder OualiTcation (AWS) Non Destructive EXr (NDFJND2) Enuipmeot Usane Welding Procedure Bend or Tensile Test (Welded oatmeal Set of 3 Torque Tension Device (Skidmore- Wilhelm) if required Cross Hole Sonic Testing SWPP/Turbidity monitoring Per Diem (Outside 50 Mile Radius of Bellevue, Spokane or Portland) Mileage (Outside 50 Mile Radius of Bellevue, Spokane or Portland) Supetpave Mix Design CBR. (Wish Proctor Analysis) (ASTM D1883) Soundness (Coarse Aggregate) (ASTM C88) Durability (ASTM 3744) !Relative De:sit/ 14=44in (AM D1253) !Accelerated Expansion (CRD 148) ILA Abrasion AASHTO T96) 'Permeability (flexabie wall) (ASTM D50841 Direct Shear (ASTM D3080) Full Size Masonry Prism Samoles (ASTM 5477) Flex Beam Compression Samples NCAT Correbaticn Factcr (Asphalt Oven Cooreiation) NOTES: A 2 br minimum applies to each daily visit Costs associated trilh an on site mobile laboratory nssunres Client supplied power, phone and Internet access Costs associated yaith field tester and QTS Inspector includes all report writing, maintaining and processing. Additionally, Sample pickup cast are Included as \yell. Krazan Associates, Inc. With Offices Servicing fhe Western United States **52,000.00 /Month 51,500.00 /Ea. 51,500.00 /Ea. 570.00 Hr. 535.00 Ea. 520.00 /Es. 5200.00 Ea. $90.00 Ea. 5200.00/ Ea $90.00 Ea. 5180.00 Ea. 560.00 /Ea. 585.00 Ea. 580.00 Ea. 5150.00/Ea. 560.00 !Ea, 5140.00 Ea. NO CJIARGE NO CHARGE 580.00 Ea. $75.00 Hr. 575.00/ Hr. 565.00 /llr. $75.00/ Hr. 525.00 Day 575.00/ Hr. 5300.00 Set 550.00 Day $2C-00 /Shalt 570.00 /Hr. 5110.00 /Day 50.60 /Mile $4,500.00 /Ea. $500.00 Ea. 5160.00 Ea 5200.00 Ea. 5175.00 ,L 5350.00 /Ea. 5175.00/Ea. 5500.00 Fa. 5200.00 /Ea. 5100.00 Ea. 580.00 Ea. NO CHARGE KA Proposal fro. T08011 TIDP 2 3 January 5, 2030 Transnortation Committee Minutes January 20, 2009 Pale 2 E. Tukwila International Boulevard Phase II and III Construction Management Support Supplemental Agreement #7 Staff is seeking full Council approval to enter into Supplemental Agreement #7 with KPG, Inc. in the amount of $385,000 to provide construction management support for Tukwila International Boulevard Phases If and H. The services provided by the supplemental agreement will complement the construction management services that will be provided by Harris Associates (above) and the City. KPG was the design consultant for TIB Phase II and III from South 116 Street to South 139 Street, and their presence providing engineering support during the construction phase will be an essential element to the management team. Additionally, KPG will be handling the material testing required by WSDOT. UNANIMOUS APPROVAL. FORWARD TO JANUARY 26 COW FOR DISCUSSION. F. Tukwila International Boulevard Phase II and III Construction Management Trailer Purchase Staff is seeking full Council approval to purchase a field office trailer in the amount of $30,000 for on -site construction management of the TIB Phase II and III project. Large construction projects require a field office trailer for on -site construction management. Usually, the trailer is rented as outlined in a construction contract, returned when the project is completed, and rented again with each project that requires a field office. Given the almost two -year construction time frame for TIB Phase II and III as well as other upcoming projects, it is more cost effective for the City to purchase a trailer. Leases are estimated to cost approximately 4% of the purchase price per month. The trailer is anticipated to last 10 -15 years, and will pay for itself within five years. The trailer can also be utilized as an infield command post in an emergency situation. Liability for the trailer will be covered within the City's self insured coverage with WCIA. UNANIMOUS APPROVAL. FORWARD TO JANUARY 26 COW FOR DISCUSSION.. G. Street Vacation at 13911 Tukwila International Boulevard Staff is seeking Council approval of a resolution setting a public hearing date of February 23, 2009 for a 128 foot street vacation along 13911 Tukwila International Boulevard. The street vacation is being requested by the only abutting property owner located at 13911 Tukwila International Boulevard. UNANIIVIOUS APPROVAL. FORWARD TO JANUARY 26 COW FOR DISCUSSION. M. MISCELLANEOUS Meeting adjourned at 6:16 p.m. Next meeting: Monday, February 2, 2009 5:00 p.m. Conference Room 1 Committee Chair Approval Minutes by KAM. Reviewed by GL. SPONSOR'S SUMMARY MTG. DATE 01/26/09 02/02/09 MTG. DATE 01/26/09 02/02/09 Meeting Date 01/26/09 02/02/09 COUNCIL AGENDA SYNOPSIS rnttta /s Prepared by 1 Mayor's review TEM INFORMATION Council review 1 ORIGLNAL AGENDA DA I'h: JANUARY 26, 2009 CAS NUMBER: 09-014 AGENDA ITEM TITLE Tukwila International Boulevard Phase II III Purchase a Construction Management Field Trailer RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 01/14/09 General Trailer specifications with approximate picture Minutes from the Transportation Committee meeting of 01/20/09 I MNo. ,3 G CATEGORY Discussion Motion Resolution Ordinance n Bid Award U Public Heating n Other Mtg Date 01/26/09 Mtg Date 02/02/09 ibitg Date Aftg Date Mtg Date Ivitg Date Mtg Date SPONSOR Council Mayor Adm Svcs n DCD n Finance U Fire Legal Pe7R n Police PT/ The City has typically provisioned a field office for the management of large construction projects through the construction contract. Valuable field time is used to get the trailer set up at the start of each project. A review of the purchase vs. lease costs show that the City would pay for the $30,000.00 trailer in approximately 5 years. The trailer has a 10 -15 -year l life span. The Council is being asked to approve the purchase of a mobile field trailer for the TIB Phase II I1I Project. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. 1 1 Parks Comm. U Planning Comm. DAL 01/20/09 RECOMMENDATIONS: SPONSOR /ADM :N. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $30,000.00 $2,115,000.00 $0.00 Fund Source: 104 ARTERIAL STREET FUND (PAGE 16 17 2009 CIP) Comments: City of Tukwila TO Mayor Haggerton Transportation Committee FROM: Public Works Director INFORMATIONAL MEMORANDUM DATE: January 14, 2009 SUBJECT Tukwila International Blvd Phase II 111 (S 116 St to S 139 St) Project Nos. 95 -RWO3 95 -RWO4 Purchase Field Trailer ISSUE Approve purchase of a field office trailer for construction management. Jim Haggerton, Mayor BACKGROUND The City has typically provisioned a field office for the management of large construction projects through the construction contract. The responsibility is placed on the contractor to lease a field trailer and provide it for the City's use throughout the project. While the cost is charged to the project and the majority of the set up is the responsibility of the contractor, in -house staff is responsible for moving equipment into the space and configuring it to work with the specific office layout. This uses valuable field time at the start of each large project and puts the field teams in a reactive stance with the contractor at a time when they should be the most proactive ANALYSIS A review of the purchase vs. lease costs for typical office trailers of this type show a lease rate which would pay for the capital expenditure in approximately 5 years While some risk is involved with the City owning a trailer, we have demonstrated a steady need for our own trailer We expect to be able to use this structure for our major projects in the foreseeable future In an attempt to reduce the majority of our risk, we customized the basic trailer specification from a classroom portable design to provide improved durability and maximum flexibility for the variety and size of the anticipated upcoming projects The trailer is fully mobile and will be fitted with a special hitch to allow it to be moved with standard City equipment. The size was chosen to provide shared office space for up to five field personnel with a dual use conference space for field meetings. At a nominal 10' x 32' dimension it is easily placed and stored with a compliment of field equipment. We chose to purchase the field trailer through the King County Director's Association (KCDA), a purchasing cooperative. This service provides support with specification and bid administration similar to the state purchasing system. The base trailer cost with modifications is $26,190 and with tax and a small KCDA fee, the total purchase price is just under $30,000 RECOMMENDATION The Council is being asked to approve the purchase of a mobile field trailer for the TIB Phase II III project and additional projects in the amount of $30,000.00 and consider this item at the January 26, 2009 Committee of the Whole meeting and subsequent February 2, 2009 Regular Meeting Attachment: General trailer specification with approximate picture P'PROJECTSW- RW RS Prerects195RWO3 T1B2 Jnfo Memo Tra'?r CM 01 -15 -09-1 ER dooc Modern Building Systems 10 x 32 office Windows Internet Explorer- ig http: jjmodernbuildingsystems .rnmgloorplansflOx32o.html General Specifications: All trailer dimensions are ADA compliant Bow truss Suspended T -grin} ceiling with fluorescent lights Exterior hollow core metal door with entrance lever handle T1 11 siding Heating and air conditioning VC tile flooring KCDA Field Spec Office 32' Close Print 10' x 10' i i Internet `t t Transoortation Committee Minutes January 20. 2009 Paae 2 E. Tukwila International Boulevard Phase II and III Construction Management Support Sun plemental Agreement #7 Staff is seeking full Council approval to enter into Supplemental Agreement #7 with KPG, Inc. in the amount of $385,000 to provide construction management support for Tukwila International Boulevard Phases II and II. The services provided by the supplemental agreement will ,complement the construction management services that will be provided by Harris Associates (above) and the City. KPG was the design consultant for TIB Phase II and III from South 116`" Street to South 139 Street, and their presence providing engineering support during the construction phase will be an essential element to the management team. Additionally, KPG will be handling the material testing required by WSDOT. UNANIMOUS APPROVAL. FORWARD TO JANUARY 26 COW FOR DISCUSSION. F. Tukwila International Boulevard Phase II and III Construction Management Trailer Purchase Staff is seeking full Council approval to purchase a field office trailer in the amount of $30,000 for on -site construction management of the TIB Phase If and III project. Large construction projects require a field office trailer for on -site construction management. Usually, the j trailer is rented as outlined in a construction contract, returned when the project is completed, and rented again with each project that requires a field office. Given the almost two -year construction time frame for TIB Phase II and ill as well as other upcoming projects, it is more cost effective for the City to purchase a trailer. Leases are estimated to cost approximately 4% of the purchase price per month. The trailer is anticipated to last 10 -15 years, and will pay for itself within five years. The trailer can also be utilized as an infield command post in an emergency situation. Liability for the trailer will be covered within the City's self insured coverage with WCIA. UNANEVIOUS APPROVAL. FORWARD TO JANUARY 26 COW FOR DISCUSSION.. G. Street Vacation at 13911 Tukwila International Boulevard Staff is seeking Council approval of a resolution setting a public hearing date of February 23, 2009 for a 128 foot street vacation along 13911 Tukwila International Boulevard. The street vacation is being requested by the only abutting property owner located at 13911 Tukwila International Boulevard. UNANDIOUS APPROVAL. FORWARD TO JANUARY 26 COW FOR DISCUSSION. III. MISCELLANEOUS Meeting adjourned at 6:16 p.m. Next meeting. Monday, February 2, 2009 5:00 p.m. Conference Room 1 Committee Chair Approval Minutes by KAM. Reviewed by GL. COUNCIL AGENDA SYNOPSIS C y�1LQ y i J 9 Initials Il hM No. O b y Meeting Date 1 Prepared by 1 Mayors r, 1 Council review a n 1 01/26/09 JM'; I .��,G J 1 t 02/02/09 JM 1 I I 3i14 290= 1 1 1 I 1 IT EM INFORMATION I CAS NUMBER: 09-015 I ORIGINAL AGENDA DATE: JANUARY 26, 2009 AGENDA ITEM TITLE Resolution setting a Public Hearing date of February 23, 2009 for the 13911 Tukwila International Blvd Street Vacation Request CATEGORY Discussion Iviotion X Resolution Ordinance Bid Award Public Hearing Other Mtg Date 01/26/09 Mg Date 02/02/09 Mtg Dat2 2/ 0 9 Mtg Date Mtg Date Mtg Date Mtg Date I SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R n Police PTV SPONSOR'S Petitioner, 139 LLC, provided a complete request for a street vacation of the property SUMMARY abutting 13911 Tukwila International Boulevard (TIB) and a comprehensive appraisal. 139 LLC is the only abutting property owner. The Council is being asked to approve the resolution setting a Public Hearing date for February 23, 2009. REVIEWED BY COW Mt CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. n Parks Comm. n Planning Comm. DA' E: 01/20/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT -I FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGE 1ED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE I RECORD OF COUNCIL ACTION 01/26/09 02/02/09 1 MTG. DATE ATTACHMENTS 01/26/09 1 Informational Memorandum dated 01/13/09 Draft Resolution Petition for Vacation of Streets 3.40.71 Vicinity maps and Right -of -Way Vacation Exhibit Minutes from the Transportation Committee meeting of 01/20/09 02/02/09 1 1 fi ®f Tukwila 4 7 Jim Haggerton Mayor :t -9oa= INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Public Works Director DATE: January 13, 2009 SUBJECT: 13911 Tukwila International Boulevard Street Vacation File Number 340.71 ISSUE Approve resolution setting a date for a Public Hearing. BACKGROUND Petitioner, 139 LLC, provided a complete request for a street vacation of the property abutting 13911 Tukwila International Blvd and a comprehensive appraisal (139 LLC is the only abutting property owner). ANALYSIS The Council may approve the resolution to set a Public Hearing date for February 23, 2009 or may deny the request for the street vacation. RECOMMENDATION The Council is being asked to approve the resolution and consider this item at the January 26, 2009 Committee of the Whole meeting and subsequent February 2, 2009 Regular Meeting. Attachments: Resolution Petition for Vacation of Street Vicinity Map Right -of -Way Vacation Exhibit P: \STREET VACATIONS 3.40.71 13911 TIB\info memo 011309.doc 1v t A RESOLUTION OF THE CITY COUNCIL OF THE C1I Y OF TUKWILA, WASHINGTON, FIXING THE TIME FOR A PUBLIC HEARING FOR VACATION OF RIGHT -OF -WAY WITHIN THE CITY OF TUKWILA DEDICATED FOR STREET PURPOSES, GENERALLY DESCRIBED AS APPROXIMATELY 128 FEET BY 10 FEET ALONG 13911 TUKWILA INTERNATIONAL BOULEVARD. WHEREAS, the property owner abutting the right -of -way has petitioned the City to vacate a portion of Tukwila International Boulevard; and WHEREAS, RCW 35.79.010 requires setting a public hearing by resolution; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. A public hearing upon the vacation of a portion of Tukwila International Boulevard, adjacent to 13911 Tukwila International Boulevard, shall be held before the Tukwila City Council in the City Council Chambers at Tukwila City Hall, 6200 Southcenter Boulevard, Tukwila, Washington, on February 23, 2009, which is not less than 20, nor more than 60 days from the date of passage of this resolution, at which time all persons interested in said right -of -way vacation are invited to appear and be heard. Section 2. The City Clerk is directed to post written notice of pendency of the public hearing in three public places in the City of Tukwila and in one additional conspicuous place on the right -of -way sought to be vacated at least 20 days prior to the date set for hearing. PASSED BY THE CFI Y COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Council Meeting thereof this day of 2009. ATTEST /AUTHENTICATED: Joan Hernandez, Council President Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Office of the City Attorney Resolution Number: C:\Docuntents and Settings\All Users\ Des. top\Kelly\MSDATA'Resolutions \TIB Street Vacatien.doc ML:ksn 120/2 2009 Page 1 of 1 PETITION FOR VACATION OF STREETS 3.40.71 PURSUANT TO RCW 35.79 TO THE TUKWILA CITY COUNCIL: 1. The undersigned petitioners hereby request vacation of the following described property located in the City of Tukwila: (Provide legal description. If legal description is long, please attach. Attach a site plan of the area to be vacated.) 2. The names and addresses of ALL property owners abutting on the property to be vacated are as follows: (do not include City-owned property) Owner Name property Address Total frontage I f riint) 14a91/4 ,n (feet) 3 G/ L j39 TAla Yth t�G, t7 r} 3. Petitioner signatures. Only owners of property abutting the street to be vacated may petition. For the petition to be valid, the signers must account for at least 2/3 of the property, by length, abutting the right -of -way: (do not include City -owned property) Owner Name Property Address Total frontage (signature) (feet) 0)c/1 I' 5iwi l,. t 3 y rd 1 1 1 4. In accordance with Resolution 1499, the $1200 fee for street vacation has been received. DATE RECEIPT NO. CLERK SIGNATURE t --s:- ici 1.:_z_.7_,_________„„__________ _.„.„:..,f___________., V_ i 3 SALAAMA RESTAURAN 2- s _____1;._, 1 3 t T EGONO LODGE 131x19 ti .B• F_ y 1 f GROCERY -F T� TT F o-� 89 ft t CityGIS 1.41'. i! N Copyright 2008 All Rights Reserved. The information contained herein is the pro�xietary property of the contributor supplied under license and may not be approved except as licensed by Digital Map Products I I 1 N88'11'40 "E N88'11'401 23.61' 1025 i O 00G 1--- B oa z N 1' =60' A Q 0_. O_ G rJ J rs N N J` �p O Ti Z Y o N N O Z 575 E 10.00' 2 c -.7 iCt <X"':;'.. Q O 0 o G a J is N G O co :P. 3 c cp o O Q I O Q i 1 1 W E W A S '`r ,`c- otii c) -Y 1 4 Z N87'50'26 "W -d. 109.99' i F j}/04/ y 41298� C i $T c� <j o q LO AREA OF RIGHT -OF -WAY VACATION a i J oATE f �y CONTAINS 1272 SQUARE FEET r a SIGNED f 8JO1yZ U 6 44 \,................,,,,,,,,,././2./...4.3 is Scale: For Job Number Horizontal 1' =60 Vertical 139 L L C 13335 G} 18215 72ND AVENUE SOUTH P KENT, WA 98032 Sheet S m ,4 (425)251-6222 FAX Title: y j CIVIL ENGINEERING, LAND RIGHT-OF-WAY G T NG ENG\ \k PLANNING, SURVEYING, VACATION EXHIBIT 1 1 ENVIRONMENTAL SERVICES of Designed 1 Drawn PCW I Checked WRW 1 Aooroved .VLRW I Date.- 07- _1. -08 Transportation Committee Minutes January 20. 2009 Paae 2 E. Tukwila International Boulevard Phase II and lll Construction Management Sunnort Sunb lemental Agreement #7 Staff is seeking full Council approval to enter into Supplemental Agreement #7 with KPG, Inc. in the amount of $385,000 to provide construction management support for Tukwila International Boulevard Phases 11 and II. The services provided by the supplemental agreement will complement the construction management services that will be provided by Harris Associates (above) and the City. KPG was the design consultant for TIB Phase II and 111 from South 116 Street to South 139 Street, and their presence providing engineering support during the construction phase will be an essential element to the management team. Additionally, KPG will be handling the material testing required by WSDOT. UNAN MOUS APPROVAL. FORWARD TO JANUARY 26 COW FOR DISCUSSION. F. Tukwila International Boulevard Phase II and III Construction Management Trailer Purchase Staff is seeking full Council approval to purchase a field office trailer in the amount of $30,000 for on -site construction management of the TIB Phase II and 111 project. Large construction projects require a field office trailer for on -site construction management. Usually, the trailer is rented as outlined in a construction contract, returned when the project is completed, and rented again with each project that requires a field office. Given the almost two -year construction time frame for TIB Phase II and III as well as other upcoming projects, it is more cost effective for the City to purchase a trailer. Leases are estimated to cost approximately 4% of the purchase price per month. The trailer is anticipated to last 10 -15 years, and will pay for itself within five years. The trailer can also be utilized as an infield command post in an emergency situation. Liability for the trailer will be covered within the City's self- insured coverage with WCIA. UNANIMOUS APPROVAL. FORWARD TO JANUARY 26 COW FOR DISCUSSION.. G. Street Vacation at 13911 Tukwila International Boulevard Staff is seeking Council approval of a resolution setting a public hearing date of February 23, 2009 for a 128 foot street vacation along 13911 Tukwila International Boulevard. The street vacation is being requested by the only abutting property owner located at 13911 Tukwila International Boulevard. UNANIMOUS APPROVAL. FORWARD TO JANUARY 26 COW FOR DISCUSSION. III. MISCELLANEOUS Meeting adjourned at 6:16 p.m. Next meeting: Monday, February 2, 2009 5:00 p.m. Conference Room 1 X- Committee Chair Approval Minutes by KAM. Reviewed by GL. r��a rw COUNCIL AGENDA SYNOPSIS �J7 q Initials ITEM NO. �t Meeting Date Prepared by Mayor's revievr Council rz�;iery ;:f UR 1 01/26/09 1 KAM 1 71.1--e I (VYL✓ 2906 ITEM INFORMATION I CAS numbeR: 09-016 I ORIGINAL AGENDA DATE: JANUARY 26, 2009 AGENDA ITEM TPr1,1. Discussion of 2009 DRAFT Legislative Priorities C. \'1•I GORY Discussion Motion Resolution Ordinance Bid Award n Public Mean" ng Other llt3 Date 01/26/09 lltg Date Mfg Date Mfg Date lltg Date Aft; Date Mtg Date SPONS( )R Council !Major 1 I Adm Svcs DCD Finance E Fire Legal P&R Police PW SPONSOR'S Staff has prepared a DRAFT 2009 Legislative Agenda for Council consideration. The agenda SUMMARY is intended to be utilized as a tool for Councilmembers when they meet with State legislators in Olympia this February. RI•:\'I1 {l \•i ?D BY COW mtg. 1 1 CA &P Cmte F &S Cmte Transportation Cmte n Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA 1•E: RECOMMENDATIONS: SPONSOR /AD\MIN. Council President CO`IMnTEE COST IMPACT FUND SOURCE EXVI:;NDFI URE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 01/26/09 DRAFT 2009 Legislative Agenda. 2009 Legislative Agenda State Issues The City of Tukwila seeks sustainability of services, flexibility in local decision making and transparency in government in order to continue serving our community in the ways our citizens need and expect. During questionable economic times, this desire can be more difficult to achieve. Solutions to challenges can be identified more quickly when local leaders retain the ability to manage their resources in a manner that works best in their community. During the first year of the Washington State Legislature's biennium legislative cycle, the City will focus on the following legislative priorities: City Fiscal Health MONITOR: Streamlined Sales Tax Ensure that state monies committed for streamlined sales tax mitigation continue to remain dedicated to that source and are not utilized to balance the state budget. SUPPORT: Flexibility on Use of Existing Revenue Sources Increased flexibility in the spending of revenues such as locally imposed Real Estate Excises Taxes (REET) will allow cities to respond more appropriately to growth needs and essential services. Transportation Infrastructure SUPPORT: Transportation En 1 n it Support legislation -'1 itic ea es tbi `ty (f e e istang 'even es nd implements new revenues for use in e anion, a. to 'ce and re 'f t ns:. or ation e anisms. SUPPORT: Federal ti ul PI k a.• In anticipation of a pro .os d re• -r'l s i du >ac age, "ay of Tukwila has several projects ready to implement and ligtble for -gi.na e and federal funding opportunities: Klickitat Proj ct Tukwila Pond Park Duwamish Riverbend Hill Phase II Non- motorized Capital Facilities as Identified in the Tukwila Walk Roll Plan General Government Operations OPPOSE: Taping of Executive Sessions Transparency in government operations and decision making is extremely important to City of Tukwila elected officials. There are very few exceptions to the Open Public Meeting Act in which legislative bodies have the right to discuss matters in an executive session. Limiting these exemptions further by mandating recordings of executive session can interfere with and hinder the optimization of City processes and candid discussions. Partnerships The City of Tukwila recognizes that the fiscal condition of the state budget impacts every city by reducing state funding opportunities. We also acknowledge that state aid for local governments is becoming increasingly more difficult to secure. City officials are committed to doing their part to foster relationships within local, regional and state entities that encourage opportunities for joint partnership and outreach. Tentative Agenda Schedule MONTH MEETING 1 MEETING 2 MEETING 3 MEETING 4 REGULAR C.O.W. REGULAR C.O.W. January 5 12 20 (Tuesday) 26 1. —New Years Day (City offices closed) See agenda packet 19th cover sheet for this M.L. King, Jr. Day week's agenda (City offices closed) (Januan� 26, 2009 Committee of the Whole Meeting, to be immediately followed by a Special Meeting) February 2 9 17 (Tuesday) 23 16. Special Presentation: Special Presentation: Public Hearing: Presidents' Day 2008 COPCAB awards to Seattle Southside Street vacation of a (City offices closed) a citizen and a Police community report portion of right -of -way Department employee, along 13911 Tukwila and year -end Intl. Blvd. presentation Bid Awards: Foster Golf Links Reclaimed Water Pipeline Extension Project bid award Tukwila Village Northfield Car Wash Demolition bid award Unfinished Business: Resolution establishing a petty cash fund for the City Clerk's Office Resolution authorizing the Mayor to sign the 2009-2012 interlocal agreement for SCATBd Agreement for construction manage- ment services for Tukwila Int'I. Blvd. Phase IIandIII Supplement #7 to consultant agreement for Tukwila Intl. Blvd. Phase II and III Authorize the purchase of a construction management trailer for Tukwila Intl. Blvd. Phase 11 and III. Resolution setting a public hearing date for a street vacation for a portion of right -of -way along 13911 Tukwila Intl. Blvd. Upcoming Meetings Events JANUARY FEBRUARY 2009 26th (Monday) 27th (Tuesday) 28th (Wednesday) 29th (Thursday) 30th (Friday) 31st (Saturdav) Community Utilities Cmte, COPCAB, City Council Highway 99 Affairs 5:00 PM 6:30 PM Planning Trash Pickup Day Parks Cmte, (CR 61) (CR 65) Commission 9:00 10:00 AM 5: 00 PM Joint Session For locatior, (CR 43) (regarding call Donna at First class in the Sion Code) "Citizens' Police 206- 242 -5556 Academy" r� 6:00 R City Council y„ series Court (Council Committee of sponsored by the hole Tukwila Police Chambers) Whole Mtg., Department 7:00 PM (Tuesdays through (Council April 7) Chambers) 6:30 PM [C.O.W. to be (First class will immediately meet in CR 43) followed by a For more Special information contact Meeting] Chris Portman at 206 -431 -2197 (or cparanan@ ci.tukwila.wa.us) 2nd (Monday) 3rd (Tuesday) 4th (Wednesday) 5th (Thursday) 6th (Friday) 7th (Saturdav) Transportation Chamber of Sister City Cmte, Equity Cmte, Commerce 6:30 PM Diversity 5:00 PM Gov't. (CR 43) Commission, (CR 41) Community 5:15 PM Affairs Cmte., (CR 63) Civil Service 12:00 NOON (Chamber Commission, 5:00 PM ice) Planning (CR 43) Commission (Work Session Arts on the Shoreline Commission, Master City Council 5:00 PM Program), Regular Mtg., (Community 6:00 PM 7:00 PM Center) (Council (Council Chambers) Chambers) Finance Safety Cmte, 5:00 PM (CR 43) Court Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 -767 -2342. Chamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices. Contact Nancy Damon at 206 -575 -1633. >City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall. City Council Regular Meeting: 1st 3rd Mon., 7:00 PM, Council Chambers at City Hall. Civil Service Commission: 1st Mon., 5:00 PM, Conf. Room 63. Contact Bev Willison at 206- 433 -1844. Community Affairs Parks Committee: 2nd 4th Mon., 5:00 PM, Conf. Room 43. Agenda items for 1/26/09 meeting: (A) Human Services contracts. COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed., 6:30 PM, Conf. Rm 65. Phi Huynh (206- 433 7175). Crime Hot Spots Task Force: 3rd Wed., 10:00 AM, Conf. Room 65. Contact Phi Huy' h at 206- 433 -7175. Domestic Violence Task Force: 3rd Thurs., 12:00 Noon, Conf. Room 45. Contact Erie Boykan or Stacy Hansen at 206 433 -7180. Equity Diversity Commission: 1st Thurs., 5:15 PM, Conf. Room 63. Contact Kimberly Matej at 206 -433 -1834. Finance Safety Committee: 1st 3rd Tues., 5:00 PM, Conf Room 83. >Highway 99 Action Committee: 2nd Tues., 7:00 PAL Tukwila Community Center. Contact Chief Dave Haynes at 206 -433 -1812. >Human Services Advisory Brd: 2nd Fri. of even months, 10:00 AM, Human Services Office. Contact Evie Boykan at 206 -433 -7180. Library Advisory Board: 3rd Wed., 7:00 PM, Foster Library. Contact Stephanie Gardner at 206 -767 -2342. Parks Commission: 3rd Wed., 5:30 PM, Senior Game Room at Community Center. Contact Stephanie Gardner at 206- 767 -2342. Planning Commission/Board of Architectural Review: 4th Thurs., except 2nd Thursday in Nov. Dec., 7:00 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206 -431 -3670. Sister City Committee: 1st Wed., 5:30 PM, Conf. Room 43. Contact Bev Willison at 206 433 -1844. >Transportation Committee: 1st 3rd Mon., 5:00 PM, Conf. Room 61. Tukwila Historical Society: 3rd Thurs., 7:00 PM (meeting location varies). Contact Pat Brodin at 206 -433 -1860. Utilities Committee: 2nd 4th Tues., 5:00 PM, Conf. Room 61. Agenda items for 1/27109 meeting: (A) Comcast franchise agreement (amend ordinance for a time extension). (B) 2009 Annual Small Drainage Program consultant selection and agreement. Court Busy Court and/or Jury Calendar (noted to alert employees and citizens of potential parking difficulty).