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HomeMy WebLinkAbout2009-02-03 Finance and Safety Minutes City of Tukwila Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes Februmy 3, 2009, - 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Pam Linder, Chair; Joe Duffie and De'Sean Quinn Staff: Shawn Hunstock, Jim Morrow, Barbara Saxton, Christy O'Flaherty, Mary Miotke, Lori Sutter, Rhonda Berry and Kimberly Matej Guests: Chuck Parrish CALL TO ORDER: Chair Linder called the meeting to order at 5:05 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Amendments to Gambling Tax Ordinance: Charitable and Non-Profit Organizations Staff is seeking full Council approval of to amend the City's current Gambling Tax Ordinance No. 2150 to expand the defmition of eligible non-profit and charitable organizations. Currently, Ordinance No. 2150 waives the gambling tax for charitable and non-profit organizations located within the City of Tukwila. The amendment will expand the eligibility requirements of charitable and non-profits to include organizations that provide services to the Tukwila community, rather than limiting it to only those organizations located within City limits. According to the amendment, the gambling tax is waivered when the non-profit or charitable organization donates at least 70% of the tax due to charitable or non-profits serving the City of Tukwila. Additionally, the amendment will reference Revised Code of Washington (RCW) 9.46.0209, the state legislature's definition of the term charitable nonprofit organization, which is currently not included in the Tukwila Municipal Code. The reference is recommend by the City Attorney and is intended to bring greater clarity to the term charitable nonprofit organization. Delay to full Council until representatives from Jaycees are able to attend a Committee meeting in which information as set forth in the ordinance amendment can be clarified. RETURN TO COMMITTEE AT A LATER DATE. B. Records Storage Facility Lease This item is returning to Committee from the January 20 Finance & Safety Committee meeting. Staff is seeking full Council approval to enter into a lease contract with Sabey Corporation in an amount not to exceed $311,268 (terms to be negotiated) for a five-year lease of a record storage facility at Intergate.East Building I in Tukwila. Additional funding is requested in the amount of approximately $72,000 for shelving, fence and gates needed for the facility distributed as follows: . $41,783 to Easyup Storage Systems for shelving work. . Approximately $30,000 for fencing and gates, vendor to be determined. This leased facility will serve as the new location for the storage of City records. The current location at 12026 42nd Avenue South is inadequate in storage capacity and lacks improved amenities such as fire protection. The new facility will allow for 24-hour accessibility as well as the protected (i.e.: security and Finance & Safety Committee Minutes Februarv 3. 2009 - Paae 2 fIre) storage of vital City and Police Department records and evidence storage. Funding for the annual lease, shelving and fence costs will be taken from the City's 303 Fund. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 9 COW FOR DISCUSSION. C. Recommendation for Armored Car Service According to current Finance Department Policy, when an unbudgeted expenditure over $5,000 is going to be made, staff must bring the item forward to the respective Council Committee for approval prior to purchase. With that consideration, staff is seeking Committee approval to begin implementation of armored car service for delivery of daily City deposits. Armored car service will provide increased security and efficiency as well as reduce costs relative to the City's current method of employee-delivered bank deposits. Annual armored car service for five locations (City Hall, Tub-vila Community Center, Foster Golf Course, Tub-vila Pool and Fire Station 51) will cost $16,808. It is expected that this unbudgeted amount for service will be absorbed through the existing operations budget for each effected department; however, funding may be considered during the budget's mid-biennium adjustment period. UNANIMOUS COMMITTEE APPROVAL FOR IMPLEMENTATION. m. MISCELLANEOUS Meeting adjourned at 5:34 p.m. Next meeting: Tuesday, March 3, 2009 - 5:00 p.m. - Conference Room #3 ?~ L Committee Chair Approval Minutes by KAM. Reviewed by SH & EB.