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HomeMy WebLinkAbout2009-03-03 Finance and Safety Minutes City of Tukwila Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes March 3, 2009, - 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Pam Linder, Chair; Joe Duffie and De'Sean Quinn Staff: Shawn Hunstock, Evie Boykan, Nick Olivas, Mary Miotke, Phi Huynh, Rhonda Berry, Dave Haynes and Kimberly Matej Guests: Tara Winkler, Seattle Jaycees; Linda Smith, Seattle Jaycees and Kendra Demuth, Seattle Jaycees CALL TO ORDER: Chair Linder called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. ll. BUSINESS AGENDA A. Amendments to Gambling Tax Ordinance: Charitable and Non-Profit Organizations This item was before Committee on February 3 at which time Committee members requested that representatives from the Seattle Jaycees attend so that information any questions pertaining to the proposed ordinance amendment can be clarified. The Seattle Jaycees initiated the request for waivers as outlined in the amendment, and attended tonight's meeting to explain their service and grant opportunities further. Grant application tracking, approval and unsuccessful applicant response was explained. Jaycees representatives inquired if certain organizations and/or programs would be eligible for funding through the Jaycee's such as the D.A.R.E. program or Tukwila Community Center programs. Evie Boykan stated that since this is an officially administered/tracked funding mechanism through the City, such funding awards could be considered a conflict of interest. Shawn Hunstock suggested that the best way to determine an applicant's funding eligibility from the Jaycee's would be to ensure the requirements of the Revised Code of Washington's (RCW) 9.46.0209 definition of the term charitable nonprofit organization are met. Jaycees representatives expressed their appreciation for the community partnership with the City of Tukwila. As well, Committee members were complimentary of the Jaycees continued service. The Committee is in support of the amending the City's current Gambling Tax Ordinance No. 2150 to expand the defmition of eligible non-profit and charitable organizations (see Committee minutes dated February 2, 2009, for additional information). UNANIMOUS APPROVAL. FORWARD TO MARCH 9 COW FOR DISCUSSION. B. Ordinance Amendment: Community Oriented Policing Citizen's Advisory Board Staff is seeking full Council approval to amend Ordinance No. 2082, relative to the requirements of the high school student representative position on the Community Oriented Policing Citizens' Advisory Board (COPCAB). Currently, the ordinance requires that the high school student representative meet the following criteria: . City resident; and . Must be an authorized representative of student government; and . Must be nominated by the high school government organization, and . Must be maintained by the student government body. Finance & Safetv Committee Minutes March 3, 2009 - Paae 2 This criterion substantially limits the number of students that are eligible to apply for the high school representative position on COPCAB; a position that is often difficult to fill. Staff would like to amend these criteria to reflect similar requirements and guidelines of other COPCAB positions. The change would only require that: . The high school representative be a student in the Tukwila School District, and . The individual be appointed by the Mayor and confirmed by the Council. This proposed amendment will broaden the Police Department's opportunity to seek out qualified high school students eligible for this position on the Community Oriented Policing Advisory Board. The Committee inquired as to how this would affect the eligibility of high school students interested in serving on COPCAB who live in Tukwila but attend high schools outside the City limits. Staff responded that as with the previous requirements, students not attending school in the Tukwila School District were not able to serve as a student representative; however, they have always and will continue to be eligible to apply for the residential representative positions. Having a student representative actively attending school in the Tukwila School District on COPCAB is essentially to information sharing among members of the Board. Committee Chair Linder suggested additional information be provided for clarification in the memo that is submitted to full Council regarding the purpose of COP CAB as well as the purpose of the student representative. UNANIMOUS APPROVAL. FORWARD TO MARCH 9 COW FOR DISCUSSION. C. An Ordinance Establishing a Drug Seizure Fund Staff is seeking full Council approval of an ordinance that will amend the 2009-10 Biennial Budget and establish a special revenue fund for the Police Department's drug seizure revenue and expenditure activity. Currently, these funds are accumulated in the General Fund and require manual tracking of revenues and expenses throughout the year. Creating a special revenue fund specifically for this purpose will streamline the oversight process and increase efficiency relative to revenue and expenditure activities. Additionally, this separate fund will be eligible to accrue interest. Committee Chair Liner requested a memo be submitted to full Council at the same time this item goes forth, explaining the current revenue/expenditures balance relative to this account. UNANIMOUS APPROVAL. FORWARD TO MARCH 9 COW FOR DISCUSSION. D. A Resolution an Identity Theft Prevention Program Staff is seeking full Council approval of a resolution adopting an Identity Theft Prevention Program. Originally passed by Congress in 2003, implementation of policies and programs relating to the detection and prevention of identifY theft were previously delayed; however, the Federal Trade Commission is now requiring that businesses adopt such programs and policies by May 1, 2009. This consumer protection law is also known as the Red Flag Rule. The Red Flag Rule specifically applies to utility accounts (such as the City's water billing) and any other account where there may be a reasonable risk for identity theft. This resolution will approve and adopt an identity theft protection program for the City which will be administered by Shawn Hunstock. UNANIMOUS APPROVAL. FORWARD TO MARCH 9 COW FOR DISCUSSION. Finance & Safetv Committee Minutes March 3. 2009 - Paqe 3 E. 2008 4th Quarter Reports The Committee reviewed the status of program goals as outlined in the 2008 4th Quarter RepOlt. The Committee had no clarifying questions. INFORMATION ONLY. F. Sales Tax Report: December 2008 Shawn distributed the sales tax report actual receipts received through December 2008. Year-end receipts were 6.78% under budget for the year. Receipts do not include the Streamlined Sales Tax (SST) mitigation payments. Additionally, Shawn briefly discussed an error in SST mitigation calculations which included City business that it should not have been included. The City will not receive back payment for this mistake, but future calculations will be conducted accordingly. INFORMATION ONLY. ill. MISCELLANEOUS Meeting adjourned at 6: 18 p.m. Next meeting: Tuesday, April 7, 2009 - 5:00 p.m. - Conference Room #3 ?~ L Committee Chair Approval Minutes by KAM. Reviewed by SH.