Loading...
HomeMy WebLinkAboutFS 2009-04-07 COMPLETE AGENDA PACKET �w�. Distribution: S. Hunstock D. Speck T City ®f Tukwila P. Linder M. Hart R. Still a J. Duffle V. Jessop D. Tomaso Finance and Safety D. Quinn S. Kerslake Judge Walden J. Hernandez T. Kinlow B. Arthur h,,' r D. Robertson K. Matej C. Parrish f y. committee Mayor Haggerton M. Miotke K. Narog(eover) O Pam Linder, Chair R. Berry J. Morrow S. Kirby(email) C. O'Flaherty G. Labanara S. Norris(email) O Joe Duffle B. Fletcher N. Olivas M. Villa O De'Sean Quinn D. Haynes J. Pace AGENDA TUESDAY, APRIL 7,, 2009 CONFERENCE ROOM ##3; 5:00 PM Item Action to be Taken Page 1. BUSINESS AGENDA a. Tukwila Municipal Court participation in the a. Forward to 4/20 Pg.1 Statewide Amnesty Program; Regular Meeting.* Trish Kinlow, Court Administrator. b. Eden Project Accounting Module; b. Forward to 4/20 Pg.3 Shawn Hunstock, Finance Director, Regular Meeting.* c. Howard Hanson Dam Budget Amendment; c. Forward to 4/20 Pg.9 Shawn Hunstock, Finance Director Regular Meeting.* d. General Fund Contribution to Equipment Rental d. Forward to 4/13 C.O.W. Pg.13 Fund; Shawn Hunstock, Finance Director. and 4/20 Regular Mtg. e. King County Animal Control Services; e. Forward to 4/13 C.O.W. Pg.15 Mike V111a, Assistant Police Chief, and 4/20 Regular Mtg. f. Sales Tax Report for January 2009; f. Information only. Pg.23 Shawn Hunstock, Finance Director. 2. ANNOUNCEMENTS 3. MISCELLANEOUS *Due to the lengthy meeting on 4/13/09, Chair Linder approved these items to go directly to the 4/20/09 Regular Meeting. Next Scheduled Meeting: Tuesday, April 21, 2009 The City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206 433 -1800 for assistance. I TO: ISSUE BACKGROUND RECOMMENDATION ATTACHMENTS City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Finance Safety Committee FROM: LaTricia Kinlow, Court Administrator DATE: April 1, 2009 SUBJECT: Participation in Statewide Amnesty Program Many courts are experiencing the effects of the current state of the economy. Most court customers are unable to pay their court fines resulting in the suspension of their driver's license. The District and Municipal Courts in the State of Washington, with the support of Supreme Court Justice Gary Alexander, will participate in a statewide amnesty program. The amnesty period is May 1S May 31s 2009. We have consulted with Alliance One Receivables Management, Inc. (collection agency used by Tukwila Municipal Court), and they have participated in the planning of the amnesty program and are aware of the issues involved. Presiding Judges and Court Administrators are well aware of the flurry of activity intended to lead to the opportunity for defendants state -wide to pay off existing fines with either interest and penalties waives or substantially reduced fines. With most courts choosing to participate in the Fine /Collection Amnesty during the month of May 2009, we can benefit the public in general by re- licensing as many individuals as possible. The marketing of the program will be orchestrated by the Administrative Office of the Courts. They will contact the media agencies throughout the state and they will provide courts with information we can distributed to our local media venues The Council is being asked to support the municipal court's participation in this amnesty program and to state such support during the April 20, 2009 Regular Meeting. Letter of Support from Supreme Court Chief Justice, Gary Alexander. Jim Haggerton, Mayor GERRY L. ALEXANDER. CHIEF JUSTICE TEMPLE OF JUSTICE POST OFFICE BOX 40929 OLYMPIA, WASHINGTON 98504 -0929 Dear Colleagues: `C�.. rEn e (rn $tttdE xxf Paatringinn March 19, 2009 I encourage you to consider joining this worthwhile program. Very truly yours, Gerry le)(ander Chief J tice (360) 357 -2029 FAX (360) 357 -2085 E -MAIL J_G.ALEXANDER@COURTS.WA.GOV It has come to my attention that a number of limited jurisdiction courts are currently organizing a "Collections Amnesty" program. It is my understanding, also, that the board of the District and Municipal Court Judges' Association is supportive of this effort as is the board of the District and Municipal Court Managers' Association. During this time of reduced resources for citizens and government entities alike, this campaign is timely and makes a great deal of sense. Under this program, persons owing delinquent fines will have the opportunity to responsibly address their obligation. At the same time they can save money because accrued interest and collection fees will be reduced or eliminated. State, county, and city governments will also benefit when these fines are paid. TO: FROM: Shawn Hunstock, Finance Director DATE: March 27, 2009 SUBJECT: Authorization for purchase of EDEN Project Accounting module ISSUE The City is in need of an automated accounting system to track project expenses and revenues. City staff currently maintain records outside the City's accounting system to track project expenditures by project, phase and task. Also, with the current accounting system there is no way to integrate funding sources with project expenditures. BACKGROUND The City's accounting system as currently configured allows for some job costing information to be entered and reported upon. However, the system does not allow for integration of multiple projects, or implementation of a hierarchy of different projects, phases or tasks. We also do not have the ability to tie funding source with project expenditures at this time. Manual effort is being made at this time, outside the City's accounting system, to gather this type of information. DISCUSSION City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Rhonda Berry Finance and Safety Committee The attached quotation is for the purchase and ongoing licensing costs for the Project Accounting module from EDEN Financial Systems. The Project Accounting module will give staff the ability to do the following: 1. Jobs can include multiple levels of expenditures and funding sources. Most projects would have a pyramid of two levels. Overall projects are at the highest level, then another level for expenditure tasks relating to that project, and another level that relates to the activities for each task. Another pyramid could consist of the major funding sources, broken down into allowed and disallowed costs, with the entities granting or loaning funds. 2. Accounts receivable can be integrated with the funding source for billing purposes to submit payment reimbursement requests in a timely basis, with the receipt already coded for later depositing. 3. Overhead distribution to active projects can be set up automatically to post overhead costs to projects. 4. Many reporting options exist for project information and costs over multiple budget years. INFORMATIONAL MEMO Page 2 5. Project status details can be obtained through drill -down using payroll, general ledger, accounts payable, etc. 6. Project adjustments can be made to reclassify project detail independently of G/L accounting. 7. Project budgeting can be integrated with the annual budgeting process to roll project budgets up to the G/L budget. The job costing functionality that exists now within EDEN is something we received some time ago and have used to accumulate some project expense information. However, the Job Costing module is one that EDEN no longer supports, so another solution needs to be put in place to replace this functionality. RECOMMENDATION The Council is being asked to approve the purchase of EDEN's Project Accounting module. For the reasons identified above, staff feels the addition of this functionality will provide department heads, administration and Council with more timely and accurate information related to status of different projects. Funding is not being requested for this item at this time. The Finance department budget will absorb the $33,763 initial cost, and funding may be requested during the mid biennium adjustment period near the end of 2009, if necessary. Council is asked to consider this item at the April 7, 2009 Finance and Safety Committee meeting, the April 13, 2009 Committee of the Whole meeting and subsequent April 20, 2009 Regular Meeting. ATTACHMENTS Quotation from EDEN U:1BudgetllnfoMemoEDENPA. doc Financial and Administrative Information Systems Proposal Prepared for City of Tukwila Shawn Hunstock Finance Director 6200 Southcenter Boulevard Tukwila, WA 98188 Phone: 206 4331835 FAX: 206 4331833 shuns tock@ci.tukwila.wa.us Prepared By: Tyler Technologies EDEN Division Carrie Hughes Carrie.Hughes@tylertech.com Phone: 800 328 -0310 February 20, 2009 tyler ty er Summary investment License Fees 1100 Oakesdale Avenue SW Customer Name: City of Tukwila Renton, WA 98057 Contact: Shawn Hunstock Carrie.Hughes ©tylertech.com Date: February 20, 2009 800 -328 -0310 Salesperson: Carrie Hughes Summary Investment 19,140 Training and Conversion 10,200 Premier Project Management 0 Estimated Travel Expenses 2,700 Estimated Tax 1,723 Total Purchase Price 33,763 Total Annual Fees 6,380 For existing EDEN Clients, the fees are billed as follows: 100% of Application Software License Fees upon delivery of the software products 100 of the Year 1 Application Software Maintenance Fees are billed upon Initiation (first day of training) 100% of the Third Party Product License Fees /Purchase Price upon delivery of the third party products 100% of the Year 1 Third Party Product Maintenance Fees upon delivery of the third party products Services and associated expenses as provided/incurred. Payment is due within 30 days of invoice receipt. Quote is subject to existing Contract. TAXES For Washington agencies, the fees set forth in the Investment Summary include estimates for sales taxes. Actual taxes vary by locale and may be more or less than the amount estimated. All applicable taxes (including, without limitation, sales, use, or excise tax) shall be paid by Tyler to the proper authorities and shall be reimbursed by Client to Tyler. In the event Client possesses a valid direct -pay permit, Client shall forward such permit to Tyler on the Effective Date of this Agreement. In such event, Client shall be responsible for remitting all applicable taxes to the proper authorities. If tax- exempt, Client shall provide Tyler with Client's tax- exempt certificate. My signature below authorizes Tyler Techonologies to provide products and services as described above. Signature Job Title Print Name Client PO Number Annual Maintenance Fees Software Maintenance 6,380 tyer Product Description EDEN ;Financial Applications r, Project Accounting Sub Total Applicable Taxes Grand Total Eden Standard Support All Products Third Party Direct Support Crystal Software Assurance Disaster Recovery Services (DRS) Escrow Service for Source Code Support Plus OS /DBA fOps System and DataBase Suoport) E yler Product Description Eden Systems-. Financial AppJicatons Project Accounting Total Tyler Technologies; 1100 Oakesdale Ave SW; Renton, WA 98057; (800) 328 0310; eden.saleslditylertech.com Customer Price Quotation Standard Implementation Customer Name: City of Tukwila Concurrent Users: Site License Date: February 20, 2009 License, Fee. Support 31,900.001 It $31,900.0011''' 40% h H II 6,380 00 II Service Charges (TrainIng,'Data Estimated,." Total Product Cony, S P Expenses Fees I Mgmt) Taxes Total 19,140.00 19,140.0011 1o:2o0.00I 10,200.00 it 11$ 1,722.6011 1,722.60 10,200.00 11$ 4,422.6011 5 33,762.60 2,700.00 I 32,040.00 2,700.00 II 32,040.00 All prices except for those marked as 'Estimated' are good for 120 days from the above date, "Estimated' quotes are subject to immediate change without notice. Tyler offers software support on items under the 'Eden' categories. Software support begins upon onset of training of the software module. Support and maintenance on all other items is offered directly by the supplier or manufacturer. All client computers must meet the minimum client hardware and software requirements defined by Tyler. Sales taxes estimated above will be charged to Washington customers per the purchasing agreement Estimated costs of Travel and Expenses includes estimated charges for travel to and from the customer site. Tyler Technologies; 1100 Oakesdale Ave SW; Renton, WA 98057; (800) 328 -0310; eden.sales©tylertech.com Estimated Training Install Conversion Days Customer Name: City of Tukwila Concurrent Users: Site License Date: February 20, 2009 On Site Trips Installation, Other Total Training, Off- Data Cony Consulting Services site prep days Days Days Days 2" .0 I I 8.0 I 0.5 2.0 II 11 8.011 0.5 I I 8.5 8.5 Although quotes for services are provided here as our best estimate of what it will take to properly train your personnel in a 'train the trainer setting, such quotations are not a guarantee that quoted services will match the skill and requirements of your staff and that additional services might not be needed. For all services quoted here Tyler will deliver the number of days for the dollars quoted. All additional services beyond those shown in this quotation must first be authorized by the customer and will be provided by Eden Systems at its then going hourly rate. TO: ISSUE BACKGROUND DISCUSSION City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Rhonda Berry Finance and Safety Committee FROM: Shawn Hunstock, Finance Directo DATE: March 27, 2009 SUBJECT: Howard Hanson Dam Budget Amendment Jim Haggerton, Mayor Departments are incurring expenses related to public outreach and other tasks for the Howard Hanson Dam project. The expenses are currently being accumulated within the Public Works Department as a component of Emergency Management. The attached Authorization for Transfer of Funds will provide a budget for these expenses. The City began incurring expenses related to public outreach materials, web site updates, etc, as soon as we were aware that there was an issue with the Howard Hanson Dam. These expenses are related to increasing public knowledge about the condition of the dam, what the City's planning efforts are related to emergency response, as well as information for the public regarding flood insurance available from the National Flood Insurance Program. Staff time to date has been paid for through existing departmental budgets. Once it became clear that the City would incur additional expenses related to brochures, mailings and other items, an accounting structure was established within Emergency Management in Public Works to account for these expenses. The intent was to fund the expenses with a budget amendment once there was a better idea of the scope of the City's efforts. The attached Authorization for Transfer of Funds will provide funding for the various expenses related to the Howard Hanson Dam project. Funding will also be provided for overtime and benefits, as well as extra labor as needed, and for distribution of materials to residents and businesses. It is expected that departments will continue to pay for staff time related to the dam project, but the new funding considered herein would provide resources for incremental hourly wages or overtime, and accompanying benefits, as necessary for additional work outside of employee's normally scheduled work hours. Funding is also provided for supplies, professional services and other miscellaneous expenses. Budget monitoring and control will reside within the Public Works department which will administer the funds along with other emergency management funding. INFORMATIONAL MEMO Page 2 RECOMMENDATION The Council is being asked to approve the Authorization for Transfer of Funds and consider this item at the April 7, 2009 Finance and Safety Committee meeting, the April 13, 2009 Committee of the Whole meeting and subsequent April 20, 2009 Regular Meeting. ATTACHMENTS Authorization for Transfer of Funds form U:1BudgetllnfoMemoHHDBudget.doc Department: Public Works Date: March 30, 2009 Under the provisions of Ordinance No. 2221, the following transfer of funds within the budget class is requested: Budget Line Item Number/ BAR Amount From: 000.20.291.840.00.00 To: City of Tukwila AUTHORIZATION FOR TRANSFER OF FUNDS Total Budget Line Item Number /BAR 000.13.525.600.11.00 000.13.525.600.21.00 000.13.525.600.31.00 000.13.525.600.41.00 Total $50,000 $50,000 $15,000 $1,500 $13,500 $20,000 $50,000 Amount Detailed justification for transfer: Transfer out of fund balance for estimated expenses related to public outreach for Howard Hanson Dam project. Expenses for overtime, benefits, extra labor, supplies and professional services are estimated. APPROVED BY THE TUKWILA CITY COUNCIL AT A MEETING THEREOF: the APPROVED BY THE DEPARTMENT HEAD: Signature: APPROVED BY THE MAYOR: Signature: CO:ksn 3/31/2009 day of 20 Date: Date: TO: FROM: Shawn Hunstock, Finance Directo DATE: April 1, 2009 SUBJECT: General Fund Contribution to Equipment Rental Fund ISSUE Given the current economic condition the City finds itself in, the administration is looking for ways to reduce the overall level of expenditures in the General Fund. One of the ideas being considered is not funding the equipment replacement contribution from the General Fund to the Equipment Rental Fund for 2009, which would save $464,964. This expenditure reduction would not affect the General Fund contribution to the Equipment Rental Fund for operations and maintenance, which totals $1,115,298 for 2009. BACKGROUND The Equipment Rental fund (501) ended 2007 with over $3.3 million in cash, $6.1 million in Net Assets and $3.4 million in unrestricted fund balance. Preliminary estimates for 2008 show revenue of $2.3 million and expenditures of $2.4 million, meaning the cash and fund balance did not change substantially during 2008. During the last five years, the Equipment Rental fund earned over $589,000 in investment income. DISCUSSION The attached Authorization for Transfer of Funds will move the budgeted equipment replacement contributions for the General Fund out of individual departments and into Department 20 to segregate the cost savings and prevent this amount from being spent. Budgeted revenue for the Equipment Rental Fund will not be adjusted at this time until it can be determined if this amendment is temporary or permanent. RECOMMENDATION The Council is being asked to approve the Authorization for Transfer of Funds and consider this item at the April 7, 2009 Finance and Safety Committee meeting, the April 13, 2009 Committee of the Whole meeting and subsequent April 20, 2009 Regular Meeting. ATTACHMENTS City of Tukwila Mayor Haggerton Rhonda Berry Finance and Safety Committee Authorization for Transfer of Funds form INFORMATIONAL MEMORANDUM Jim Haggerton, Mayor Department: Finance Department Date: April 1, 2009 Under the provisions of Ordinance No. 2221, the follozving transfer of funds within the budget class is requested: From: To: the City of Tukwila AUTHORIZATION FOR TRANSFER OF FUNDS Budget Line Item Number/ BAR 000.03.513.100.45.94 Mayor's Office 000.07.574.100.45.94 Parks Rec 000.07.574.200.45.94 000.08.558.100.45.94 DCD 000.08.558.600.45.94 000.10.521.100.45.94 Police 000.10.521.210.45.94 000.10.521.220.45.94 000.10.521.250.45.94 000.10.521.700.45.94 000.11.522.100.45.94 Fire 000.11.522.200.45.94 000.11.522.300.45.94 000.11.522.400.45.94 000.11.522.601.45.94 000.13.518.300.45.94 Public Works 000.13.532.100.45.94 000.13.532.101.45.94 000.13.532.200.45.94 000.15.576.800.45.94 Parks Maint. 000.16.543.300.45.94 Streets Div. Total Budget Line Item Number/ BAR 000.20.291.840.00.00 End Fund Balance Total APPROVED BY THE DEPARTMENT HEAD: Signature: APPROVED BY THE MAYOR: Signature: CO:ksn 4/1/2009 464,964 Detailed justification for transfer: Remove General Fund contribution for 2009 to the Eauipment Rental Fund. APPROVED BY THE TUKWILA CITY COUNCIL AT A MEETING THEREOF: day of 20 464,964 Date: Date: Amount 9,323 2,247 14,358 6,987 3,804 16,985 22,737 119,886 4,994 13,206 30,028 4,564 17,474 5,081 6,811 10,864 2,455 4,134 1,929 30,106 136,991 Amount 464,964 City of Tukwila INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance Safety Committee FROM: Mike Villa, Assistant Chief of Police DATE: March 11, 2009 SUBJECT: King County Animal Control Services ISSUE The issue is the need for supplemental animal control services in the City of Tukwila. BACKGROUND The City of Tukwila and King County entered into an Interlocal Agreement dated December 15, 1993 relating to the provision of animal control services within the City. In 1994 the Interlocal was amended. King County agreed to provide supplemental animal control service to average twelve (12) hours per week. Jim Haggerton, Mayor In August of 2007 the City and King County amended the Interlocal Agreement from twelve hours per week to twenty (20) hours of dedicated animal services. King County was unable to provide the twenty hours of supplemental services during 2007 or 2008. King County is now capable of providing supplemental animal control services in the form of an additional animal control officer dedicated to the City for an additional twenty hours per week. DISCUSSION King County and the City of SeaTac have entered into essentially the same Interlocal Agreement —a dedicated officer for twenty hours of supplemental animal services. If the City signs this Interlocal Agreement, King County will provide one full time officer to work within the two cities dedicating twenty (20) hours of services per week to each city. The dedicated officer shall have a special emphasis on, but not limited to, off -leash violations, barking dog complaints, potentially dangerous dogs, and provide special presentations at community events such as the Backyard Wildlife Habitat Fair and Tukwila Days. The county fees include the officer's base hourly rate (including benefits) and the use of the King County animal transport vehicle. The fees for the vehicle per year are $6,480. The total costs are not to exceed $60,000 per year under this amendment. The City budgeted, according to the previous 2007 amendment, $38,000 per year for 2009/2010. W 12009 InfoMemoslanimalControl.doc INFORMATIONAL MEMO Page 2 The Police Department will absorb any cost overruns for 2009. A budget adjustment of $12,000 will be needed for 2010. RECOMMENDATION The Council is being asked to approve the two Interlocal Agreements (one between Tukwila and SeaTac and one between Tukwila and King County) and consider this issue at the April 13, 2009 Committee of the Whole meeting and subsequent April 20, 2009 Regular Meeting. ATTACHMENTS Amendment to Interlocal Services Agreement with King County in strike through format Interlocal Services Agreement with the City of SeaTac W:12009 InfoMemos\animalControl.doc INTERLOCAL SERVICES AGREEMENT AMENDMENT Between the City of Tukwila and King County Regarding Animal Services and Programs This is an Amendment to the standing Interlocal Agreement between the City of Tukwila and King County. The Amendment is for supplemental animal control services between the City of Tukwila, a municipal corporation of the State of Washington, hereinafter referred to as the "City and King County, a home -rule charter county, a political subdivision of the State of Washington, hereinafter referred to as the "County WHEREAS, the City of Tukwila (City) and King County (County) entered into an Interlocal Agreement dated December 15, 1993 "the Interlocal Agreement relating to the provision of animal control services within the City; and WHEREAS, the City and County wish to amend the hlterlocal Agreement to enable the County to continue to provide the City Tukwila with additional animal control services under an enhanced services program; NOW, in consideration of mutual covenants, the City and County hereby agree to amend the Interlocal Agreement by supplementing the Interlocal Agreement with the following provisions contained in each section: Section 1. Service Obligation A. The County shall provide supplemental animal control services in the form of an additional animal control officer dedicated to the City for an additional twenty (20) hours per week. This additional twenty (20) hours of services per week may be divided into more than one shift /day. This dedicated officer shall have a special emphasis on, but not limited to, off -leash violations, barking dog complaints, potentially dangerous dogs, and to provide special presentations at community events such as the Backyard Wildlife Habitat Fair and Tukwila Days. B. The scheduling of these additional service days will be determined by mutual agreement of the contract administrators of this supplemental service; however, days worked will routinely fall upon Wednesday, Thursday, Friday or Saturday. C. The additional animal control officer will be stationed within the City limits to respond to specific calls for service, perform routine patrols, communicate with City officials, and handle other related tasks as agreed to by the contract administrators of this supplemental service. D. The additional animal control officer will issue written warnings and citations at the discretion of the contract administrators of this supplemental service. Amendment Interlocal Agreement Between City of SeaTac and King County Regarding Animal Services Page l of 4 E. The additional animal control officer will appear in court on the City's behalf when necessary. F. The County shall provide the City with a general monthly calendar of scheduled service in Tukwila, and a monthly report of the types of services offered and performed. G. The County shall submit to the City an invoice and billing voucher at the end of each quarter. During the 4 quarter of 2007, a final invoice shall be submitted to the City no later than December 15, 2007. H. The City may provide the additional animal control officer with a City vehicle to perfonm the supplemental animal control services or make arrangements for a vehicle for the additional animal control officer to use. the City may contract with the County to provide a vehicle for the additional animal control officer at additional expense to the City. Section 2. Compensation. In consideration for the supplemental services provided by the County as set forth herein, the City promises to pay the County €e the hours of animal control officer work at the hourly rate of $3 °J9 (overtime rate i 5-7,5°; holiday rate -is plus an additional eight hours of pay at $34.39). Not to exceed $35,000 per year. as set forth below: A. Hourly Rates for Additional Animal Control Officer When Total Hours Worked Equal 40 Hours Per Week (Full- Time): The parties agree and anticipate that the City will share the cost of the additional animal control officer with another city or cities so that the additional animal control officer's work schedule will total at least forty (40) hours per week or full -time status. The hourly rate for the additional animal control officer at full -time use (40 hours per week) by either Tukwila solely or in conjunction with another city or cities shall be as follows: 2009 Base Hourly Rate $46.75 2009 Overtime Hourly Rate $42.99 2009 Holiday Hourly Rate $56.52 B. Hourly Rates for Additional Animal Control Officer When Total Hours Worked Equal Less than 40 Hours Per Week (Less than Full Time): In the event another city or cities no longer share the cost of the additional animal control officer with Tukwila and thereby causes the additional animal control officer's work schedule to be less than forty (40) hours per week or less than full -time status, then the rates for enhanced service to Tukwila will increase. The hourly rates for the additional animal control officer at less than full -time usage are as follows: Amendment Interlocal Agreement Between City of SeaTac and King County Regarding Animal Services Pa 2of 4 C. 2009 Base Hourly Rate week 2009 Base Hourly Rate for 25 week 2009 Base Hourly Rate for 30 week 2009 Overtime Hourly Rate 2009 Holiday Hourly Rate for 20 hours per $56.72 hours per $51.83 hours per $50.63 $42.99 $56.52 The overtime rates are lower than the base rates because many program costs other than salary are captured in the base rate and are therefore not billed in the overtime rate. D. In addition to the cost of the additional animal control officer as set forth above, the City shall pay the County a monthly rate for the use of the County's animal control vehicles. The monthly rate for use of the animal control vehicle shall be proportionate to the City's usage of the vehicle for enhanced services as set forth in this Amendment. The full 2009 monthly rate for use of the animal transport truck is $1,080; and the full 2009 monthly rate for use of the standard vehicle is $285. E. The total annual compensation amount to be paid under this Agreement for the Animal Control Officer and vehicle shall not exceed the total of sixty thousand dollars ($60,000) per year. Section 3. Contract Administrators. For purposes of these supplemental services, the contract administrators shall be the City Administrator or a designee and the King County Animal Care and Control Manager or designee. Section 4. Other Portions of the Agreement Unaffected. Except as specifically stated herein, all other portions of the Interlocal Agreement shall remain in place and are unaffected by this Amendment. Further, except as specifically stated herein, all portions of the Interlocal Agreement shall apply to the sections of this Amendment. Section 5. Previous Amendments. All previous amendments to the Interlocal Agreement for enhanced or supplemental animal control services are terminated. Section 6. Discontinuation of Supplemental Services. The County or City may discontinue the provision of supplemental services authorized by this agreement with or without cause upon providing thirty -days written notice. Amendment Interlocal Agreement Between City of SeaTac and King County Regarding Animal Services Page 3of 4 Section 7. Effective Date. This Amendment shall be effective upon the date last signed below. IN WITNESS WHEREOF, the parties have executed this agreement. CITY OF TUKWILA Rhonda Berry Date City Administrator Approved as to fonm: City Attorney Date KING COUNTY Ron Sims King County Executive Approved as to form: Deputy Prosecuting Attorney Date Date Amendment Interlocal Agreement Between City of SeaTac and King County Regarding Animal Services Page 4of 4 INTERLOCAL AGREEMENT BETWEEN THE CITY OF TUKWILA, THE CITY OF SEATAC, AND KING COUNTY REGARDING ENHANCED ANIMAL CONTROL SERVICES THIS AGREEMENT is made by and between the City of Tukwila, a municipal corporation of the State of Washington; and the City of SeaTac, a municipal corporation of the State of Washington; and King County, a home rule charter county and political subdivision of the State of Washington, for the purposes of cooperation and coordination regarding enhanced animal control services provided by King County within the jurisdictions of Tukwila and SeaTac. WHEREAS, each of the parties hereto has an interest in responsive and effective animal control services; and WHEREAS, the City of Tukwila and the City of SeaTac both contract with King County for standard animal control services and enhanced (additional) animal control services; and WHEREAS, in the event of an animal related incident that has the potential for significant injury to a citizen or animal, all parties desire the quickest and most effective response from the King County enhanced services animal control officer; and WHEREAS, the city boundaries of Tukwila and SeaTac are directly adjacent and their communities are closely aligned; and WHEREAS, all parties to this Agreement have determined that it is in the best interests of all parties to set forth guidelines for providing priority animal control response and mutual aid to each city in the case of an animal- related incident with the potential for significant injury to a citizen or animal; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: Section 1. PURPOSE. The stated purpose of the Interlocal Agreement is to provide priority response and mutual aid to the cities for additional /enhanced animal control services in the event of an emergency animal control incident. Section 2. DEFINITION. For the purpose of this Agreement, an emergency animal control incident shall mean an animal- related incident with the potential for significant injury to a citizen or animal. Additional /enhanced services Animal Control Officer references the King County Animal Control Officer that shall provide supplemental animal control services in the form of additional hours of service dedicated to the respective City under the provisions of an Amendment to the Interlocal Services Agreement. Section 3. REQUEST FOR ASSISTANCE. The Police Chief or his /her designee may request that the additional /enhanced services Animal Control Officer terminate noimal service in the other parties' jurisdiction and respond immediately if confronted with an animal related incident with the potential for significant injury to a citizen or animal. Interlocal Agreement Between the City of Tukwila, City of SeaTac and King County Regarding Enhanced Animal Control Services Page 1 of 2 Section 4. COMPENSATION. The City of Tukwila and the City of SeaTac agree that if either city invokes the mutual aid agreement as set forth herein by requesting assistance and taking the additional /enhanced services Animal Control Officer away from contracted service in the other City's jurisdiction, then the requesting City will relinquish an amount of supplemental or enhanced animal control service time to the other city equal to the amount of service time spent on the emergency call or mutual aid request. This reimbursement of additional /enhanced service time shall occur as soon as practical. Section 5. TERMINATION. This Agreement shall remain in full force and effect until terminated by any party. A party desiring to tenminate this Agreement shall serve written notice upon all other parties of its intention to terminate this Agreement. Such notice shall be served not less than thirty (30) calendar days prior to the termination date set forth in said written notice. Said written notice shall automatically terminate this Agreement on the date specified therein unless rescinded prior in writing. Section 6. EFFECTIVE DATE. This Agreement shall be effective upon the date last signed below. IN WITNESS WHEREOF, the parties have executed this Agreement. CITY OF SEATAC KING COUNTY Craig Ward City Manager Approved as to form: City Attorney CITY OF TUKWILA Jim Haggerton Mayor Approved as to form: Date Date Date City Attorney Date Ron Sims Date King County Executive Approved as to form: Prosecuting Attorney Date Interlocal Agreement Between the City of Tukwila, City of SeaTac and King County Regarding Enhanced Animal Control Services Page 2 of 2 TO: City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Rhonda Berry Finance and Safety Committee FROM: Shawn Hunstock, Finance Director DATE: March 27, 2009 SUBJECT: Sales Tax Revenue for January 2009 Schedule I Sales Receipt 2008 2009 2009 Increase /(Decrease) %Increase /(Decrease) Month Month Actual Estimated Actual Month YTD Month YTD Jan Mar 1,347 1,403 1,172 (231) (231) 16.46% 0.00% Feb Apr 1,357 1,397 (1,397) (1,628) 100.00% 58.14% Mar May 1,601 1,654 (1,654) (3,282) 100.00% 73.69% Apr June 1,365 1,497 (1,497) (4,779) 100.00% 80.31% May July 1,635 1,560 (1,560) (6,339) 100.00% 84.40% June Aug 1,646 1,757 (1,757) (8,096) 100.00% 87.35% July Sept 1,535 1,661 (1,661) (9,757) 100.00% 89.28% Aug Oct 1,555 1,647 (1,647) (11,404) 100.00% 90.68% Sept Nov 1,426 1,685 (1,685) (13,089) 100.00% 91.78% Oct Dec 1,298 1,521 (1,521) (14,610) 100.00% 92.57% Nov Jan09 1,265 1,589 (1,589) (16,199) 100.00% 93.25% Dec Feb09 1,723 2,175 (2,175) (18,374) 100.00% 94.00% Totals 17,753 19,546 1,172 Jim Haggerton, Mayor in 1,000's Sales tax collections showed the fifth consecutive decrease in January compared to the same month in the prior year. January is typically one of the lowest months in terms of sales tax collections, but for 2009 the collections were significantly less than both budget and compared to the same month in the prior year. Actual receipts for January 2009 were $231,000 less than budget, and $175,000 less than the same period last year. The amounts above do not include the mitigation payment we will be receiving next week for fourth quarter 2008. The mitigation payment is $394,987.43. This is a significant increase from the $218,797.89 in mitigation we received for third quarter 2009. The fourth quarter payment represents an increase of 80.5% over the third quarter mitigation. I recently received a response from the Department of Revenue concerning the firms we noticed in the third quarter mitigation calculation that should not have been included. All but two of the fifty -eight firms I sent DOR were removed from future calculations, as they should not have been included in the first place. I am still in contact with DOR regarding the other two firms and I hope to have these excluded as well as they represent "gains" which are offsetting losses from other companies, and thereby reducing our mitigation payment. INFORMATIONAL MEMO Page 2 Schedule II shows the year -to -date sales tax from the top 10 categories of retail establishments. As this schedule indicates, there is no clear pattern to explain the current trend. The variances are both up and down in these categories. Schedule II Group 423 452 448 722 236 443 441 453 451 721 Name Wholesale Trade, Durable Goods General Merchandise Stores Clothing and Accessories Food Services, Drinking Places Construction of Buildings Electronics and Appliances Motor Vehicle and Parts Dealer Miscellaneous Store Retailers Sporting Goods, Hobby, Books Accommodation Although we are only looking at one month so far, as you can see there are large variances from last year for the same time period. For instance, sales tax for Miscellaneous Store Retailers is down by 20.88 Construction of Buildings is down by 17.33 and Wholesale Trade and Durable Goods is down by 14.37 These declines are offset by increases in other areas, such as Food Services and Drinking Places, which increased by 8.14 and Accommodations, which increased by 5.59 As you can see from Schedule II, six of the top ten merchant categories have declined versus prior year. Attached is a Sales Tax Summary comparing year -to -date 2009 vs. 2008 by major SIC codes. Also included is a comparison of total receipts year -to -date for the last four years. Please let me know if you have any comments or questions. Thank you. U: Sales Tax120091Info Memo Sales Tax 032709.doc YTD Current 156,793 136,403 122,233 102,459 83,683 78,402 72,948 48,794 43,963 39,891 YTD Dollar Prior Diff. Diff. 183,098 (26,305) 14.37% 150,247 (13,844) -9.21% 117,317 4,916 4.19% 94,748 7,710 8.14% 101,231 (17,548) 17.33% 82,437 (4,035) -4.89% 70,586 2,362 3.35% 61,671 (12,878) 20.88% 46,371 (2,408) -5.19% 37,779 2,112 5.59% NAICS CONSTRUCTION 08 TOTAL 236 Construction of Buildings 1,302,567 237 Heavy Civil Construction 130,624 238 Specialty Trade Contractors 530.490 TOTAL CONSTRUCTION 1,963,680 Overall Construction Change from Previous Year MANUFACTURING 311 Food Manufacturing 312 Beverage Tobacco Products 313 Textile Mills 314 Textile Product Mills 315 Apparel Manufacturing 316 Leather& Allied Products 321 Wood Product Manufacturing 322 Paper Manufacturing 323 Printing Related Support 324 Petroleum Coal Products 325 Chemical Manufacturing 326 Plastic Rubber Products 327 Nonmetallic Mineral Products 331 Primary Metal Manufacturing 332 Fabr"cated Metal Mfg Products 333 Machinery Manufacturing 334 Computer Electronic Products 335 Electric Equipment, Appliances 336 Transportation Equipment Mfg 337 Furniture Related Products 339 Miscellaneous Manufacturing TOTAL MANUFACTURING TRANSPORTATION WAREHOUSING 481 Air Transportation 482 Rail Transportation 484 Truck Transportation 485 Transit and Ground Passengers 488 Transportation Support 491 Postal Services 492 Couriers Messengers 493 Warehousing Storage TOTAL TRANSP WHSING 9,515 21,545 143,009 9,630 8,068 4,085 5,242 52 6,310 -8,777 44,162 895 191,525 31,384 22.411 520,315 Overall Manufacturing Change from Previous Year WHOLESALE TRADE 08 TOTAL 423 Whls Trade Durable Goods 1,777,808 424 Whls Trade Nondurable Goods 113,096 425 Wholesale Electronic Markets 2,805 WHOLESALE TRADE TOTAL 1,893,709 Overall Wholesale Change from Previous Year o3rvn_oa9 08 TOTAL 0 1,935 965 11,502 28,728 88 476 781 44,475 Overall Transportation Change from Previous Year YTD 08 YTD 09 YTD %Diff 101,231 83,683 -17.3% 929 1,124 20.9% 27,341 30,959 13.2% 129,501 115,765 ($13,736) YTD 08 TOTAL 08 YTD 09 YTD Diff 4,997 397 354 -10.9% 2,328 172 161 -6.2% 1,050 2 2 -21.8% 22,660 1,848 502 -72.8% 215 0 30 0.0% 9 0 0 #DIV /0! 130 619 375.2% 1,691 1,661 -1.8% 18,955 6,137 -67.6% 772 510 -33.9% 556 354 -36.4% 59 137 132.0% 471 418 -11.2% 0 0 #DIV /0! 80 80 -0.1% 456 271 -40.6% 3,527 47 -98.7% 0 13 #DIV /0! 16,695 10,248 -38.6% 2,688 551 -79.5% 425 1.147 169.5% 48,924 23,241 ($25,682) YTD 08 YTD 09 YTD Diff 0 0 0.0% 216 134 -37.8% 0 129 #DIV /0! 582 557 -4.3% 2,465 1,873 -24.0% 0 0 0.0% 4 20 347.5% 55 70 0.0% 3,322 2,783 ($539) YTD 08 YTD 09 YTD Diff 183,098 156,793 -14.4% 5,415 9,568 76.7% 417 165 -60.5% 168,931 166,526 ($22,405) SALES TAX SUMMARY January 2009 (Received in March) -10.6% -11.9% NAICS AUTOMOTIVE 441 Motor Vehicle Parts Dealer 447 Gasoline Stations TOTAL AUTOMOTIVE 08 TOTAL 993,146 73.034 1,066,181 Overall Automotive Change from Previous Year NAICS RETAIL TRADE 08 TOTAL 442 Furniture Home Furnishings 621,785 443 Electronics Appliances 1,077,238 444 Building Material Garden 619,645 445 Food Beverage Stores 88,317 446 Health Personal Care 146,841 448 Clothing Accessories 2,101,593 451 Sporting Goods, Hobby, Books 644,522 452 General Merchandise Stores 2,231,745 453 Miscellaneous Store Retailers 721,034 454 Nonstore Retailers 116,347 TOTAL RETAIL TRADE 8,369,066 Overall General Retail Change from Previous Year 51' Information 52' Finance Insurance 53' Real Estate, Rental, Leasing 541 Professional, Scientific, Tech 551 Company Management 56' Admin, Supp, Remed Svcs 611 Educational Services 62' Health Care Social Assistance 71' Arts Entertainment -52.5% 72' Accommodation Food Svcs 81' Other Services 92' Public Administration TOTAL SERVICES MISCELLANEOUS 08 TOTAL 000 Unknown 1,147 111 -115 Agriculture, Forestry, Fishing 1,095 211 -221 Mining Utilities 19,574 999 Unclassif able Establishments 35,837 -16.2% MISCELLANEOUS TOTAL 57,652 Overall Miscellaneous Change from Previous Year Page 1 SERVICES 08 TOTAL 570,706 75,585 403,851 338,302 1,902 167,119 12,727 109,308 106,515 1,858,292 192,450 843 3,837,599 Overall Services Change from Previous Year 08 TOTAL GRAND TOTALS $17,752,678 Grand Total Change from Previous Year YTD 08 YTD 09 YTD Diff 70,586 72,948 3.3% 15,583 4,542 -70.9% 86,170 77,490 ($8,680) -10.1% 08 YTD 09 YTD Diff 67,450 30,630 -54.6% 82,437 78,402 -4.9 52,982 34,636 -34.6% 6,423 6,107 -4.9% 18,572 11,200 -39.7% 117,317 122,233 4.2% 46,371 43,963 -5.2% 150,247 136,403 -9.2% 61,671 48,794 -20.9% 7,173 6,408 -10.7% 610,642 518,776 ($91,866) -15.0% YTD 08 YTD 09 YTD Diff 40,217 34,933 -13.1% 6,133 2,267 -63.0% 29,122 27,649 -5.1% 19,032 16,343 -14.1% 272 14 -95.0% 12,610 15,876 25.9% 501 1,431 185.3% 9,781 9,299 -4.9% 7,011 -556 107.9% 132,527 142,349 7.4% 15,154 14,214 -6.2% 0 321 #DIV /0! 272,361 264,140 ($8,221) -3.0% YTD 08 YTD 09 YTD Diff 0 397 #DIV /O! 91 0 100.0% 333 524 57 4% 6,977 2,446 -64.9% 7,400 3,367 ($4,033) -54.5% 08 YTD $1,347,251 YTD 09 YTD Diff $1,172,088 ($175,162) 13.00% run Soles Tax Rpl 200901.xls 2009 as" 2008I 2007 I 2006 s_ Four Year Comparison i 1 i I $1,172,089 1 I $1,347,251 I $500,000 $1,323,923 $1,239,424 Taxes Collected Year to Date $1,000,000 $1,500,000