HomeMy WebLinkAbout08-104 - Comcast Cable Communications - Tukwila International Boulevard Phase II & III Cable TV 08 -104
Council Approval 10/20/2008
COORDINATION AGREEMENT WITH COMCAST CORPORATION
REGARDING CABLE TV FACILITY ADJUSTMENTS IN CONJUNCTION WITH
TIB Phase 2 &3 STREET IMPROVEMENT PROJECT (95- RW -03)
THIS AGREEMENT is entered into between the CITY OF TUKWILA, a Washington
municipal corporation ("City'), and COMCAST CABLE COMMUNICATIONS
MANAGEMENT, LLC, a Delaware limited liability company "Comcast ")(individually a
"Party" and collectively the "Parties
RECITALS
WHEREAS, the City is making right -of -way improvements ("City Work to Tukwila
International Blvd between S139th and S116th Way; and
WHEREAS, Comcast has certain fiber optic and cable television infrastructure that will be
affected by the planned improvements "TV Work") and will need to be relocated or adjusted in
conjunction with the City Work; and
WHEREAS, the Parties recognize the efficiencies of combining the City Work and portions
of the TV Work into one construction project (the "Project" or "Project Work whereby the
right -of -way pavement will be disturbed only once.
NOW THEREFORE, in consideration of the terms and conditions contained herein, the
Parties agree as follows:
AGREEMENT
1. SCOPE OF WORK
The City will advertise for bids and enter into a contract with a contractor ("Contractor
for the construction of the TV Work as described and depicted on the Bid Documents dated
June 2008 for the TIB Phase 2 &3 Project.
2. RESPONSIBILITIES OF THE PARTIES
A. COMCAST
1) Comcast shall provide to the City any engineered drawings, specifications,
construction standards, quantities, and cost estimates required for the TV Work. The
drawings shall show in detail the location, quantity, and size of the conduits, cable
vaults, service connections and risers or special termination structures.
2) Comcast shall review the portion of the Project's final drawings and specifications for
the TV Work and shall approve or reject those drawings and specifications in writing
within seven (7) days of receipt. Failure to respond within the prescribed review
period will signify Comcast's approval of the final contract documents.
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3) Comcast shall provide the inspection services needed for overseeing the proper
installation of the TV Work. Comcast's inspector will coordinate with the City's
inspector, and the City's inspector will give all direction to the contractor.
4) Comcast shall furnish all materials, exclusive of common bedding and backfill,
required to complete the TV Work consistent with the requirements of Exhibit A
JUT Scope of Work Firm Price.
5) Comcast shall notify its customers of the Project, perform any system shut downs
necessary for the TV Work, and notify its customers of any scheduled service
interruptions related to the Project.
6) Comcast shall remove, adjust or relocate, any existing fiber optic cables, TV cables or
facilities, which are owned, operated, or leased by Comcast and are in conflict with
the proposed City Work, within the timeline described in Exhibit B Timeline and
Schedule.
7) Comcast shall maintain continued coordination with the City regarding the
performance of the TV Work. This coordination shall include but not be limited to
the following:
a. Comcast will attend the Project bid opening and pre construction meeting.
b. City will provide Comcast a copy of the Contractor's proposed work schedule
showing date, location and extent of work to be performed. This schedule will be
subject to change as provided in the contract documents. Comcast will
proactively review the proposed schedule and provide timely feedback of any
concerns or potential impacts that the Contractor's work schedule or methods will
have on Comcast's customers. Any changes required to the Contractor's
schedule or methods to Iimit the adverse impacts to Comcast's customers will be
negotiated in good faith through the City's contracting process.
c. Conicast will attend weekly construction meetings.
d. Comcast will evaluate completion of the TV Work using the requirements of this
Agreement and notify the City of any Defective or Unauthorized work at least
once a month through the contract payment process. Failure to give written notice
to the City of any Incomplete, Defective, or Unauthorized work within forty-eight
(48) hours of Comcast receiving the Contractors Request for Payment from the
City will signify Comcast acceptance of the work submitted for payment by the
contractor for that period.
B. CITY
1) The City will incorporate Comcast's design for the TV Work into the Project
construction contract documents. The City will advertise for bids, evaluate bids, and
award a construction contract for the Project "Project Contract to the lowest
responsible bidder (the "Contractor The City shall administer the Project Contract
and monitor the Contractor's activities.
2) The City will require the Contractor to install the TV Work in accordance with the
Project's final plans and specifications.
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3) The City will require the Contractor to provide Comcast sixty (60) days written notice
for removal of existing fiber optic and television facilities within the Project
boundary, which are known to be in conflict with proposed work.
4) The City will provide Comcast with not less than five (5) working days written notice
prior to the start of the TV work to allow Comcast's scheduling of the on -site
Inspector.
5) The City will schedule and attend weekly construction meetings with the City's
Contractor, Comcast, and other franchise utilities involved in the Project.
6) The City will provide Comcast the Contractor's Request for Payment for the TV
Work within three (3) days of receiving a request from the Contractor.
3. COST ALLOCATION
The City and Comcast will divide responsibility for costs related to the TV Work as
described below.
A. Underground TV Installation. Comcast agrees to pay the cost that the City incurs for
constructing the TV Work as listed in the JUT Scope of Work Firm Price in Exhibit A.
B. Adjustments and Relocations. Comcast agrees to pay the actual costs the City incurs for
adjustments and relocations of Comcast's fiber optic and cable television service lines
throughout the Project limits as reasonably required to match grades or avoid conflicts
with proposed City improvements.
C. Additional Expenses. Comcast agrees to pay any additional expenses incurred in
installing the TV Work due to Changes initiated or approved by Comcast. Any changes
to the TV Work perceived as necessary by the Contractor and any Change Orders
therefore must be approved in writing by Comcast in advance of such changes to the
Work.
D. Consultant Costs and Construction Management Services. Comcast agrees to pay the
actual cost that the City incurs, including consultant costs, inspection coordination, and
impacts to the overall project, for incorporating Additional Work into the project scope
on Comcast's behalf and approved by Comcast. "Additional Work" shall be defined as
work not included in the JUT Scope of Work and Firm Price in Exhibit A.
E. Invoice. The City will invoice Comcast for 50% of the amount listed in Exhibit A, JUT
Firm Price, upon finalizing this agreement, approval of the fmal plans and specifications
for the TV Work and obtaining a satisfactory bid for the Project Work. The remaining
50% of the Firm Price amount will be invoiced upon 50% completion of the JUT
facilities. Comcast agrees to pay the City within forty-five (45) days of receiving each of
these invoices. Failure to pay on time may result in a Stop Work Order being issued for
the TV Work and possible claims of delay by the contractor.
F. Final Acceptance. The City shall provide Comcast with written notice of completion of
the TV Work. The Comcast inspector shall perform final inspection of the TV Work
within five (5) days of written notice. Comcast shall, within forty -eight (48) hours of its
final inspection, provide to the City written final acceptance of the TV Work, or,
alternatively, provide an itemized and detailed response why final acceptance of the TV
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Work cannot be given. If Comcast fails to respond to the City within the prescribed
timeline, Comcast shall be deemed to have given final acceptance of the TV Work. Upon
final acceptance of the TV Work, the City shall assign its rights under the Project
Contract relating to the TV Work to Comeast, including any warranties and maintenance
obligations by and from the City's Contractor arising out of the Project Contract for the
TV Work. The City shall also require the City's Contractor, as a condition of the Project
Contract, to provide a bond at Comcast's cost to insure that the TV Work is free from
defects in workmanship and materials for a period of one (1) year following final
acceptance of the Project Work by the City.
G. Defective or Unauthorized Work. Comcast reserves the right to withhold payment from
the City for any defective, incomplete or unauthorized work performed by the Contractor;
provided, Comcast shall be deemed to have waived this right as to any part of the TV
Work that has been accepted by Comcast. This waiver shall not waive any claim by
Comcast against the Contractor for any defective, incomplete or unauthorized work or to
any damage inflicted by the Contractor or one of his subcontractors to completed TV
Work following Comcast acceptance. Defective, incomplete or unauthorized work
includes, without limitation: work and materials that do not conform to the requirements
of this Agreement, and extra work and materials furnished without Comcast's written
approval.
H. As -Built Drawings. The City shall provide Comcast with "as built" drawings for the TV
Work following the City's final acceptance of the Project Work.
4. WITHDRAWAL FROM AGREEMENT
Should any utility involved in the Joint Utility Trench "JUT") Work exercise it's write to
reject the final project drawings and specifications in accordance with section 2 -A(2) above
the City may, at its sole discretion, terminate this agreement upon written notice to all
utilities in the JUT. Should the City elect not to proceed with award of the contract for the
Project Work within nine months of the date of this agreement this agreement shall
terminate. Comcast shall be responsible to reimburse the City for its reasonable costs related
to the TV Work through the date of termination.
S. CHANGES
After the City executes a contract with the Contractor, Comcast shall submit any changes
requested to be performed by the City's Contractor to the City. The City shall submit this to
the Contractor; obtain a price from the Contractor to perform the work, and notify Comcast
of this price. Prices supplied for Comcast change orders may be subject to determination by
the Engineer in conformance with subsection 1-04.4 of the WSDOT Standard Specifications.
Comcast shall have two (2) business days from receiving the price from the City within
which to respond to the City. If Comcast chooses not to accept the Contractor's price then
this work shall only be performed by Comcast according to a mutually agreed upon schedule
with the Contractor so as not to cause delay to the Contractor.
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6. INDEMNIFICATION
A. Claims. Comcast shall be liable for, defend, indemnify and hold harmless the City from
any claims made by the Contractor relating to the TV Work that are caused by Comcast;
provided, Comcast at its sole expense shall have the right to defend any claims made by
the Contractor relating to the TV Work if Comcast determines all or any part of the claim
is not valid. These claims may include delays caused by installing the TV Work, delays
caused by Comcast providing materials, failure to remove, relocate or replace conflicting
utilities in accordance with the timelines established in this Agreement, or any other
conflicts between the Contractor and Comcast.
B. 3" Parry Utility Obligation. Comcast shall indemnify, defend and hold harmless the
City, its officers, agents and employees, from and against any and all claims, losses or
liability, including attorney's fees, arising from injury or death to persons or damage to
property occasioned by any act, omission or failure of Comcast, its officers, agents and
employees, in performing the work required by this Agreement. With respect to the
performance of this Agreement and as to claims against the City, its officers, agents and
employees, Comcast expressly waives its immunity under Title 51 of the Revised Code
of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that
the obligation to indemnify, defend and hold harmless provided for in this paragraph
extends to any claim brought by or on behalf of any employee of Comcast. This waiver
is mutually negotiated by the parties. This paragraph shall not apply to any damage
resulting from the sole negligence of the City, its agents and employees. To the extent
any of the damages referenced by this paragraph were caused by or resulted from the
concurrent negligence of the City, its agents or employees, this obligation to indemnify,
defend and hold harmless is valid and enforceable only to the extent of the negligence of
Comcast, its officers, agents, and employees.
C. Contractor Obligation. The City shall require the Contractor to indemnify, defend and
save Comcast and -its elected and appointed- officials, employees, agents and volunteers
harmless from any and all costs, claims, damages, judgments and liabilities against
Comcast caused by or relating to the Contractor's performance of the TV Work.
D. Safety. The City shall require the Contractor to be solely and completely responsible for
safety and safety conditions at the Project site, including the safety of all persons and
property during the performance of the Project Work. The Contractor shall be required to
comply with all applicable City, County and State rules, regulations, ordinances, orders
and codes regarding safety.
7. INSURANCE
A. 3r Party Utility Obligation. Comcast shall procure and maintain for the duration of the
TV Work insurance of the types and in the amounts described below against claims for
injuries to persons or damage to property which may arise from or in connection with the
performance of the work by Comcast its agents, representative, employees,
subconsultants or subcontractors. Any payment of deductible or self insured retention
shall be the sole responsibility of Comcast. The City shall be named as additional insured
on the insurance policy. A copy of the endorsement naming the City as additional
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insured shall be attached to the Certificate of Insurance, copies of which shall be
provided to the City prior to commencement of the TV Work.
1) Automobile Liability insurance with limits no less than $1,000,000 combined single
limit per accident for bodily injury and property damage; and
2) Commercial General Liability insurance written on an occurrence basis with limits no
less than $1,000,000 single limit per occurrence and $2,000,000 general aggregate for
personal injury, bodily injury and property damage. Coverage shall include but not
be limited to: blanket contractual; products /completed operations/broad form property
damage; explosion, collapse and underground (XCU); and employer's liability; and
3) Excess Liability insurance with limits not less than $1,000,000 per occurrence and
aggregate.
B. Contractor Obligation. The contract between the City and the Contractor shall require
that the Contractor procure and maintain for the duration of the project insurance of the
types and in the amounts described below against claims for injuries to persons or
damage to property which may arise from or in connection with the performance of the
work by the Contractor, its agents, representative, employees, subconsultants or
subcontractors. Any payment of deductible or self insured retention shall be the sole
responsibility of the Contractor. Comcast shall be named as additional insured on the
insurance policy. A copy of the endorsement naming Comcast as additional insured shall
be attached to the Certificate of Insurance, copies of which shall be provided to the City
prior to commencement of construction by the Contractor. The Contractor's insurance
shall contain a clause stating that coverage shall apply separately to each insured against
whom claim is made or suit is brought, except with respects to the limits of the insurer's
liability.
1) Automobile Liability insurance with limits no less than $1,000,000 combined single
limit per accident for bodily injury and property damage; and
2) Commercial General Liability insurance written on an occurrence basis with limits no
Less than $1,000,000 single limit per occurrence and $2,000,000 general aggregate for
personal injury, bodily injury and property damage. Coverage shall include but not
be limited to: blanket contractual; products /completed operations/broad form property
damage; explosion, collapse and underground (XCU); and employer's liability; and
3) Excess Liability insurance with limits not Less than $1,000,000 per occurrence and
aggregate.
8. FRANCHISE AGREEMENT
The City and Comcast agree that as to future projects, by entering into this Agreement,
neither Party has waived any rights it may have under an existing franchise agreement
between the City and Comcast, and the City and Comcast expressly herein reserve such
rights. Notwithstanding anything in this Agreement to the contrary, Comcast's participation
in the project contemplated in this Agreement, and its very participation in this Agreement,
shall in no event be construed as a waiver of Comcast's obligation to relocate underground
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utilities pursuant to the franchise agreement, and parties understand and agree that the terms
and conditions of this Agreement shall not be considered as a basis for future relocation
projects that may be franchise- required. Comcast shall retain the rights of exclusive use,
regulation and control of the completed TV Work and full ownership of the TV Work
including, but not limited to, the right to sell, transfer or assign its rights in and to the TV
Work.
9. MISCELLANEOUS
A. Compliance with Laws. The parties shall comply with all federal, state and local laws,
rules and regulations throughout every aspect in the performance of this Agreement.
B. Nonwaiver of Breach. The failure of a party to insist upon strict performance of any of
the terms and rights contained herein, or to exercise any option herein conferred in one or
more instances, shall not be constructed to be a waiver or relinquishment of those terms
and rights and they shall remain in full force and effect.
C. Governing Law. This Agreement shall be governed and construed in accordance with the
laws of the State of Washington. If any dispute arises between the parties or between any
party and the Contractor under any of the provisions of this Agreement, resolution of that
dispute shall be available only through the jurisdiction, venue and rules of the King
County Superior Court, King County, Washington.
D. Attorney's Fees. In the event any suit, arbitration, or other proceeding is instituted to
enforce any term of this Agreement, the parties specifically understand and agree that the
prevailing party in any such action shall be entitled to its attorneys' fees and costs of suit.
E. Written Notice. All communications regarding this Agreement shall be sent to the parties
at the addresses Listed on the signature page of this Agreement, unless otherwise agreed
by both. parties. Any written notice shall become effective upon delivery and shall be
deemed sufficiently given if delivered to the addressee at the address stated on this
Agreement. If notice is mailed, delivery shall become effective three (3) calendar days
after the date of mailing by registered or certified mail. If notice is emailed, delivery
shall become effective upon an acknowledgment of receipt of the email.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized
representative of each affected party.
G. Severability. If any one or more sections, sub sections, or sentences of this Agreement
are held to be unconstitutional or invalid, that decision shall not affect the validity of the
remaining portion of this Agreement and the remainder shall remain in full force and
effect.
H. Relationship. It is understood and agreed that no agency, employment, joint venture, co-
employer or partnership is created by this Agreement. No party hereto shall (i) have the
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power or authority to act for another in any manner to create obligations or debts which
would be binding upon another, and; (ii) be responsible for any obligation or expense
whatsoever of another.
I. Force Majeure. Parties shall not be deemed to be in breach of this Agreement if unable
to perform their respective obligations hereunder as a result of the occurrence of an event
of "force majeure," which shall include, but not be limited to, acts of God, acts of the
government of the United States or of any state or political subdivision thereof, strikes,
civil riots or disturbances, fire, floods, explosions, earthquakes, wind, hurricanes,
lightning or other similar catastrophes or other causes beyond the parties' reasonable
control. The scope of events of force majeure shall not extend to payment of money
owed hereunder.
J. Entire Agreement. The written provisions and terms of this Agreement, together with
any attached Exhibits, supersede all prior verbal statements by any representative of the
City, and those statements shall not be construed as forming a part of or altering in any
manner this agreement. This Agreement and any attached Exhibits contain the entire
Agreement between the parties. Should any language in any Exhibit to this Agreement
conflict with any language contained in this Agreement, the terms of this Agreement shall
prevail.
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COMCAST
IN WITNESS WHEREOF, the parties below have executed this Agreement.
bv:
Print Nam
Title:
DATE: //iVOS
Notices to be sent to:
COMCAST
Attn:
(email)
(telephone)
(facsimile)
CITY OF TUKWILA
otk
Title:(' or)
DATE: o
Notices to be sent to:
CITY OF TUKWILA
Attn: Bob Giberson
Public Works Department
6300 Southcenter Blvd., Ste 100
Tukwila, WA 98188
baibersonOci.tukwila.wa. us
206- 433 -0179 (telephone)
206- 431 -3665 (facsimile)
APPROVED AS TO FORM:
I
Shelley 1 Blake, City Attorney
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TIB Ph2 /3 (95- RW -03)
Exhibit A JUT Scope of Work Firm Price Comcast
The following Scope of Work will be included in the Tukwila project costs following the
execution of a Coordination Agreement for the Project listed above. All 3rd Party
Utilities will be responsible for paying these costs by compensation to Tukwila as
detailed in the Coordination Agreement and the relevant attachments. Additional costs
may be assessed to specific 3 Parties as allowed by the Agreement and/or as detailed
below.
JUT Firm Price Includes
Excavation and disposal of existing trench material.
Installation of all conduits, vaults or termination fixtures per the Joint Utility
Trench and Individual Trench sections provided in the final project drawings and
JUT Firm Price detail below.
Material cost and placement of Bedding and Backfill to the final plan grade.
Restoration of all surface features for each typical trench section including:
Driveway, Curb, Gutter, Sidewalk, Roadway Crossing, Conduit Risers, Conduit
Stubs and Wall Penetrations.
Temporary Erosion and Sedimentation Control for all installation activities
(including maintaining NPDES permit monitoring) for the site during project
construction.
Traffic Control required during construction activities shown in the project plans.
Design effort to include specifications, typical trench sections, route, type and size
of conduits and structures (provided by the utility) in the contract drawings.
Construction Mana,ement Services during construction (not including primary
inspection by the 3 Party Utility).
Notice of Completion of the Underground Conduit System ready for cable
installation.
JUT Firm Price Excludes
Costs to resolve any conflict with existing facilities not accurately located by the
3 Party Utility during the design process.
Modifications to the work required due to Changed Conditions, Utility requested
Change Order, or conflict with existing utilities not accurately represented in the
design.
Cost of specific communication materials or equipment including: Fiber Optic or
other communication cable, conduits, bends, fittings, fixtures, vaults, splice
enclosures, innerduct or any other equipment not included in the City's final
contract plans or specifications.
Cost to place new or existing communication systems within the new
underground facilities, cut over any existing above ground services, and remove
existing above ground facilities.
Any impact to the contractors schedule caused by the 3 Party Utility not
completing their work within the timeframe required in the Coordination
Agreement, subject to the specific notification procedures of the Agreement.
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Page 1 of 2
Note
The 3 Party Utility will be given the option to perform any required Additional
Work with their own forces, or approve a Change Order to include the work in the
City's contract for additional compensation. In either case any impact to the project
schedule may be assessed against the 3 Party Utility if the Additional Work delays
the project completion date and the 3 Party Utility could have anticipated and
avoided the delay. The impact will be charged to the 3 Party Utility at the rate to be
determined by the Project Engineer on a case by case basis as allowed in the DOT
Standard Specifications and applicable law.
Comcast
Structures
2436
Conduit
4"
2"
Other
Risers /Stub /Intercept
Wall Penetrations
Quantity Units
5 ea
16301/
1801f
JUT Firm Price Comcast" 27,858
For specific scope of work see attached narrative
4 ea
1 ea
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TO Ph213 (95- RW -03)
Exhibit B
Underground Project Work Timeline and Schedule Comcast
1 3 rd Party Utilities will be provided a minimum of sixty (60) days written Notice of
Pending Conflict by the City's Contractor for all known utilities, which require
removal or relocation to avoid hindering the progress of project construction.
2) For utility relocation requiring cut over of existing services a sixty (60) day work
window will be provided to the utility, including thirty (30) days to install and
energize new wires, cables, pipelines or other necessary infrastructure, fifteen
(15) days to complete transfer of existing services to the new system (assuming
previous service routes can be reused or new service routes are in place), and
fifteen (15) days to remove the obsolete utilities
3) Minor utility adjustments which do not require cut over of existing services to
new infrastructure will be given a fifteen (15) day work window to adjust utilities
to avoid conflict.
4) In all cases the work window will start when utility crews have full and
unrestricted access to the relocation zone and any applicable infrastructure
included in the contract, which is required to facilitate the relocation is in place.
Note All time intervals will be measured in Calendar days.
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