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Home My WebLink About2009-05-27 Utilities Minutes City of Tukwila Utilities Committee UTILITIES COMMITTEE Meeting Minutes May 27, 2009 5: 00 p.m. Conference Room #1 "Wednesday, dtie to holitlay PRESENT Councilmembers: Kathy Hougardy, Chair; Joe Duffle (sitting in for Pam Linder), and Dennis Robertson Staff: Jim Morrow, Frank Iriarte, Bob Giberson, Pat Brodin, Peter Lau, Ryan Larson, Mike Cusick, Mike Mathia, Gail Labanara and Kimberly Matej CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:00 p.m. I. PRESENTATIONS No Presentations II. BUSINESS AGENDA A. Interurban Avenue South Waterline Proiect Gary Merlino Change Order Nos. 2 3 In 2008, Council approved a bid award for replacement of the Interurban Avenue South Water Line. This project replaces an aging cast iron water line which has been consistently problematic (see Utilities Committee Minutes dated 08/18/08, 10/20/08). The waterline runs along Interurban Avenue South from 42 °d Avenue South to 48"' Avenue South. Staff is seeking full Council approval for Change Orders Nos. 2 and 3 to Construction Contract No. 08- 093 with Gary Merlino Construction Company in the amount of $30,714 ($16,390.21 and $14,323.79 respectively), for replacement of the Interurban Avenue South Water Line. This project replaces an aging cast iron water line which has been consistently problematic. These changes orders are a result of unknown waterlines and connection requirements including a change in waterline size. Council approval is required because the project change orders now total more than the Council authorized 10% construction contingency (project is still within budget). UNANIMOUS APPROVAL. FORWARD TO JUNE 8 COW FOR DISCUSSION. B. Interurban Avenue South Waterline Proiect Anchor OEA CM Sunolement No. 7 Staff is seeking full Council approval for Supplemental Agreement No. 7 (to Consultant Agreement No. 06 -049) with Anchor QEA, LLC (formerly known as Anchor Environmental, LLC) in the amount of $21,206 for additional construction management services needed as a result of the change orders as discussed in Item A above. UNANIMOUS APPROVAL. FORWARD TO JUNE 8 COW FOR DISCUSSION. C. Standbv Power Uo2rades Year One Ebenal General Change Order No. 5 In 2008, Council approved a bid award to Ebenal General, Inc. for standby power upgrades at the following locations: City Hall and Fire Stations 52, 53 and 54 (see Utilities Committee Minutes dated 08/04/08). The Standby Power Upgrades for the Fire Station locations have been completed. However, the original installation location and subsequent locations for the City Hall generator were determined to be cost prohibitive, and another location needed to be identified. As a result of the identification of a feasible installation area, staff is seeking full Council approval of Change Order No. 5 to Contract No. 08 -086 with Ebenal General in the amount of $50,565.03 and 76 calendar days for the Standby Power Upgrade at City Hall. Council approval is required because the project change orders now total more than the Council authorized 10% construction contingency (project is still within budget). UNANIMOUS APPROVAL. FORWARD TO JUNE 8 COW FOR DISCUSSION. Utilities Committee Minutes May 27, 2009 Paae 2 D. 2009 Small Drainage Program Bid Award Staff is seeking full Council approval to award a bid in the amount of $571,186.50 to Green River Construction for the 2009 Small Drainage Program including two Additive Alternates. This annual program constructs drainage projects throughout the City that are too large for completion by City staff but smaller than the average capital improvement project. This year the Small Drainage Program will construct four base bid and two additive items for a total of six project locations. Each year, projects considered for this program are reprioritized based on such things as need, expense, time on the list, etc. Highest priority projects are designed and constructed within annual budget limitations. The City has worked successfully with Green River Construction on past project. Committee Chair Hougardy inquired to the project contingency amount of 15% based on other projects which are usually 10 Staff stated that there is no set contingency; the percentage is often determined by project complexity and the current bidding climate. Although this is an annual program, staff is utilizing a portion of the 2010 budget to increase the outreach of this year's program. Funding is still available in the budget for projects in 2010. UNANIMOUS APPROVAL. FORWARD TO JUNE 8 COW FOR DISCUSSION. III. MISCELLANEOUS Meeting adjourned at 5:32 p.m. Next meeting: Tuesday, June 9, 2009 5:00 p.m. Conf. Room No. 1. I Committee Chair Approval MinuteWby KAM. Reviewed by GL.