HomeMy WebLinkAboutCAP 2009-06-08 COMPLETE AGENDA PACKET Distribution: M. Hart J. Pace
City of Tukwila V. Griffin S. Hunstock D. Speck
C
ommunity A ffa irs J. Duffle V.Jessop R. still
K. Hougardy S. Kerslake B. Arthur
I Hernandez K. Kertzman C. Parrish
Parks Committee D. Robertson G. Labanara K. Nar0g(cover)
Mayor Haggerton K. Matej S. Kirby(email)
O O Verna Griffin,, Chair R. Berry M. Miotke S. Norris(email)
Joe Duffie E. Boykan C. 0'Flaherty
Kathy Hougardy B. Fletcher N. Olivas
AGENDA
MONDAY, JUNE 8, 2009, 5:00 PM
Conference Room #3
ITEM RECOMMENDED ACTION Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
Resolution rejecting bids for Codiga Park; Forward to 6/22 C.O.W. and Pg.1
Bruce Fletcher, Parks Recreation Director, 7/6 Regular
3. ANNOUNCEMENTS
4. MISCELLANEOUS
Next Scheduled Meeting: Monday, June 22 2009
Committee Goals:
Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of the different
cultures represented within the Tukwila community.
Support programs and services that provide a sense of stability, community and unity throughout Tukwila's residential
neighborhoods.
Provide legislative support and encouragement to Tukwila residents living in rental communities through programs
that hold owners and/or property managers accountable for providing safe places to live through the implementation
of a rental licensing program.
Formulate an Adopt-a-Neighborhood program that will provide Councilmembers the opportunity to become more
familiar with the changing faces of communities and neighborhoods throughout the City.
Ensure a commitment to continued human services funding in relation to the cost of living through consistent review
of regional, state and federal budgets affecting human services progams and services.
Research the viability of sponsoring a City-wide Citizens' Academy.
The City of Tukwila strives to accommodate those with disabilities.
Please contact the City Clerk's Office at 206-433-1800 for assistance.
TO:
FROM:
ANALYSIS
City of Tukwila
DATE: June 2, 2009
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Community Affairs and Parks Committee
Bruce Fletcher, Director of Parks and Recreation
Robert Eaton, Facilities Operations Technician
SUBJECT: Codiga Park Construction Project No. 98- DR06- CODIGA -09
BID REJECTION
ISSUE
Rejecting all bids for the construction of Codiga Park.
BACKGROUND
Jim Haggerton, Mayor
The Codiga Park Project consists of the construction of Codiga Park along the Duwamish River
as a passive use educational park providing both environmental and historical educational
opportunities. The rich history of the site will be honored and remembered through
informational signs with pictures and text about the history of the site and a custom fabricated
picnic shelter. The shelter replicates the gable and roof structure of the Codiga Barn that had
been on site before and it will also be located in the same footprint and orientation of the
previous barn to further recapture the history. The environmental education opportunities
include an overlook deck viewing the side channel, informational signs about the purpose of the
side channel as a spawning fish rest area, the life cycle of salmon, and native plant species
along the river. Also, because of the natural environment, it is the ideal location for special
groups such as The People for Puget Sound who host volunteer work parties at this site twice a
year, and Stewardship Partners working with Washington State University Extension who
selected this site for a grant funded Rain Garden.
The project was advertised on March 31 and April 7, with the bid opening on April 21, 2009.
Fifteen bids were received and all were under the engineer's estimate of $552,975 and under
the $610,000 CIP budget. The Codiga Project has been on the CIP books for the past decade.
Analysis was done on all bids and a background check on the apparent low bidder. The low
base bid was $244,282.46 with tax plus a 35% contingency of $85,498.46, totaling $329,781.32
which is far below the total budget of $610,000. A bid award recommendation memo detailing
the base bid and contingency was drawn up for the May 11, 2009 Committee of the Whole
Meeting agenda for the City Council's review (see Attachment A). The Codiga project was then
removed from the agenda by the Administration, and the Parks and Recreation Department was
directed to put the project on hold.
The City has already invested over $40,000 for the shelter and other site amenities by the City
Council's approval in June 2008 and $22,000 for design and engineering. The custom
fabricated picnic shelter and amenities are currently in the city's possession awaiting
installation.
INFORMATIONAL MEMO
Page 2
OPTIONS
A) Proceed with Codiga Park Construction
B) Reject all bids for Codiga Park Construction
RECOMMENDATION
At the direction of the Mayor's Office, the Council is being asked to consider this item at the
June 22, 2009 Committee of the Whole Meeting and subsequent July 6, 2009 Regular Meeting
and to reject all bids for the construction of Codiga Park, due to the City's economic outlook.
ATTACHMENTS
A. Bid Award Recommendation Memorandum dated April 23, 2009
B. Bid Results
C. Draft Resolution rejecting bids
W:12009 InfoMemoslCodiga Bid Rejection Memo (6- 2- 09).doc
City of Tukwila
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Community Affairs and Parks
FROM: Rick Still, Deputy Director of Parks and Recreation
DATE: April 23, 2009
SUBJECT: Codiga Park Construction BID AWARD
Project Number 98- DR06- CODIGA -09
ISSUE
Bid Award for the development of Codiga Park.
Jim Haggerton, Mayor
DISCUSSION
BACKGROUND
In 2003, the Codiga Farm barn was demolished. The Army Corps built the side channel in 2004.
They did not complete the project by constructing the parking lot, picnic shelter, information
boards, overlook, landscaping with irrigation, nor the pathways to get through the park. The park
was left fenced to keep people out until December, 2007. The City took down the fence and
started construction design efforts with the anticipation of constructing the park in 2008.
However, with the three year delay in the project all of the permits were expired and the City
needed to obtain all of those again. The design is complete and the project is ready to construct.
Staff has worked with the project design consultant SLA Landscape Architects to obtain all the
necessary permits and to prepare the construction documents with alternatives that would give
options to assist the City in obtaining bids within budget.
A Call for Bids was advertised on March 31, 2009 and April 7, 2009 and the bids were opened
at 11 AM on April 21 Staff and our landscape architect performed and analysis of the 15 bids
received and a background check on the apparent low bidder. Please see attached Bid Opening
Results, Bid Proposal, Agreement and Award Recommendation Letter. Below is a comparison
of the Bid Results and the Architect's estimate
Bid Summary (All amounts include sales tax.)
Bid Results Architect's Estimate Difference
Bid Amount $244,282.46 $492,750.00 $248,467.55
Contingency (35 85.498.46 (15 73,912.50
Total $329.781.32 $566.662.50 $236.881.19
The landscape architect's construction estimate is $492,750 with tax plus a 15% construction
contingency of $73,912.50. The project specifications were written in a way that the contract
would be decided upon the base bid price. The bid alternatives are:
INFORMATIONAL MEMO
Page 2
1. Installing owner provided benches, tables and bike rack;
2. Installing owner provided picnic shelter structure;
3. Providing and constructing an overlook deck and railings;
4. Installing Pervious Concrete instead of regular concrete on all pathways; and
5. A cubic yard unit cost for exporting materials off site
The bidding climate is such that the alternate efforts weren't necessary to obtain a bid within our
budget. The City has the ability to accept or decline these alternatives as Change Orders during
construction. This gives the City the flexibility to manage the project with known prices. Bid
Alternate 5 is a unit price rather than a lump sum price. This item was needed because there
has been a lot of dumping of materials on site since the survey was completed in 2008. We may
need to haul some of this material off site or we may be able to spread the materials on site.
The unit price gives us flexibility to only pay by the unit as is needed to make the extra materials
work on site. This will be coordinated during construction. A 35% contingency will be needed to
later accept the anticipated alternates and unknown potential changes during construction.
The Capital Improvement Program has $610,000 listed as construction expenses. We have
used value engineering to reduce the construction cost and staff will be performing the
construction management to eliminate this project expense. The grant is for boat launch
construction that is not included in this scope of work. There will be some additional consultant
cost during bidding and construction and the noted Change Order. However, of the $610,000
there should be a balance of over $260,000 after completion of this project.
RECOMMENDATION
Award the Bid and authorize the Mayor to execute a construction contract for the Codiga Park
Construction project to Construct Company, LLC for the base bid amount of $244,282.46 with a
35% contingency of $85,498.46
The City Council is being asked to consider the Codiga Park Construction Bid Award at the
May 11, 2009 Committee of the Whole meeting and subsequent May 18, 2009 Regular Meeting.
ATTACHMENTS
Bid Results, Bid Proposal, Agreement Form and Award Recommendation Letter
W:1Administration\CAS\Codiga Park 20081CAS Codiga Park 4 -23 -09 new format InfoMemolniedocal 2- 09.doc
Precision Earthworks, Inc.
4/21/09 9:52 AM
Construct Co.
4/21/09 9:55 AM
ENGINEER'S ESTIMATE
CITY OF TUKWILA
OFFICE OF THE CITY CLERK
Christy O'Flaherty, CMC, City Clerk
BID OPENING
Codiga Park Construction
98- DR06- Codiga -09
April 21, 2009 11:00 A.M.
APPARENT
ADDENDUMS LOWEST
GRAND TOTAL ACKNOWLEDGED BIDDER
BIDDER NAME BID (RANK
DATE STAMP OF RECEIPT REC'D.? ORDER)
Merlino Bros LLC
4/21/09 8:50 AM Y 234,253.00 Y 2
Dennis R. Craig
Construction, Inc.
4/21/09 9:30 AM Y 322,879.75 Y 13
Freeman Bell LLC
4/21/09 9:33 AM Y 262,965.00 Y 8
Wyser Construction
4/21/09 9:34 AM Y 246,000.00 Y 4
Joe Hall Construction, Inc.
4/21/09 9:38 AM Y 396,309.00 Y 15
Paul Brothers, Inc.
4/21/09 9:41 AM Y 254,423.00 Y 6
Road Construction
Northwest, Inc.
4/21/09 9:45 AM Y 298,956.00 Y 10
L.W. Sundstrom, Inc.
4/21/09 9:46 AM Y 305,001.00 Y 11
Evergreen Landscape
Construct Inc.
4/21/09 9:47 AM (1) Y 307,200.00 Y 12
Archer Construction Inc.
4/21/09 9:47 AM (2) Y 254,000.00 Y 5
R.W. Scott Construction Co.
4/21/09 9:49 AM Y 256,920.00 Y 7
Controlled Rain LLC
4/21/09 9:50 AM Y 296,643.00 Y 9
Henderson Partners LLC
dba Bedrock Construction
4/21/09 9:51 AM Y 240,691.00 Y 3
Y 327,400.00 Y 14
223,089.00 Y 1
492,750.00
The above figures appear as written within bid documents; and as read aloud at bid opening. THEY
DO NOT however, REPRESENT ANY BID AWARD; apparent low, or otherwise.
DATED this 21 day of April, 2009.
d' Christy O'Flaherty, City Clerk
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, REJECTING ALL BIDS SUBMITTED FOR CODIGA
PARK CONSTRUCTION PROJECT NO. 98- DR06- CODIGA -09 DUE TO
PROJECT POSTPONEMENT BASED ON THE CURRENT ECONOMIC
CLIMATE.
WHEREAS, sealed bids were solicited for Codiga Park Construction Project No. 98-
DR06- CODIGA -09; and
WHEREAS, the City received 15 bids that were all publicly opened, examined and
declared by the City Clerk's Office on April 21, 2009; and
WHEREAS, all 15 bids were responsive, met experience qualifications, and came in
under the engineer's budget estimate; and
WHEREAS, due to the City's current economic climate with revenues falling below
budget projections, creating budget cut -backs and reductions in all departments, it is
the recommendation of the Mayor to postpone this project and reject all bids received;
and
WHEREAS, RCW 35.23.352 provides for the rejection of any or all bids by
resolution of the City Council;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Bids Rejected. All bids for Codiga Park Construction Project No. 98-
DR06- CODIGA -09 are hereby rejected. The bid deposits received by the City shall be
returned to the bidders with notification of the rejection.
Section 2. City Staff Directed. City staff is hereby directed to postpone the Codiga
Park Construction Project indefinitely until the City determines the project is financially
feasible.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2009.
ATTEST/ AUTHENTICATED:
Christy O'Flaherty, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
W: \Word Processing Resolutions Codiga Park Bid Rejec[.doc
RE:kn 6/4/2009
DRAFT
Joan Hernandez, Council President
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
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