HomeMy WebLinkAboutUtilities 2009-06-09 COMPLETE AGENDA PACKET Distribution: J. Morrow S. Hunstock
City of Tukwila K. Hougardy B. Giberson S. Kerslake
x P. Linder F. Iriarte M. Miotke
Utilities Committee D. Robertson P. Brodin J. Pace
Mayor Haggerton G. Labanara C. Parrish
J. Hernandez R. Larson B. Arthur
•i• Kathy Hougardy, Chair R. Berry M. Cusick File Copy
K. Matej P. Lau Single side to Dana
Pam Linder D. Speck M. Mathia 3 Extra Copies
C. O'Flahe S. Anderson e -mail to B.Saxton,
Dennis Robertson M. Hart J. Howat C. O'Flaherty, M.
S. Norris B. Still Hart, K. Narog, S.
N. Olivas R. Still Norris and S. Kirby
AGENDA
TUESDAY, JUNE 9, 2009
Time; 5.-00 PM Place.- Conference Room #1
Item Recommended Action Page
I. Current Agenda Review I.
II. Presentation(s) II.
III. Business Agenda III.
A. 2008 Small Drainage Program A. Forward 6/15/09 Regular Pg. 1
Project Completion and Acceptance Consent Agenda
B. Side Sewer Installation at 13906 51 Ave S B. Forward to 6/22/09 C.O.W. Pg. 3
Change Order No. 1 and 7/06/09 Regular
IV. Old Business IV.
Future Agendas:
Next Scheduled Meeting: Tuesday, June 23, 2009
The Co of Tukwila strives to accommodate individuals with disabilities.
Please contact the Public Works Department at 106- 433 -0179 for assistance.
City of Tukwila
Mayor Haggerton
Utilities Committee
FROM: Public Works Director
TO:
Attachment: Notice of Completion
INFORMATIONAL MEMORANDUM
DATE: June 2, 2009
SUBJECT: 2008 Small Drainage Program
Project No. 08 -DR01, Contract No. 08 -097
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize for release of the retainage.
Jim Haggerton, Mayor
BACKGROUND
The Notice to Proceed for Contract No. 08 -097 with Washington Pipeline, LLC of Mercer
Island, Washington was issued on September 23, 2008 for the 2008 Small Drainage
Program. This project provided storm drainage improvements at five sites; South 130
Street, Macadam Road South, South 149 and South 150 Streets, Treck Drive, and
Upland Drive.
ANALYSIS
Construction was physically completed on April 24, 2009. Seven Change Orders were
executed for this project in order to compensate the contractor for accelerated project
schedule, adjustments for unexpected site conditions, and dealing with unanticipated
utility conflicts. Minor unit price under -runs were due to force account items not completely
utilized during construction:
Contract Award Amount
Change Order Nos. 1 7
Unit Price Under -runs
Total Amount Paid (including retainage)
$253,015.00
17,392.52
(5.843.77)
$264.563.75
RECOMMENDATION
The Council is being asked to formally accept and authorize the release of retainage,
subject to standard claim and lien release procedures, for the contract with Washington
Pipeline, LLC in the amount of $264,563.75, and to consider this item on the Consent
Agenda of the June 15, 2009 Regular Meeting.
W:1PW EngIPROJECTS\A- DR Protects108 -DR01 (2008 SDP)1Construction\After Construction \Info Memo Closeout of 2008 SDP, 6 -2 -09 doc
State t of m ent oWashington
e
Department of Revenue
iii PO Box 47474
REVENUE Olympia WA 98504 -7474
Contractor's Registration No. (UBI No.) 602 729 168
From:
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Date 5/15/09
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Name Address of Public Agency Department Use Only
Assigned To
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
2008 Small Drainage Program Project 08 -DR01 08 -097
Contractor's Name Telephone Number
Washington Pipeline, LLC 206 905 -4278
Contractor's Address
P.O. Box 816, Mercer Island, WA 98040
Date Work Commenced Date Work Completed Date Work Accepted
9/23/08 1/19/09
Surety or Bonding Company
Insurance Company of the West
Agent's Address
P.O. Box 3018, Bothell, WA 98041 -3018
Contract Amount 253,015.00
Additions 17,392.52 Liquidated Damages 0.00
Reductions 5,843.77
Sub -Total 264,563.75 Amount Disbursed 251,335.56
Amount of Sales Tax Paid at 0.0 0.00 Amount Retained 13,228.19
(If various rates apply, please send a breakdown.)
TOTAL 264,563.75 TOTAL 264,563.75
Comments: Per WAC 458 -20 -171 (or termed as
Rule 171), the Contractor has already included
Washington State Retail sales tax in the
contract bid amount.
Date Assigned
S ignature
Type or Print Name Diane Jaber
Phone Number 206 433 -1871
Disbursing Officer
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6- 27 -01)
City of Tukwila
INFORMATIONAL MEMORANDUM
To: Mayor Haggerton
Utilities Committee
From: Public Works Director(`(
Date: May 26, 2009 Q'
Subject: Side Sewer Installation at 13906 51 Avenue South
Project No. 09 -SW02, Contract 09 -057
Change Order No. 1
ISSUE
Approve Change Order No. 1 to Contract Number 09 -057.
BACKGROUND
Jim Haggerton, Mayor
Duane Cameron Bulldozing was awarded the construction contract for side sewer
installation at 13906 51 Avenue South for $11,582.31, plus sales tax. Council approval
was not necessary for the original contract as it was under the $25,000.00 approval
threshold. The Notice to Proceed was issued March 31, 2009.
ANALYSIS
The additional work in Change Order No. 1 is the result of extra labor, equipment and
materials required to install side sewer to the house at 13906 51 Avenue South. The as-
built plans show a side sewer stub out to the house. However, after many hours of video
inspection and excavation, a sewer stub was not found. A new stub had to be installed and
the sewer main was found to be 18 feet deep. This is an extraordinary depth that was not
expected.
This change order will add $28,317.28 to the original contract for a new total contract
amount of $39,899.59 (plus tax). Remaining budget is available for this change order from
the $75,000 Sewer Infiltration Inflow (I &I) Project (page 122, 2009 CIP).
RECOMMENDATION
The Council is being asked to approve Change Order No. 1 for the Side Sewer Installation
at 13906 51 Ave S Project with Duane Cameron Bulldozing in the amount of $28,317.28
for consideration at the June 22, 2009 Committee of the Whole meeting and subsequent
July 1, 2009 Regular Meeting.
Attachment: Change Order No. 1
W:1PW Eng101d P drive\PROJECTSIA- SW Prolects109sw02 13906 51 Ave S SSS \Info Memo Change Order 1.doc
CHANGE:
ACCEP D Date: 5 /x'/0 c l
B y: /1
Change Order lads
CITY OF TUKWILA
CONTRACT CHANGE ORDER NO. 1
DATE: 05/20/09 BUDGET NO. 402.02.594.353.63.05
PROJECT NO. 09 -SW02 CONTRACT NO. 09 -057
PROJECT NAME: Side Sewer Installation at 13906 51st Avenue South
TO:
You are hereby directed to make the herein described changes to the plans and specifications or do the
following described work not included in the plans and specifications on this contract:
NOTE: This change order is not effective until approved by the 'Owner" and a notice to proceed is issued.
Conditions: A. The following change, and work affected thereby, is subject to all contract
stipulations and covenants;
B. The rights of the "Owner" are not prejudiced;
C. All claims against the "Owner" which are incidental to or as a consequence of this
change are waived; and
D. The Contractor must submit all Field Overhead and Home Office Overhead Rates
for approval in advance of all change orders..
The contractor excavated in the marked location and did not locate the side sewer stub. The City of Tukwila
sewer video truck data for the location of existing side sewer was in error by ten (10) feet. The contractor
then had to dig 18 feet down to the existing sewer line to make the connection to the sanitary sewer line.
Contractor: 6.4 v.tl, ticn�
Title: (bL,,..c.k_
a
Original Contract (without tax) $11,582.31 APPROVED BY THE CITY OF TUKWILA
Previous Change Order Date:
This Change Order 28,317.28 By:
Mayor
REV. CONTRACT AMOUNT 39,899.59
ORIGINAL: City Clerk (1 of 2) cc: Finance Department (w /encumbrance)
Contractor (2 of 2) Construction Inspector
Construction Engineer
file:
Sheet 1 of 1