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HomeMy WebLinkAboutFS 2009-06-16 COMPLETE AGENDA PACKET City of Tukwila PI Lnder M. Hart R. Still Finance and Safety D uffle V. Je D Sutter D. Quinn in S. Kerslake D. Tomaso I Hernandez T. Kinlow M. Villa 7 D. Robertson K. Mate' Jude Walden committee g 4 Mayor Haggerton M. Miotke B. Arthur Pam Linder, Chair R. Berry Morrow C. Parrish C. 0 Flaherty G. Labanara K. Narog(cover) O Joe Duffle B. Fletcher N. Olivas S. Kirby(email) O De'Sean Quinn D. Haynes J. Pace S. Norris(emaii) AGENDA TUESDAY, JUNE 16, 2009 CONFERENCE ROOM #3; 5:00 PM Item Action to be Taken Page 1. PRESENTATIONS) 2. BUSINESS AGENDA a. Fire Department donation of boat and a. Forward to 6/22 C.O.W. Pg.1 motor to a department in Guatemala; and 7/6 Regular. Nick Olivas, Fire Chief. b. Expenditure request regarding change b. Forward to 6/22 C.O.W. Pg.5 to black and white Police vehicles; and 7/6 Regular. Mike Villa, Assistant Police Chief. c. Proposed change to Police organizational c. Forward to 6/22 C.O.W. Pg.7 structure; Lori Sutter, AssistantPolice Chief, and 7/6 Regular. 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Tuesday, Ju /y 7, 2009 Committee Goals: Work together in cooperation with nearby cities to address common problems in the Highway 99 corridor and Military Road. Ensure a commitment to continued human services funding in relation to the cost of living through consistent review of regional, state and federal budgets affecting human services progams and services (also assigned to CAP). Research the viability of sponsoring a City-wide Citizens' Academy (a /so assigned to CAP). The City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206 433 -1800 for assistance. TO: BACKGROUND DISCUSSION RECOMMENDATION ATTACHMENTS: City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Finance and Safety Committee FROM: Chris Flores, Assistant Chief DATE: June 9, 2009 SUBJECT: Tukwila Fire Department Donation of Rescue Boat and Motor ISSUE The Tukwila Fire Department has recently replaced a rescue boat and motor. A small, all volunteer fire department in Guatemala has genuine need for this resource. The BRAVE foundation has requested a donation on behalf of that department. Draft Resolution. Correspondence from the BRAVE Foundation. Jim Haggerton, Mayor Captain Paul Embleton, of Central Pierce Fire and Rescue, has been in Guatemala on an extended leave of absence to assist with the organization of a fire department in an impoverished area. Mr. Embleton has expressed the need for a resource that we will now be eliminating from our inventory. Transportation time to and from both emergent and non emergent medical care for residents and visitors would be greatly reduced with boat transport on an adjacent lake. In this difficult economic climate, our city and department have benefitted immensely from the benevolence of federal and regional grants. This benevolence has at times been reciprocated in the form of equipment donations to other departments and agencies in need. An example of such donations would be; the donation of extensive inventories of fire hose to a small volunteer department in Idaho. This was made possible when Sound Transit funded the replacement of all department fire hose. In this case, the boat itself has no value. Although the Guatemalans would be thrilled to receive it, it has an extremely slow leak, and the manufacturers repair representative has declared that they would no longer effect repairs on the vessel. The value of the 15+ year -old 25 horsepower outboard is between $250.00 to $500.00. The Council is being asked to approve and forward the resolution for the donation to the BRAVE Foundation for consideration at the June 22, 2009 Committee of the Whole Meeting and subsequent July 6, 2009 Regular Meeting. DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING A 1994 RESCUE BOAT, MOTOR AND ACCESSORY EQUIPMENT SURPLUS, AND AUTHORIZING ITS DONATION. WHEREAS, the City of Tukwila recently purchased a new rescue boat, motor and accessory equipment to replace its 1994, 12.5 Avon inflatable rescue boat, 25 horse power Mercury outboard motor and accessory equipment; and WHEREAS, the 12.5 Avon inflatable rescue boat, 25 horse power Mercury outboard motor and accessory equipment has outlived its usefulness and is no longer needed by the City of Tukwila's Fire Department; and WHEREAS, the City of Tukwila's Fire Department has benefitted from the benevolence of federal and regional grants; and WHEREAS, the City of Tukwila's Fire Department wishes to pay this benevolence forward by donating the 1994 12.5 Avon inflatable rescue boat, 25 horse power Mercury outboard motor and accessory equipment to the BRAVE Foundation; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Declaration of Surplus. The following equipment is hereby declared to be surplus: 199412.5 Avon inflatable rescue boat 25 horse power Mercury outboard motor Maintenance kit and pump Section 2. Mayor Authorized to Donate 1994 Rescue Boat. The Mayor is hereby authorized to donate to the BRAVE Foundation the 1994 12.5 Avon inflatable rescue boat, 25 horse power Mercury outboard motor and accessory equipment, described in Section 1 above. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2009. ATTEST/ AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney W: \Word Processing Resolutions \Surplus Rescue Boat.doc CF:ksn 6/11/2009 Joan Hernandez, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: Page 1 of 1 May 27, 2009 Chris Flores, Assistant Chief Tukwila Fire Department Dear Chris: I recently became aware of the potential availability of a soon to be surplussed Avon inflatable boat and motor. I would like to request that the City of Tukwila donate the equipment to the BRAVE Foundation for use in Guatemala. It is amazing what enjoyment one can have when they work with a team of like minded individuals we have such a team. Guatemala now has an improved EMS system because of the generous support of the BRAVE Foundation by folks like you. The bombero's are getting the training and tools needed to provide lifesaving treatments, unlike ever before. A new fire station is near completion in San Juan La Laguna on Lake Atitlan which will provide much needed emergency services to this poor, rural part of Guatemala. This station, the 120th Company, will also serve as a regional training center to further the educational opportunities of the bomberos throughout Guatemala. The transportation from the mountainous communities surrounding Lake Atitlan is not efficient or safe transport to the hospital. By providing a water ambulance program, patients are able to save hours of precious time for their needed treatment. The lake is also a busy tourist attraction in need of additional water access for emergency services: The Avon Inflatable boat and motor will provide a much needed resource for this underserved region. For more information on our projects and how your donation makes a difference in the lives of so many in the Guatemala community, we invite you to visit our website at www.bravefoundation.ora. Thank you again for your generosity; we look forward to your continued support. Sincerely, Vicky Tetzlaff Board Member T E B'R'AVE Bombero's Resourceful And Valiant Efforts The BRAVE Foundation is a Washington non profit organization. Please consult your tax advisor for information about the tax deductibility of your donation. The BRAVE Foundation, P. O. Box 6429, Olympia, WA 98507 -6429, 360 704 -8450 TO: City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Finance Safety Committee FROM: Mike Villa, Assistant Chief of Police DATE: June 5, 2009 SUBJECT: Black and White Patrol Cars ISSUE The issue is the need for funding to retro -paint the police patrol vehicles with a new black and white configuration. BACKGROUND Jim Haggerton, Mayor There are a growing number of police agencies, on both a local and national level, that are changing the color of their patrol cars to a traditional black and white configuration. The distinctive color scheme increases police visibility (a 2009/2010 budget goal) and enhances deterrence —both important components to public safety. DISCUSSION There are numerous reasons to transition our patrol vehicles to the traditional black and white scheme. Police patrol vehicles will be more visible to the public. Traditionally, this color scheme was exclusive to police vehicles and was easily recognizable as a law enforcement vehicle. With the transition of our patrol vehicles to black and white we will be joining nearly every other valley police agency in promoting the perception that there are more police vehicles on the streets due to the similar look. This benefits the entire region in addition to our citizenry. The distinctive look of the black and white paint scheme clearly conveys police presence, provides a sense of security for citizen, and acts as a visible deterrent to criminal activity. For the reasons mentioned above, we want to be a progressive partner in this regional change, ultimately benefiting the public at large. The department is proposing that we retro -paint the existing patrol fleet in order to implement the new color scheme. A phased in approach (no retro painting), with no new vehicles in 2009, would take up to five years. Additionally, we would have a fleet with two significantly different color schemes. It will cost no more than $50,000 to retro -paint the existing patrol fleet. These funds would cover all labor and materials to paint, provide graphics, and repair some minor body damage for all 16 vehicles. The front line patrol fleet includes 12 patrol vehicles, 2 sergeant's vehicles, and 2 K9 vehicles. RECOMMENDATION There are no funds allocated in the police department budget for this request. Because of the number of incidents patrol responds to, arrests that are made, and activities that have a direct correlation to illegal drug use I propose this project be funded by monies from the drug asset forfeiture accounts. There are sufficient funds in that account for this purpose. The Council is being asked to consider the expenditure of $50,000 from the drug seizure account to retro -paint the existing fleet at the June 22, 2009 Committee of the Whole meeting and subsequent July 6, 2009 Regular Meeting. W'12009 InfoMemos\Black and Whites.doc TO: FROM: Lori Sutter, Assistant Chief of Police DATE: June 9, 2009 SUBJECT: Proposed Change to Organizational Structure ISSUE BACKGROUND DISCUSSION W y z City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Finance Safety Committee Jim Haggerton, Mayor The operation of the Police Department Major Crimes Unit would be enhanced by adding a second Sergeant to the unit. The Major Crimes Unit (MCU) is currently staffed with nine detectives, a domestic violence advocate, and a special services records clerk. The unit is responsible for investigating and filing all felony and juvenile crimes, management of the registered sex offender (RSO) program, pawn, missing persons and juvenile runaways, domestic violence, child neglect and abuse cases, pre employment background investigations, and other tasks as assigned. Currently one sergeant supervises all eleven positions and oversees the above responsibilities. The sergeant reviews and prioritizes all Tukwila felony cases (other than narcotics cases), makes determinations as to their solvability and then assigns them to the individual detectives. All RSO notifications and background investigations require supervisory review and approval prior to completion. The sergeant responds to call -outs, attends training and oversees all open homicide cases. He provides regular reports to command staff as to the progress of these and other high priority cases. He has the additional responsibility of day -to -day supervision with regard to routine personnel issues as well as the annual performance evaluations for the eleven people he supervises. The span of control both in regard to personnel supervision and responsibilities is beyond the capabilities of one sergeant. The impact in sustaining the current ratio of one to eleven is that personnel do not receive the supervision that is required to ensure the highest quality of investigation and unit output. The Major Crimes unit experienced a significant jump in homicides and serious assaults during 2008. Out of necessity we made a temporary 60 -day assignment of a second MCU sergeant to manage the high volume of work. It was clear that having the second sergeant was a critical factor in the successful teamwork and resultant outcome during that time. With the mall expansion and retail growth in Tukwila we expect a continued increase in cases to be assigned to the MCU. INFORMATIONAL MEMO Page 2 Four detectives currently investigate property crimes and five investigate person crimes. A second MCU sergeant would allow this unit to be split into two work groups. This division would allow a manageable span of control. It would ensure better systems to monitor the quality and completion of investigations, and improve the service to our community. The second MCU Sergeant position can be filled by eliminating a Traffic Officer position and replacing it with a Sergeant position. It would not require additional personnel. The chart below outlines the salary and benefits for a Probationary Sergeant, and for a Police Officer First Class. Police Officer 1 Class $35,802 $17,974 Probationary Sergeant Y 39,522 Police Officer 1 Class Probationary Sergeant Difference The additional wages and benefits total for 2009 would be $3,413 (beginning on July 1St) The additional wages and benefits total for 2010 would be $10,494. Note: These figures would be lower if the person promoted had held the rank of Master Police Officer 1, 2, or 3, or if the promotion took place after July 1 2009. RECOMMENDATION ATTACHMENTS Difference The Council is being asked to consider the proposal and attached Budget Transfer Authorization at the June 22, 2009 Committee of the Whole meeting and subsequent July 6, 2009 Regular Meeting. Budget Transfer Authorization Form W:12009 I nfoMemos\PoliceReorg. doc 2009 July 1 December 31) Salary 1 Benefits Total 2010 Salary $74,112! $83,394_ $53,776__, $57,189 $3,413 Benefits Total $37,223 $111,,335 $38,435 $121,829 $10,494 Department: Police Department Date: Tune 16, 2009 Under the provisions of Ordinance No. 2221, the following transfer of funds within the budget class is requested: From: To: (210). the City of Tukwila AUTHORIZATION FOR TRANSFER OF FUNDS Budget Line Item Number/ BAR 000.10.521.700.11.00 000.10.521.700.21.00 000.10.521.700.22.00 000.10.521.700.24.00 000.10.521.700.25.97 Total Budget Line Item Number/ BAR 000.10.521.210.11.00 000.10.521.210.21.00 000.10.521.210.22.00 000.10.521.210.24.00 000.10.521.210.25.97 Total Detailed justification for transfer: Move salary and benefits for difference between Probationary Sergeant and Police Officer 1st Class from Traffic Policing (700) to Investigation APPROVED BY THE TUKWILA CITY COUNCIL AT A MEETING THEREOF: APPROVED BY THE DEPARTMENT HEAD: Signature: APPROVED BY THE MAYOR: Signature: 6/11/2009 Amount 122,916 10,298 7,154 2,009 36,641 179,018 Amount 122,916 10,298 7,154 2,009 36,641 179,018 day of 20 Date: Date: