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HomeMy WebLinkAbout2009-06-23 Utilities Minutes City of Tukwila Utilities Committee UTILITIES COMMITTEE Meeting Minutes June 23, 2009 5: 00 p.m. Conference Room 41 PRESENT Councilmembers: Joan Hernandez (filling in for Kathy Hougardy, Chair); Pam Linder, and Dennis Robertson Staff: Jim Morrow, Frank Iriarte, Pat Brodin, Bob Giberson, Ryan Larsen, Mike Cusick, Peter Lau, Greg Villanueva, Gail Labanara and Kimberly Matej Guest: David Weaver CALL TO ORDER: Acting Committee Chair Hernandez called the meeting to order at 5:01 p.m. I. PRESENTATIONS No Presentations II. BUSINESS AGENDA A. 2009 Small DrainaLe Program Construction Management Supplement Staff is seeking full Council approval of Supplement Agreement No. 1 to Consultant Contract No. 09 -044 with KPG, Inc. in an amount not to exceed $29,956.68 for construction management services. Now that the construction contract has been awarded, the above supplemental agreement will provide construction management support during the construction phase of the project. This support will include: limited site inspections, review of material submissions, possible change order requests, and as -built drawing preparation. This contract will also allow staff the flexibility to manage the construction with the assistance of KPG's design expertise. UNANIMOUS APPROVAL. FORWARD TO JULY 13 COW FOR DISCUSSION. B. Gilliam Creek Basin Stormwater Overflow Consultant Selection and Design Agreement For Information Purposes: Gilliam Creek is a natural stream drainage basin which runs along SR518 from SeaTac and through Tukwila. Staff is seeking full Council approval of a consultant agreement with PACE Engineering for design of the Gilliam Creek Basin Stormwater Overflow Project. The Gilliam Creek Overflow Project was originally planned for 2012. However, due to recent and anticipated high river occurrences and potential flooding, as well as complications with the Howard Hansen Dam, staff recommends this project begin sooner. Specifically, this project will connect an overflow pipe from Andover Park West to Andover Park East along Strander Boulevard allowing additional water flows to be diverted from Gilliam Basin during high river events. The Surface Water Fund will be utilized to finance this project, including construction. Future CIP projects will be adjusted accordingly to account for this expenditure. Staff anticipates this project can be completed by this October/ November. Due to the urgency and potential for flooding, the Committee recommended this item be forwarded directly to the next scheduled Council meeting (July 6 Regular) in order to expedite Council discussion and staff's ability to mitigate the City's flooding potential. Utilities Committee Minutes June 23, 2009 Page 2 Additionally, Committee members requested a color copy of the map which was utilized at the Committee meeting be distributed to full Council in the July 6 Regular Meeting Agenda Packet. UNANIMOUS APPROVAL. FORWARD TO JULY 6 REGULAR MEETING FOR DISCUSSION. C. NPDES Program Consultant Selection and Agreement Staff is seeking full Council approval of a consultant agreement with R.W. Beck in the amount of $24,502 for assistance in adopting a new surface water storm design manual and supporting documents in order to be in compliance with National Pollutant Discharge Elimination System (NPDES) Phase II Stormwater requirements. Per NPDES requirements, the City must adopt a stormwater manual which is equivalent to the 2005 Department of Ecology's Surface Water Design Manual by February 15, 2010. A six -month extension was granted to all cities from the original due date of August 15, 2009. R.W. Beck, chosen from the City's current Consultant Roster, will perform professional services to assist the City in updating relative ordinances, development guidelines, and design and construction standards to adopt the 2009 King County Surface Water Design Manual with modifications as the City's own manual. This is anticipated to be a lengthy and detailed process. Although this item is slightly under the Council approval threshold of $25,000, staff opted to bring the item forward for approval since any contract changes or supplemental agreements could push the contract over the approval threshold. Committee members noted that this requirement is an unfunded mandate. UNANIMOUS APPROVAL. FORWARD TO JULY 13 COW FOR DISCUSSION. D. Ordinance Amending TMC Chapter 14 Sewer Discharge of Fats, Oils and Greases Staff is seeking full Council approval to amend and update the Tukwila Municipal Code (Chapter 14) relative to the unlawful discharge of fats, oils and greases into the City's sanitary sewer system. Major changes outlined in the draft ordinance include: an increased emphasis on grease, addition of an enforcement section and interceptors, and definitions of fats, oils and greases. It is anticipated that these changes will decrease the maintenance needed to keep City sewer pipelines clear as well as reduce grease levels in the Central Business District. Staff noted that an updated copy of draft ordinance reflecting all changes, via strikeout and underlining, will be included in the July 13 COW agenda packet. UNANIMOUS APPROVAL. FORWARD TO JULY 13 COW FOR DISCUSSION. E. 2008 Drinking Water Quality Report Staff reviewed information included in the Drinking Water Annual Quality Report for 2008. The City is required by the Department of Health to make this information available. This information will be distributed to the community as an insert in the water bills. Additionally, this information will be distributed to multi family complexes and businesses who may not receive individual water bills. INFORMATION ONLY. F. AT &T Franchise Agreement Renewal Ordinance No. 2128 Staff is seeking full Council approval of an ordinance renewing the City's franchise agreement with AT &T Corporation. Utilities Committee Minutes June 23, 2009 Page 3 The current franchise agreement expires on August 30, 2009. The non exclusive renewal franchise agreement is for three years. Staff made note of Section 5E of the new agreement, which has been updated to include more clear and concise requirements for utilities relocation, minimizing the risk for change orders. Additionally, this ordinance is identical to that which the Council approved for tw telecom of washington, llc earlier this year (see Utilities Committee minutes dated February 10, 2009). UNANIMOUS APPROVAL. FORWARD TO JULY 13 COW FOR DISCUSSION. III. MISCELLANEOUS Meeting adjourned at 6:01 p.m. Next meeting: Tuesday, July 14, 2009 5:00 p.m. Conf. Room No. 1. Committee Chair Approval Minutes by KAM. Reviewed by GL.