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HomeMy WebLinkAboutTrans 2009-07-06 COMPLETE AGENDA PACKET Distribution: J. Morrow N. Olivas City of Tukwila D. Quinn B. Giberson M. Miotke D. Robertson F. Iriarte C. Parrish Transportation Committee V. Griffin P. Brodin B. Arthur Mayor Haggerton G. Labanara File Copy J. Hernandez C. Knighton Single side to De Sean Quinn, Chair R. Berry R. Tischmak Dana K. Matej P. Lau 3 Extra Copies Dennis Robertson D. Speck M. Mathia S. Anderson e-mail cover to Verna Griffin M. Hart C. O'Flahert y S. Anderson B.Saxton, M. Hart, C. O'Flaherty, K. S. Norris J. Pace Narog, S. Norris S. Kerslake J. Harrison and S. Kirby AGENDA MONDAY, JULY 6, 2009 Time: 5 :00 PM Place: Conference Room #1 Recommended Action Page I. Current Agenda Review I. 11. Presentation(s) II. 111. Business Agenda III. A. East Marginal Way S Fiber Interconnect A. Forward to 7/20/09 Regular Pg. 1 Project Completion and Acceptance Consent agenda B. Walk Roll Plan B. Forward to 7/13/09 C.O.W. Pg. 3 School Zone Flashing Beacon Grant and 7/20/09 Regular IV. Old Business IV. Future Agendas: Next Scheduled Meeting: Monday, July 20, 2009 Committee Goal: Establish a process to provide updates to Council on issues that are brought forward at Council meetings during citizen comment opportunities. S The City of Tukwi la strives to accommodate individuals with disabilities Please contact the Public Works Department at 206- 433 -0179 for assistance. TO: City of Tukwila Attachments: Dept of Revenue Notice of Completion INFORMATIONAL MEMORANDUM Mayor Haggerton Rhonda Berry Transportation Committee FROM: Public Works Director DATE: June 30, 2009 SUBJECT: East Marginal Way Fiber Interconnect Project Project No. 08 -RW07, Contract No. 08 -123 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of the retainage. Jim Haggerton, Mayor BACKGROUND The Notice to Proceed for Contract No. 08 -123 with Dennis R. Craig Construction, Inc., of Redmond, Washington was issued January 5, 2009 for construction of the East Marginal Way Fiber Interconnect Project. This project provided the installation of vaults, conduits and junction boxes at 16 locations within the right -of -way of East Marginal Way South, between Boeing Access Road and just north of S 81st Place for traffic signal coordination. ANALYSIS This contract was completed on February 5, 2009 and no change orders were issued during construction. The price under -run listed below was because there was no need for the bid item "Resolution of Utility Conflicts The finalized project cost is under the authorized construction budget. Contract Award Amount Unit Price Under -runs Sales Tax (N /A) Total Amount Paid (incl. retainage) 147,303.15 (12,000.00) 0.00 135.303.15 RECOMMENDATION The Council is being asked for formal acceptance and retainage release authorization, subject to standard claim and lien release procedures, for the contract with Dennis R. Craig Construction, Inc in the amount of $135,303.15 and consider this item on the Consent Agenda of the July 20, 2009 Regular Meeting. W \PW Eng \PROJECTS\A- RW RS Projects \08RW07 EMW Fiber\After Construction INFO MEMO Closeout EMW Fiber 6 -16 -09 FINAL doc From: N State of Washington Department of Revenue PO Box 47474 REVENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No. g No.) 600 357 430 City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Date 5/29/09 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Name Address of Public Agency East Marginal Way Fiber Interconnect Project (08 -RW07) Contractor's Name P.O. Box 595 Redmond WA 98073 -0595 Date Work Commenced Date Work Completed 1/5/09 2/5/09 Surety or Bonding Company Hub International Northwest, LLC Agent's Address PO box 3018 Bothell, Wa 98041 -3018 Sub -Total 135,303.15 Amount of Sales Tax Paid at 0.0 0.00 (lf various rates apply, please send a breakdown.) TOTAL 135,303.15 Comments: No Tax Rule 171 Finance Approval Assigned To Date Assigned Department Use Only Notice is hereby given relative to the completion of contract or project described below Description of Contract Contract Number Signature Type or Print Name Diane Jaber Phone Number 206- 433 -1871 Amount Disbursed Amount Retained 08 -123 Telephone Number Dennis R. Craig Construction, Inc. 425- 882 -2922 Contractor's Address Date Work Accepted Contract Amount 147,303.15 Additions 0.00 Liquidated Damages 0.00 Reductions 12,000.00 128,537.99 6,765.16 TOTAL 135,303.15 Disbursing Officer The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. REV 31 0020e (6- 27 -01) City of Tukwila TO: Mayor Haggerton Transportation Committee INFORMATIONAL MEMORANDUM FROM: Public Works Directo Community Development Directo DATE: July 1, 2009 Attachments WTSC Grant Approval Itr Site Map SUBJECT: Walk Roll Plan Project No. 07 -RWO4 School Zone Flashing Beacon Grant Jim Haggerton, Mayor ISSUE Staff is seeking approval to accept a State grant with the Washington Traffic Safety Commission (WTSC) in the amount of $7,500.00 to install two school zone flashing beacons on S 135 St, near Cascade View Elementary School. BACKGROUND Staff met with the Neighbors Without Borders group in May 2009 to talk about ongoing issues related to traffic safety concerns at the intersection of S 135 St and 32 Ave S near Cascade View Elementary School. Ongoing concerns relate to drivers who do not obey speed limits and /or the stop sign at that intersection. Neighbors Without Borders provided copies of the WTSC grant application to Tukwila staff for installation of a flashing beacon on each side of the school zone, where there are currently regular school zone signs. The flashing beacons would replace the signs currently located on each end of the school zone and will be the same sign indicating a 20 mile per hour speed limit with the addition of solar powered flashing lights during morning and afternoon hours when children are walking to and from school. ANALYSIS The total grant amount is $7,500.00 for equipment only and a vendor will be selected based on results of a bid. An estimated cost of the equipment is approximately $7,500.00. Staff time will be required for installation of the signs, grant administration, monitoring over a one -year period and maintenance. The estimated cost for in -house staff time (including benefits) is $2,190.00. RECOMMENDATION The Council is being asked to approve the State grant with Washington Traffic Safety Commission for $7,500.00 and consider this item at the July 13, 2009 Committee of the Whole meeting and subsequent July 20, 2009 Regular Meeting. W\PW Eng \PROJECTSIA- RW RS Projects107RWO4 WalkAndRollPlan \TC Memo W &R_flashing beacon sign grant 7 -1 -09 FINAL.doc June 19, 2009 City of Tukwila Public Works Department 6300 Southcenter BI. Tukwila, WA 98188 RE: School Zone Flashing Beacon /Lighting Project Dear Mr. Giberson, Reporting Requirements 1„JC STATE _lF WASH i C:Si 0 ;/ski /_"i.SHI\ 1 f i'AFFiC SAFETY Y C;(:'Arr JO vox 40944 Olympia, Wash ThQton $80L 4n ..1 i0) %,5.1- 3'9 On behalf of the Washington Traffic Safety Commission (WTSC), I am pleased to inform you that funding for School Zone Flashing Lights in the amount of $7,500.00 is approved for Cascade View Elementary. Your project(s) must begin within 60 days after July 1, 2009 (date of grant approval and availability of funds) and must be completed within 120 days. PLEASE NOTE: You may not obligate or spend any funds for this project until after July 1. 2009. Your agency is responsible to fulfill the reporting requirements as outlined in the signed agreement, including submitting requests for reimbursement and final reports, in a timely manner. Final reimbursement requests must be received by the WTSC no later than 30 days after the completion of your project(s) or you will not receive reimbursement. Verification that the lighting systems are installed is required prior to our processing of any request for reimbursement. (Please provide a digital picture or similar documentation of the system in place with your request for reimbursement.) A final report shall be submitted within one year of installation detailing the impact of this project within the school zone, and should include if the goals outlined in your original proposal were achieved. The speed data collected for the final report should be consistent with the conditions existing during baseline data collection. One year of post installation collision data should be included as well. Failure to submit reimbursement requests or to file the required final report could lead to termination of the project agreement, and forfeiture of reimbursement. The response to this RFP was overwhelming, as we received proposals from over 150 schools. We do anticipate repeating this project in the spring of 2011. If you have any questions or concerns regarding your project, please contact me at (360) 725 -9896, or e -mail bjones@wtsc.wa.gov. We look forward to working with you on this project and thank you for your commitment to making our school zones safer. Sincerely, Brian Jones Program Director Flashing Beacon Locations N Cascade View Elementary School Zone 113 ft CityGIS Copyright 2006 All Rights Reserved. The information contained herein is the proprietary property of the contributor supplied under license and may not be approved except as licensed by Digital Map Products.