HomeMy WebLinkAboutTrans 2009-07-20 COMPLETE AGENDA PACKET Distribution: J. Morrow N. Olivas
City of Tukwila D. Quinn B. Giberson M. Miotke
D. Robertson F. Iriarte C. Parrish
Transportation Committee V. Griffin P. Brodin B. Arthur
Mayor Haggerton G. Labanara J. Eide
s J. Hernandez C. Knighton File Copy
De Sean Quinn, Chair R. Berry R. Tischmak Single side to Dana
K. Matej P. Lau 3 Extra Copies
Dennis Robertson D. Speck M. Mathia e-mail cover to
i Verna Griffin C. O'Flaherty S. Anderson B.Saxton, M. Hart,
M. Hart S. Hunstock C. O'Flaherty, K.
S. Norris J. Pace Narog, S. Norris
S. Kerslake J. Harrison and S. Kirby
AGENDA
MONDAY, JULY 20, 2009
Time: 5 :00 PM Place: Conference Room #1
En Jk6do rnended. cdvn Rag+
4A
1. Current Agenda Review I.
IL Presentation(s) I1.
III. Business Agenda I11.
A. TUC Access Project (Klickitat) A. Forward to 7127/09 C.O.W. Pg. 1
HNTB Design Supplement No. 5 and 8/03/09 Regular
IV. Old Business IV.
Future Agendas:
Next Scheduled Meeting: Monday, August 3, 2009
Committee Goat:
Establish a process to provide updates to Council on issues that are brought forward at Council meetings
during citizen comment opportunities.
The City of Tukwila strives to accommodate individuals with disabilities.
P lease contact the Public Works Department at 206- 433 -0179 for assistance.
City of Tukwila
Mayor Haggerton
Transportation Committee
FROM: Public Works Directo
TO:
INFORMATIONAL MEMORANDUM
DATE: July 15, 2009
SUBJECT: Tukwila Urban Center Access Project (Klickitat)
Project No. 84 -RW19, Contract 05 -071 with HNTB
Supplemental Agreement No. 5
ISSUE
Approve Supplemental Agreement No. 5 to the HNTB contract for additional design and permit work
associated with the Tukwila Urban Center Access Project (Klickitat).
BACKGROUND
The design of the Tukwila Urban Access Improvement Project has a number of outstanding issues
requiring resolution. These issues include:
WSDOT approvals Design of the buttonhook ramp
Property coordination and Construction phasing and staging
associated design efforts
ANALYSIS
Additional work is required to complete the design, permitting, Local Improvement District support
and final WSDOT approvals. WSDOT has informed us that they will require a full channelization plan
for approval and deviations of all design elements that do not meet WSDOT standards on
Southcenter Parkway and Klickitat Drive. Previously, WSDOT had verbally approved the use of
AASHTO standards, which is the typical minimum standard for City streets. WSDOT standards are
higher for freeways because highways are designed for higher speeds and volumes.
In addition, the Washington State Department of Ecology's drainage requirements have changed
and an assessment of the potential impacts to the project is needed. Supplement No. 5 will have
HNTB identify all remaining design work and permits needed to complete the design package for
advertisement and assist the City with coordination of design approvals for work within the State
right -of -way.
There is currently $60,000 budgeted for design in 2009/2010. Additional design funds will be used
from the $20,662,000.00 construction funds if we rely on the current climate of favorable bids.
RECOMMENDATION
Approve Supplement No. 5 with HNTB for additional design and permitting services in the amount of
$63,350.00 and consider this item at the July 27, 2009 COW and the August 3, 2009 Regular
Meeting.
Attachments: Ag 05 -071 Supplemental Agreement No. 5
2009 CIP page 15
W: \PW Eng \PROJECTS\A- RW RS Projects \84rw19 Klickitat_Sctr Pkwy_15 Access Rev \INFO MEMO HNTB Supp #5 7 -15 -09 gl.doc
Jim Haggerton, Mayor
WI Washington State
Department of Transportation
Supplemental Agreement
Number 5
Original Agreement Number
Project Number
05 -071
84 -RW 19
Project Title
Klickitat/Southcenter Parkway Access
Improvement Project
Description of Work
Organization and Address Phone:
City of Tukwila
Public Works Department
6300 Southcenter Blvd., Suite #100
Tukwila, WA 98188
206 -431 -3665
Execution Date
April 6, 2005
New Maximum Amount Payable
Completion Date
December 31, 2009
$3,270,311
Final PS &E, including 60 90 and 100% design, and delivery of final documents for
construction advertisement.
The Local Agency of Tukwila desires to supplement the agreement entered into with HNTB Corporation and
executed on April 6, 2005 and identified as Agreement No. 05 -071. All provisions in the basic agreement remain in
effect except as expressly modified by this supplement. The changes to the agreement are described as follows:
I I
Section II, SCOPE OF WORK, shall be amended as follows:
The scope of work for this project is supplemented as detailed in the attached Exhibit A, and by
this reference made part of this Agreement.
I I
Section IV, TIME FOR BEGINNING AND COMPLETION, shall be amended as follows:
All work under this AGREEMENT shall be completed by the date shown in the heading of this
SUPPLEMENTAL AGREEMENT under completion date.
III
Section V, PAYMENT, shall be amended as follows:
Compensation due to Consultant for work performed or services rendered for this project is
supplemented as detailed in the attached Exhibit B, and by this reference made part of this
Agreement.
Original Supp. No. Supp. No. Supp. No. Supp. No. Supp. No.
Agreement 1 2 3 4 5 Total
Total Amount $1,168,322 $1,956,680 $17,200 $0 $14,759 $63,350 $3,220,311
Authorized
Management $50,000 $0 $0 $0 $0 $0 $50,000
Reserve Fund
Maximum Amount $1,218,322 $3,175,002 $3,192,202 $3,192,202 $3,206,961 $3,270,311 $3,270,311
Payable
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to is office for final action.
By: HNTB •orati
Date
7-/s
DOT Form 140 -063 EF
Revised 9/2005
By: City of Tukwila
Approving Authority Signature
Date
EXHIBIT A -5
SCOPE OF WORK
TUKWILA ACCESS IMPROVEMENT PROJECT:
KLICKITAT DRIVE /SOUTHCENTER PARKWAY AREA
Supplemental Agreement Number 5
SUPPLEMENTAL AGREEMENT NUMBER 5
NNTB
Exhibit A -5 Page 1 of 4
BACKGROUND
The design of the Tukwila Urban Access Improvement Project was shelved at the 100% design in
May of 2007. At the time it was shelved, there were a number of outstanding issues requiring
resolution once the project design efforts resumed. These issues include but are not limited to:
WSDOT approvals, design of the buttonhook ramp, property coordination and associated design
efforts, construction phasing and staging. In addition, the Washington State Department of
Ecology's drainage requirements have changed and an assessment of the potential impacts to the
project is needed. To complete the project design and prepare an ad ready contract package the
City and the CONSULTANT have agreed upon a two stage approach to complete the design and
prepare an ad ready contract package. The first stage of this approach is reflected in the
following scope of work.
PURPOSE OF SUPPLEMENT #5
The purpose of Supplement #5 is to identify all remaining design work and permits needed to
complete the contract PS &E package for advertisement, and assist the City with coordination of
design approvals for work within the State right -of -way.
1.0 PROJECT MANAGEMENT
The CONSULTANT will provide overall project administration and management for 4 months;
the estimated duration of the coordination and assessment of potential design changes to the
project and initiation of the final PS &E preparation.
This effort includes the following tasks:
Minor updates to the current project cost estimate
Preparing and updating the project schedule as needed
Monthly budget status /forecast using Earned Value method
Monthly progress reports and invoices
Up to 4 bi- weekly project management team meetings, agendas, meeting summaries, at
Tukwila offices with up to 3 CONSULTANT staff
Up to 4 CONSULTANT team design meetings, with up to 5 staff, to coordinate work
between CONSULTANT staff
Supplemental Agreement Number 5
NNTB
2.0 WSDOT DESIGN COORDINATION
The purpose of this task is to assist the City with coordination of WSDOT design approvals
required for the project. These approvals are in addition to existing Local Agency agreement
between the City of Tukwila and WSDOT and the deviation for the 2' shoulder currently under
review.
The CONSULTANT shall provide technical assistance to the City by responding to requests for
information regarding design issues, attending meetings (up to 4 with the City and WSDOT,
Exhibit A -5 Page 2 of 4
responding to WSDOT comments on the design, and supporting the City in the process for
deviation and limited access revision approvals.
3.0 REINITIATION OF PS &E COMPLETION
•NTB
This task includes determining an approach for the completion of PS &E based on changed
conditions and the findings of Supplement #5 Tasks 1 and 2. For budgeting purposes 128 hours
have been included. The remainder of work needed to complete the ad -ready PS &E will be
included in another supplemental agreement.
4.0 REQUIRED SERVICES CURRENTLY UNDER NEGOTIATION
The following tasks are required for completion of the plans and specifications. These additional
work items are under negotiation for scope and fee for a future supplemental agreement.
4.1 Assessment of Drainage Design Updates
The purpose of this task is to assess the specific tasks required to update the drainage design
based the CONSULTANT's review of the design. The CONSULTANT's review of the design
will be based on changed project conditions and the addition of the current WSDOT buttonhook
ramp design. The CONSULTANT's review includes identifying impacts of revisions to the
drainage design on other project design elements including structures and walls.
4.2 DOE Coordination and Related Assessment of Drainage Impacts
The purpose of this task is to determine if the drainage design approach used in the existing
project design will be accepted by the DOE. The existing drainage design followed the 2004
Highway Runoff Manual (HRM). In a letter dated March 15, 2004 from DOE, projects designed
using the 2004 HRM were deemed compliant through the 2005 -2007 biennium. This task will be
accomplished through direct coordination with DOE during which the CONSULTANT shall seek
acceptance of the existing drainage design. If DOE does not accept the existing drainage design
approach, this task will assess the impacts on the drainage design and the rest of the project
design.
4.3 Status of Environmental Documents and Permits
The purpose of this task is to assess the status of environmental documentation and permits and
identify the impacts of both on the current drainage design.
The CONSULTANT shall prepare a permit matrix that identifies the permit name, permitting
agency, permit trigger, documentation required, anticipated timeline for permit approval, and
responsible project team member.
Supplemental Agreement Number 5
Exhibit A -5 Page 3 of 4
GNINTB
4.4 Design Completion
The design of the Tukwila Urban Access Improvement Project was shelved at the 100% design in
May of 2007. At the time it was shelved, there were a number of outstanding items requiring
completion once the project design efforts resumed. These include:
WSDOT approvals.
Permits.
Updates to project specifications.
Design of the buttonhook ramp and related potential impacts to Hydrology report,
drainage design, plans, grading, removals, erosion control and site preparation plans for
project.
Design work at McDonald's entrance and parking.
Maintenance of Traffic and Construction Phasing and Staging plans.
Design updates to reflect changed conditions in project area.
Coordination with property owners on the west side of project to convey the current
design which has new curb, gutter, sidewalk, driveway and storm sewer reconstruction on
the west side of the project
Address the removal and re- setting of private business monument signs on the project.
These are located on the Doubletree and Legacy properties.
Confirm final paving limits between disciplines.
Ensure thorough WSDOT review and approval of signing plans.
Ensure thorough WSDOT review of the roadway improvements adjacent to the northern
interstate ramp terminal where the project currently proposes to remove and replace the
median island.
The resolution of the above outstanding issues will allow the completion of the following
design elements of the project.
Permitting
Right of way
Roadway channelization
Signals and interconnect
Illumination
Maintenance of Traffic
Detour plans
Construction staging and phasing
Landscape design and architectural treatments
Signing
Drainage plans, profiles and details
Erosion and sediment control
Utility coordination
Earthwork
Bridge and other structures design
Supplemental Agreement Number 5
Exhibit A -5 Page 4 of 4
Klickitat /Southcenter Parkway Access Improvement Project
Supplemental Agreement No. 5
LABOR COSTS
REIMBURSEABLE COSTS
Exhibit B -5
Consultant Fee Determination Summary Sheet
(Negotiated Hourly Rates)
HNTB Corporation
Staff Classification Hours Rate Total Cost
Principal 2 $215.44 $431
Project Manager 92 $182.73 $16,811
Sr. Engineering Manager 68 $214.52 $14,587
Sr. Landscape Architect 8 $171.76 $1,374
Senior Project Engineer 8 $147.51 $1,180
Project Engineer 48 $134.25 $6,444
Design Engineer 8 $123.04 $984
Landscape Architect 8 $91.02 $728
Jr. Engineer 8 $80.73 $646
Sr. Technician 40 $96.74 $3,870
Project Administrator 32 $110.69 $3,542
Administrative Assistant 0 $66.32 $0
SUB -TOTAL LABOR COSTS 322 $50,598
Travel:
Local Travel (Mileage, Parking) $500
Reproduction: $500
Other: $0
SUB -TOTAL REIMBURSEABLE COSTS $1,000
SUBCONSULTANT COSTS
HDR Engineering, Inc. $9,0331
PACE Engineers, Inc. $2,7201
IITOTAL COSTS $63,350
Task Principal Manager Mgr. Architect Engineer Engineer Engineer
Task Pro)ect Managementc.'`.r.
1 I 21 48 401 1 1
Task 2 W I SDOT Design Coordination' N I I j
I Y I 28 201 I 40 1
Task. 3'. '.11riitiationofPS&ECompletion •..,:1'; j I:
I N I 16 81 81 8 81 8
I Total Hours by Classification/ 21 921 681 81 81 481
HNTB Corporation
Summary of Hours
Klickitat/Southcenter Parkway Access Improvement Project
Supplemental Agreement No. 5
Staff Cassifications
Design
Sr. Sr. Engineer/
Project Engineering Landscape Sr. Project Project Traffic
81
Landscape Jr.
Architect Engineer
Sr. Project
Technician Admin.
32
81 8 8
81 81 401
HDR PACE
Admin. HNTB Subtotal Subtotal
Assist Subtotal Hours Hours TOTAL
1
241 I 114 34 01 148
1'
I I 120 0 01 120
1. 1 1
81 I 88 24 161 128
321 01 3221 581 161 396
Klickitat /Southcenter Parkway Access Improvement Project
Supplemental Agreement No. 5
LABOR COSTS
Staff Classification
REIMBURSEABLE COSTS
Exhibit B -5
Consultant Fee Determination Summary Sheet
Exhibit B -5
Consultant Fee Determination Summary Sheet
(Negotiated Hourly Rates)
HDR Engineering, Inc.
SUBTOTAL LABOR COSTS 58
Hours Rate Total Cost!
Principal 0 $213.06 $0
Project Manager 24 $194.91 $4,678
Sr. Project Engineer 8 $129.68 $1,037
Project Engineer 12 $119.00 $1,428
Sr. Administrator 10 $107.93 $1,079
Administrator 4 $77.58 $310
$8,533
Travel (Mileage, Parking): $50
Reproduction: $300
Postage, Express Mail, Courier $10
Other: $140
SUBTOTAL REIMBURSEABLE COSTS $500
JITOTAL COSTS $9,03311
Task
Task 1 .1i Project Management
I
Task 2.. •'1 WSDOT:DesignCoordination
1
Task 3 Ilnitiation of:PS &E Completion
I
I
HDR Engineering, Inc.
Summary of Hours
Klickitat/Southcenter Parkway Access Improvement Project
Supplemental Agreement No. 5
I 1 161 41 101 41
I I 1 I I I
N I 81 8 81 I I
Total hours by Classification) 01 241 81 121 101 41
Staff Cassifications
Sr.
Project Sr. Project Project Administra Administra HDR
Principal Manager Engineer Engineer tor tor Subbtotal
0
01 0
01 0
0
0
LABOR COSTS
Exhibit B -5
Consultant Fee Determination Summary Sheet
(Negotiated Hourly Rates)
Klickitat /Southcenter Parkway Access Improvement Project
Supplemental Agreement No. 5
Staff Classification
Senior Principal Surveyor
REIMBURSEABLE COSTS
PACE Engineers, Inc.
Hours Rate Total Cost
16 $145.00 $2,320
Total Hours 16
TOTAL SALARY COSTS $2,3201
Travel (Mileage, Parking): $100
Reproduction: $100
Other: $200
TOTAL REIMBURSEABLE COSTS $400
JITOTAL COSTS $2,72011
Task
Task 1: 1Project:Management
Task:2.. I Design Coordination
Task 3 I Initiation. of PS &E Completion
PACE Engineers, Inc.
Summary of Hours
KlickitatlSouthcenter Parkway Access Improvement Project
Supplemental Agreement No. 5
Staff Cassifications
Sr. Principal Surveyor
Total hours by Classification'
PACE
TOTAL
0
161
161 16
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2009 to 2014
PROJECT: Tukwila Urban Center Access (Klickitat -S\C Pkwy Access Revision)
LINE ITEM: 104.02.595. .20
Improve traffic flow on Southcenter Parkway, Klickitat Drive and Strander Boulevard by constructing an
DESCRIPTION: underpass for the southbound lane on Southcenter Pkwy. Coordinate with WSDOT on 1 -5 on- ramps.
JUSTIFICATION: Provide needed future traffic capacity, safety improvements and reduce accidents.
STATUS: Design Report completed in 2005, design in 2006 2007, and LID formation to begin in 2008. Proposed
Southcenter Pkwy /Klickitat road closure for duration of construction will save a significant amount of costs.
MAINT. IMPACT: Overlay on a 10 -20 year cycle.
Project is on Impact Fee List. Federal funds for $3.1m. Assumes Mall mitigation of $1.5m with $611k cash and
COMMENT: $846k ROW, Boeing (Longacres) mitigation is $65k, ACME Bowling $115k. Construction grants; State TIB $5m,
Federal STP $3m, and State funds $250k. Local Improvement District (LID) is $11.8 million.
FINANCIAL Through Estimated
(in $000's) 2007 2008 2009 2010 2011 2012 2013 2014 BEYOND TOTAL
EXPENSES
Design 3,164 193 60 3,417
LID Expenses 113 27 80 220
Land(R/W) 2 854 992 1,848
Const. Mgmt. 2,818 2,818
Construction 20,662 20,662
TOTAL EXPENSES 3,279 1,074 1,132 23,480 0 0 0 0 0 28,965
FUND SOURCES
Awarded Fed Grant 974 3,000 3,974
Earmark future) 1,324 436 401 2,161
Awarded State Grant 5,250 5,250
LID 11,808 11,808
Mitigation Actual 183 1,601 1,784
ROW Donation 846 846
Impact Fees 331 331
City Oper. Revenue 798 (1,809) 731 3,091 0 0 0 0 0 2,811
TOTAL SOURCES 3,279 1,074 1,132 23,480 0 0 0 0 0 28,965
CD Project Location
2009 2014 Capital Improvement Program 15
PROJECT NO. 84 -RW19