FIN 2017-03-07 Item 2B - Discussion - Job Shadow and Internship Program

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INFORMATIONAL MEMO Page 2 Summer Internships # Students Job Shadow # Students Interested Interested Technology and Innovation Services 4 Finance 3 Finance 3 Municipal Court 2 In order to ensure a quality experience for the young people participating in the program, as well as for City staff, we have developed the following components as a part of this effort: • Advisory Board. A group of interested parties, including students, school staff, City staff and elected officials will advise staff on program policies and materials. Meeting schedule TBD. Included in this Advisory Board will be a youth leadership team that will provide student-led leadership in the implementation and ongoing development of the program. • Job Shadow Opportunities. Short term, 1-5 days. Students will be paired with at least one mentor, get an overview of the department, and observe one or more staff during the course of a normal work day and or week. This could be an individual or group experience, depending on demand. Each job shadow opportunity will have a set structure, schedule and intended outcomes. For example, "At the end of this job shadow opportunity, students will understand the building permitting process." The Community Engagement Manager will provide support to departments to develop the curriculum and schedule. The process for advertising job shadow opportunities has yet to be developed. • Internships. 4-8 week paid positions where students will be paired with at least one mentor, and assigned tasks and responsibilities. These could be summer internships or after-school internships, depending on the flexibility of the department. Each internship opportunity will be posted as an individual job, students will apply through Neogov, and department staff will complete the recruitment as usual. The internship is as much a learning experience for the student as it is a resource for the department. Internships will be intentionally structured to expose students to a variety of work at the City, and culminate in a project or closing activity. Each internship opportunity will have a set structure, schedule and intended outcomes. For example, "At the end of this internship, students will have practical knowledge of the building permitting process." The Community Engagement Manager will provide support to departments to develop the job description, curriculum and schedule. • HR Hiring Process. High School Interns will go through the same hiring process as other employees. Internship opportunities will be posted in Neogov, using the same guidelines as regular and seasonal hires. Successful candidates will be required to complete the same forms, provide documentation that they are eligible to work in the United States, and complete the new hire check list with their supervisor. In addition, High School Interns will be required to have a completed Parent/School Authorization form, or Parent Authorization for Summer Work form. • Hiring Teens. Per Washington State Department of Labor and Industries (L&I), employees under the age of 18 are restricted in the number of hours they can work, and the types of duties they can perform. L&I provides resources for hiring teens, 22 WA2017 Info Memos\Job shadow and internship program.docx