FIN 2017-03-07 Item 2B - Discussion - Job Shadow and Internship Program

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INFORMATIONAL MEMO Page 3 including regulations on the number of hours teens can work, and duties they can and cannot do. Please see littg-,//wwwlni.wa.ggV-/lPUE3-/700-022 -000. df for information on Hours of Work, and a list of prohibited duties for youth under age 14. More information is available on the L&I "How to Hire a Teen" web pages: ors/default.asp • Insurance and Liability. High School Interns are employees, and are covered as such under the City's liability insurance, through Washington Cities Insurance Authority. They are also covered by Labor and Industries for Worker's Compensation. Job Shadow participants are considered volunteers, and are covered as such under the City's liability insurance. • Job Descriptions and Duties. All duties listed in the job description must be performed under direct, close supervision and guidance. All job descriptions will be approved by Human Resources and any applicable union shops. Job descriptions are due to Human Resources at least 30 days prior to desired job posting date. • Foster High School Career Fair. The Foster High School Career Fair is a critical marketing, recruiting and information gathering tool for this program. Each year in the spring, the City has an opportunity to promote job shadow and internship opportunities for both the summer and the school year. It is also a good opportunity to gather information about student interest in order to develop opportunities in line with what students want. In 2017, the Fair will take place on March 30th . • Orientation. All participating youth will participate in an orientation to include an overview of relevant City policies, procedures, facilities, etc. It will also include expectations around dress, behavior and responsibilities. The mayor and members of the City Council will be invited to the orientation. Orientation for internships may be longer than for job shadows. • Regular Cohort Meetings. Interns will meet regularly (schedule TBD) as a cohort for check-ins, networking and learning opportunities. Examples of such opportunities could include exposure to other departments in City government or other issues such as financial literacy. Cohort members will graduate together at the end of the internship period. The Community Engagement Manager will be responsible for the cohort meetings, topics and speakers. • City Mentors. Youth will be paired with a mentor in their department. This mentor would be responsible for assigning work, answering questions, and working with the student and the Community Engagement Manager to ensure that the internship is a positive experience for all involved, especially the student. Mentors should be outgoing, personable, and positive ambassadors for the department where the intern is working and the City has a whole. • Student Support. Students may be very interested in this opportunity, but may need additional support in order to participate. The Community Engagement Manager will work with students and staff to identify potential needs and solutions. For example, the City may need to find or develop a professional clothing bank to support student success in this program. Transportation may also be a barrier that the Community Engagement Manager will work with students and staff at schools to address. WA2017 Info Memos\Job shadow and internship program.docx 23