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EXHIBIT A -7 <br />3.9 Monthly Pay Requests: Assist City with monthly requests for payment, review with the City <br />and contractor and approve, as permitted. Utilize City provided format for pay estimates, or <br />Consultant format. The Utilities to provide quantities for payment for work associated with <br />Utility Schedules. <br />3.10 Certified Payroll: Process and track all certified payroll per WSDOT Highways & <br />Local Program Requirements. This includes verifying 30% of all payrolls submitted and tracking <br />payroll each week. Payroll and payroll logs will adhere to WSDOT LAG requirements. <br />11 Weekly Statement of Working Days: Prepare and issue weekly statement of working <br />day report each week. <br />3.12 Subcontractor Documentation: Process / approve all required subcontractor <br />documentation per WSDOT Highways & Local Program Requirements. This includes checking <br />System Award Management System (SAMS), verifying OM/WBE, verifying business licensing, <br />reviewing insurance documentation, verifying city business licensing, Intent to Pay Prevailing <br />Wage and Affidavit of Wages Paid. All subcontractor documentation will be logged into <br />WSDOT's subcontractor logs. <br />C. SUBMITTAL/RFI PROCESSING <br />3.13 Submittals: Coordinate review process for shop drawings, samples, traffic control <br />plans, test reports, and other submittals from the Contractor for compliance with the contract <br />documents. Key submittals to be transmitted to the City for their review and approval. <br />Submittals shall be logged and tracked. <br />3.14 Request for Information (RFI): Review and respond to RFI's. RFI's shall be logged <br />and tracked. <br />3.15 Record of Materials (ROM): With assistance from the inspector, utilize and maintain <br />the ROM according to WSDOT Highways & Local Program Requirements. The ROM will track <br />all of the materials delivered to the site including manufacturer /supplier, approved RAM's, QPL <br />items, material compliance documentation, and all other required documentation. <br />Deliverables <br />• Submittal log <br />• RFI Log <br />• Completed Record of Material for Material Certification <br />D. CHANGE MANAGEMENT <br />3.16 Change Orders: Develop change orders per Highway & Local Programs Guidelines <br />and City Standards, provide technical assistance to negotiate change orders, and assist in <br />resolution of disputes which may occur during the course of the project. A total of 40 hours have <br />been included in the cost for services. Each change order will be executed in accordance with <br />WSDOT Local Agency Guidelines and City Standards, and contain the following: <br />• Change order <br />• Independent Cost Estimate <br />• Time Impact Analysis <br />• Contractor's Pricing <br />• Verbal Approval Memo <br />• Change Order Checklist (LAG Manual) <br />S 1440 Street - Phase II KPG 40 <br />Supp 7- Construction Services 5 of 7 February 24, 2017 <br />