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I Uwl��� <br />* Subcontractor Packets <br />* <br />Cost Projection <br />� <br />Physical Completion Letter <br />* <br />Final Project Documents <br />TASK 4.2—SUBK8 PROCESSING <br />A. Submittals: Coordinate review process for shop drawings, samples, traffic control plans, test <br />reports, and other submittals from the Contractor for compliance with the contract documents. <br />Key submittals to be transmitted to the City for their review and approval. Submittals shall be <br />logged and tracked. <br />B. Request for Information (RPD: Review and respond tuRR's.RR's shall be logged and tracked. <br />C. Record of Materials (ROM): Utilize ROM prepared by VVSDOTand update based on Special <br />Provisions and Plans for use on the project, based on the contract specifications. The ROM will be <br />maintained by the Resident Engineer. The ROM will track all of the materials delivered to the site <br />including manufacturer/supplier, approved RAM's, OPL items, material compliance <br />documentation, and all other required documentation. <br />Deliverables <br />� <br />Submittal log <br />w RR Log <br />Completed Record of Material for Material Certification <br />TASK 4.3— CHANGE MANAGEMENT <br />A. Case Log: Develop and maintain o case |uR which includes change orders, RFP's, Field Work <br />Directives <br />B. Change Orders: Develop change orders and provide technical assistance to negotiate change orders, <br />and assist in resolution of disputes which may occur during the course of the project. Each change <br />order will be executed in accordance with VVSDOTStandard Specifications and contain the following: <br />• Change order <br />• Independent Cost Estimate <br />• Time Impact Analysis <br />• Contractor's Pricing <br />• Verbal Approval Memo <br />• Back up documentation <br />C. Field Work Directives: Prepare field work directives as necessary to keep the contractor on schedule. <br />D. Minor Change Orders: Develop minor change orders perVVSDOT Standard Specifications. Each <br />minor change order will be executed and contain the following: <br />• Independent Cost Estimate <br />• Verbal Approval Memo <br />• Back updocumentation <br />E. Force Account: Track contractor force account labor, equipment and materials. All force account <br />calculations will be verified by the engineer and double checked by the documentation specialist. <br />Cascade View SR7I— Phase 2 Page 6ofO KYG <br />Construction Management Services 213117 <br />11 <br />