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Overall Status <br />Manager: Joseph Todd <br />Project Description: Implement new parks and recreation cloud based business management system. Deploy Office <br />365 work loads: SharePoint, One Drive, Single Sign On, Two Factor Authentication, GIS Online, Online Services for <br />DCD and Public Works <br />Project Manager: Tami Eberle, Roman Linsao, Bao Trinh <br />City Benefit: Transition to cloud applications to create more reliable scalable systems and implement out of region <br />disaster recovery plan. <br />2017 Schedule <br />Office 365 <br />Phase 1 <br />Outlook <br />Milestone 1 <br />Project Kickoff <br />Office 365 <br />Phase 2 <br />One Drive <br />Software <br />Configuration <br />Admin training <br />Milestone 3 <br />Perfect Mind <br />End user Training <br />Milestone 4 <br />Perfect Mind <br />Office 365 <br />Phase 3 <br />SharePoint <br />Azure Cloud <br />SQL Services POC <br />'Contract Signed <br />Perfect Mind <br />Discovery Phase <br />Milestone 2 <br />Perfect Mind <br />Purchase GIS <br />Analysis Tools <br />(City Engine and <br />ESRi Analytics ) <br />Data integrations <br />Milestone 3 <br />continued.... <br />Perfect Mind <br />Cloud based time <br />keeping for Fire <br />User Acceptance <br />Milestone 5 <br />Perfect Mind <br />Go Live <br />Milestone 6 <br />(Aug 1, 2017) <br />Perfect Mind <br />Overall Status: <br />• <br />Kick-off meeting v <br />- Started business <br />current bu ine <br />Vendor is ct ectino <br />ndor to r e =; ='at ` °e e [s of the project fa,. <br />"y with f ark and recreation staff with members of the team participating to bring <br />owledge <br />s site rind s©udi;yin <br />cif Phase 1 and 2 complete. Phase 3 currently underway with training and ?funning for Sha <br />t," an itio <br />Accomplishments: <br />• Perfect mind project site created <br />• Participated in perfect mind Kick -off meeting Jan 2017 <br />• Discovery meeting completed with perfect mind support Feb 2017 <br />• Started training and Implementation <br />Risks & Mitigation Plan <br />Organization /Program level: <br />Project level: <br />1Ssu es: <br />Actions: <br />Technical Plan <br />Issues: <br />I No Issues on plan <br />Actions: <br />Mem <br />Budget <br />$100,000 <br />P& R <br />$77,000 <br />IT <br />$16,000 <br />DCD <br />$50,000 <br />Fire <br />Issues <br />No issues <br />Action; <br />Schedule <br />Issues: <br />Pushed Implementation date out fromApril to Aug 1, 2017 due <br />to contract negotiations. <br />Actions.: <br />Legend: Project Status : <br />On <br />Schedule <br />Off <br />Plan <br />Work <br />Stopped <br />• <br />Complete Current Date : • Milestone : <br />