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ON <br />FROM: <br />BY: <br />CC: <br />DATE: <br />City of Tukwila Attan Ekberg, Mayor <br />Public Works Department - Bob Giberson, Director <br />Transportation and Infrastructure Committe <br />Bob Giberson, Public Works Director <br />Dave Sorensen, Project Manager <br />Mayor Ekberg <br />May 5, 2017 <br />SUBJECT: 2017 Overlay and Repair Program <br />Project No. 91610401 <br />Resolution Rejecting All Bids <br />ISSUE <br />Approve a Resolution rejecting all bids for the 2017 Overlay and Repair Program. <br />The 2017 Overlay and Repair Program includes funding for an overlay on 331d Ave S /34th Ave S as part of the Cascade <br />View Safe Routes to School Phase II project for $285,000. The remaining overlay budget and Parks Dept. funding for <br />overlay and repair of the Fort Dent Park parking lot were combined to advertise the 2017 Overlay & Repair Program that <br />included six street segments and the Fort Dent parking lot. The project was advertised for bids on April 5 & 12, 2017 and <br />four bids were opened on April 19, 2017. <br />ANALYSIS /FISCAL IMPACT <br />Bid Results <br />Eng Estimate <br />Budget <br />2017 Overlay and Repair Program $864,274.00 <br />$662,705.00 <br />$765,000.00 <br />Fort Dent Park Parking Lot Repairs 108,575.00 <br />88,250.00 <br />100,000.00 <br />Total 972 849.00 <br />$750,955.00 <br />865 000.00 <br />After the bids were tabulated, one minor error was found and corrected in the bid from Lakeside Industries. The error <br />presented no change to the bidder placement outcome. The bids received were significantly higher than the Engineer's <br />Estimate and an analysis of the project design and bid prices was conducted. Several factors likely contributed to the <br />high bids including: multiple paving projects advertised at the same time and the overall large quantity of construction <br />projects on the market this year. Similar high bid results (shown below) were received by WSDOT and other Local <br />Agency projects bidding at the same time. <br />Everett: Low bid, $384,000 over Engineer's Estimate (4/18) WSDOT: Low bid, $637,000 over Engineer's Estimate (4/19) <br />Eugene: Low bid, $145,000 over Engineer's Estimate (4/18) WSDOT: Low bid, $291,000 over Engineer's Estimate (4/19) <br />With sufficient construction time still available for 2017, staff intends to re -bid a smaller 2017 Overlay & Repair Program <br />with updated cost estimates that are within the available budget. <br />RECOMMENDATION <br />Council is being asked to approve the Resolution rejecting all bids for the 2017 Overlay and Repair Program Project and <br />consider this item on the Consent Agenda at the May 15, 2017 Regular Meeting. <br />Attachments: Draft Resolution <br />Bid Tabulation <br />WAPW Eng \PROJECTS\A - RW & RS ProjectslAnnual Overlay & Repair Programs\2017 Overlay & Repair Program\Design\Ad and Award\Award\Reject Bids Docs to TIDInfo Memo Resolution Reject Bids 2017 0 &R 050517 gi.docx 35 <br />